CC - Item 4D - Engineering Proposal for Street and Storm Drain Improvements in Olney Street, Ralph Street, and Hart Ave. At" '
staf f eport
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: NOVEMBER 16, 1999
RE: ENGINEERING PROPOSAL FOR STREET AND STORM DRAIN
IMPROVEMENTS IN OLNEY STREET, RALPH STREET, AND HART
AVENUE
Attached for your consideration is an engineering proposal from Willdan Associates for
engineering design, hydrology study, design and construction survey, utility coordination,
contract administration, construction observation, monument restoration, preparation and
processing of initial study/negative declaration, and federal labor compliance services far
street and storm drain improvements in Olney Street, Ralph Street, and Hart Avenue.
A rubberized asphalt concrete overlay is proposed on Olney Street, from Rio Hondo
Avenue to Temple City Boulevard, and on Hart Avenue, from Ralph Street to the south
end. Both streets conform to priorities recommended in the updated Pavement
Management System (PMS) report. Each of these streets is in need of an overlay to
prevent more serious and costly deterioration, which could lead to complete reconstruction.
Ralph Street, from Hart Avenue to Rio Hondo Avenue, will receive a slurry seal coat as
recommended by the City's PMS.
COUNCIL .DA
NOV 231999
ITEM />
November 16, 1999
Page 2
The project will also include installation of storm drain improvements in Olney Street
(between Marybeth Avenue and Ellis Lane), Ralph Street (between Hart Avenue and Rio
Hondo Avenue), and Hart Avenue (between Ralph Street and the south end). Upon
completion of the storm drain mainlines, the systems will be transferred as a Miscellaneous
Transfer Drain (MTD)to the Los Angeles County Flood Control District for operation and
maintenance.
Further, street lighting improvements are proposed on Olney Street between Rio Hondo
Avenue and Temple City Boulevard. The existing streetlights will be converted to
marblelite (concrete) poles with undergrounding conduits. The new lights will be owned,
operated, and maintained by Southern California Edison (SCE).
The total construction cost for the project is estimated to be $800,000 and the estimated
contract period is 45-working days. The proposed project is currently programmed in the
City Budget for Fiscal Year 1999-00. The project's construction costs as well as the federal
labor compliance fees will utilize Community Development Block Grant (CDBG) funds.
Other project costs will utilize Gas Tax funds. Construction of the project is anticipated to
occur in the Summer of 2000.
The proposed fees are as follows:
• Hydrology Study $ 5,500
• Design Surveying 11,500
• Preliminary and Final Design 59,200
• Street Lighting Design 4,300
• Utility Coordination 6,000
• Construction Surveying 9,500
• Contract Administration 10,900
• Construction Observation 48,600
• Monument Restoration 2,800
• Initial Study/Negative Declaration 2,000
• Federal Labor Compliance 9.500
Total Proposed Fixed Fee $ 169,800
The total fee, excluding hydrology study, utility coordination, monument restoration, initial
study/negative declaration, and federal and labor compliance, is in conformance with that
portion of the City's agreement with Willdan Associates which pertains to design
engineering services.
November 16, 1999
Page 3
RECOMMENDATION
It is recommended that the Rosemead City Council approve the attached engineering
proposal and direct staff to begin the preparation of the necessary plans and specifications.
Attachment
1999/rsmd/staff rpt/city
WILLDAN ASSOCIATES ❑ E\GI\LERS & PLA\\EPS
Professional Consulting Services Since 1964
November 15, 1999
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Professional Engineering Design, Hydrology Study,
Design and Construction Survey, Utility Coordination, Contract
Administration, Construction Observation, Monument Restoration,
Preparation and Processing of Initial Study/Negative Declaration,
and Federal Labor Compliance Services for Street and Storm Drain
Improvements in Olney Street, Ralph Street, and Hart Avenue
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal for the
above-referenced services.
A rubberized asphalt concrete overlay is proposed on Olney Street, from Rio Hondo
Avenue to Temple City Boulevard, and on Hart Avenue, from Ralph Street to the south
end. Both streets conform to priorities recommended in the updated Pavement
Management System (PMS) report. Each of these streets is in need of an overlay to
prevent more serious and costly deterioration,which could lead to complete reconstruction.
Ralph Street, from Hart Avenue to Rio Hondo Avenue, will receive a slurry seal coat as
recommended by the City's PMS.
The project will also include installation of storm drain improvements in Olney Street
(between Marybeth Avenue and Ellis Lane), Ralph Street (between Hart Avenue and Rio
Hondo Avenue), and Hart Avenue (between Ralph Street and the south end). Upon
completion of the storm drain mainlines,the systems will be transferred as a Miscellaneous
Transfer Drain (MTD) to the Los Angeles County Flood Control District for operation and
maintenance.
Further, street lighting improvements are proposed on Olney Street between Rio Hondo
Avenue and Temple City Boulevard. The existing street lights will be converted to
marblelite (concrete) poles with undergrounding conduits. The new lights will be owned,
operated, and maintained by Southern California Edison (SCE).
12900 CROSSROADS PARKWAY SOUTH•SUITE 200• INDUSTRY, CALIFORNIA 91746-3499•(562)908-6200•FAX(562)695-2120
November 15, 1999
Page 2
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
HYDROLOGY STUDY
1. Provide a visual survey to establish hydrologic contributory areas.
2. Perform hydrologic calculations necessary to determine flow rates and collection
points.
3. Submit hydrology study to Los Angeles County Department of Public Works
(LACDPW)for approval.
DESIGN SURVEY
1. Perform research at Los Angeles County and the City of Rosemead for survey
information.
2. Establish record centerline along the proposed construction zones for storm drain
improvements.
3. Obtain locations of topographic features, between curbs, on Olney Street, Ralph
Street, and Hart Avenue.
4. Provide elevational data to establish accurate profiles and proposed catch basin
elevations.
5. Obtain cross sections on 100-foot intervals for storm drain mainline.
PRELIMINARY DESIGN PHASE
1. Review compiled data.
2. Develop base drawings.
a. Plot existing survey data.
b. Identify and plot apparent substructures.
c. Conduct field verification of survey data.
3. Perform hydraulic calculations necessary to fully design the storm drain
improvements.
4. Provide complete plan and profile sheets for the proposed storm drain system. The
design will follow the LACDPW standards and requirements for MTD processing.
November 15, 1999
Page 3
5. Develop preliminary street improvement plans.
6. Provide street lighting upgrade plans in compliance with Southern California Edison
(SCE) system.
7. Develop preliminary cost estimates.
8. Submit preliminary street lighting plans to SCE for circuit design review.
9. Submit preliminary design plans to all affected agencies and utility companies for
review, including storm drain plans to LACDPW.
FINAL DESIGN PHASE
1. Based on SCE's, County's, and utility companies' comments and requirements,
revise plans.
2. Submit revised plans to SCE's and County for final review and comments.
3. Prepare detailed final plans and attend coordination meetings, as necessary, with
County, and utility companies at various times during the design phase to obtain
additional input and review work.
4. Obtain final approval from SCE and County, including the necessary permits for
construction.
5. Prepare specifications and contract documents to conform to applicable
requirements of the City of Rosemead.
6. Prepare final project cost estimates.
UTILITY COORDINATION
Submit copies of plans to all affected utilities and agencies.
2. Coordinate with SCE for locations of proposed underground street lights conduits.
3. Coordinate potholing investigations to verify depths ofpotentiallyconflicting utilities.
4. Coordinate with utility companies to provide for any proposed utility improvements
prior to construction.
5. Coordinate with water company to implement an upgrade of fire hydrants, as
needed, within the project.
November 15, 1999
Page 4
6. Send notification to affected utility companies, other agencies, contractor, and City
staff, and attend and coordinate the preconstruction conference.
CONSTRUCTION SURVEY
1. Set grade stakes at a uniform offset for mainline.
2. Set staking for catch basins and connector pipes.
3. Provide grade sheets.
CONTRACT ADMINISTRATION
1. Hold pre-bid conference to clarify new HUD's minority participation requirements
and answer inquiries from contractors.
2. Provide the City with 30 sets of plans and specifications for bidding.
3. Assist the City in securing bids and awarding project.
4. Attend preconstruction conference and prepare minutes.
5. Provide contract administration for proper enforcement of the contract plans and
specifications.
6. Provide engineering support, as needed, to make as-built revisions to the original
plans.
7. Provide the necessary consulting services required to coordinate the efforts
between the City and the contractor.
8. Review and approve progress payment requests.
9. Answer inquiries and complaints for the City relating to the project.
CONSTRUCTION OBSERVATION
1. Provide the necessary weekly, monthly, and final reports, as needed.
2. Provide daily construction observation during the construction period.
3. Provide copies of daily construction observation reports on a weekly basis, if
requested.
November 15, 1999
Page 5
4. Provide necessary coordination with other agencies to provide final inspection of the
project.
5. Perform as-built corrections on original drawings.
6. Provide report to the City following final inspection stating that the project has been
completed, and provide necessary data for the City acceptance of the project.
MONUMENT RESTORATION
1. Set centerline ties for existing centerline monuments found with no existing ties.
2. Replace centerline ties disturbed by construction.
3. Reset centerline monuments, and provide the City with updated set of centerline tie
notes.
INITIAL STUDY/NEGATIVE DECLARATION
1. Prepare the Initial Study/Negative Declaration and Notice of Completion (NOC)for
review by the City.
2. Following approval of the document by the City, distribute the document and NOC
to agencies with jurisdiction over resources affected by the project, adjacent
jurisdictions, the local library, the State Clearinghouse, and individuals requesting
copies of the document.
3. Prepare a Notice of the Availability (NOA) of the document for publication by the
City in the local newspaper.
4. Following the mandated review period for the document(21 days for projects which
do not affect State agencies, such as Caltrans), prepare responses to any
comments received on the document.
5. If the need for any mitigation measures is identified, prepare a Mitigation Monitoring
Program, as required by CEQA.
6. Submit the final Initial Study/Negative Declaration containing all comments received,
responses to comments, and any Mitigation Monitoring Program for City approval.
7. Attend public meetings/hearings on the environmental documentation for the
project, as requested by the City.
8. Prepare the required Notice of Determination (NOD) for filing.
November 15, 1999
Page 6
FEDERAL LABOR COMPLIANCE
1. Attend pre-bid conference to clarify new minority participation requirements.
2. Present the CDBG requirements to the contractor at the preconstruction
conference.
3. Monitor requirements and submittal of miscellaneous federal compliance documents
from contractor and subcontractors, for Affirmative Action and Equal Employment
Opportunity.
4. Forward all required documentation to HUD, including required notifications.
5. Monitor compliance with labor laws, Clean Air Act, Federal Water Pollution Control
Act, and federal, state, and local safety laws.
6. Monitor Section 3 HUD 1968 of contractor participation.
7. Monitor weekly payroll documentation on a continuous basis, including but not
limited to, fringe benefit statements, apprentice documents, special payroll
deductions, and other required supporting documents. Documents will be
thoroughly checked to meet all Davis-Bacon regulations and miscellaneous HUD
requirements.
8. Follow up by certified mail and telephone assistance on delinquent submittals and
coordinate with City staff to withhold funds, if required.
9. Conduct random employee interviews, as required, by HUD and verify results and
follow up on any discrepancies.
10. Make recommendations of special actions to be taken if contractor does not
cooperate in labor compliance.
11. Prepare and transmit, by certified mail, all necessary notifications on behalf of City.
12. Prepare complete files of federal compliance documentation with the content and
format preferred by HUD.
13. Perform a complete final review of federal compliance files to ensure compliance
with HUD requirements.
November 15, 1999
Page 7
Our proposed fees are as follows:
• Hydrology Study $ 5,500
• Design Surveying $ 11,500
• Preliminary and Final Design $ 59,200
• Street Lighting Design $ 4,300
• Utility Coordination $ 6,000
• Construction Surveying $ 9,500
• Contract Administration $ 10,900
• Construction Observation $ 48,600
• Monument Restoration $ 2,800
• Initial Study/Negative Declaration $ 2,000
• Federal Labor Compliance $ 9,500
TOTAL (FIXED FEE) $169,800
The current estimated construction cost for the total project is $800,000. The design fee
is based on the fee curve schedule from the American Society of Civil Engineers. The total
fee excluding hydrology study, utility coordination, monument restoration, initial
study/negative declaration, and federal labor compliance is in conformance with that
portion of the City's agreement with Willdan Associates, which pertains to design
engineering services. The construction contract period is estimated to be45-working days.
Compensation for weekend inspection and inspection beyond the allocated working days
and hours of the construction contract will be on a time-and-materials basis.
The cost for testing materials, such as asphalt testing, will be provided through a separate
contract with a testing laboratory. Willdan Associates will assist the City in the selection
of a testing laboratory and will fully coordinate the services to be provided.
If you have any questions regarding this proposal, please contact me at (562) 908-6214.
Respectfully submitted,
WILLDAN ASSOCIATES
Ei2gedt-
William C. Pagett, P. E.
Senior Vice President
Arlb
956199,66591P9d66