CC - Item 4B - Renewal of Lighting Agreement A 5 t M
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TO: FRANK G. TRIPEPI, CITY MANAGER �y/'
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION'��/
DATE: AUGUST 4, 1999
RE: RENEWAL OF LIGHTING AGREEMENT - RELIABLE LIGHTING SERVICE
The City of Rosemead's agreement with Reliable Lighting Service for maintenance of Park Facility
Liehts is scheduled for renewal.
The Contractor has indicated in his letter, that he would like to extend the Agreement for another year
without increasing his monthly fees.
To date, the Contractor has provided quality service in a timely manner.
RECOMMENDATION;
It is recommended that the Rosemead City Council approve the Extension of Agreement and authorize
its execution by the Mayor.
07-n-b6s doo'sb
attachments
COUNCIL AGENDA
AUG 101999
ITEM No. fC-S
2
EXTENSION OF AGREEMENT
THIS EXTENSION OF AGREEMENT is entered into effective the 10th day of August, 1999, by
and between the CITY OF ROSEMEAD, a municipal corporation (hereinafter "CITY"), and RELIABLE
LIGHTING SERVICE, A Corporation (hereinafter "CONTRACTOR").
WHEREAS, the parties have executed that certain Agreement dated August 11, 1998, in which CITY
agrees to contract with CONTRACTOR for the performance of certain Lighting Service; and
WHEREAS, a true and correct copy of said Agreement is attached hereto as Exhibit "A" and
incorporated herein by this reference; and
WHEREAS, the Agreement of August, 1998, provides for an extension of said Agreement for an
additional one year period; and
WHEREAS, CONTRACTOR has thus far satisfactorily performed the service set forth in the
Agreement dated August 11, 1998; and
WHEREAS, CONTRACTOR has offered to perform the services required in the Agreement for
another calendar year.
NOW THEREFORE, the parties agree:
1. That the Agreement of August 11, 1998, is hereby extended
for an additional one-year period to August 11, 2000..
2. This EXTENSION OF AGREEMENT shall be effective as of
August 1 I, 1999, and continue in full force and effect until August 11, 2000.
3. During the one-year extension of the Agreement, CONTRACTORS
compensation shall be limited to the rates and charges set forth in Exhibit "B" to the August 11, 1998 Agreement.
IN WITNESS WHEREOF, the parties have executed this extension of Agreement on the date set
forth below.
ATTEST:
CITY OF ROSEMEAD
A MUNICIPAL CORPORATION
CITY CLERK
BY:
MAYOR
RELIABLE LIGHTING SERVICE
DATE:
agreemen.doc/sb
EXHIBIT "A"
AGREEMENT FOR REPAIR AND MAINTENANCE OF
SPORTS LIGHTING
This Agreement dated this 11th day of August, 1998 between the CITY OF
ROSEMEAD, a municipal corporation (hereinafter "City") and RELIABLE LIGHTING
SERVICES, a corporation (hereinafter"Contractor").
The parties agree as follows:
1. OBLIGATIONS OF CONTRACTOR -
Contractor, at Contractor's expense, shall famish all tools, implements, methods,
processes, facilities labor and material necessary to perform, in a good and worker like manner, all
work described herein as set forth in the specifications for lighting maintenance, attached hereto
as Exhibit "B" and incorporated herein by this reference.
2. COMPENSATION.
The City shall pay Contractor monthly upon invoice per the bid proposal of
CONTRACTOR, attached hereto as Exhibit "A" and incorporated herein by this reference.
3. TERMINATION BY CITY.
The City may terminate this Agreement, on ten days written notice to Contractor, for any
reason.
4. PERFORMANCE STANDARDS. •
MI work shall be performed in accordance with the attached specifications. All work shall
be performed in a worker like manner and thereafter, all work areas properly cleaned of debris.
5. PROTECTION OF WORK AND PUBLIC;
The Contractor shall take all necessary measures to protect the work and prevent
accidents during any and all phases of work. The Contractor shall strictly adhere to all applicable
federal and state OSHA regulations- The Contractor shall provide and maintain any necessary
barriers, guards, watch persons, and warning lamps during maintenance procedures.
6. INSURANCE.
The Contractor shall obtain the insurance coverage, listed in the attached specifications
hereto, with the City of Rosemead, its officers and employees as named insureds. The Contractor
shall maintain the required insurance coverage in full force and effect during the initial term and
any renewal terms of this Agreement. Said insurance certificates shall contain a provision the
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insurance coverage shall not be canceled or materially altered until the City is given thirty days
prior written notice.
7. INDEMNIFICATION
Contractor shall indemnify and save harmless City, its officers and employees, from and
against any and all damages to property or injuries to or death of any person or persons, including
property and employees or agents of City, and shall defend, indemnify and save harmless City, its
officers, and employees, from and against any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, worker's compensation
claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of
Contractors, its employees or subcontractors.
8. LAWS TO BE OBSERVED
The Contractor shall keep himself fully informed of, and act in compliance with all laws,
ordinances, statutes and regulations of the City, State and Federal governments.
9. NOTICE
Any notice given hereunder shall be deemed to have been given when delivered personally
or when sent to said parties by certified mail, postage prepaid, addressed to the parties at the
addressees listed below:
CITY: CONTRACTOR:
City of Rosemead Reliable Lighting Services
Attn. City Manager Attn: Javier Valdovinos
8838 E. Valley Boulevard 6187 Anita Street
Rosemead CA 91770 Chino, CA 91710
10. TERM OF CONTRACT
The term of this Agreement shall be for a period of one (1) year, commencing on
September 1, 1998, and may be extended for additional one (1) year terms, upon the mutual
consent of both parties. The City Council may approve a renewal term, with a cost of living
adjustment, without the necessity of rebidding, if the Council determines:
•
(1) The service being provided by the existing Contractor is satisfactory
and it is in the best interests of the City to retain the present Contractor; and
(2) The Contractor proposes to provide the same level and quality of
service at current prices with a not-to-exceed 5% (5 percent) cost of living
• adjustment; and
(3) That there has been no cost of living adjustment for the past one (1)
year.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
first above written.
CITY OF ROSEMEAD,
a Municipal Corporation
By:
Mayor
Attest:
City Clerk
/ Ci ntractor
/
•
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EXHIBIT"B"
BID ytOPOSAL
TO: City of Rosemead
8838 East Valley Boulevard
Rosemead, California 91770
I have received the documents titled: Notice Inviting Bids,
Instruction to Bidders, Specifications, Sub Contractor 's List,
Contractor 's Qualification Statement, and Bid Proposal Form, and
Addendums I � ft , r & ft I have satisfied myself as to the
scope of work and conditions of the site.
In submitting this Proposal, I agree:
1. To hold my bid open for 30 calendar days from the date of this
Proposal.
2. To comply with the provisions of the Notice Inviting Bids,
Instruction to Bidders and Specifications.
3 . To furnish Insurance as noted in the Instruction to Bidders.
S . To begin initial light bulb replacement work within five (5)
working days after receiving the Notice to Proceed.
5. All initial light bulb replacement work must be accomplished
within fifteen (15) calendar days.
6 . I have completed and enclosed the Contractor ' s Qualification
Statement.
7. To name the City of Rosemead as additional insured on the
Insurance Certificate.
B. All prices are in effect, with out change for twelve months
from date of Agreement.
I will provide all labor, materials, supplies and equipment and
perform all the work as specified in these documents for the lump sum
monthly bid of:
Rosemead Park: O44r, HttvPQF-D 5!Xr/(i'DL6/P4 $ 160.00
Hand Written
Sports Complex: ONE /u/VOREO siX-rV COLLARS $ 160 . 00
Hand Written
Garvey Park: OfiC/tu/JOP.sO situ Oetu S $ 160 . 00
Hand Written
•
Lump Sum Monthly Bid: $980 . 00
By: Reliable Lichtinc Services DATE: 7/30/98
ADDRESS: 6187 Anita St . / Chino / 91710
Street City Zip Code
TELEPHONE NO. : 909-613-0021 CONTRACTOR' S LIC. 1727552
EXTRAORDINARY MATERIAL COST
The contract shall indicate the cost of materials that he will charge the
City. Costs are not to reflect labor or installation charges. All lamp
replacements shall be General Electric Products .
1- Lamp Replacement Cost
A. 1000 Watt Mercury Vapor HR1000DX36 $ 73 . 39
B. 1000 Watt Incandescent 1000 130V $ 26 . 56
C. 400 Watt 120V $ 26- 03
26 . 03
D. 750 Watt 750 130V $
E. 450 Watt S/B Mercury Vapor HSB450 $ 185 . 93.
F. 400 Watt Lucalux LU400 $ 51 . 80
G. 400 Watt Mercury HR400DX33 $ 31 . 62
H. MVR1000/U $ 73 . 39
I. MVR250 $ 43. 08
J. MVR175 $ 38 . 11
2. Lamps other than listed above will be billed at 30 off G. E. 9200T
Catalog, dated Sept . 25 , 1997
3 . Ballast Replacement Cost - Current List Less 30 %
4 . Lens Replacement Cost Cost +200 %
A. Mercury Vapor Cost +200 %
B. 1000 Watt Incandescent Cost +200 %
C. 400 Watt Cost +700 %
D. 750 Watt Cost +200 %
E. 450 Watt S/B Mercury Vapor Cost +200 %
F. 400 Watt Lucalux Cost + 200 %
G. 400 Watt Mercury Cost +200 %
5 . Hourly Cost for Emergency Services Servce-$59 . 00 per
hour
(Electrician Service Truck; Ladder Ladder _$65 . 00 per
hour
Truck to 55 ' , including welding)
6. Emergency Service Phone Number ( 909) 613-0021 OR
( 909 ) 613-1P55
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ORIGINAL JOB TICKET
RELIABLE Lighting Services
LIGHTING • SIGNS • ELECTRICAL
6167 Anite Street,Chino,CA 91710
(909)613-0O21 Licence No.727552
10.2
DATE RECEIVED: `e / DATE DUE:
JOB LOCATION: MAP: JOB TYPE:
'f -ILe_ G' ,+` _ mosernaui CONTRACT COVERAGE CODES.
CALLED IN BY- ..
SEE:
BILL TO: PHONE NUMBER:
— NOT TO EXCEED
PHOTO REQUIRED. YES NO
OK OVERS BY
PERMIT REQUIRED: YES NO
CUSTOMER ORDER NO _
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SERVICED BY: CUSTOMER SIGNATURE-
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