CC - Item 4A - Request From Mexican American Student Org. \\.
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TO: FRANK G. TRIPEPI, CITY MANAGER
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATIO S
1
DATE: JANUARY 20, 1999
RE: REQUEST FROM MEXICAN AMERICAN STUDENT ORGANIZATION
The San Gabriel High School Mexican American Student Organization
(M.A.S.O. ) has again requested the use of the Community Center on
March 13 , 1999 , for a Coronation Ball.
1A in the past, they have provided a roster of which the majority of
their members live in Rosemead.
Mrs. Bacio has requested that their group be allowed to use the
facility until midnight. The designated closing time of the
Community Center is 11: 00 p.m.
As a point of information, since they are a youth organization, they
( will pay a $ 50. 00 refundable deposit, which needs to be paid on or
, before March 1, 1999, or the facility use form would be terminated.
As in the past, they need to clean the facility and leave it as they
I found it. They will also need to comply with the rules and
' regulations on the back of the facility use form, specifically items
No. 9 (security guards) and No. 10 (supervision) .
RECOMMENDATION:
Based on the above, it is recommended that the City Council authorize
the San Gabriel High School Mexican American Student Organization be
allowed to use the facility until midnight.
MDB: sb\wp: 07-N-ass COUNCIL AGENDA
JAN 2 61999
ITEM
J
CITY OF ROSEM°EAD
8838 E. Valley Blvd. , Rosemead, CA 91770
APPLICATION FOR USE OF FACILITIES
FACILITY (` C'<etr.:=•. r1. /1i+, rr, ; r_,";11F- AREA/ROOM DEESIRED .:-1 'f POOL
DAY(S) OF WEEK �r-+- DATE(S) OF USE 3 / i.- lHOURS: ;510 rv, TOr; p171
PUBLIC ADDRESS SYSTEM: YESNOy! KITCHEN HOURS: 5". nil TO 7 '3uo re,
TYPE OF ACTIVITY [?ir n-n. [1,Ciale: NO ATTENDING
NAME OF ORGANIZATION nI e,r .u'/Ainsi •cnn :,i6 C--`>zaen • 2 rl h,,;,TITLE //1
NAME OF APPLICANT(PRINT) <„./Wes1rn e i3 P C APPLICANT IS 18 YRS OR OLDER ?es'-
£(.n F4x.y b.ter / ,- o..= No
ADDRESS OF APPLICANT ;$?C7 / S1o. 4/I As. / C' , V 7 .PHONE: Home r.24---l,‘.r- f
Street City Zip Code Work c.-za -Bee-
DRIVERSLICENSE N0. (3.0.04-67$:r"/ 3 DATE EXPIRES L. / t lC5
DIAGRAM PAGE COMPLETED: YES ,\
CHECK IF EVENT WILL BE OPEN T0: If funds are to be raised, for what purpose?_
_Public/no charge. ;-fir p' •-5-A, 44
_Public/by admission of $_
Public/by donation of $_ Percentage of users living in Rosemead
/C Members &/or guest at $(y,, 25Z 50% g /•\ 100%
I hereby certify that I have read and will abide by all rules and regulations of the
City. As a duly authorized representative of the sponsoring organization, & on behalf
of sponsoring organization, I agree to save, keep and bear harmless the City & all .its
officers & agents from all damages, cost of expense in law or equity (including costs of
suit & expense for legal services) that may at any time arise or be set-up because of
damages to property or death or injury to persons received or suffered by any reason of
the operation of this organization hereunder, or which may be occasioned by any
negligent act or omission to act which amounts to negligence on the part of .sponsoring
organization or any of its agents or employees which results in a dangerous or defective
condition of property, or any damages occasioned by an negligent act or ommission to act
which amounts to negligence on the part of the City, its agents or employees in favor of
either the sponsoring organization, its agents or employees or invitees of said
sponsoring organization.
APPLICATION MUST BE SUBMITTED A MINIMUM OF 10 WORKING DAYS IN ADVANCE AND CHARGES
PAID WITHIN 7 WORKING DAYS OF USE OR APPLICATION WILL BE CANCELLED.
Applicants
Signature /D1 % T/ 7/ �2C e i' Date 42/ 13 / 2fr
OFFFICE USE
FACILITY SUPERVISOR OFFICE INFORMATI C
Is facility available? Ye-.
. INo Date Received 1) / / /P-
Date Received /-./ 2) / /
Date Approved `.7 / / f Date Amt. Due: fry,/ /777
AMOUNT DUE $ APPROVED DISAPPROVED
DEPOSIT AMT. $
INVOICE NO.
F & C Yes No
Director of Parks and Recreation
Rev 2/14/89 OFFICE COPY
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POSLJAD PAPE CPC Pc 1'Oiltr 15/hr S DEPOSIT 150 SIDS 1
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ROSEMEAD PARRS AND RECREATION DEPARTMENT FACILITY MS 1
RULES AND REGULATIONS
Groups 2 thru 4 (described below) are required to post a refundable deposit. Remaining groups are required to pay a
refundable deposit and fee.
Resident fee category pertains to groups/organizations that have their offices or are chartered as Rosemead Groups
or Organizations. It pertains to individuals use when 50% or more come from the City of Rosemead.
GROUP ANI) PRIORITY USE
1. Department, Government or Community Service Agencies
2. Youth Recreation Activities 5. Service Club Meetings
3. Veteran Organizations 6. Adult Recreation Activities
• . 4. Senior Citizen Activities 7. All Others
RULES AND REGULATIONS FOR USE OF FACILITIES
1. The Director of Parks and Recreation, upon reasonable notice, may cancel any regularly scheduled reservations to
accomodate the proper priority use or in the event of unforseen circumstances.
2. The City reserves the right of full access to all activities at any time during their occurrence to see that all
rules, regulations, and City/State Laws are not violated.
3. Groups using kitchen shall furnish own dishes, silverware, cooking utensils, towels, soap, etc., unless other-
wise requested and approved.
4. All activities must cease Dv 11:00 p.m. Amplified sound or music that can be heard by the general public must
cease by 10:00 p.m.
5. When an event is cancelled after permit fees have been paid, the applicant may select another open date. If a
satisfactory date cannot be arranged and a written request for cancellation is received within three days prior
to scheduled event, a 50% refund of the permit fees may be obtained from the Department Office.
6. The applicant and his organization shall be responsible for any damage to equipment, property and my overtime,
and shall forfeit all or part of their deposit, if damage occurs.
7. The group must appear within thirty minutes of time specified or permit will he cancelled and all fees forfeited.
�
8. Reservations will not be accepted more than 90 days in advance. Maximum duration in a Facility is six (6)
mon
s.
9. 1 Activities for minors must be supervised by responsible adults on the ratio of at least one adult for every 25
5-/ minors.010. Sponsor must secure services of at least 2 private security guards for supervision of teen age events, (pro-
vision may be waived upon written request and written approval from the Department).
11. NoIRIWICA.TIMG 8EvERACRS WILL RE RERMISLRD ON IRE PREMISES OR 111 PAIRS. Violation will result in forfeiture of
all fees end will subject violators to possible criminal prosecution.
12. No advertisements, circulation of petitions, solicitations, nor charges will be allowed without written approval
from the Department of Parks and Recreation.
13. No storage of private properties is permitted on City grounds or facilities, except for concessions
authorized by the City Council.
14. City facilities cannot be used for commercial purposes without City Council authorization.
15. Wedding receptions are not allowed in City Facilities.
16. Groups with 200 or more in attendance will require two staff. 110/28/91).
PUBLIC FACILITY USED FOR FUND RAISING
A. Rosemead organization/individual(s) - regular charges only.
B. Non-resident organization/individual(s) - regular charges and 60% of Gross. Applicant must also
obtain authorization from the Rosemead,City Council.