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CC - Item 5B - Approval of Minutes - 02-27-18 MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING FEBRUARY 27,2018 The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:19 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Armenta and Clark Council Member Ly joined the meeting at 6:31 p.m. ABSENT: Council Member Alarcon STAFF PRESENT: City Manager Molleda, City Attorney Richman, Director of Finance Lieu, Director of Community Development Kim,Director of Parks and Recreation Chacon, Director of Public Works Ramirez, and City Clerk Donohue City Attorney Richman announced the study session discussion was moving to the City Council conference room and the public was welcome to attend. Any presentation would be conducted in open session after the study session. 1. WORKSHOP A. Homeless Planning Grant The City of Rosemead was one of the 23 cities awarded a Homeless Planning grant by the County of Los Angeles to address the issue of homelessness within Rosemead. Grant amounts ranged from $30,000 to $70,000 and were based on each City's homeless population as reported by the Los Angeles Homeless Services Authority (LAI-ISA). Rosemead was entitled to the minimum grant amount of $30,000, which was awarded to those cities with less than 99 homeless people. The County has since contracted with the San Gabriel Valley Council of Governments, who has retained LeSar Development Consultants, for the development of all participating cities Homeless Plan (Plan). The purpose of the Plan is to proactively set processes, based on existing and anticipated resources, and thereby improve efficiency and effectiveness of service delivery to those who are homeless while also working with the County to address regional solutions to the issue of homelessness. As part of the process,three input sessions will be taking place (City Council, staff and social service providers, and the community). Tonight's presentation by LeSar Development Consultants is to obtain the City Council's input into the development of Rosemead's Plan. Rachel Ralston, Principal of LeSar Development Consultants gave an overview of the homelessness plan. She explained that according to the Los Angeles Homeless Services Authority there are approximately 50 homeless people in the city. She Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting ITEM NO. 5.B Minutes of Februaty 27, 2018 Page 1 of 12 spoke about the Housing First approach and how effective the program has been to the homeless population. A lot of the homelessness funding is tied to the Housing First program. She explained LeSar Development Consultants would be doing input sessions with community members to really ask them what the significant issues arc and what they see working. Also, assessing existing activities and resources, and drafting a plan with city staff in using County plan templates. Once the Council reviews the draft plan and makes changes, the City Council can accept the plan and submit to the Los Angeles County by June 301h, 2018. The plan strategies are flexible and can be updated anytime as the City sees fit. Mayor Low asked if the $30,000 grant was an annual or a one-time grant. Ms. Ralston replied the grant was a one time grant. Council Member Clark asked Ms. Ralston how she obtained the count of 50 homeless for the City. Ms. Ralston explained the city's local count was 17. However, the Los Angeles Homeless Services Authority official number was 50 based on their different methodology for counting individuals in makeshift shelters and cars. In terms of funding that flows into cities, it's based on whatever that number is and officially recognized by the Housing and Urban Development. Council Member Clark asked for clarification on Ms. Ralston's statement on getting the most critical homeless off the street. Ms. Ralston explained the Housing First approach is one aspect were every person, not just the most critical, would get stabilized in a housing and a path in accepting services. A critical part is coordinated entry, which is the assessment of vulnerability and prioritizing individuals that are the most mentally and physically unstable who arc essentially likely to die on the street. Also, those who commonly use services in jails and emergency rooms that need acute care and are getting services in expensive ways. Those are the particular homeless population that are the most difficult population to work with. Council Member Clark stated not everybody agrees with the Housing First approach. She reiterated that at a League of California seminar last year, there was a homeless session led by Saint Johns, who work with the homeless population. The organization shared they approached the Housing First method ten years ago and realized that you need to take care of the mental health and drug addiction issues and get them help. Proof that Housing First approach does not necessarily work was a woman who they got into in to housing first,with our addressing mental health and drug addiction aspect, ten years later her two kids were back on the street. wit . She explained in the past, she suggested to County Supervisor Hilda Solis to have the county's vacant property near University of Southern California campus, to turn into housing units where homeless could be screened for the mentally ill to drug addicts to obtain the proper services they need. As for people down on their luck,those are the people you want to get rapid housing for. She also Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of February 27, 2018 Page 2 of 12 shared her suggestions with the San Gabriel Valley Council of Governments Homeless Committee, because if the focus is Housing First, you don't get the drug addicts off their habits nor their mental health issue solved. She continued the grant was not brought to the City Council and it was applied by a former employee. The funding was not going to augment the support or helping organizations such as Family Promise and Volunteers of America, but rather majority of the funding was going towards planning. She opposed the proposed grant and commended staff for already doing things for the city to address homelessness. She added that the City of Monterey Park was disturbed by the 72 page contract and they withdrew from the grant. She expressed concerns with the terms in the contract and therefore, was not in favor of the grant. Mayor Low asked why the County would just not give the funding to the city directly. Ms. Ralston explained there are cities that chose to apply for the grant and have their city staff develop the plan. However, other cities such as Rosemead, entered into an agreement with the San Gabriel Valley Council of Governments to contract with LeSar Development Consultant which resulted in a Memorandum of Understanding with each city. Jan Cicco, Regional Homelessness Coordinator of the San Gabriel Valley Council of Governments stated she worked with the City of Pomona and developed a plan that is currently being implemented. She explained there is a level of expertise and complexities of the homeless population,as well as creating an effective plan which is time consuming for staff. Therefore, many cities chose to apply for the County's grant program. Mayor Pro Tern Ly thanked LeSar Development Consultant and Council of Governments for coming to the meeting to speak. He expressed concerns there are a variety of homeless, some do not want assistance, and then those who want an opportunity to get back on their feet. He reiterated Council Member Clark's comments in addressing those who have emotional, mental, and psychological issues need to receive the appropriate help. Ile noted that housing first may not be the one strategy that solves the homeless issue. The city needs to look at how it can provide services for those people that have the most opportunity to put harm on the community, so that issue is contained and limited. Both the City Council and staff need to look at the city's philosophy on homelessness, as well as the continued support for organizations like Family Promise. Council Member Armenta expressed concerns with the homeless count discrepancy between the city and the county. She added the perception of an additional 33 more homeless people would indicate there is an abundance of homeless in the city,when there is not. She reiterated the city has services in place such as the Quality of Life program, where the Sheriff Deputies, Code Enforcement, City staff, Waste Hauler and County representatives go out and speak to homeless people to provide them with services and resources. She asked Ms. Ralston what the grant would provide Rosemead City Council and the Successor Agency to the Rosemead Commanity Development Commission Special and Joint Meeting Minutes of February 27, 2018 Page 3 of 12 to the city that is different in addressing homelessness, when most of the funding is going towards consulting services. During the workshop she asked staff if they felt comfortable on continuing with the programs that we have, and staff felt very comfortable to continue. Mayor Low stated the City Council may not feel that $30,000 grant and program is appropriate for the City. City Attorney Richman stated the prior City Manager did enter into a contract, however, the contract has not been presented to the City Council for approval nor has the grant been received. She advised the city council to look at the termination provisions, and direct the City Manager to officially notify the Council of Governments on what the Council would like to do. If the Council wishes to not accept the grant, then the item should be agendized at the next meeting to confirm the direction of the city. Mayor Low directed staff to notify the Council of Governments and bring back the item to the next meeting. Mayor Pro Tem Ly requested staff to provide information in the City Manager's Newsletter on how the City addresses the homeless issue from those that are chronic homeless to those that are down on their luck. Mayor Low recessed the workshop at 7:21 p.m. and reconvened back at 7:30 p.m. RECONVENE TO REGULAR MEETING The regular joint meeting of the Rosemead City Council and Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:30 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California PRESENT: Mayor/Chair Low, Mayor Pro Tem/Vice-Chair Ly, Council Members/Board Members Armenta and Clark ABSENT: Council Member/Board Member Alarcon PLEDGE OF ALLEGIANCE was led by Mayor Low INVOCATION was led by Council Member Clark STAFF PRESENT: City Manager Molleda, City Attorney Richman, Director of Finance Lieu, Director of Community Development Kim, Director of Parks and Recreation Chacon, Director of Public Works Ramirez, and City Clerk Donohue 2. CLOSED SESSION - None 3. PUBLIC COMMENT Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of Februag 27, 2018 Page 4 of 12 Velia Navarro inquired if the city has addressed the current gun issue at schools and how to protect children and teachers. She suggested that all schools should have metal detectors. Council Member Armenta clarified to Mrs. Navarro that her concerns should be addressed to the School Districts, since the City did not have jurisdiction on school issues. She added there arc Sheriff Deputies that work with the local schools. Heather Shawkie, teacher at Muscatel Middle School invited the City Council to their Annual Gramarch festival at Rosemead Park. Muscatel Middle School students, Jaden Perla, Peter Vo,Tiffany Trinh, and Hilda Sanchez thanked the City Council for their funding support of the Gramarch Festival. Council Member Armenta thanked Ms. Shawkie for putting Rosemead on the map and teaching her students proper grammar. 4. PRESENTATIONS - None 5. PUBLIC HEARINGS A. Public Hearing on Residential/Commercial Mixed-Use Project -- Design Review 16-04 Recommendation: It is recommended that the City Council: I. Conduct a public hearing and receive public testimony; and 2. Adopt Resolution No. 2018-11, adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, and approving Design Review 16-04; or take alternative action not adopting the Mitigated Negative Declaration or denying Design Review 16-04; or take other action. A RESOLUTION OF THE CITY COUNCIL. OF TILE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING DESIGN REVIEW 16-04 AND ADOPTING THE ASSOCIATED MITIGATED NEGATIVE DECLARATION, FOR THE CONSTRUCTION OF A NEW RESIDENTIAL/COMMERCIAL MIXED-USE DEVELOPMENT AT 8449 GARVEY AVENUE AND 3014 EARLE AVENUE. (APN: 5288-004-041 AND 5288-004-057). IN A MEDIUM COMMERCIAL. WITH RESIDENTIAL/COMMERCIAL MIXED-USE DEVELOPMENT AND DESIGN OVERLAYS (C- 3/RC-MUDO/D-O) ZONE Community Development Director Kim reported the applicant submitted a Design Review application to construct a new residential/commercial mixed-use development at 8449 Garvey Avenue and 3014 Earle Avenue. The project would consist of 35 residential apartment units and 7,520 square feet of commercial floor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of February 27. 2018 Page 5 of 12 area, six of those units would be allocated for affordable housing. The project site is located in a Medium Commercial with Residential/Commercial Mixed-Use Development and Design Overlays zone. Council Member Clark asked for clarification on how the line of site issue was being mitigated for the residential properties behind the project. Community Development Director Kim explained the line of site, or the vertical variable height did not apply to commercial zone areas. The residential property behind the project is commercial zone and not residential zone. Council Member Armenta clarified projects usually have residential in the back and commercial in the front, this project is just reversed. Council Member Clark inquired if the zone of the homes was changed after the residential homes were built. She expressed concern in having a 55 foot building next to a residential home and invading their privacy. Community Development Director Kim explained the two homes in the rear of the project are commercial zoned and the building of the project is an L shape and the 55 foot height is not to the full width of the project site. Council Member Armenta reiterated the building will not impact the homes in the back because the stories of the building are not going to be directly in front those homes. Mayor Pro Tem Ly asked if the homes were on a residential zone,how would have the variable height requirement been affected. Community Development Director Kim replied the he was not sure since the properties are all commercial zone, the project was not designed to meet height requirements. Council Member Armenta asked if the two homes are owned privately or by a corporation. Community Development Director Kim replied staff did not have the owner information. Council Member Clark asked if the residents were notified of the new project behind them. Community Development Director Kim answered affirmatively, residents were notified during the Planning Commission meeting and City Council meeting about the project. Council Member Clark asked if there were drawings of how far back the project building is and the effect on those properties. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and.Joint Meeting Minutes ofFebruarr 27, 2018 Page 6 of 12 Council Member Armenta asked if staff received any complaints or concerns from the nearby residents of the project. Community Development Director Kim replied no complaints or concerns were received by staff. Mayor Low open the public hearing at 7:53 p.m. Mike Lewis stated the applicant had also tried to acquire two parcels north of the project because they are mixed use zone. Therefore, another similar project could be built with the same height. He explained one of the adjacent parcels is L shape and both are owned by a corporation. One home has a warehouse facility in the back operating as a commercial facility. Council Member Armenta interjected that it's consistent that homes with commercial areas are usually owned by corporations. Mr. Lewis clarified there was plenty of parking spaces and vehicles would enter off Earle Avenue, there are no entrances on and off Garvey Avenue that would create traffic. There is a density bonus on the project due to the six affordable units, and there are two concessions that were requested on height and land use since the project maxed at 1/3 of the commercial percentage. Council Member Armenta asked if the highest point is the facade of the building. Mr. Lewis replied portions will be the elevator shaft, but it varied on height. Mayor Pro Tern Ly asked if the applicant was amenable to an additional condition of approval, to attempt to get national and regional recognized commercial tenants. Mr. Lewis responded the project is an attractive building and may attract national chain tenants. Mayor Low closed the public hearing at 7:58 p.m. City Attorney Richman stated if the developer agrees that efforts will be made to engage leases with regional or national tenants it could be added in the conditions. Community Development Director Kim assured Condition No. 26 had similar language as Mr. Ly suggested and staff would change the time frame from six months to twelve months. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Armenta to adopt Resolution No. 2018-11, adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, and approving Design Review 16-04 as amended. Motion was carried by the following vote: AYES: Armenia, Clark, Low, Ly and ABSENT: Alarcon Rosemead Cit).Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of Februag 27, 2018 Page 7of12 6. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2018-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,102,705.09 NUMBERED 98972 THROUGH NUMBER 99080 INCLUSIVELY Recommendation: Adopt Resolution No. 2018-16 • Resolution No. 2018-05 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO TILE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3150.00 NUMBERED 10236 INCLUSIVLEY Recommendation: Adopt Resolution No.2018-05 SA B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the regular meeting on December 12,2017. C. Housing Element 2017 Annual Progress Report Recommendation: It is recommended that the City Council receive and file the City's 2017 Housing Element Annual Progress Report. D. Walnut Grove Avenue Resurfacing Project - Award of Contract for Design Consulting Recommendation: It is recommended that the City Council authorize the City Manager to enter into a contract with EC + Associates Engineering for design engineering services of the Walnut Grove Avenue Resurfacing Project in the amount of$ 44,900. F. Amendment to Professional Services Agreement with Global Urban Strategies,Inc. Recommendation: That the City Council approve an Amendment to the Professional Services Agreement with Global Urban Strategies, Inc., for $30,000, Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes oJ.February 20, 2018 Page 8 of 12 a total contract amount not to exceed $60,000, for outreach, education, and advocacy services for the City of Rosemead as it pertains to the 710 Coalition. City Attorney Richman announce that Council Member Clark had a conflict of interest to item E,adoption of Ordinance No.978. And that the record would reflect that she would abstain on item E. ACIION: Moved by Mayor Pro Tern Ly and seconded by Council Member Armenia to approved Consent Calendar items A,B,C,D,and F. Motion was carried by the following vote: AYES: Armenta, Clark, Low, Ly and ABSENT: Alarcon E'. Ordinance No. 978 — Second Reading and Adoption Recommendation: It is recommended that the City Council approve the second reading and adoption of Ordinance No. 978. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING ZONE CHANGE 14-01 AMENDING THE OFFICIAL ZONING MAP, APPROVING MUNICIPAL CODE AMENDMENT 14-02 AMENDING VARIOUS SECTIONS OF TITLE 17,AND ADDING CHAPTER 17.21 — GARVEY AVENUE SPECIFIC PLAN, ADOPTING SPECIFIC PLAN 14-01 ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Armenta to approved Consent Calendar item E. Motion was carried by the following vote: AYES: Armenta. Low. Ly; ABSTAIN: CLARK and ABSENT: Alarcon 7. MATTERS FROM CITY MANAGER& STAFF A. Street Sweeping Contract Extension Recommendation: It is recommended that the City Council authorized a two-year extension(July 1,2018—June 30.2020)with Athens Services in an annual amount not to exceed$225,000, which includes a onetime 2.97% CPI increase. Director of Public Works Ramirez reported the City Council approved a three year agreement with Athens Services for Citywide street sweeping services. The agreement was set to expire on June 30, 2018. In accordance with the agreement, the City and Athens Services may agree to extend the term of the agreement for up to two additional years. Athens Services has requested a two year extension under the current terms and conditions, with an adjustment of 2.97% for the Consumer Price Index. The new annual contract amount would be $225,000 with an expiration date of June 30, 2020. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of February 27, 20/8 Page 9 of 12 Tommy Ou Zoonian representative of Athens Services introduced himself and thanked the City for letting them provide a service to the residents. Council Member Armenta commended Athens on their customer service how great and Mr. Ed Chen has responded to concerns brought by her. ACTION: Moved by Mayor Pro Tern Ly and seconded by Council Member Armenta to authorize a two-year extension (July 1, 2018 — June 30, 2020) with Athens Services in an annual amount not to exceed $225,000, which includes a onetime 2.97% CPI increase. Motion was carried by the following vote: AYES: Armenta, Clark Low, Ly and ABSENT: Alarcon B. Fiscal Year 2017/18 Mid-Year Budget Review Recommendation: It is recommended that the City Council: 1. Receive and file the Mid-Year Budget Review and related reports; and 2. Approve Resolution No. 2018-15,approving various appropriations and revise revenue estimates. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING VARIOUS APPROPRIATIONS Director of Finance Lieu reported on the mid-year budget review requiring additional appropriations, as well as a revised revenue projection. Staff was requesting for an additional general fund appropriation of $496,000; a revised revenue projection to include increase general fund revenue by $125,000; and to reduce the GAS tax revenue projections of$943,300 in federal grants, which would be budgeted for fiscal year 2018-2019. Mayor Pro Tem Ly thanked Finance Director Lieu on the recent award received for the finance of the City and her efforts in keeping on line with the budget. Council Member Armenta asked which California Cities membership was being referenced in the mid-year budget review on page 2. Director of Finance Lieu replied that the membership was for the Revitalized California Cities membership. ACTION: Moved by Mayor Pro Tern Ly and seconded by Council Member Clark to receive and file the Mid-Year Budget Review and related reports; and approve Resolution No. 2018-15. Motion was carried by the following vote: AYES: Armenta, Clark Low, Ly and ABSENT: Alarcon Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of February 27, 2018 Page 10 of 12 R. MATTERS FROM MAYOR& CITY COUNCIL A. City Council Comments Council Member Clark reported she was absent at the last council meeting due to a trip to Israel with the Southern California Association of Governments. She added the Israel delegation came to the United States last year and invited the association to the Muni Word Convention in February. The first day they talked about cyber security, how sophisticated scammers and hackers are. Mayor Pro Tern Ly requested data on homelessness in the parks and how the city is addressing the issue and what methods are being used to enforce the park curfew. Council Member Armenta stated she would be completing her one year fellowship to the WELL Untapped program and she was attending a legislative briefing on water and the human right to water issues. She reported the program was all paid through the fellowship program. Second, she read a letter of a resident dated February 27th,2018 regarding safety concerns of their street and neighborhood she received. The resident expressed concerns with an Airbnb business operating at 9542 Ralph Street and renting rooms at $20 a night. The police have been called due to suspicious activities of people staying at the Airbnb and unusual activity of cars during the hours of 11:00 p.m.to 7:30 p.m. Other concerns include the safety of the nearby Savannah Elementary School and children having to walk by the business to go to school. The lack of public parking has impacted the neighborhood, especially during trash pick-up days. Mrs. Armenta described a picture showing at least ten vehicles stacked at the Airbnb property and stated the city should look into policies or restrictions on Airbnb businesses. Council Member Clark asked staff if there are ordinances addressing the Airbnb businesses and what were other cities doing. Community Development Director Kim stated Airbnb has been an issue all over the country and large tourist cities have been adopting ordinances taxing and treating them like hotels. The city code does not address the current Airbnb issue. City Manager Molleda asked Council Member Armenta to forward the email and pictures to her office to have staff review the issue. Council Member Armenta asked if code enforcement could look into the legality of the business. Mayor Pro Tern Ly suggested to Council Member Armenta to speak to Community Development Director Kim to discuss the issue. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of February 27, 2018 Page 11 of 12 Mayor Low stated she recalled a conversation in the past about a project design competition and asked staff to look into it to encourage projects to come in to the city. 9. ADJOURNMENT The meeting adjourned at 8:26 p.m. The next regular City Council meeting is scheduled to take place on March 27, 2018, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Ericka Hernandez, Acting City Clerk Approved: Polly Low, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Special and Joint Meeting Minutes of February 27, 2018 Page 12 of 12