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CC - Minutes - 10-24-17 MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING OCTOBER 24, 2017 Workshop The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:07 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California PRESENT: Mayor Low, Mayor Pro Tern Ly, Council Members Armenta and Clark ABSENT: Council Member Alarcon STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney,Director of Finance Lieu,Director of Parks and Recreation Chacon, Director of Public Works Ramirez, Interim Director of Community Development Valenzuela, and City Clerk Donohue 1. WORKSHOP A. CaIPERS Fiscal Update Director of Finance Lieu provided an overview presentation on the fiscal impacts of the CaIPERS pension cost. The City of Rosemead participates in three pension plans for employees depending on their hired date. Annual Contribution amounts include two components Normal Cost and Unfunded Accrued liability Cost. Council Member Clark asked for explanation of the assets in the presentation. Director of Finance Lieu explained the $17 million in assets was the total contributions as of date,to fund future retirees. She continued with the presentation and explained the CaIPERS Board instituted an aggressive funding schedule in an attempt to reach 100% funded status within the next 20-30 years. The City of Rosemead will have an increase of employer and member required contribution, pension expense, and net pension liability. However, there will be long-term sustainability of the fund to pay promised benefits,reduced negative cash flow,and lower expected future investment losses. Primary funding to cover cost will be through the general fund and finding additional funding through the transient occupancy tax,new construction development fees, and issue of pension obligation bonds. Council Member Armenta asked how many employees are near retirement. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page I of 15 Director of Finance Lieu explained when an employee retires, there are new employees filling those positions and the City continues to pay into the PEPRA or Tier 2 pension, which cost less. Council Member Armenta asked how the 2 percent employee contribution factors into the CaIPERS pension cost. Director of Finance Lieu explained tier 1 employees pay the 2 percent into their retirement. If the employee was not paying the 2 percent contribution,the employer cost would increase. She reiterated the fiscal impact of$1.2 million cost over eight years is sustainable on an annual basis. City Manager Manis stated there are other cities struggling to look for funds to cover the Unfunded Accrued Liability Cost. The City has a fairly low amount of Unfunded Accrued liability Cost over the next eight years. Mayor Low asked if the projected Unfunded Accrued liability Cost of eight years had to be paid off. Director of Finance Lieu replied the City has the Unfunded Accrued liability Cost component as well as the reduction and discount rate. She indicated there was only eight years of data from the actual evaluation report available. Council Member Armenia asked City Attorney Richman if there were possibilities of laws triggering the reevaluation of past employee pensions. , City Attorney Richman stated at this point, a retirement pension is considered a vested right, and those are questions the courts would have to answer. Your retirement is a vested right and it's considered fully vested. Mayor Low stated the City should allocate some funds to pay the Unfunded Accrued Liability Cost. City Manager Manis replied the City has substantial fund reserve to cover the Unfunded Accrued Liability Cost; however recommended to look at the funds on an annual basis. Director of Finance Lieu reported there has been an increase of $200,000 in Transient Occupancy Tax to cover some of the Unfunded Accrued Liability Cost. Council Member Clark asked if the employee contributions to CaIPERS was going to be raised. Director of Finance Lieu replied the employee contribution has reached its maximum. Tier 1 employees pay 8 percent, Tier 2 employees pay 7 percent, and PEPRA employees pay 6.25 percent to the retirement fund. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 2 of 15 Mayor Low recessed the meeting at 6:38 p.m. RECONVENE TO REGULAR MEETING • The regular meeting of the Rosemead City Council and the Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor/Chair Low, Mayor Pro Tem/Vice-Chair Ly, Council Members/Board Members Armenta and Clark ABSENT: Council Member/Board Member Alarcon STAFF PRESENT: City Manager Maths, City Attorney Richman, Assistant City Manager McKinney, Interim Director of Community Development Valenzuela, Director of Finance Lieu, Director of Parks and Recreation Chaeon, Director of Public Works Ramirez, and City Clerk Donohue PLEDGE OF ALLEGIANCE was led by Mayor Pro Tern Ly INVOCATION was led by Councilmembcr Clark 2. PUBLIC COMMENT Su Yamamoto, Manager at Rosemead Library distributed event flyers and invited the public to attend the upcoming book fair and flu shot events. Daniel Levanos, representing One Legacy Donate Life spoke on the importance of tissue and organ donation. He invited the City Council to attend the 15th Annual Rose Parade Float Ceremony where One Legacy Donate Life would showcase their float, meet honorees, and volunteers. He thanked Council Member Clark for attending past rose dedication events. Council Member Clark stated it was a great event. 3. PRESENTATIONS B. Los Angeles County Economic Development Corporation - Most Business Friendly City Finalist Award Bob Machuca, Senior Regional Manager of the Los Angeles County Economic Development Corporation presented the City Council with the Most Business Friendly Finalist Award. Mr. Machuca praised the City Council and staff for their commitment and partnership with local businesses, business recognition program, and the creation of a Commercial Task Force to focus on economic development. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 3 of15 Mayor Low commended City Manager Manis for implementing the business recognition program and thanked Director of Public Works Ramirez and staff for their contribution to the economic development program. C. Red Ribbon Week Proclamation Public Safety Supervisor Mandy Wong spoke about the Red Ribbon campaign which has provided drug awareness since 1985. The City Council presented Public Safety Supervisor Wong a proclamation for Red Ribbon Week. Council Member Armenta thanked Ms. Wong for her hard work and giving back to the Rosemead community. A. Rosemead Chamber of Commerce Strategic Plan Presentation Ray Jan, Executive Director to the Rosemead Chamber Commerce presented an update of the Chamber's three-year strategic plan goals. The focus of the Chamber is to be a voice and support local businesses in the city. She explained the strategic plan includes ideas on expanding business membership and the hospitality program. In addition, a new passport program would allow tourists to visit all Chamber members. Other goals include a stronger social media presence,economic ...� development projects, and increased education to the business community. Mayor Pro Tern Ly thanked the Rosemead Chamber of Commerce for their work on the strategic plan. He commended the idea of the marketing packages, revamping the visitor's center, and the passport program idea. Council Member Armenta thanked the Chamber of Commerce for their work with the City's sister city program and recent trip to Taiwan to meet local government officials. Council Member Clark congratulated the Chamber of Commerce on their presentation of their strategic plan. Mayor Low asked the Chamber of Commerce if they worked with a consultant to develop the strategic plan and were city representatives involved in the meetings. Ms. Jan replied the Chamber of Commerce received assistance from local business consultants and members of the University of the West helped in the development of the strategic plan. City Manager Maths added the Chamber of Commerce staff felt it was best they work on the plan on their own and staff met with them subsequently after their meeting. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 4 of 15 Mayor Low asked how the strategic plan would be tracked and if they could provide progress updates. Ms. Jan stated the Chamber of Commerce could provide quarterly reports or provide a progress report to the City Council. Mayor Pro Tern Ly stated he disagreed with Mayor Low's request because the Chamber knows what their resources and priority items are. If they want to update the City staff and Council, they could do so on their own. City Manager Manis stated the strategic plan would be included in with the contract. City Attorney Richman clarified the strategic plan worked as a scope of services to the contract for the Chamber of Commerce. 4. PUBLIC HEARINGS A. Public Hearing on the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2016-17 Recommendation: It is recommended that the City Council conduct a public hearing and take public testimony on the City's FY 2016-17, Consolidated Annual Performance and Evaluation Report. No further City Council action is necessary. Director of Public Works Ramirez reported the City's Community Development Department completed its Consolidated Annual Performance Report for the period July 1,2016,through June 30,2017. The report described the overall use of federal Community Development Block Grant and HOME Investment Partnerships funds received from the Department of Housing and Urban Development. The City's overall objective in the CDBG and HOME programs is the development of viable communities by providing decent housing, a suitable living environment and expansion of economic opportunities primarily for low-to-moderate income persons. Council Member Armenia asked if there were any fund reductions in the programs. Director of Public Works Ramirez replied funds were not reduced and had slightly increased. Mayor Low opened the Public Hearing at 7:41 p.m. There being no comments,the public hearing closed at 7:41 p.m. B. Public hearing on Modification 17-07, a City Initiated Request to Eliminate Condition of Approval Number 59 from the Conditions of Approval of Modification 16-02 (Walmart) Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 5 of 15 Recommendation: That the City Council adopt Resolution No. 2017-31, with findings (Attachment"A") and approve Modification 17-07. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING MODIFICATION 17-07 TO ELIMINATE CONDITION OF APPROVAL NUMBER 59 FROM THE CONDITIONS OF APPROVAL OF MODIFICATION 16-02. THE SUBJECT SITE IS LOCATED AT 1827 WALNUT GROVE AVENUE IN A C-3 (MEDIUM COMMERCIAL)ZONE (APN: 5279-033-001) Interim Community Development Director Valenzuela reported the City initiated a request to modify the conditions of approval for Modification 16-02 by eliminating Condition of Approval Number 59, which eliminated the requirements of the annual Planning Commission review of Walmart's compliance with the conditions of approval; and required Planning Division staff to conduct a quarterly meeting with Walmart and neighboring residents within a 300-foot radius. Mayor Low inquired about the results of the quarterly meetings. Interim Director of Community Development Valenzuela replied the first meeting included six city staff members, four Wal-Mart staff, and one resident. The second quarterly meeting included five city staff members, four Wal-Mart staff members, --- and two residents. Most of the concerns involved shopping carts, noise from the solar inverter, and landscaping maintenance. ,* Mayor Low opened the public hearing at 7:46 p.m. There being no comments the public hearing closed at 7:46 p.m. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Clark to adopt Resolution No. 2017-31 and approve Modification 17-07. Motion was carried by the following vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2017-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $36,650.75 NUMBER 97623 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-52 Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 6 of 15 • Resolution No. 2017-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,376,329.39 NUMBERED 97610 THROUGH NUMBER 97622, AND NUMBERED 97624 THROUGH NUMBER 97768 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-53 • Resolution No. 2017-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $798,316.14 NUMBERED 97769 THROUGH NUMBER 97873 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-56 • Resolution No. 2017-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $888,336.34 NUMBERED 97874 THROUGH NUMBER 97998 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No.2017-60 • Resolution No. 2017-16 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,965,539.33 NUMBER 10222 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No.2017-16 SA • Resolution No. 2017-17 SA Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 7 of 15 A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,807.31 NUMBERED 10223 THROUGH NUMBER 10224 INCLUSIVELY, WIIICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-17 SA B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the regular meeting on September 12, 2017 and the minutes from the special meeting on September 19,2017. C. Request to Install Red Curb— 8336 Mission Drive Recommendation: It is recommended that the City Council approve the Traffic Commission's recommendation to install 5-feet of red curb on the east and west side of the driveway apron. D. Request to Install Red Curb—Singing Wood Lane ^^ Recommendation: It is recommended that the City Council approve the Traffic ,. Commission's recommendation to install 5-feet of red curb on the east and west side of Singing Wood Lane. E. Request for Traffic Improvements — Intersection of Fern Avenue and Jackson Avenue(near Bitely Elementary School) Recommendation: It is recommended that the City Council approve the Traffic Commission's recommendation to paint advance "Stop" lines 4-feet prior to the crosswalks in all four legs of the intersection of Fern Avenue and Jackson Avenue, paint 20-feet of red curb on all corners at the same intersection, and repaint all exiting red curbing within the area. F. Ordinance No.975—Second Reading and Adoption: Repealing Chapter 9.30 Titled Residency Restrictions for Registered Sex Offenders from the Rosemead Municipal Code Recommendation: It is recommended that the City Council approve the second reading and adoption of Ordinance No. 975. AN ORDINANCE OF THE CITY COUNCIL OF ROSEMEAD REPEALING CHAPTER 9.30 TITLED RESIDENCY Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 8 of 15 RESTRICTIONS FOR REGISTERED SEX OFFENDERS FROM THE ROSEMEAD MUNICIPAL CODE U. Resolution No. 2017-54—Authorizing the Recordation of the Irrevocable Drainage Easement for those portions of LA County Assessor Parcel No's. 5282-026-048 & 5282-026-049 for Storm Drainage Maintenance Recommendation:It is recommended that the City Council approve Resolution No. 2017-54, authorizing the City Engineer to execute and record the irrevocable offer of drainage easement for Los Angeles County Parcel No. 5282-026-048 & 5282- 026-049. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZE CITY STAFF TO EXECUTE AND RECORD THE IRREVOCABLE OFFER OF DEDICATION OF A GRANT OF EASEMENT FOR DRAINAGE PURPOSES LOCATED AT 9048 GARVEY AVENUE (APN 5282-026-048 & 5282-026-049) H. Amendment to the Crossing Guard Services Agreement with All City Management Services, Inc. and Annual Cost Sharing Agreement with Rosemead School District Recommendation:That the City Council authorize the City Manager to(1)Execute an Amendment to an Agreement with All City Management Services, Inc. for crossing guard services through June 30, 2019; and (2) Execute the cost sharing agreement with the Rosemead School District in funding the crossing guard services for the 2017/18 Fiscal Year; and (3) Appropriate additional funding in the FY 2017/18 budget for crossing guard services in the amount of$4,252.01. I. Resolution No.2017-57,Approving the Walnut Grove Avenue Resurfacing Project Funded by the Road Repair and Accountability Act Recommendation: It is recommended that the City Council (1) Adopt Resolution No. 2017-57, approving the Walnut Grove Avenue Resurfacing Project from Marshall Avenue to Northerly City Limit funded by the Road Repair and Accountability Act— Senate Bill SB l; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO APPROVE THE LIST OF PROJECTS TO BE FUNDED BY SB 1 THE ROAD AND REPAIR AND ACCOUNTABILITY ACT And Approve a budget appropriation of$57,000 from the General Fund unassigned fund balance to meet the MOE requirements. J. Resolution No. 2017-55—Adoption of Resolution Accepting a Quitclaim Deed of Public Road and Highway Easement for a Portion of River Avenue located South of Garvey Avenue Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 9 of 15 Recommendation: It is recommended that the City Council adopt Resolution No. 2017-55, accepting the Quitclaim Deed of Public Road and Highway Easement from Los Angeles County for a portion of River Avenue, South of Garvey Avenue, and authorize the City Manager to execute the attached Certificate of Acceptance. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ACCEPTING AN EASEMENT QUITCLAIM DEED FROM LOS ANGELES COUNTY FOR A PORTION OF RIVER AVENUE LOCATED SOUTH OF GARVEY AVENUE K. Adoption of Annual Resolution Establishing Compensation and Benefits for the City Council Recommendation: It is recommended that the City Council adopt Resolution No. 2017-58, for the City Council with no changes from the prior year. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD L. Resolution 2017-59 - Providing Permission to Councilmember Alarcon to be Absent from Council Meetings Pursuant to Government Code Section 36513 Recommendation: It is recommended that the City Council adopt Resolution 2017- 59, providing permission for Councilmember Alarcon to be absent from the next several Council meetings to attend to his health issues. A RESOLUTION OF THE CITY COUNCIL OF THE CITY.OF ROSEMEAD, CALIFORNIA GRANTING PERMISSION TO COUNCILMEMBER ALARCON TO BE ABSENT FROM COUNCIL MEETINGS PURSUANT TO GOVERNMENT CODE 36513 ACTION: Moved by Mayor Pro Tern Ly and seconded by Council Member Armenta toapprove the Consent Calendar. Motion was carried by the following vote: AYES: Armenia, Clark, Low, Ly and ABSENT: Alarcon. 6. MATTERS FROM CITY MANAGER& STAFF A. Consideration of Senate Bill 415 and Consolidation with a Statewide Election Date Recommendation: It is recommended that the City Council discuss the options +-.. available and provide direction to staff. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 10 of 15 City Clerk Donohue reported on Senate Bill 415, known as the Voter Participation Rights Act, which amended the State Elections Code pertaining to municipal election dates. Staff reviewed the City of Rosemead's voter turnout data for the past four recent statewide general elections on the County registrar recorder website, as well as voter turnout data for the city's standalone municipal elections. The City of Rosemead met the triggering criteria of SB 415. Rosemead's last four statewide elections,held on a November election, voter turnout was 45.6 percent. However, the voter turnout for the City of Rosemead on an average municipal election was 15.2 percent. Therefore, the City must move their general municipal elections to a statewide election starting on 2018, 2020, or 2022. A brief presentation was given of possible options for the City Council to implement the mandates of SB 415. Council Member Armenta stated the Council should choose an option that would affect all equally. Mayor Pro Tern Ly asked if the election is consolidated, is a city required to have the County run the election or could it still be run by the city. City Clerk Donohue replied the bill states cities have to consolidate with the County. City Attorney Richman stated even if the election date is the same, the election process has to be done by the County. Mayor Pro Tem Ly asked staff to clarify if the City will be required to consolidate its future elections with the County. Mayor Pro Tem Ly suggested the City Council consider Option One, which keeps the election in March and only changes to even years. Council Member Clark agreed with Option One. Brian Lewin asked the City Council to consider Option Five because it achieved the goal of equal treatment of all Council Member terms and only receive a four- month reduction. It would also achieve the goal of the bill, which is to maximize voter participation. The statewide elections in November have considerably more participation than in the primaries in March. Mayor Pro Tem Ly disagreed with Mr. Lewin's comments and explained changing the election from odd years to even years in March would limit the impact for residents. Secondly, if an election date is in November,municipalities will be at the bottom of the ballot. Council Member Clark agreed with Mayor Pro Tern Ly and stated it would be a disservice to the residents to move the election to a November election date. She reiterated changing the election date is a state mandate which the City had to comply with. She expressed concerns with the voter registration data being Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page I1 of 15 outdated with voters still registered who have died or moved, so it skewed the voter turnout percentage. Mayor Low also agreed with the City Council to choose Option One. The November election ballot is usually overwhelmed with candidates and initiatives. Council Member Armenta stated that in her Latino Caucus group,they are working on encouraging Latinos to vote. She shared that at a meeting, a speaker had mentioned that many voters do not vote the entire ballot. ACTION: Moved by Council Member Clark and seconded by Mayor Pro Tern Ly to direct staff to bring back an ordinance to include Option One to move the election date from March of odd years to March of even years. Motion was carried by the following vote: AYES: Armenia, Clark, Low, Ly and ABSENT: Alarcon B. Direction on Painting by Guy Rose Recommendation: Discuss and provide direction to staff. City Clerk Donohue reported city staff recently re-discovered a painting by Guy Rose,son of Rosemead founder L.J. Rose.Ile was regarded as a very accomplished California impressionist artist. The painting was originally donated to the City by Markel Gallagher, the granddaughter of L.J. Rose, in February of 1980. After the —. unsuccessful sale, the City opted to hold onto the painting. Mayor Pro Tern Ly suggested the painting be showcased at the Dinsmoor Heritage House Cultural Museum. Also, the Council should discuss the future of the Dinsmoor Heritage House Cultural Museum as Rosemead's Historical Museum. Council Member Armenta stated there should be a caveat, that should the painting be given to the association,the painting should be returned to the City of Rosemead if anything happens to the Dinsmoor Heritage House Cultural Museum. Mayor Pro Tern Ly stated the City owns the Dinsmoor Heritage House Cultural Museum. Council Member Armenta reiterated that the contents inside of the Dinsmoor Heritage House Cultural Museum are owned by the Dinsmoor Association and not the City. Mayor Pro Tem Ly suggested the painting could temporarily be displayed at City Hall. Mayor Low supported the idea to display the painting in a City facility. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 12 of 15 ACTION: Moved by Mayor Pro Tern Ly and seconded by Council Member Armenta to display the painting temporarily at City Hall. Motion was carried by the following vote: AYES: Armenia, Clark, Low, Ly and ABSENT: Alarcon 7. MATTERS FROM MAYOR & CITY COUNCIL A. Receive Comments from Councilmember Armenta Regarding the City Clerk Contract Amendment Recommendation: Receive comments from Mayor and City Council. Council Member Armenia asked for the record to show that she had voted no on the City Clerk's rating and voiced the performance rating between City Clerk and City Manager were close and expressed her concern with it. B. Accessibility and Technology Reimbursement Administrative Policy Recommendation: Discuss and provide direction to staff Council Member Armenia stated the Technology Reimbursement Administrative Policy grants some full time staff a technology reimbursement of$300 a year. The $300 reimbursement has to be used or you lose it during the calendar year. She expressed the cost of technology has increased over the years and suggested amending the policy to allow staff to roll over the $300 reimbursement to another year. She inquired with some staff and the response was positive to roll over the $300 reimbursement to allow the purchase of cell phones. Mayor Pro Tern Ly indicated the policy was created and revised over a decade ago and suggested the Council look at adjusting the amounts. City Manager Manis suggested the Council also look at the monthly cell phone reimbursement policy. Mayor Low directed staff to bring back the policy with revisions. City Manager Manis clarified that staff would bring back the policy revised with updates to allow the technology reimbursement to roll over. Mayor Pro Tem Ly stated the policy should state, "Once every two calendar years and no more than $600 will be reimbursed". Council Member Clark suggested the ability to get reimbursed for the cost of a phone, and combining the reimbursement. For example, using three years' worth of technology reimbursement to pay for a $1,000 phone and you get reimbursed again after three years. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 13 of 15 Mayor Low stated in regards to the monthly cell phone reimbursements,phone bills that have more than one phone line attached, should only be reimbursed for the amount of one phone line being utilized for city business. Council Member Clark stated you get charged more for one line on an account than having additional lines under one account. Director of Finance Lieu explained when there are two lines in one phone bill, the charges are usually split and are only reimbursed fifty percent plus the cost of the actual line. City Manager Manis reiterated that staff would provide options of the amount of $300 roll over proposal and look at the amount of the monthly reimbursement. Council Member Armenta asked for the policy to be brought back with revisions before the end of the calendar year. C. City Council Comments Council Member Armenta stated she had a good experience on the Taiwan trip and the hospitality of the Taiwanese people was generous. She clarified that the trip was not funded by the city. Mayor Pro Tern Ly reported out he attended the National League of Cities conference, 710 Coalition meeting to meet with the city's Washington D.C. lobbyist; and Department of Justice to talk about various grants. He requested two items to be placed on a future city council agenda, the formation of a community foundation,to help aid in funding improvements in the city.Also,requested a status report of Rule 20A money from Southern California Edison. Council Member Clark reported she attended the same conference as Mr. Ly. City Attorney Richman clarified there is specific language that requires only some conferences to be reported out. Mayor Low reported out her attendance to the same conferences and thanked staff for assisting on the preparation of the sister city Taiwan trip. 8. CLOSED SESSION The City Council will meet in Closed Session to discuss the following item: A. PUBLIC EMPLOYEE EMPLOYMENT: Government Code Section: 54957 Title: Community Development Director Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 74 of 15 Mayor Low recessed the meeting to closed session meeting at 8:36 p.m. and reconvene back from closed session at 8:48 p.m. City Attorney Richman announce there was no reportable action taken during closed session. 9. ADJOURNMENT The meeting adjourned at 8:48 p.m. The next regular City Council meeting is scheduled to take place on November 14, 2017, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Marc Donohue-1 ity Clerk APPROVED: r _ Polly Lew, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Minutes of October 24, 2017 Page 15 of15 /.1•• if••••