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CC - Item 5A - Results of LA County Survey Regarding Council Minutes E M F so , staff eport TO: HONORABLE MAYOR AND MEMBERS ROSEMEAD CITY COUNCIL FROM: NANCY VALDERRAMA, CITY CLERK DATE: NOVEMBER 16, 1999 RE: RESULTS OF LOS ANGELES COUNTY SURVEY REGARDING COUNCIL MINUTES At the Council meeting of October 12, 1999, staff was directed to conduct a survey of Los Angeles County cities to determine their method of transcribing Council minutes. The Minutes portion of the indicated survey was broken down into the following categories: Action, Verbatim, or Other, which includes a more inclusive type of transcription, such as our City's minutes. Cities were also asked whether their minutes were ever subpoenaed and used as evidence in court; and, what length of time the audio tapes are kept. The responses from the 86 cities surveyed (see Attachment "A") are as follows: ACTION MINUTES ONLY: 46 cities ACTION-Modified/Condensed: 10 cities VERBATIM ONLY: 6 cities OTHER/INCLUSIVE: 24 cities TOTAL: 86 CITIES MINUTES SUBPOENAED: Yes: 42 No: 33 Unknown: 11 LENGTH OF TIME TAPES ARE KEPT: UNDER TWO YEARS: 45 cities OVER TWO YEARS: 11 cities INDEFINITELY: 19 cities DOES NOT TAPE: 9 cities MISCELLANEOUS: 2 cities COUNCIL AGENDA TOTAL: 86 CITIES NOV 231999 ITEM Na. �• Page 2. Minutes Survey November 4, 1999 RECOMMENDATION: This item is being presented as informational only. There is no recommendation. nnnnnnnnn = = 07 _ 07 _ _ > > > * > > n o = or > > < � Xrn \ / 777 § 2 / [ / [ MtO Pg c) ) a T. n z (90 / ` « ! ; / ( § 2 � ` / r ) e ! - = f / / r rr / ` ^ o . n * @ x X x X xxxxx x n\ k « t k0 0 k0 / ) n< z ) } 2 ! 2 2 * * X 2 nr ) j GO ; g � � n0 \ § 3 ! § § ( ) j § ) \ ) $ ( § ! ) ! § § $ ( § ! ( ) z \ § rzi_ = ) z ka « 71 -4tm j 2 o ) cm ` ® 7 ; ; ® ; m ; ; 2 § § 22( ( @@2 ; >4 @ ; ! ; > co � ; ; ® , @ ; lz (40.€; » i ; ; "s ; z ; ; » ) .ne7 ® / A ^ Z ® /zz zzzLw ( / z § § � �/ � / \ ( / § ( \ \� < ( ( /; rrrr aam > ac ^ tn9YYri [o' Yr �m" cOs n 6 “ 2tIVIZirnm OX .< mc m aW � z ° < kyzo � y0 °°azc � m � z m0o im W3- ocro 074 >x zFa � adm < a ac mama yrml 0 a z n a x x x x >• >< ;< x X x x x x X X n e 4 O a0. 0. x x m a x a 3 x x x xx nm rm l ? tg cx x c c c z < c .< c < z < < « « c < c < z < { C y zzom zm zm0 mmmm mmzmzmomm a0 T. T. '4 T in � u' c tram v� rnxv x rf) rn Nm z mmo � dz < z ,z zz 0 53 0 nc mm z � n 0 c a ., -3 d N M W W N O' W W V N "'B r N a c tl a O z O d ^ z z b o ›- r1 3m � c cm mmo p � r = tdmm °, °mm ° c Cc) 0y � e ma am z ,' me '' •ez > = Mz < a as z3 Viov' M5,1 tzzz .m -30E4 zcno zzounw a + .4 -3 rya y + � � � � mo H m ma at'=, r a rra tq .. m m m m m - m cazzzzXzXrorororororo z3 33333rrrrr n aaaaoo aonaaaa oo ooaaa < OOOa -y z z z z r r d z 3 0 a p 4r ,z z z z -C z r Z a z '4 K 4nydrrOnO fWc 0 - z azG� GZ] Cxpy < z0p Ca ta- p p < paC 00 Cl > aa omzmrxmaro manor X { raaca Or4n ril r0 c" r" ap ytI > C Z to '$ IA a O r/5 = < c a :"3 ct A w a xxx x xxxxxxx x xx xxxx C 55 0 a c Z 0. 6 x z 4 x x x x x nx rr r c CAC Z < ZZZ < Z CZZ - Z C C PCZ 22 ZCCdZK C p "0 O r000r0tn00t=3Otntn [+f 0 OOZOZZt7OmhO VI to w CACAC z X X X v. toto Intl 2 22 r2 0 00 < d 2 ZZ E4 zz n c r .- . r Z v o o b C D aro P-3w ww° 20< 0< t.1 ° 0< 2 w ti ,p o - CZC ^' Z ® - .C. ZO` a Z. CN a In In 72 0CK' t� KZ Z { { tIC rotnrn Z2 a r Y Yv aa [' r' agrs a ,y C y OX u9 to r O g m r '� y v H • ^ ,y c i, ti�• :1 �7 F. rr' Xrz r Ho � r .p X ,.j ? < oro r ger r ym v o s ® g ) 000RR > > ; 9999 § ; l = = = 9 ^ & ® a ] / 443 / ~ @@@ ! ( > ) > ; 77 � � fl > . r 40 r ) » z � � z \ / , ; � x x x xxx xxxxx ; xx / \ a * \ \ ; / ( < zz < z < zzzzzzz a # = „ oo ; o ; oo = o = oc » ) § zzz ) \ ) ) \ . \ CO ; 8.eo se ) s< k .< i * , ( z ® R * n ; ! \ ] � z 0CACA ) e ) ) [ ( { ; e 0 e z re ( ( > / 0 ) /