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2200 - Emergency Planning Consultants - Hazard Mitigation PlanPROFESSIONAL SERVICE AGREEMENT PROFESSIONAL SERVICES AGREEMENT EMERGENCY PLANNING CONSULTANTS PARTIES AND DATE. This Agreement is made and entered into this 1s'day of January, 2024 by and between the City of Rosemead, a municipal organization organized under the laws of the State of California with its principal place of business at 8838 E. Valley Blvd., Rosemead, California 91770 ("City") and Emergency Planning Consultants (EPC) a private company with its principal place of business at 3665 Ethan Allen Avenue, San Diego, California, 92117 ("Consultant'). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Hazard Mitigation Plans to the public clients and is familiar with the equivalent plan of the State of California as well as federal regulations pertaining to hazard mitigation planning, is licensed in the State of California and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such ongoing professional services to create an updated Hazard Mitigation Plan for submission to the Federal Emergency Management Agency (FEMA) via the California Office of Emergency Services (Cal OES) ('Project') as set forth in this Agreement. Following receipt of a "conditional approval' from FEMA, the plan will be presented to the City of Rosemead City Council for adoption. Next, the plan will be resubmitted to FEMA for final approval. The plan will be written, and the planning process be conducted in such a manner to be consistent with the guidelines of the Disaster Mitigation Act of 2000. The Consultant assumes responsibility for gathering research data and conducting a hazard analysis but will rely on City department representatives for their historical knowledge and the City's capabilities to prepare for and mitigate against natural disasters. See Exhibit A: Scope of Services/Rate Schedule for details on the overall project. ("Services") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Tenn. 3.1.1 General Scope of Services: Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional consulting services necessary for the Project, herein referred to a "Services". The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from January 1, 2024, and shall continue until approximately June 30, 2025, or until the completion of the Services, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services: Consultant shall perform the Services expeditiously, within the term of this Agreement. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, 2 Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements: All work prepared by Consultant shall be subject to the approval of City. 3.24 Substitution of Key Personnel: Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. 3.25 City's Representative: The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power toact on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.6 Consultant's Representative: Consultant hereby designates Carolyn Harshman, president, Emergency Planning Consultants, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her professional skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services: Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.28 Standard of Care; Performance of Employees: Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant represents that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to 3 them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. 3.2.9 Laws and Regulations: Consultant shall keep itself fully informed of and in compliance with applicable local state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any liability to the extent found to be arising out of any failure to comply with such laws, rules or regulations. 3.2.10 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "B" attached to and part of this agreement. 3.2.11 Safety: Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of its employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. Compensation: Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement. The total compensation under this Agreement shall not exceed Fifteen Thousand Dollars ($15,000.00), which represents the remaining balance of a total contract amount of 4 Forty -Five Thousand Dollars ($45,000.00). The Consultant has already incurred Thirty Thousand Dollars ($30,000.00) in costs under the Consultant's proposal dated September 19, 2022. Consultant's proposal is hereby incorporated and found in Exhibit "A". Extra Work may be authorized in writing, as described below, and will be compensated at the rates and manner set forth in this Agreement. 3.3.1 Payment of Compensation: Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.2 Reimbursement for Expenses: Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.3 Extra Work: At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.4 Prevailing Wages: Consultant is aware of the requirements of California Labor Code Section 1720, etseq., and 1770, et seq., aswell as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws to the extent they are applicable to Consultant. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft; classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection: Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a I representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination: City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only forthose services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except forcause. 3.5.1.2 Effect of Termination: If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents/ Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services: In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. M 3.5.2 Delivery of Notices: All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONSULTANT: Emergency Planning Consultants 3665 Ethan Allen Avenue San Diego, CA 92117 Attn: Carolyn J. Harshman Tel: 858-922-6964 CITY: City of Rosemead 8838 Valley Boulevard Rosemead, CA 91770 Attn: Bryan Chua 7 Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours by certified mail or deposit in the U.S. Mail, first-class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property: This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which wereprepared by design professionals other than Consultant or provided to Consultant by the City. The Documents & Data are intended for use solely with respect to the project for which they were prepared. Any reuse or modification by City shall be at City's sole risk. 3.5.3.2 Confidentiality: All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts: The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of thisAgreement. 3.5.5 Attorney's Fees: If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all costs of such action as part of prevailing party's total damages as determined by court of competent jurisdiction or as agreed upon by the parties in settlement. 3.5.6 Indemnity and Defense. a Indemnity and Defense To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel's fees and costs, to the extent caused by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this agreement. Consultant's duty to indemnify and hold harmless Agency shall not extend to the Agency's sole or active negligence. b. Duty to Defend In the event the Agency, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this agreement, and upon demand by Agency, Consultant shall defend the Agency at Consultant's cost or at Agency's option, to reimburse Agency for its costs of defense, including reasonable attorney's fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant's negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to whether liability arises from the sole or active negligence of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency's defense until such time as a final judgment has been entered adjudicating the Agency as solely or actively negligent. In no event shall the cost to defend charged to the design professional exceed the design professional's proportionate percentage of fault. 3.5.7 Entire Agreement: This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law: This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.9 Time of Essence: Time is of the essence for each and every provision of this Agreement. 3.5.10 City's Right to Employ Other Consultants: City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns: This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer: Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions: Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Parry. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification: No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver: No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries: There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests: Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from 10 the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment: Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafterenacted. 3.5.20 Labor Certification: By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement: Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts: This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required: Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without priorwritten approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [Signatures on next Page] 11 CITY OF ROSEMEAD BY: Ben Kim, 96anager BYgRach ichman, City Attorney Emergency Planning Consultants BY: Name: Carolyn J. Harshman Title: President (If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONSULTANT REQUIRED) Name: Title: 12 EXHIBIT A SCOPE OF SERVICES/ RATE SCHEDULE Approach Hazard MRlgaton Plan Emergency Planning Consultants (EPC) will draw valuable content from the City's 2018 Local Hazard Mitigation Plan including its mitigation strategy actions, plan goals, and hazard history. An updated FEMA -approved HMP will maintain the City's eligibility to compete for Hazard Mitigation Grant Program funds which are made available to jurisdictions within the declared area following a Presidential Disaster Declaration. Additionally, FEMA new BRIC program (Building Resilient Infrastructure and Communities) is an annual source of mitigation funds available to jurisdictions with ' 0 FEMA -approved mitigation plans. The intent of the federal government's Disaster Mitigation Act of 2000 (DMA 2000) is three -fold: a) To gather hazard, vulnerability, and mitigation information from the local level for use in state -level planning. b) To ensure that state and local hazard mitigation planning is coordinated to the greatest extent practical. c) To ensure that local jurisdictions are made aware of the hazards and vulnerabilities within their jurisdiction and to develop strategies to reduce those vulnerabilities. In order to meet all of those objectives, FEMA developed a "checklist" for use by the State and Federal reviewers. The Region IX Local Hazard Mitigation Plan Review Tool (FEMA Review Tool) includes the following tasks: ➢ Element A: Planning Process ➢ Element B: Hazard Identification and Risk Assessment ➢ Element C: Mitigation Strategy ➢ Element D: Plan Review, Evaluation, and Implementation ➢ Element E: Plan Adoption (by City Council) 13 Regarding to the FEMA regulations for hazard mitigation planning, the project approach will definitely integrate the new guidelines identified in Local Mitigation Planning Policy Guide that was released April 19, 2022, and effective April 19, 2023. At present, FEMA has not yet released an updated FEMA Review Tool to coincide with the new Planning Policy Guide. However, EPC is aware of the intended release and will utilize the newest FEMA Review Tool available at the time of submission to Cal OES. It's important to note that it is especially important to hire a ;x consulting firm with an extensive history of preparing FEMA - approved Mitigation Plans. Without adequate experience, it would be common to spend as much time in the "Cal CES and FEMA review phase" as in preparing the actual plan. EPC prepares approvable plans and in the event a Cal OES or FEMA reviewer disagrees, has years of experience in discussing the regulations and differences in interpretation in order to gain approval. Scope of Work Preparation of a mitigation plan incorporates all of the federal requirements relating to local hazard mitigation plans. EPC's hazard mitigation planning approach has been perfected since 2005 when the federal government first required plans for local jurisdictions. Since that time great effort and time has gone into tracking the changes of "interpretations' by the regulatory agencies of the DMA 2000 legislation. Without publishing updates to the originating legislation, FEMA instead has published guidelines (see below) and has amended the FEMA Review Tool used to judge the adequacy of plans. Understanding all the changes in interpretation is critical to writing a plan that can go through the state and FEMA reviewers with only minor revisions. State and FEMA have both made significant staffing changes over the past year resulting in more consistent reviews and fewer unjustified requested changes. Recently, FEMA review staff have worked closely with state review staff to better understand the requirements in order to streamline the review process. With so many FEMA approved plans, obviously EPC clearly understands both the regulations and "interpretations" so goes into the review process as aligned as possible. All said, the key to an efficient and successful review is to be absolutely certain that every required component is clearly indicated in the plan. EPC accomplishes this through the use of "milestones" throughout the plan indicating the exact FEMA Review Tool reference. Nothing can replace EPC's years of experience and track record at facilitating and writing FEMA -approved Mitigation Plans. This experience has also prepared us for any unexpected challenges with other aspects of the planning process — Planning Team Meetings, community outreach, facilitating the formal review, and participating in the adoption meeting. EPC prides itself on working closely with the jurisdiction's Point of Contact to bend and adjust to the content, format, and scheduling needs. EPC methodology is based on a dedication to continuous learning and improvement. Every mitigation plan is a mix of the community profile and hazards. This is balanced with the federal regulations and planning directives from the State of California. As each EPC mitigation plan is written it is tempered by lessons learned about hazards and recent interpretations by the Cal OES and FEMA reviewers. To ensure compliance with the federal regulations, the plan will include "milestones" indicating the location of required content. The project objectives will be 14 met by following EPC rigid process of data collection, hazard research, meeting management, and mastery of the regulations guiding the development of hazard mitigation plans. Although an "approval" is ever important, the focus on the project approach is create a planning process that will imprint the Planning Team through the implementation phase. EPC takes great pride in building a culture of awareness regarding hazard mitigation. As identified in the detailed project approach and schedule later in the proposal, Project Manager Carolyn Harshman will have eyes on the project at all times including facilitating each of the Planning Team meetings, the Community Outreach, and City Council meeting. She will also be the sole contract for the City Project Manager and will leader the EPC Support Staff through daily communications. Her most important role will be as the Principal Planner as she weaves the work of the EPC Support Staff into the plan's writing. As for managing challenges that may arise, recent COVID-19 project management effort was seamless as meetings became virtual. The most common obstacle in the planning process is the lack of time on the part of the jurisdiction's planning team members. EPC totally understand how local government staffs are stretched to the limit. That's the reason we take so much pride in "doing the heavy lifting'. We do the research and the homework and develop tools to make the planning process easy and hopefully even fun. In total, the Planning Team can expect to spend no more than 10 hours on the entire project. There are 4 2 -hour meetings and 2 hours will be needed to review the First Draft Plan. As for the City Project Manager, more time will be required for EPC communications, information requests, and participating in the Community Outreach process, and City Council meeting. Altogether, the City Project Manager can expect to spend approximately 20-30 hours on the project. All the external review details and negotiations will be handled by EPC. Planning Process The project will be supported by the involvement of two groups of stakeholders: 1) Primary - Planning Team, and 2) Secondary - General Public and External Agencies. The purpose and commitments are delineated below. Public Involvement (General Public and External Agencies) will be the backbone of the Community Outreach portion of the project and the options for involving the public will be discussed at the first Planning Team meeting. In order to comply with FEMA requirements, it is critical that individuals and organizations outside of the Planning Team have access to the plan during the "plan writing process". In addition to other outreach activities, EPC will provide the following community outreach tools: o Distribution a range of EPC -produced handouts sharing mitigation techniques available to residents and businesses. 15 E A R T H Q U A K E MINIMIZE OR EIIMINAIE THE aeNM arc am4 owo4.wok W c'on+o oM ❑ GoaW webeubmmleae:W.oM ❑P ❑ �cPaLutl 9u m �s ❑ kcw Mavy'hmllure aM wW o.gnpa 1�[nwx�cCl w'eOWIpX W1FI o Links to hazard information allowing home and business owners to identify specific hazards impacting their own properties (State of California's MyHazards). FEMA requires the Draft Plan be made available to the general public and external agencies (e.g., adjoining jurisdictions, servicing special districts, etc.) during the plan writing phase. EPC recommends posting the Second Draft Plan on the City's website and using existing notification methods including social media, newsletters, or other means to inform the general public of the Plan's availability. As for the external agencies, EPC will provide email content for distribution to the various agencies (not yet including Cal DES and FEMA) including the link to the posting of the Second Draft Plan. All information gathered will be included in the Third Draft Plan. • Planning Team EPC recommends that the Planning Team consist of representatives from departments within the City with responsibilities identified in the 2018 HMP. A week in advance of the 4`" Planning Team meeting, the First Draft Plan will be distributed. As City participants are selected for the Team, it's important to keep in mind that hazard mitigation focuses on regulatory controls as well as construction and maintenance of buildings and infrastructure. EPC will provide agendas, handouts, minutes, and PowerPoints for each meeting. EPC President Carolyn Hershman will facilitate each of the four meetings. As of now, it is expected that the meetings will be delivered virtually. EPC maintains a Zoom account. Should the City choose a different medium for conducting meeting, EPC will accommodate those requests. o Planning Team Meeting #1 (2 hours) 16 • The purpose of the first meeting is to provide a general overview of the project, update plan goals, review project timeline, gather pertinent documents, confirm roles and membership of the Planning Team, review the concepts and standards contained in the DMA 2000 regulations and FEMA Review Tool, discuss availability of mapping resources, and examine the initial hazard assessment. o Opportunities relating to the community outreach approach will also be discussed. Planning Team Meeting #2 (2 hours) • The purpose of the second meeting is to begin work on the Mitigation Strategy. This will involve capturing the status of the mitigation actions identified in the 2018 HMP along with other existing mitigation activities since that plan. EPC will work in advance of the meeting to review the General Plan -Safety Element, Annual Budget, and Capital Improvement Program in order to capture any already identified mitigation -related projects or policies that can be included in the plan. Planning Team Meeting #3 (2 hours) • The purpose of the third meeting is to develop new mitigation action items. During the meeting EPC will distribute a planning tool that contains a comprehensive list of mitigation actions from a wide variety of jurisdictional plans. The use of this comprehensive list will assist and expedite the Planning Team's process of identifying existing and future mitigation actions. Planning Team Meeting #4 (2 hours) • Review of the First Draft Plan will be preceded by advance distribution of the document to the Planning Team. The meeting will provide an opportunity for the Planning Team to provide input to the First Draft Plan. Also, this meeting will include a discussion on final preparations and logistics for soliciting input from the general public and external agencies during the distribution of the Second Draft Plan. The update to the Hazard Mitigation Plan will be completed in compliance with the requirements of the federal government Disaster Mitigation Act of 2000 (DMA 2000), FEMA's Local Multi -Hazard Mitigation Planning Guidance published July 2008, the Local Mitigation Plan Review Guide published in October 2011, and the Local Mitigation Planning Handbook published March 2013. Building on those Local Mitigation materials and other FEMA mitigation "how-to guides", the following Plan Review Guide methodology will be utilized: FEMA Hazard Identification and Profiles will be included in the Risk Assessment. EPC will build off of the Risk Assessment in the 2018 LHMP, 2019 County of Los Angeles All -Hazards Mitigation Plan, and the 2019 California State Mitigation Plan. Additionally, the 2010 General Plan -Public Safety Element and the Emergency Operations Plan will be reviewed for hazard and risk -related information as well as history of previous occurrences. In addition to using information from these resources, the plan will include ways to cross-reference and integrate the mitigation plan with the other documents identified above. EPC also maintains a broad range of resources for information regarding historical disasters. EPC will consider the hazards included in the 2018 Plan (earthquake, flooding, windstorm, dam failure, drought) along with additional hazards now posing a significant threat to the jurisdiction. The "threshold" for 17 significance is that a hazard event will impact the jurisdiction so severely that a Local Disaster Declaration would be justified. During the first Planning Team meeting, the hazards will be discussed, and EPC will provide recommendations on a final hazards list. The Risk Assessment in the LHMP will include hazard -specific chapters including EPC - produced HAZUS-MH maps and reports (see below). • Local Capability Assessment includes a list of the programs (budgets, facility improvement plans), policies, and personnel available within the jurisdiction to complete the Mitigation Strategy. • Asset Vulnerability will also be included in the Risk Assessment specifically identifying each of the City -owned essential and critical facilities as to hazard vulnerability. In addition to the HAZUS maps and reports discussed below, EPC will produce hazard -specific maps showing location of the City's essential and critical facilities. • Community Profile will be developed for the project area. More than just demographics and organizational structure, the Profile will reflect the history and unique characteristics of the community. • Mapping resources within the jurisdiction will be utilized by EPC to assist the reader in understanding the location and vulnerability to hazards. Additionally, EPC will produce any other maps necessary to properly explain the location of hazards as they relate to critical and essential facilities. Also, see below for a discussion on HAZUS-MH. • Estimating Potential Losses will be accomplished through the use of HAZUS-MH (Hazards United States — Multi -Hazard) — a software produced by FEMA designed to estimate loss projections for earthquake, hurricane, flooding, and tsunami. EPC will prepare a minimum of three HAZUS-MH Level 2 maps and reports. The specific scenarios will be selected in coordination with the Planning Team. HAZUS-MH utilizes data from the most recent U.S. Census. That information is overlaid with a hazard scenario (e.g., San Andreas Fault). In the case of an earthquake scenario, the HAZUS-MH output is a map showing shaking intensities along with a detailed report on impacts to people, structures, infrastructure, and utilities. A dam inundation sample HAZUS-MH flood map prepared by EPC is shown on the left. Mitigation Strategy • Hazard Mitigation Goals will be built off of the goals in the 2018 HMP. This task will be accomplished during the first Planning Team meeting. Hazard Mitigation Actions Items are the very core of the mitigation plan. The mitigation actions in the 2018 HMP will be the starting point of this process in order to establish the accomplishments since the original plan. In addition to the action itself, FEMA now requires additional detail in describing the various action items. The entire Mitigation Strategy will be updated to comply with all contemporary FEMA standards. During the third Planning Team meeting our focus will be on developing new action items. This will include capturing ongoing activities not included in the 2018 HMP as well as developing new items for the future. Future ideas will be created by Planning Team members as well as drawn from pertinent General Plan policies and the Capital Improvement Program. During this brainstorming process, members will be encouraged to think through the various hazards and come up with projects and programs that could be funded through the federal Hazard Mitigation Grant Program (HMGP) and other state and federal pre- and post -disaster funding mechanisms. EPC will present simple tools for ranking cost and benefit. Prior to both of the meetings, EPC will prepare and distribute materials that will streamline discussions during the meetings. Maintenance Process Plan Maintenance chapter identifies the timing and tasks involved in implementing the FEMA -approved LHMP. While the Mitigation Actions Matrix itself will contain all of the FEMA -mandated and practical information required to implement, the Plan Maintenance chapter will outline the schedule and process for implementing the Matrix. The Plan Maintenance chapter will include an Implementation Plan for tracking progress on a quarterly/annual basis. Following is an example of what the Implementation Plan will look like: 19 Plan Goak Addressed i27g � =o n v i o � $ E � n s 9 y 7E E az a 8 F 5 MH-1CDntlnmtoimegrate Disaster Yearly X X X X X GF/GR GP/2O/BC H g tatdl– the g.6and attXmft. Management cmrdirating from the Hatard Mffl,tbn Flaming organization, Man (Plan) into ezi4ing Crnnmee(DMPQ Hold monthly regulamry documents and meetings programs, where address blues appropriate. W2 Identify and pursue DMPC Y-* X X X X X GF/GR.GP/ZO/BC H getdmd– fuMingopportunitiesto coordinati� develop and Implement otpnitaDm. local mltigatw acthrtt.. Monthly Grant CommMre Meetings 19 Incorporation into Existing Planning Mechanisms is particularly important if mitigation is to be achieved successfully. It's common for the City's General Plan, Emergency Operations Plan, Zoning Ordinance, Floodplain Management Plan, Storm Water Management Plan, or other regulatory documents to be closely associated with many of the mitigation actions items. FEMA wants to ensure that the mitigation plan is not a stand-alone document but rather part of a comprehensive approach to hazard mitigation. Plan Draft - Aporoval and Adoption To begin the formal review and approval process, EPC will forward an electronic copy of the Third Draft Plan and a FEMA Review Tool to Cal DES. Following any DMA 2000 -justified revisions by EPC, Cal OES will forward the Third Draft Plan to FEMA for review and issuance of an Approval Pending Adoption. As with the review by Cal DES, EPC will complete any DMA 2000 -justified revisions while being certain to protect the City from unfair or unjustified revisions. Upon receipt of the Approval Pending Adoption letter from FEMA, the Final Draft Plan will be scheduled for presentation to the City Council for adoption. EPC will prepare a staff report, resolution, and PowerPoint. EPC President Carolyn Harshman will be available for a virtual presentation to the City Council should that be desired. Following the Council meeting, proof of adoption will be forwarded to FEMA. FEMA will then send an email and Letter of Approval which EPC will be incorporate into the Final Plan. EPC will continue to lead the planning process until the Letter of Approval is received from FEMA and incorporated into the Final Plan. The Project Schedule below recommends a fast-track approach to the Planning Process. Rather than monthly Planning Team meetings, the first 3 will be weekly. This approach keeps the information fresh in the minds of the Team and allows us to get the Plan in the hands of the formal reviewers (Cal DES, FEMA) much quicker. This will ensure the City's eligibility for HMGP and other grants requiring approved mitigation plans. 21 Planning and Organization . . First Draft, Second Draft, Third Draft, Final Draft, X X X X X X X X X X Final Planning Team Meeting #1 LHMP Overview and X Initial Hazard Briefing Planning Team Meeting #2 HAZUS and Status of X 2018 Mitigation Action Items Planning Team Meeting #3 Future Mitigation X Action Items Planning Team Meeting #4 Review First Draft X Plan Encourage Public Participation in Household and X Business Mitigation Activities (Social Media) General Public Input to Second Draft Plan X External Agencies Provide Input to Second Draft X Plan Risk and Vulnerability Assessment Conduct Risk and Vulnerability Assessment X X Prepare HAZUS and Critical Asset Maps X X Prepare Capability Assessment X X Hazard Mitigation Plan Strategy and Maintenance Process Update Mitigation Actions X Prepare New Mitigation Actions X Include Monitoring, Evaluating and Updating the X X Plan Adoption and Approval Submit Third Draft Plan to Cal OES/FEMA. X X X X Complete Mandated Revisions. Receive FEMA's Approval Pending Adoption X Post and Conduct City Council Meeting to Adopt X the Final Draft Plan Submit Proof of Adoption to FEMA X Receive FEMA Final Approval X Incorporate FEMA Final Approval into Final Plan X * Note: recently the formal review process has taken 4 months however historically it has ranged from 6 months to as much as 1 year. 21 COST PROPOSAL Harshman Task HoursfCost Estrada A. Fitzler M. Fritzler HourslCosto: Planning and Organization Writing Drafts and Final Plan 40!$10.000 401$6,000 $16,000 Steering Committee Meeting Preparation and 32/$8,000 $6,000 Delivery 4 total CommunitV Outreach Strategy and DeliverV 4511,000 $1,000 Incorporate Public and External Agency Input to 41$1,000 $1,000 Second Draft Plan Submit Third Draft Plan to Cal OES/FEMA. 8/$2,000 $2,000 Complete Mandated Revisions. Post and Conduct City Council Meeting to i Adopt the Final Draft Plan (includes staff report, 4141,000 I 1$1,000 resolution, PowerPoint presentation materials Risk Assessment Conduct Risk Assessment and Capability Assessment includes hazard- ciBc maps)40!$6,000 1501$5,000 $11,000 Prepare HAZUS(includes maps and r 50!$5,000 I $5,001 Hazard Mitigation Strategy Develop Mitigation Actions for Ongoing City Projects (included in Planning Process - Steering Committee meetings) Develop Mitigation Actions for Future City Projects (included in Planning Process - Steering Committee meetings) Task D: Hazard Mitigation Plan Maintenance Process Prepare Plan Maintenance Chapter defining Monitoring, Evaluating and Updating the Plan included under PlanningProcess - Plan Writing) Total S45 000.00 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and $2,000,000 completed operations aggregate. Any endorsement restricting standard 150 "insured contract" language will not be accepted. Business Auto Coverage. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers. Technology Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per occurrence/loss, $2,000,000 general aggregate, which shall include the following coverage: A. Liability arising from the unauthorized release of information for which an entity has the legal obligation to keep private, such as personally identifiable information (PII) and protected health information (PHI). B. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems, including hacker or denial of service attacks. C. Liability arising from the failure of technology products (software and hardware) required under the contract for consultant to properly perform the intended services. D. Claims alleging the failure of computer security that result in the transmission of malicious code, deletion, destruction or alteration of data, or the denial of service. E. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep -linking or framing, and infringement or violation of intellectual property rights. F. Liability arising from the rendering, or failure to render, professional services. G. Defense costs in regulatory proceedings (state and federal) involving a violation of privacy laws or intellectual property rights. H. Crisis management and other expert services. If coverage is maintained on a claims -made basis, the Consultant shall maintain such coverage for an additional three (3) years following termination of the contract. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII. Cyber technology errors and omissions. Consultant shall procure and maintain insurance with limits of $1,000,000 per occurrence/loss, $2,000,000 general aggregate, which shall include the following coverage: a. Liability arising from the unauthorized release of information for which an entity has the legal obligation to keep private, such as personally identifiable information (PII) and protected health information (PHI). b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems, including hacker or denial of service attacks. c. Liability arising from the failure of technology products (software and hardware) required under the contract for Consultant to properly perform the intended services. d. Claims alleging the failure of computer security that result in the transmission of malicious code, deletion, destruction or alteration of data, or the denial of service. e. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep -linking or framing, and infringement or violation of intellectual property rights. f. Liability arising from the rendering, or failure to render, professional services. g. Defense costs in regulatory proceedings (state and federal) involving a violation of privacy laws or intellectual property rights. h. Crisis management and other expert services. If coverage is maintained on a claims -made basis, the Consultant shall maintain such coverage for an additional three (3) years following termination of the contract. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification, and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days' notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self- insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 18. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. EMERPLA-02 NICOLIEHATCHER T kk./ CERTIFICATE OF LIABILITY INSURANCE DAM(MMIDDNYYY) TYPE OF INSURANCE 1 0/3 0120 24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: N the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER cN2NTACT Nicole Hatcher NFP Property & Casualty Services, Inc. P 3636 Nobel Drive AA: NNo, Ext): (480) 998.8038 (MC, No(: Suite 340 Edpp lL . nicole.hatcher@nfp.com San Diego, CA 92122 INSUREMS1 AFFORDING COVERAGE NAICY INSURERA: Hartford Underwriters Insurance Company 30104 INSURED INSURER B: Hartford Casualty Insurance Company 29424 Emergency Planning Consultants INSURER C: Lloyds Syndicate 2987 (Brit Syndicates Limited) XXXXX 3665 Ethan Allen Ave. INSURER D: Travelers Commercial Insurance Company 3548 San Diego, CA 92117 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRA TYPE OF INSURANCE IADDLVSD SUBRMD POLICY NUMBER POLICY EFF POLICY EXP LIMITS AUTHORIZED REPRESENTATIVE X COMMERCIALGENERAL LIABILITY CLAIMS -MADE � OCCUR X X 72SBABE7DZ9 10/4/2024 1014/202$ EACH OCCURRENCE �$ 2'000'000 DAMAGE TO RENTEDn.i $ 1,000,000 MED EXP (Any one MDn $ 10'000 PERSONAL B ADV INJURY 2'000'000 GENT AGGREGATE LIMIT APPLIES PER X POLICY ❑ jE& E LOC OTHER'. GENERAL AGGREGATE $ 4'000'000 PRODUCTS-COMPIOPAGG$ 4,000,000 $ AUTOMOBILE X LIABILITY ANY AUTO OWNED SCHEDULED AUT OSONLY AUTOSyyN AUTOS ONLY AUOTOS ONES 605582616 203 1 111212024 11/2/2025 COMBINEDSINGLE LIMIT $ 500,000 130DILY INJURY Per rson $ 250,000 BODILY INJURY(Per accident) $ 600 ,,000 PROPERdV AMAGE 100000 Peratem UMBRELLA LIAB EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE DED RETENTIONS B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE ❑ (raenENory En BER EXCLUDED? NH)E.L. If yes, describe under DESCRIPTION OF OPERATIONSWIM N I A 72WECAG2PT3 5/212024 5/21202$ )( PER OTH- E L EACH ACCIDENT $ 1,000,000 DISEASE - EA EMPLOYEE $ i'DDD'DDD 1,000,000 E. L. DISEASE -POLICY LIMIT $ C E&O/Professional Lia H6338PIMA242 4/2812024 i 4/28/2025 Agg $2mill/Per Claim 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may M aeachsd s more apace is required) City of Rosemead its officials, employees, and agents are named Additional Insureds as respects to General Liability. This insurance is primary and non-contributory with any other insurance of the additional insured, so long as a written contract or agreement to such exists prior to a loss. A Waiver of subrogation in favor of the additional insured applies as respects to General Liability coverage so long as written contract or agreement exists, as per attached endorsements SL3003 1018, SL0000 1018 and SL3032 0621 ('FRTIFICATF Nnl nFR CANCELLATION ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Ci Of Rosemead THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 8838 E. Valley Boulevard Rosemead, CA 91770 AUTHORIZED REPRESENTATIVE I' ),JJ ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE I HARTFORD WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply. The following is added to Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS: We waive any right of recovery we may have against: a. Any person or organization shown in the Declarations, or b. Any person or organization with whom you have a contract that requires such waiver. Form SL 30 03 10 18 Page 1 of 1 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE" HARTFORD BLANKET ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply. A. The following is added to Section C. WHO IS AN INSURED: Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit. However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part. The insurance afforded to such additional insured will not be broader than that which you are required by the contract, agreement, or permit to provide for such additional insured. The insurance afforded to such additional insured only applies to the extent permitted by law. The limits of insurance that apply to additional insureds are described in Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products -completed operations hazard". (1) The insurance afforded to the vendor is subject to the following additional exclusions: This insurance does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Form SL 30 32 06 21 Page 1 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE HARTFORD (g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (h) 'Bodily injury' or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i) The exceptions contained in Paragraphs (d) or (f); or (ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. b. Lessors Of Equipment (1) Any person or organization from whom you lease equipment; but only with respect to their liability for 'bodily injury', "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) Any occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or (b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors (1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury', "property damage" or "personal and advertising injury' caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In connection with your premises; (b) In the performance of your ongoing operations performed by you or on your behalf; or (c) In connection with "your work" and included within the 'products -completed operations hazard", but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (it) This Coverage Part provides coverage for "bodily injury' or "property damage" included within the "products -completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to 'bodily injury', 'property damage" or 'personal and advertising injury" arising out of the rendering of or the failure to render any professional services, including: (ii) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (ii) Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the 'bodily injury", 'property Form SL 30 32 06 21 Page 2 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE I HARTFORD damage", or "personal and advertising injury" arises out of the rendering of or the failure to render any professional service. e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit (1) Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or (b) "Bodily injury" or "property damage" included within the "products -completed operations hazard". f. Any Other Party (1) Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations performed by you or on your behalf; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products -completed operations hazard", but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products -completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b) Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the "bodily injury", "property damage", or "personal and advertising injury" arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2)(a) or C(2)(b) above. Form SL 30 32 06 21 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) Page 3 of 3 TME HARTFORD (2) Premises Rented To You That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (3) Tenant Liability That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises rented to you or temporarily occupied by you with permission of the owner; (4) Aircraft, Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section B. Exclusions. (5) Property Damage To Borrowed Equipment Or Use Of Elevators If the loss arises out of "property damage" to borrowed equipment or the use of elevators to the extent not subject to Exclusion k. of Section B. Exclusions. (6) When You Are Added As An Additional Insured To Other Insurance That is other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance; or (7) When You Add Others As An Additional Insured To This Insurance That is other insurance available to an additional insured. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part: (a) Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. (b) Primary And Non -Contributory To Other Insurance When Required By Contract If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (a) and (b) do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess, we will have no duty under this Coverage Part to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (1) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (2) The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. Form SL 00 00 10 18 Page 17 of 22 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) RLIRLI Insurance Company Peoria, IL 61615 A stock insurance company, herein called the Company PERSONAL UMBRELLA LIABILITY POLICY This Declarations page with "Policy Provisions" and endorsements completes this policy. DECLARATIONS Polic Number PUP2318459 10/21/2024 Named Insured & Mailing Address Agent CAROLYN J HARSHMAN 21624 Arrowhead General Ins Agy Inc MARY CLAIRE CUTHBERT (800) 905-7550 3665 ETHAN ALLEN WAY Attn: Personal Umbrella Dept SAN DIEGO, CA 92117 2270 Camino Vida Roble Suite M Carlsbad, CA 92011 Primary Residence Address (if different than above) Insured's Brokering Agent Same As Above C4839 NFP Property & Casualty/069747 Policy Period — 12:01 A.M. standard time at the address of the Named Insured as stated herein. From 11/02/2024 To 11/02/2025 Limit of Coverage $ 2,000,000 each occurrence Fire, Weapon and Unmanned Aircraft Aggregate Limit $2,000,000 Excess Uninsured/Underinsured Motorists Limit of Coverage $1,000,000 each accident Policy Premium $1,210 Forms included at issuance of policy will appear on Page 2 of this Declaration. REQUIRED BASIC POLICIES You agree that you and any Relative covered by this policy will be insured under the applicable Basic Policies for at least the Required Minimum Limits of Coverage listed below through the entire Policy Period for the following: 1. Any Automobile you or your Relative own or operate; 2. Any home, seasonal, secondary or rental property, or farm, you or your Relative own, reside in, lease or rent; and 3. Any Recreational Vehicles or Watercraft, you or your Relative own or operate. Basic Policy Required Minimum Limit of Coverage A. Automobile Liability Bodily Injury S 500,000 each person $ 500,000 each occurrence Property Damage S 50,000 each occurrence or Bodily Injury and Property Damage Combined Single Limit S 500,000 each occurrence (continued on page 2) PUP 301 (01/21) Page 1 of 2 Basic Policy Required Minimum Limit of Coverage B. Uninsured/Underinsured Motorists Bodily Injury $ 500,000 each person PUP 325C (Ol/2l) $ 500,000 each occurrence SIGNATURE PAGE Property Damage $ N/A each occurrence or Bodily Injury and Property Damage Combined Single Limit $ 500,000 each occurrence C. Personal Liability for: 1. PRIMARY RESIDENCE Homeowners or Personal Liability Bodily Injury and Property Damage Combined Single Limit $ 300,000 each occurrence 2. SEASONAL, SECONDARY OR RESIDENTIAL RENTAL PROPERTIES Comprehensive Personal Liability or Premises Liability Bodily Injury and Property Damage Combined Single Limit $ 300,000 each occurrence 3. FARM Farmowners or Comprehensive Personal Liability Bodily Injury and Property Damage Combined Single Limit $ 300,000 each occurrence D. Recreational Vehicle Liability Bodily Injury $ 100,000 each person $ 300,000 each occurrence Property Damage $ 25,000 each occurrence or Bodily Injury and Property Damage Combined Single Limit $ 100,000 each occurrence E. Watercraft Liability (including, but not limited to, Bodily Injury $ 300,000 each person personal watercraft) $ 300,000 each occurrence Property Damage $ 100,000 each occurrence or Bodily Injury $ 250,000 each person $ 500,000 each occurrence Property Damage $ 100,000 each occurrence or Bodily Injury and Property Damage Combined Single Limit $ 300,000 each occurrence Forms included at issue: PUP 320 (01/21) POLICY PROVISIONS PUA 404 (0l/2l) STATE AMENDATORY PUP 325C (Ol/2l) UM UIM ENDORSEMENT ILF 0001 (04/22) SIGNATURE PAGE PUP 301 (01/21) Page 2 of 2 Agent Copy- Continuation ISSUED: 09292024 Automobile Policy Named Insured CAROLYN HARSHMAN MARY CLAIRE CUTHBERT 3665 ETHAN ALLEN AVE SAN DIEGO, CA 92117-5615 maryclairecuthbert@gmaii.com Your Insurer TRAVELERS COMMERCIAL INSURANCE COMPANY ONE TOWER SQUARE, HARTFORD, CT 06183 Your Auto Policy Number 605582616 203 1 Your Account Number 605582616 TRAVELERS Your Agency's Name and Address NFP PROPERTY & CASUALTY 3636 NOBEL DR STE 340 SAN DIEGO, CA 92122 Policy Period 11/02/2024 to 11/022025 Coverages, Limits of Liability and Premiums Insurance is provided only where a premium is shown for the coverage. The premium entry "Incl' or "Pkg" means the premium charge is included in the premium for another coverage or a package. V1 V2 V3 17 FORD 06 TOYOT 97 JEEP COVERAGES LIMITS C -MAX HYBR SEQUOIA SR WRANGLER s A. Bodily Injury 250,000/500,000 $437 $296 $220 B. Property Damage 100,000 $255 $219 $96 C. Medical Payments 5,000 $21 $8 $4 D1. Uninsured Motorists Bodily Injury 250,000/500,000 $166 $196 $149 E. Collision 1,000 DED $479 $167 $80 T. Waiver of Collision Deductible $6 $2 $1 F. Comprehensive 1,000 DED $109 $89 $33 Glass Ded 50 DED Incl Incl Incl Extded Trans. Exp. 30/900 $46 $58 Rdside Assistance 15 Miles $10 $12 $10 Subtotal forvehicle(s) $1,529 $1,047 $593 TOTAL POLICY PREMIUM $3,169 CA Fraud Prevention Fee: $5.28 TOTAL AMOUNT $3,174.28 Information Used to Rate Your Policy Discounts and Programs Multi -Policy Discount Hybrid Discount 17 FORD Superior Good Driver Discount CAROLYN MARY CLAIRE Good Driver Discount CAROLYN MARY CLAIRE Months Clean Discount 17 FORD 97 JEEP Certified Mileage Program Total Savings on the Policy: $1,622 PL -50015 (11-20) Continued on next page 476/OXK754 Page 1 of 2 Agent Copy— Continuation ISSUED: 0929/2024 Driver and Vehicle Details Drivers Date of Gender Marital License Years of Birth Status Status Driving Exp. 1. CAROLYN 10-24-1952 Female Married Licensed 52 2. MARY CLAIRE 05-21-1954 Female Married Licensed 54 Vehicles Use Location VIN 1. 17 FORD C -MAX HYBR Pleasure SAN DIEGO, CA 1 FADP5AU9HL117250 2. 06 TOYOT SEQUOIA SR Pleasure SAN DIEGO, CA 5TDZT34AX6S281183 3. 97 JEEP WRANGLERS Pleasure BORREGO SPRINGS, CA 1J4FY19S7VP487171 Mileage Information: You have opted into the Certified Mileage Program. This means we will attempt to collect a verified annual mileage for your vehicle(s). If we successfully obtain a verified annual mileage, your vehicle's mileage type is shown below as "Certified". If we are unable to obtain this information, your vehicle's mileage type is shown below as "Estimated". If your vehicle is new to you, purchased within 90 days of this policy's effective date, your mileage type is shown below as "Enrollment'. Vehicles Current Term Current Term Prior Term Prior Term Annual Mileage Mileage Type Annual Mileage Mileage Type 1. 17 FORD C -MAX HYBR 15,778 Estimated 15,778 Estimated 2. 06 TOYOT SEQUOIA SR 1,908 Certified 8,726 Estimated 3. 97 JEEP WRANGLER S 214 Certified 214 Certified The mileage figure in the Current Term Annual Mileage section will be used to rate your policy. It is important that the above information is correct to ensure your policy is properly rated. If there are errors or changes to this information, please notify your Travelers representative immediately and provide the estimated annual miles you expect each vehicle to be driven for the above defined policy term. Other Information Policy Endorsements G01CA01 (05-23) 1-01CA00 (06-15) M01CW03 (11-16) U01CA00 (06-15) P01CA01 (02-21) SO1CW01 (10-13) ElICA00(06-15) ElMCW01 (10-13) E1OCW02 (01-15) ElRCW02 (10-13) E1YCA00 (06-15) Company: TRAVELERS COMMERCIAL INSURANCE COMPANY Payment Type: CREDITCARD Company Product: QUANTUM 2.0 Down Payment: $257 Rate Plan: Q Commission Information: CL1 CL2 CL3 CTSGN/NR Amount % Amount % Amount % Agent Code OXK754 $3169.00 c@10.00% $0.00 @10.00% PL -50015 (11-20) 47610XK754 Page 2 of 2 /0 M E 9 o oRportATED`° CITY CITY OF ROSEMEAD PROFESSIONAL SERVICES AGREEMENT EMERGENCY PLANNING CONSULTANTS 1. PARTIES AND DATE. This Agreement is made and entered into this 17th day of July, 2017 by and between the City of Rosemead, a municipal organization organized under the laws of the State of California with its principal place of business at 8838 E. Valley Blvd., Rosemead, California 91770 ("City") and Emergency Planning Consultants (EPC), a private company with its principal place of business at 3665 Ethan Allen Avenue, San Diego, California 92117 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is highly experienced in providing Hazard Mitigation Plans to public clients and is familiar with the equivalent plan of the State of California as well as federal regulations pertaining to hazard mitigation planning, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services to create an updated Hazard Mitigation Plan for submission to the Federal Emergency Management Agency (FEMA) via the California Office of Emergency Services (Cal OES) ("Project") as set forth in this Agreement. Following receipt of a "conditional approval" from FEMA, the plan will be presented to the City of Rosemead City Council for adoption. Next, the plan will be resubmitted to FEMA for final approval. The plan will be written and planning process be conducted in such a manner to be consistent with the guidelines of the Disaster Mitigation Act of 2000. The Consultant assumes responsibility for gather research data and conducting a hazard analysis but will rely on City department representatives for their historical knowledge and the City's capabilities to prepare for and mitigate against natural disasters. See the Exhibit A: Services for details on the overall project. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from August 1, 2017 to June 31, 2018, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City A-2 that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Carolyn J. Harchman, Project Consultant. 3.2.5 City's Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.6 Consultants Representative. Consultant hereby designates Carolyn Harshman, president, Emergency Planning Consultants, or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from A-3 the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. 3.2.11 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed Eighteen Thousand dollars ($18,000.00)without advance written approval of the city manager's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City statement which indicates work completed by Consultant. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may A-4 request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance' projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws, 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated for all direct service hours on work- in-progress for those services which have been adequately rendered to City; however, in no event shall the City be obligated to pay more than the total amount of the Contract. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be A-5 required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONSULTANT: Emergency Planning Consultants 3665 Ethan Allen Avenue San Diego, CA 92117 Attn: Carolyn J. Harshman CITY: City of Rosemead P.O. Box 399 Rosemead, CA 91770 Attn: Brad McKinney Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. A-6 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. A-7 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or A-8 making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. A-9 CITY OF ROSEMEAD EMERGENCY PLANNING /�, CONSULTANTSnn � By: �J1:SQ.g. ."'Cr�a� `�.Ml.t/ By: NAV_ i4/ // 7 Bill R. Manis, City Manager Date f nl ''JJJ '' II Date Name: '( C)( (1 \ 3 tt4417-4f1W Attest: � P it / Title: it/7/ _ l Marc Donohue, City Clerk Datey A..roved , • orm: Rachel Richman, City Attorney Date If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] By: Name: Title: A-10 EXHIBIT A SCOPE OF SERVICES Hazard Mitigation Plan Approach Emergency Planning Consultants guarantees FEMA approval. Although it may take time and even multiple reviewers/submissions, EPC will not leave the project until FEMA issues a final approval. The update to the Hazard Mitigation Plan will be completed in compliance with the requirements of DMA 2000, FEMA's Local Multi-Hazard Mitigation Planning Guidance published July 2008, the Local Mitigation Plan Review Guide published in October 2011, and the Local Mitigation Planning Handbook published March 2013. Building on those materials Local Mitigation and other FEMA mitigation "how-to guides", the following methodology Plan Review Guide will be utilized: FPlanning Tools have been developed by EPC that will significantly decrease the amount of jurisdictional staff time required for completion of the Hazard Mitigation Plan. • Data Collection related to preparing the Hazard Identification, Risk Assessment, and Vulnerability Analysis portion of the Hazard Mitigation Plan will be conducted by EPC. Interviews with the Planning Team will be during meetings, over the telephone, or via email. On as as-needed basis, interviews may also involve other government or technical resources. It is anticipated that any existing risk assessment data, hazard analysis studies, and the General Plan and the Emergency Operations Plan will be provided to EPC by the jurisdiction. Supplemental data collection required to satisfy DMA 2000 Guidelines will be coordinated between EPC and the Point of Contact for the jurisdiction. EPC will utilize a range of resources for information regarding historical disasters in the process of preparing the Hazard Mitigation Plan. • Mapping activities will be the responsibility of the jurisdiction with guidance provided from EPC. DMA 2000 requires that hazards and critical facilities be documented in the Hazard Mitigation Plan, but not necessarily in maps. EPC recommends that City's utilize their existing mapping resources (e.g. General Plan). • HAZUS is a scenario-based loss projection software developed by FEMA. EPC will prepare 3 HAZUS Level 2 maps and reports for earthquake and/or flooding scenarios. The scenarios (e.g. Southern San Andreas Fault, Puente Hills Fault, Rio Hondo Channel) will be selected by the City. The maps and reports would provide detailed information on losses to people, property, and infrastructure. This information could prove to be critical to the City for many years to come particularly during its update to the City's General Plan Safety Element and Emergency Operations Plan. • Project Schedule to prepare the plan typically spans over a period of approximately 6 months. The review by Cal OES and FEMA often takes an additional 6 months or more depending on deployment of plan reviewers to actual disasters. A-11 • Hazard Research is one of the most important activities in updating the Hazard Mitigation Plan. A wide variety of reference documents from local, state, and federal government will be utilized to identify the hazards, impacts, and vulnerabilities. This information will be of great use during the next update to the City's General Plan Safety Element (as per California Senate Bill 379). • Planning Team will be formed consisting of, at a minimum, representatives from departments with action items identified in the 2012 Hazard Mitigation Plan. o Planning Team Meeting #1 (2 hours) • Kick-Off with the Planning Team. The purpose of the Kick-Off Meeting is to review project expectations and timeline, gather pertinent documents, role and membership of Planning Team, review updates to DMA 2000 regulations, discuss availability of mapping resources, and discuss opportunities for public involvement. The meeting will also include a review of the hazards and impacts since the writing of the existing 2012 Mitigation Plan. This data will assist EPC in updating the risk assessment portion of the Plan. • Review the status of Mitigation Actions identified in the existing Plan. The review will include gathering information as to status, assignment and scheduling. In the event no progress has been made on a particular Mitigation Action, the Planning Team will assist in providing information on both history and resolution. o Planning Team Meeting #2 (2 hours) • Develop additional Mitigation Measures. This will involve identification of new and previously unidentified mitigation action items since the writing of the 2012 Plan. EPC will distribute a planning tool that contains a comprehensive list of mitigation actions from a wide variety of jurisdictional plans. The use of this comprehensive list will assist and expedite the Planning Team's process of identifying new mitigation actions for the jurisdiction. • Prioritization is a planning step required by FEMA. Mitigation action items can be classified with a simple "low, medium, high" ranking. • Funding Source is also required and can be as generic as "General Fund" or "Grant Funded". DMA 2000 regulations do not require cost estimates or that mitigation activities already have an actual funding stream. o Planning Team Meeting #3 (2 hours) • Review of the First Draft Plan will be preceded by advance distribution of the document to the Planning Team via the City's Point of Contact. The meeting will provide an opportunity for the Planning Team to share comments and corrections to the document. Also, this meeting will include a discussion on preparations and logistics for soliciting public input, the decision maker public meeting, and distribution of the A-12 Second Draft Plan for internal (e.g. City departments with responsibilities identified in the Plan), external (e.g. adjoining jurisdictions, utilities, special districts) review, and posting for the general public on the City's website. • Finalization will include EPC sending the City's Point of Contact one electronic copy of the Third Draft Hazard Mitigation Plan submission for review by Cal OES and conditional approval by FEMA. EPC will work with Cal OES and FEMA on any mandated revisions as per the DMA 2000 regulations. Following receipt of FEMA's conditional approval (pending adoption by the City Council), EPC will prepare a staff report and resolution for use at the City Council public meeting. EPC will attend and be prepared to present at the City Council meeting. Following the Council's adoption of the Plan, EPC will complete any necessary revisions to the Plan based on input gathered at the meeting. A-13 EXHIBIT B SCHEDULE OF SERVICES ro 0 ICI v Tasks m E a a> , m m E o w a > u � a` Cu < N 0 Z 0 '' . 0 2 C 5 Plannin. Team Meeting #1 Plannin. Team Meetin. #2 Plannin. Team Meetin. #3 Submit Plan to Cal OES for Review and FEMA for A..roval _ Cit Council Public Meeting B-1 EXHIBIT C COMPENSATION Update Hazard Mitigation Plan $15,000 Prepare HAZUS $3,000 $18,000 C-1 EXHIBIT D INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend,supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must"pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by Consultant. D-1 Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the D-2 insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 10.Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or selfinsured retention, substitution of other coverage, or other solutions. 12.The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13.For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14.Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled D-3 • or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16.Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18.Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21.Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice,'but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-4 TE „Ammo® CERTIFICATE OF LIABILITY INSURANCE R001 '7/19/2017 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTEA CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terns and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rl•hts to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT prenNE DOWNER INSURANCE SERVICE/PER IUGNUEW (866) 467-873C3 0696. (866) 993-6112 160417 P: (866) 467-8730 F: (888) 443-6112 :('�IL , -� 20 BOX 33015 NeuNFrarylaFFOAONNG COVERAGE NA Cn SAN ANTONIO TX 78265 eine A Sent lneI ns CO LTD 71000 CAROLYN J HARSHMAN DDA EMERGENCY Nsm=.c PLANNING CONSULT INSORLNn. 3665 RTHAN ALLEN AVE INSURERE• SAN DIEGO CA 92117 INSURERF. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED IO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA TED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CON I RAC! OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OH MAY PERTAIN, THE INSURANCE AFFORDED BY TI IE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY DAVE BEEN REDUCED BY PAID CLAIMS. PSS m?EOvmsnan,\CE ADD!.µUEER poacyNatmER POB£4imn POLI LiLVP LfWTS - -. .. . CER COMMERCIAL GENERAL LIABILITY MS)? nrmwrvv EACHOCCURRENCE 52, 000, 000 CLAIMS-MADE Lx OCCUR _ Ge so RENTED sl, 000, 000 E )EA°"r* _ A X General Liab 72 SBA X53084 10/c /2Q16 10/01/20_T ED wPIAny onepemn) 510, 000 PERSONAL&AOVI s2, 000, 000 CENT AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE s4, 000, 000 POLICY P ]°SP x LOC PRODUCT.. COMR/Op AGG s4, 000, 000 OTHER s AUTOMOBILE LIABILITY COMBINED GINGLELMIT 5 IPC awuem) ANY AUTO BODILY INJURY(Pee person) s OWNED AUTOOULED OILY!rain)/ VTCB ONLY_AUTOS PR AUTOD AUNONNLY ( IPeraPROP (ti DAMAGE ONLY AUTOS ONLY IveraaaenliAMA _ UMBRELLA LIAR EACH ACH OCGUIwwcE 5 EXCESS LIAR VJMSMADE AGGREGATE JED IRErENI1ON 5 WORKER'caIPE SAnD µv FYaaorEtvw/ury srniu IL ER ARMEWEXECUIVE YIN EL CACI ACCI 5 OFFCERPPRTEEDEM OFFICER/MEMBER EXCLUDED? (ManIJ µp Man6atwyln NH) E L DI E If yes,describe u rid Cr DI-EASE POLICY LIMIT DESCRIPTION OF OPERATIONS be ow DESCRIPTION OF OPERA11W15/LOCA➢ON5/vwICLES(ACORD 101.AtlYIPonal RamarFe schedule,may be attached Dmore epee is required) Those usual to the Insured's Operations. The city its officials, employees, and agents are additional insured per the Business Liability Coverage Form 550008 attached to this policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The City of Rosemead AUTHORIZED REPRESENTATIVE 8838 VALLEY BLVD �� /Q,.(,�..�/ ROSEMEAD, CA 91770 ©'1900-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ACp(OrDnE1MM/DO/ 4..---- CERTIFICATE OF LIABILITY INSURANCE 07/1]/201] THIS CERTIFICATE IS ISSUED RSA MATTER OF INFORMATION ONmIUmCONFEASNORNHR UPON THE®LFIRCATENOLOEA.TNISCE1Rn1CATE DOESNOF AFFIRMATIVELY OR NEGATIVELY AMEND,ExRNDOR ALTER THE COVERAGE ACCORDED BYTNE EDUCES BELOW.THIS COTEInoTEOF INSURANCE DOES NOT CONSTUIE A®MRACF BETWEEN',REISSUING INSURER(S). AUTHORIZED REPRESENTA1nYOR PRODUCER.AND THE CERTIFICATE HOLDER. •_ IMPORTANT:lithe certificate holder Nan ADDITIONAL INSURED.the polIcAles)must have ADDmONM.INSURED PnwWom or Be endorsed.NSNBR04ATON IS WAP/ED-vblect to Me tams li cw:Mons of the policy,certain policies mak.requiter.endorsement ANWmmdos Mb¢Nnute dm RotmoN tight.ID the canna*Bolder NIMY MCNNendoFserengs). PRODUCER CONTACT .: E NAME ._ Dennis Stevens(995642H) PHONE i FAX 135 W Mission Ave Ste 101 WC.NG,ERT:760-7435393 I(A/C,NOR 760-746-5616 E-MAIL Escondido CA 92025-1718 ADDRESS: dstevens®famtersagentoom INSURER(S)AFFOROMGCOWMGE NAME INSURED INSURER A: Truck Insurance Exchange 21709 INSURERS: Fammem Insolence Exchange 21652 HARSHMAN, CAROLYN IUSURER C: Mid Century insurance Company 21687 3665 ETHAN ALLEN AVE • INSURERc: - INSURERS SANDIEGO CA 92117 INSURERS COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: ' THIS'S TO CERTIFY THAT THE POUCIE50F INSURANCE 1I51ED BELOW HAVE BEEN ISSUED TO THE INSURED NAME ABOVE FOR THEPoUCY PERIOD INDICATED.NOIWITHSTANMNGANY REOUIREMENTTERM OR CONDITION OFANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TOWHICHTRSCERTIFICATE MAY BE ISSUED CWMAY PERTAIN.THE INSURANCE AFFORDED BY THE ROUE IES DESCRIBED HEREIN ISSUMECTTOALL I HE TERMS,OCCLUSIONS AND CONDmONS OF SIX H POLICIES.UMITSSHOWN MAY HAVE SEEN REDUCED SY PMO CLAIMS. IMSA TYPE OF INSURANCE MD1L SUER POLICY EFF T MYCY'IMP D LTR INS, WVO PoUCYNUMBER (MWEID/YWeIMM/OD/WYY) ITS COMMERCIAL GENERAL UAPILRY I EACH OCCURRENCE 1 DAMAGE TO RENTED S CLAIMS-MADE L—I OCCUR PREMLSFSIFaOcarrtna) J -.-.. MED EXP ICY onepemn) S - PERSONAL BAOV MNRY S G EN'L AGGREGATE LIMIT APPUES PER: GENERA/AGGREGATE S , POLICY fl PROJECT LOC PRODUCTS.COMP/OPAGG S •OTHER I S COMBINED SINGLE UMW AuroMOS 1.000,09 MLELMRum (Ea XI ANY AUTO BODILY INJURY(Pec person) S i. OWNEDAIIIOS �SCHEDDLED ROOMY INJURYIPeraccidentS • B i ONLY x Au1O5 Y 06257487 02/122017 02/12/2018 xI HIRED AUTOS i NON-OWNED PROpERI nDDMAAGE S I ONLY AUTOS ONLY f I UMBRELLAS/A8 OCCUR EACH OCCURRENCE S ]EXCESS WB I CLAIMS.MADE AGGREGATE S • DED ! IREIENTIONS I S WORKERS coMPEIWTON 1 .i.fi 'OTHER S ANDEMPLOVERS'LABILITY1 STATUTE ANY PROPRIETOR/PARTNER/ WS EL FACHAM:DENT S EXECUTIVEOFFICER/MEMBER N/A EL DISEASE EA EMPLOYEE EXCLUDED?(Mandatoryln NH) =1 yes,describe under DESCRIPTION OF EL DISEASE-PoOLY LIMIT IS 'OPERATIONS belim . / I x " •DESCRIPTION OF DPERAT ONS/LOCATIONS/V EH ICUS(ACORD 101,Adelldonal RemebSdMVle,may he attached N more space i required) Additional Insured:Certificate Holder • CERTIFICATE HOLDER CANCEUAT1Ox CITY OF ROSMEAD SHOULD ANY OF THE ABOVE DESCRIBED POLKIESRE GANCEUEO BEFORETtEEXNM11011 I PO BOX 399 DATE THEREOF.NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE PWCY PROVISIONS. ', AUTHORQEOREPRESENTATVE7) t4-4.....---- _ ROSEMFAD fA 91770 `l ACORD 25(2016/03) Q1988-2015 ACORD CORPORATION.AB Rights Resenied 31.1769 11.15 The ACORD name and logo are registered marks of ACORD D 1135NW MISSION AVE#1 01 ESCONDIDO CA 92025 RECEIVED FARMER $ cI .of ao3FMFAO INSURANCE Jill 31 2U? CITYCLHRK'S OFFICE CITY OF ROSMEAD BY: PO BOX 399 ROSEMEAD CA 917700399 MRTADDR2 COMMERCIAL AUTO MORTGAGEE This section is for policy: 60625-74-87 Assembled-on Date: 07118/17 Assembled-on Time: 01:57.57 Farmers Insurance Exchange(A Reciprocal Insurer) FARMERS A Part Of The Farmers Insurance Group Of Companies® INSURANCE Home Office:6301 Owensmouth Ave.,Woodland Hills,CA 91367 POLICY DECLARATIONS BUSINESS AUTO v 01M0 ITEM ONE Named HARSHMAN,CAROLYN Insured Mailing 3665 ETHAN ALLEN AVE Address SAN DIEGO,CA 92117-5615 Policy Number 60625-74-87 Policy From 07-17-2017 Period To 02-12-2018 12:01A.M.Standard time at your mailing address shown above. In return for the payment of premium and subject to all the terms of this policy,we agree with you to provide insurance as stated in this policy. We provide insurance only for those Coverages described and for which a specific limit of insurance is shown. Your Agent Dennis Stevens 135 W Mission Ave#101 Escondido,CA 92025 (760)743-5393 Email:dstevens@farmersagent.com License#:0h04561 56-6190 ISTEDITION 06-16 C6I90101 566190-EDI Page 1 of 6 Policy Number: 60625-74-87 Effective Date:07-17-2017 ITEM TWO-SCHEDULE OF COVERAGES AND COVERED AUTOS "This policy provides only those coverages where a charge Is shown In the premium column below. Each of these coverages will apply only to those"autos" shown as covered"autos". "Autos"are shown as covered "autos"for a particular coverage by the entry of one or more of the symbols from the COVERED AUTO Section of the Business Auto Coverage Form next to the name of the coverage. "Covered Auto Coverage Designation Limit Of Insurance Premium Symbols Liability 7 8 $1,000000 $1,254 Medical Payments 7 See ITEM THREE $68 Uninsured Motorist 7 See ITEM THREE $159 Underinsured Motorist 7 See ITEM THREE Included Specified Causes Of Loss 7 Actual Cash Value or Cost of Repair,whichever is $30 less minus$25 deductible for each covered auto for loss caused by Mischief or Vandalism.See ITEM FOUR for hired or borrowed"Autos". Collision 7 Actual Cash Value or Cost of Repair,whichever is $267 less,minus applicable deductible for each covered auto.See ITEM FOUR for hired or borrowed"Autos". "'Premium for Other Coverages and Endorsements $112 Total Premium $1,890 "For details of"Other Coverages",see ITEM FOUR,ITEM FIVE,and POLICY FORMS AND ENDORSEMENTS. 56-6190 1STEDITION 06-16 C6190102 566190-E115 Page 2 of 6 Policy Number: 60625-74-87 Effective Date: 07-17-2017 ITEM THREE-SCHEDULE OF COVERED AUTOS YOU OWN(DETAIL) Covered Auto No.: 001 VIN: 5TDZT34AX6S281183 Description: 2006 TOYOTA SEQUOIA SR Garaging Zip: 92117 Coverage Limit Of Insurance Or Deductible Premium Liability $1,000,000 $1,254 Medical Payments $6000 $68 Uninsured Motorist $1,000,000 $159 Underinsured Motorist Included Included Specified Cause of Loss Perils FTW(See ITEM TWO for deductible) $30 Collision $1,000 Deductible $267 `Other Coverages And Endorsements $63 Vehicle Total Premium E1,841 Covered Auto No.:. VIN: Description: Garaging Zip: Coverage Limit Of insurance Or Deductible Premium. Vehicle Total Premium 'For details of''Other Coverages",see ITEM FOUR, ITEM FIVE,and POLICY FORMS AND ENDORSEMENTS. 56619015TEDITION 06-16 06190104 566190-E1D Page 3 of 6 Policy Number: 60625-74-87 Effective Date: 07-17-2017 ITEM FOUR-HIRED OR BORROWED COVERED AUTO Cost of hire means the total amount you incur for the hire of"autos"you don't own(not including "autos"you borrow or rent from your employees or their family members).Cost of hire does not include charges for services performed by motor carriers of property or passengers. Liability Coverage Rating Basis,Cost Of Hire State Estimated Annual Cost Of Hire Premium For Each State CA $49 Subtotal $49 Physical Damage Coverage Coverage Limit Of Insurance Estimated.Annual Premium And Deductible Cost 0f Hire • Subtotal ITEM FIVE-NON-OWNERSHIP LIABILITY Non-Ownership liability covers bodily injury or property damage arising out of the maintenance or use of a non-owned automobile in the business by any person other than the insured. Named insured's Business Rating Basis Number Premium Other thane Number of Employees Social Service Agency Number of Partners Number of Employees Social Service Agency - Number of Volunteers Subtotal 56-6190 1STEDITION 06-16 C6190105 566190-E1E Page 4of 6 Policy Number: 60625-74-87 Effective Date: 07-17-2017 POLICY FORMS AND ENDORSEMENTS Number Title 25-2614E04 Investigative Practices 25-2984ED2 Ins Dept Address-Customer Letter 25-3065 Reminder-Review Your Coverages CA00010310 Business Auto Policy CA00381202 War Exclusion CA01430507 California Changes CA03050297 Calif Chgs-Waiver Of Collision D CA04250507 Calif Individual Named Insured CA20480299 Addl Insd-Designated Insured CA21540909 California Uninsrd Mtr-Bodily In CA23840106 Exclusion Of Terrorism CA23940306 Silica Or Silica-Related Dust Ex CA99141293 Limited Specified Perils E0207-ED1 Punitive Or Exemplary Damages Ex E1112-ED3 Loss Payable Endorsement E2015-ED2 Family Exclusion Form E2016-ED1 Auto Medical Payment Coverage E3027-ED1 No Covg-Cert Computer Rel Losses E4277-ED1 Policy Changes H 1123-ED1 Auto Loss Of Use 1100030498 Calculation Of Premium 1100171198 Common Policy Conditions 1100210498 Nuclear Energy Liab Excl 1102700811 California Changes-Canc&Nonren J6738-ED1 Two Or More Coverage Forms J7118-ED1 Auto Rideshare Exclusion J7119-ED2 Ded For Unlisted Employee Driver J7153-ED1 Additional Benefits And Services LOSS PAYEES Countersigned(Date) By Authorized Representative 56-6190 ISTEDITION 06-16 06190106 566190-ElF Page 5 of 6 Policy Number: 60625-74-87 Effective Date: 07-17-2017 DRIVERS THAT ARE LISTED UNDER THIS POLICY First Name Last Name License. Driver License if State Carolyn Harshman CA XXXXXX2510 Excluded drivers will be listed in the Excluded Driver Endorsement or Restriction Endorsement,if attached. 56-6190 ISTEDITION 06-16 06190108 566190-En—I Page 6 of 6 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. E4277 Policy Number: 60625-74-87 1st Elision POLICY CHANGES Effective Date of Change: 07/17/17 Expiration Date: 02/12/18 Change Endorsement No.: 003 Agent: 99-56-4211 Named Insured: IIARSHMAN,CAROLYN 3665 ETHAN ALLEN AVE SAN DIEGO CA 92117-5615 The following item(s): Insured's Name Insured's Mailing Address Policy Number Company Effective/Expiration Date Insured's Legal Status / Business of Insured Payment Plan Premium Determination X Additional Interested Parties Coverage Forms and Endorsements Limits / Exposures Deductibles Covered Property/ location Description Classification/Class Codes Rates Underlying Insurance is (are)changed to read (See Additional Page(s)): The above amendments result in a change in the premium as follows: X No Changes To Be Adjusted At Audit Additional Premium Return Premium Authorized Representative Signature: FARMERS INSURANCE 41-4211 1ST EDIADN 1L4 Indudes(appigAbd Merriai Insurance Services Office,Inc.with dr per mien. E41➢IG1 PAGE I OF 4 11111{DI POLICY NUMBER: 60625-74-87 COMMERCIAL AUTO CA 20 48 02 99 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisi ons of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provision of the Coverage Form. This e ndorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective: Countersigned By: 07/17/17 Named Insured: HARSHMAN, CAROLYN (Authorized Representative) SCHEDULE Name of Person(s)or Organization(s): CITY OF ROSMEAD (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section II of the Coverage Form. CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1