CC - Item 3C - Resolution No. 99-49 - Approving Program Supplement No. 9 wiEw stafleport
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: „l<FRANK G. TRIPEPI, CITY MANAGER
DATE: ��DECEMBER 7, 1999
RE: RESOLUTION NO. 99-49 —A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROSEMEAD APPROVING PROGRAM SUPPLEMENT NO.
9 WITH THE STATE OF CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE ASPHALT CONCRETE OVERLAY OF
WALNUT GROVE AVENUE AND VALLEY BOULEVARD
The State of California Department of Transportation (Caltrans), has submitted to the City,
to be executed along with an authorizing resolution, a Program Supplement to State-Local
Entity Master Agreement No. SLTPP-5358 for State Share Funds covering the referenced
overlay project.
The State-Local Transportation Partnership Program (SLTPP), provides reimbursement
to a city up to 50% of the project construction cost. The City of Rosemead has nominated
overlay projects each year since the beginning of the program. Actual state participation
is based on the number of nominated projects statewide.
This program supplement gives assurances to Caltrans that the City understands that the
availability of State Share Funds will be determined by the California State Legislature in
the future and accepts any increase in local funding.
Walnut Grove Avenue (San Gabriel/Rush)was part of the 1997-98 Redevelopment Agency
Overlay project awarded to Sully-Miller Contracting Co.; the work was accepted by the
Redevelopment Agency on May 25, 1999. The Valley Boulevard project was awarded to
Damon Const. Co.; the project will be submitted to City Council for acceptance of work
early next year. The State's share is estimated to be 24.54 percent of eligible construction
costs. Upon execution of the supplemental agreement, staff will request payment from the
State for this project.
' COUNCIL AGENDA
DEC 141999
ITEM No.
2
•
December 7, 1999
Page 2
RECOMMENDATION
It is recommended that the City Council:
1. Approve Resolution No. 99-49 and supplemental agreement.
2. Authorize the Mayor to sign the supplemental agreement.
3. Direct City staff to mail the executed copy of the agreement to the Chief, Local
Streets and Roads Branch of the State Department of Transportation.
Attachment
1999/rsmdlstaff rpVcity
•
RESOLUTION NO. 99-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD
APPROVING PROGRAM SUPPLEMENT NO. 009 WITH THE STATE OF
CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE
ASPHALT CONCRETE OVERLAY OF WALNUT GROVE AVENUE AND
VALLEY BOULEVARD
WHEREAS, the City Council of the City of Rosemead has entered into State-Local
Entity Master Agreement No. SLTPP-5358 for State Share Funds; and
WHEREAS, the State of California, through its Department of Transportation, has
presented Program Supplement No. 009 for resurfacing of Walnut Grove Avenue (San
Gabriel/Rush) and Valley Boulevard (West City Limit/East City Limit); and
WHEREAS, the City of Rosemead understands that the availability of State Share
Funds will be determined by the California State Legislature and accepts any increase in
local funding.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City of Rosemead approves Program Supplement No. 009 to the
State-Local Entity Master Agreement No. SLTPP-5358.
SECTION 2. The Mayor of the City of Rosemead be authorized to sign the
agreement on behalf of the City.
PASSED, APPROVED and ADOPTED this 14th day of December, 1999.
MAYOR
ATTEST:
CITY CLERK
STATE OF CALIFORNIA.BUSINESS,TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS,Governor
DEPARTMENT OF TRANSPORTATION p�
61014
DESIGN AND LOCAL PROGRAMS ..
1120 N STREET 1
P.O BOX 942874, MS X1
Sacramento, CA 94274-0001
TDD(916)654-4014
(916)654-3151
Fax(916)654-2409
October 19, 1999 File: 07-LA-0-RSMD
SB98-5358(002)
Various City Streets(5)
Mr. Donald J. Wagner
Director of Public Works
City of Rosemead
8838 East Valley Boulevard
Rosemead, Ca 91770
Attn: Mr. Ken Rukavina, City Engineer
Dear Mr.Wagner:
Enclosed are two originals of Program Supplement Agreement No. 009 to State-Local Transportation Partnership
Program Agreement No. SLTPP-5358 covering: Construction for the above-referenced project.
Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations
should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution
that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the
agreement will be returned to you upon ratification by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully
executed.
Sincerely,
414
4 •
HUGH G. BRADY, Chief
Office Of Local Programs
Project Implementation
Enclosure
c: OLP AE Project Files
(07) DLAE - Satish Chander
"We'll Find a Way"
•
PROGRAM SUPPLEMENT NO. 009 Date:October 05, 1999
to Location:07-LA-0-RSMD
STATE-LOCAL TRANSPORTATION
Project Number:5698-5358(002)
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5358 E.A. Number:07-931423
This Program Supplement is hereby incorporated into the State-Local Transportation Partnership Program Agreement for State Share
Funds which was entered into between the Local Entity and the State on 12/04/91 and is subject to all the terms and conditions
thereof.This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned Master Agreement
under authority of Resolution No. , approved by the Local Entity on (See copy attached).
The Local Entity further stipulates that as a condition to payment of funds obligated to this project,it accepts and will comply with
any covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Various City Streets(5)
TYPE OF WORK: Pavement Rehab LENGTH: 0(MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
IX]Construction
Estimated Cost State Share Funds Matching Funds
FY1998 $196,417.00 LOCAL OTHER
53988,152.00 FY1999 $0.00 $3,791,735.00 $0.00
FY2000 $000 $0.00
CITY OF ROSEMEAD
STATE OF CALIFORNIA
•
Department of Transportation
By
By
Date Chief, Of£ice of Local Programs
Project Implementation
Attest
Date
Title
x hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer 0Q0c(a � C Date ( 0- F _� $196,417.00
Chapter Statutes It rear Program BC Category Fund Source mammT
282 1997 2660-125-042 97-98 20.25.010.100 C 258010 042-T 196,417,00
Program Supplement SLTPP-5358-009- Page 1 of 3
07-LA-0-RSYtD 10/05/1999
SEM-5358(002)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this contract
may have been written before ascertaining the availability of
legislative appropriation of funds, for the mutual benefit of
both parties, in order to avoid program and fiscal delays that
would occur if the agreement were executed after that
determination was made.
The total amount of State-Local Transportation Partnership funds
payable by the State shall not exceed the sum of the "State Share
Funds" column on page 1 of this Program Supplement. The funds to
be encumbered and reimbursed are according to the schedule shown
under the aforementioned column.
Any increase in State Partnership funds will require a revised
program supplement.
Any decrease in State Partnership funds will require a revised
finance letter.
2. The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of "State
ShareFunds" will be limited to the lesser of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project
cost in the approved State/Local Partnership Program
Application and accepts any consequent increase in
LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "State' s
Share" after the contract award or upon the State Budget Act
Program SupplementSLTPP-5358-009- Page 2 of 3
07-LA-0-ASND 10/05/1999
SB98-5358(002)
SPECIAL COVENANTS OR REMARKS
appropriation of funds, whichever occurs later. "State' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4. In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
section of the Guidelines as limited to certain maximum costs and
to non-early reimbursement projects of $300, 000 or less.
5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is
24.54%.
Program Suppr.anaat SUPPP-535e-009- Page 3 of 3