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CC - Item 6D - Staff Report - CA Natural Resource Agency's Urban Greening Grant - Duff Park E Mo ROSEMEAD CITY COUNCIL STAFF REPORT 4toRPoa..fo,o,9 TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: GLORIA MOLLEDA, CITY MANAGER DATE: APRIL 24,2018 SUBJECT: CALIFORNIA NATURAL RESOURCE AGENCY'S URBAN GREENING GRANT—DUFF PARK SUMMARY The City applied for funding under the California Natural Resources Agency's Urban Greening Grant (Urban Greening Grant) in amount $987,000 for the Duff Park Improvement Project, a new park development. This new park development will be located in the open space area of Duff School, adjacent to Garvey Park, and will consist of the installation of a walking trail, volleyball court. basketball/badminton court, landscaping, irrigation, and other miscellaneous improvements. The City has been informed that this project has been selected for funding under the Urban Greening Grant in the amount of$520,533. As part of the grant requirements, the City will be required to provide a$284,500 match for a total project cost of$805,033. DISCUSSION On July 11, 2017, the City Council approved a joint usage agreement with the Garvey School District for the development of Duff Park. In addition, at this meeting the City Council approved a proposed site development plan and appropriated $400,000 from the unassigned general fund balance in the case that the City was not successful in receiving funding under the Urban Greening Grant. The City has since been notified that the Duff Improvement Project has been selected for funding in the amount of$520,533. As a result of the City's success in receiving the Urban Greening Grant, the originally appropriated $400,000 is no longer needed. Instead, as part of the grant requirements, the City will be required to provide a $284,500 match for a total project cost of$805,033. STAFF RECOMMENDATION It is recommended that the City Council appropriate $805,033 from the unassigned general fund balance for the Duff Park Project. Out of this amount, $520,533 will be reimbursed through the California Natural Resource Agency's Urban Greening Grant and $284,500 will be the City's required match contribution. ITEM NO. 6D City Council Meeting April 24,2018 Page 2 of 2 FISCAL IMPACT The City will be receiving $520,533 from the California Natural Resource Agency's Urban Greening Grant for the development of the Duff Park Improvement Project. As part of the grant requirements, the City will be required to provide a $284,500 match, which would need to be appropriated from the unassigned general fund balance ENVIRONMENTAL REVIEW The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15304 (a) of the CEQA Implementation Guidelines. STRATEGIC PLAN IMPACT The Duff Park Project contributes to Strategy 4 "Parks & Recreation", Action Item A by increasing park space within the City of Rosemead. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted By: Litaia, 61. LA Michelle G. Ramirez, Dir or of Public Works Attachment A: City Council Staff Report—July 1 I. 2017 Attachment B: City Council Minutes—July 11, 2017 Attachment C: California Natural Resource Award Announcement /E Me O ' 7 7A- >• O Attachment A City Council Staff Report — July 11 , 2017 aM E > ° ROSEMEAD CITY COUNCIL CIVIC �klJc STAFF REPORT Iqmii 0APOPAiE0,„ TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BILL R. MANIS, CITY MANAGER 1,4\ DATE: JULY 11, 2017 SUBJECT: UPDATED DUFF SCHOOL JOINT USAGE AGREEMENT & SITE DEVELOPMENT SUMMARY At the direction of the City Council, staff reinitiated discussions with the Garvey School District to inquire about their plans for the former Duff School site,which lays adjacent to Garvey Park to the West. The Garvey School District informed staff that there is a possibility the school may reopen in the future,but would be agreeable to updating the current joint usage agreement for the property to allow the site to he used as park and open space for the community. Staff has worked with the School District in drafting a proposed site development plan that would include passive and active areas of recreation for the community, as well as possible future students. Staff attended the Garvey School District Board meeting on May 11, 2017, to present the updated joint usage agreement and proposed site development plan; both items were approved pending City Council approval. STAFF RECOMMENDATION It is recommended that the City Council approve the updated joint usage agreement and proposed site development plan as well as provide direction on funding source in the amount of approximately$400,000, should the City not receive grant funding. FISCAL IMPACT The City has applied for the California Natural Resource Agency's Urban Greening Grant in the amount of$987.000. This would include the proposed site developments in addition to upgraded landscaping and greening components that are requirements of the grant. Grant recipients are expected to be announced in November 2017. ITmM NUMBER: W A _. City Council Meeting July 11,2017 Page 2 of 2 Should the City not receive grant funding, the cost of the proposed site development plan would be approximately $400,000 and would not include the greening requirements of the above mentioned grant. STRATEGIC PLAN IMPACT The proposed site development plan would meet Strategy 4, Action Item 1: "Increase park and open space by 25%". PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: Jaso on,Parks&Recreation Director Attachment A: Updated Joint Usage Agreement Attachment B: Proposed Site Development—Grant Funding Attachment C:Proposed Site Development—City Funding M\ \ ` 49 �O CIVIC PRIOF '' VCOFPOR.Nil \95 Attachment A Updated Joint Usage Agreement AGREEMENT BETWEEN TILE GARVEY SCHOOL DISTRICT AND THE CITY OF ROSEMEAD FOR USE OF RECREATIONAL FACILITIES • THIS FACILITIES USE AGREEMENT ("Agreement') is entered into on this 11th day of May, 2017 ("Effective Date"), by and between the Garvey School District (hereinafter 'District"), a political subdivision of the State of California and the City of Rosemead (hereinafter "City"), a municipal corporation. (The District and the City shall be collectively referred to herein as the"Parties" and individually as a"Party") RECITALS WHEREAS, California Education Code section 10900 et seq. ("Community Recreation Programs Law") authorizes public authorities to organize, promote and conduct such programs of community recreation as will contribute to the attainment of general educational and recreational objectives for children and adults and further empowers public authorities to cooperate with each other to attain such objectives; WHEREAS, the Community Recreation Programs Law defines"recreation" to mean the following: Any activity, voluntarily engaged in,which contributes to the physical, mental, or moral development of the individual or group participating therein, and includes any activity in the fields of visual and performing arts, handicraft, science, literature, nature study, nature contacting, aquatic sports, and athletics, or any form of them, and any informal play incorporating any such activity(Education Code section 10901 C); WHEREAS, District and City are authorized under California law to operate and maintain recreation centers, as defined in Education Code section 10901 (f), for community recreation("Recreation Centers"); WHEREAS,District and City desire to enter into an Agreement pursuant to the aforesaid provisions of the Education Code of the State of California,providing for the joint use of the "Recreation Centers" (blacktop, playground, basketball courts and open grass areas West and South of current softball perimeter fencing) which is located at 7830 Dorothy St, Rosemead, Ca 91770, formerly known as "Duff Elementary School" which is within the boundaries of both the District and City. WHEREAS, the City intends to use the facilities to offer recreational programs and services to district students, City residents,and authorized users of the Facility. WHEREAS, District owns aforesaid Facilities and desires that the City may have use of those District Facilities,pursuant to the terms of this Agreement, for community recreation, and other priorities for the public's benefit; 1 WHEREAS,District and City desire to enter into an Agreement pursuant to the aforesaid Community Recreation Programs Law, providing for the joint use of Facilities that are owned by the District as set forth in this Agreement and to set forth the terms between the Parties for the operation and joint use of the facilities in accordance with the teams and conditions set forth herein: NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual promises of the covenants hereinafter contained, and for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the Parties hereto agree as follows: 1. FACILITIES SUBJECT TO THIS FACILITY USAGE AGREEMENT 1.1. 7830 Dorothy St, Rosemead,Ca 91770- Portion of Garvey Park lying south of Dorothy Street, west of the third base foul line fence of the Little League Diamond, north of the tennis court and east of the Duff Elementary School Buildings to also include blacktop, playground,basketball courts and open grass areas. 2. USE OF FACULTIES 2.1. Whale"Duff Elementary School"is not in operation by the District as a open school site the City shall have priority usage for community recreational purposes that are open to the general public. 2.2. If at any time in the future the District reopens the site for school purposes,the District would have priority usage from 7:30 a.m. to 3:30 p.m.,Monday—Friday(except School Holidays). During all other hours and days the City shall have priority usage for community recreational purposes. 2.3. The use of District facilities by the City shall be in such a manner, as to not interfere with the District's normal use of the District's Facilities, including but not limited to, back to school nights, school assemblies, cleaning or maintenance and any other District activities. The District will notify the City 30 days in advance of any planned District activities outside of the priority usage days and times. 2.4. The City shall provide all supervisory personnel for recreation activities conducted by the City on District facilities 3. MAINTENANCE RESPONSIBILITIES 3.1. The City will he responsible for all maintenance which is to include turf; irrigation, landscape,hardscape, structures,playing surfaces,and lighting. 2 3.2. The City shall not place any permanent structures or major pieces of equipment on the property nor shall existing structures or equipment be moved or demolished. If such changes in structures or equipment is desired, the City should contact the District to discuss mutual agreements of change. 3.3. The City shall be responsible for any damage to school district property which results from any community recreation activities being conducted by the City on school property. 3.4. The District would be responsible for any damages occurred during District activities to property or equipment. 3.5. Upon discovery of any unusual conditions of District facilities; both Parties agree to notify one another to report said conditions. 4. TERM OF THIS AGREEMENT 4.1.Original Term of this agreement Mall be for a period of twenty (20) years and shall commence upon the date of execution of this agreement. 4.2.Renewal of this agreement shall be for successive five (5) year terms upon mutual agreement of the Parties in writing. 5. TERMINATION OF AGREEMENT 5.1 This agreement may be terminated for cause at any time during the term hereof,by either Party upon thirty(30)days written notice to the defaulting Party. 5.2 This agreement may be terminated prior to its expiration without cause, by either Party upon twelve(12)months written notice to the other Party of its intent to terminate this Agreement 5.3 Should the District terminate this Agreement without cause it shall be responsible for the following: 0—10 years 50%of improvement costs 10-15 years 25%of improvement costs 15-19 years 10%of improvement costs 6. RELEASE,HOLD HARMLESS AND INDEMNIFICATION 6.1. The District agrees to hold harmless, defend, and indemnify the City against all actions, claims, or demands for injury, death, loss, or damage, regardless of fault or cause, by anyone whomsoever (except where such injury, death, loss, or damage was solely due to 3 the negligence or the willful acts or omissions of the City, its agents, servants, or employees),whenever such injury, death, loss,or damage is a consequence of,or arises out of use of the District's facility. 6.2. The City agrees to hold harmless, defend, and indemnify the District against all actions, claims, or demands for injury, death, loss, or damage, regardless of fault or rause, by anyone whomsoever (except where such injury, death, loss, or damage was solely due to the negligence or the willful acts or omissions of the District, its agents, servants, or employees),whenever such injury,death,loss,or damage is a consequence of, or arises out of use of the District's facility. 7. INSURANCE 7.1. During the term of this Agreement, the District and City shall either be self-insured or maintain a comprehensive general liability insurance policy providing coverage for public liability, automobile liability, bodily injury and property damage as set forth herein. District and the City and its elected and appointed officers, employees, agents, and volunteers shall be named as additional insureds with respect to each of the insurance policies required under this Agreement. 7.2. Each party shall procure and maintain, during the period of this agreement, comprehensive public liability instance coverage for its acts or omissions, described herein a form of satisfactory to 7.3. $1,000,000 General liability(bodily injury, Property damage, Liability, Personal injury) per occurrence. 7.4. $2,000,000 General aggregate 7.5. The insurance limits referred to herein may be increased from time to time by mutual written, consent in accord with then accepted practice for California cities and school districts. 7.6.The parties recognize that insurance practices and requirement of a District and a municipality may differ from that of private parties and may change from time to time. During any period of time in which the Parties, as regular practice do not maintain insurance but rather self-insure or participate in a Joint Powers Agreement with other governmental entities, the Parties may meet their insurance requirements under this section in the same manner, 4 8. NOTICES Any notices which either Party may desire to give to the other Party under this Agreement must be in writing and may be given either by(i)personal service,(ii) delivery by a reputable document delivery service, such as but not limited to,Federal Express,which provides a receipt showing date and time of delivery, or(iii)mailing in the United States Mail,certified mail, postage prepaid,return receipt requested,addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: If to City: With a copy to: William Manis,City Manager City of Rosemead 8838 Valley Blvd Rosemead, Ca 91770 Email: hmanis@cityofrosemead.org Tel: (626)569-2100 Fax: (626)307-9218 Garvey School District: With a copy to: Anita Chu Superintendent of Schools Garvey School District 2730 N.Del Mar Rosemead,CA 91770 5 1 IN WITNESS WHEREOF,the Parties have executed this Agreement as of the Effective Date. "CITY" - "DISTRICT" City of Rosemead Garvey School District By �.`�.�-�.-..-�. •T k r. By: William Manis,City Manager Anita C u, Superintendent of Schools Attest: By: /% Marc onohue,City Clerk Approved as to form: Approved as to form: By: r 'A (Ft By: Bache/ 'chman, CityA �t.ey , School District Attorney 6 EM S O Pa NtirCIVIC PRIDE °RPOgATEO 96Q Attachment B Proposed Site Development — Grant Funding a e i[ `7 t / § F V a z 0 w of a . ��� 8! - " oa- -----1.;:31/434 ` sa U;^ 'Ni .1 * pf Si X111 1 y ar i ' t.` OSI s g A ae I _mitgi _swirl', z • "c. x 1 P 1 . M lite CIVIC PRICE 1L ' RFTEO 0`� Attachment C Proposed Site Development — City Funding 2 u . . co z o iLl h K O o a a 8 1 W p 'y a zi rr 11 s s w . LJ a . 9 a 0 r it y � U , Uit > - r1 i • R r! rf fir I l pp 4-4 "J:4 , ' _; Q''; -- r 14 r [ '..5y+V> C� a � /. 6' rs - w f � .�. O s 1 41t1DlvppAh0�® Attachment B City Council Minutes - July 11, 2017 MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING JULY 11,2017 Closed session The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:06 p.m. in the Rosemead City Council Chamber located at 8538 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Alarcon, Armenta, and Clark STAFF PRESENT: City Manager Monis, City Attorney Richman, Assistant City Manager McKinney. Director of Public Works Ramirez, Interim Director of Community Development Valenzucla, Director of Finance Lieu, Director of Parks and Recreation Chacon, and City Clerk Donohue 1. WORKSHOP A. AB 1826 Food Waste Diversion& Rate Plan Director of Public Works Ramirez introduced and provided background on the workshop agenda item. Jeff Snow, Republic Services, provided a comprehensive overview of AR 1826 Food Waste Diversion & Rate Plan. He discussed key program dates, food waste diversion approaches, food waste diversion through recovery, Republic Services customer centric service, AB 1826's compliance rate,and an implementation plan. Council Member Clark asked what the acronym EAR stood for. Mr. Snow noted it stands for Electronic Annual Report. which the City is required to file with CalRecycle each year. Council Member Clark asked how much tier 1 was in terms of organic waste generation. Mr. Snow noted tier 1 was 8 cubic yards a week or more of organic waste generation. Council Member Armenta noted children at school are required to take a certain amount of food during lunch and a lot of that food gets thrown away. She asked how Republic Services is working with the local school districts to make sure food is not wasted. Mr. Snow stated Republic Services has partnerships through food recovery organizations, which have successfully implemented full programs at Anaheim Rosemead City Conned and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July I i. 2017 Page 1 of 14 Unified School District, Santa Ana Unified School District, Huntington Beach Union High School District, and pilot programs are starting this year for Las Angeles Unified School District. He noted Republic Services will aggressively be pursuing partnerships with school districts in the City of Rosemead. Council Member Armenia asked how Republic Services is going to work with school districts in the City of Rosemead who have a different trash hauler. She referenced Garvey School District who has a different trash hauler. Mr. Snow noted Republic Services will be in contact with those trash haulers to seek staff support and endorsement to develop a partnership for a food recovery program. Council Member Clark asked who Garvey School District's trash hauler is. Council Member Armenta stated its Ware Disposal. Mr. Snow continued with the presentation. Council Member Armenta noted she understands this is an unfunded mandate, but she does not believe the burden should he passed on to the residents. She asked how Republic Services is working with the City to ensure raised rates are not detrimental to Rosemead residents. Mr. Snow noted AB 1826 applies to the commercial sector only and there is no residential rate impact on this particular legislation. Council Member Armenta noted the PowerPoint slides state all the burden should not be placed on only the restaurants to be successful. Mr. Snow noted it would include car dealerships and all the different commercial business which may not be in a particular tier. He noted the rate allocation strategy would apply the cost to all commercial establishments and all bin service customers. Director of Public Works Ramirez noted Republic Services has three different rates within in the City. She stated only the commercial rate would be increasing and not the residential or industrial rate. Mayor Low clarified if apartments and multi-units are considered commercial. Mr. Snow noted they are required to have organics recycling of green and wood waste, not food waste. But they are in the segment of commercial customers where their rate will be impacted. Mayor Pro Tern Ly expressed his concern over potential rate increases. He noted rate increases can be devastating to local business who are just getting by. He referenced an article in the San Gabriel Valley Tribune which discusses recycling Rosemead City Council and the Succecvor Agency to the Rosemead Community Development Commission Jam!Meeting Minutes ofJuh, 11. 7017 Page 2 of 14 items going to landfills instead of a recycling center. He noted the blue recycle bin in City Hall even includes waste mixed with the recycling items. Ile stated adding an additional bin will confuse residents. Council Member Clark if everything goes into one bin, how could it not be contaminated. Mayor Pro Tern Ly expressed concern when referencing the article which states waste and recycling items arc being co-mingled. Ile noted the contract with Republic Services began five years ago and the City is still having this issue. Mr. Snow noted source separation is required by law and source separation done properly will enhance diversion and recovery by at least 50%. He noted everything going in to one bin will cause contamination. He stated contamination in the blue bins has now eclipsed 20%. Council Member Clark asked where the blue bins in Rosemead go. Mr. Snow noted blue bin materials in the City of Rosemead go to Republic Services' CVT facility in Anaheim,CA. He noted everything gets separated at the facility and it could be very costly. Council Member Clark noted it would make sense if some of the separation occurred at the household so it would not be as costly to separate when picked up by the trash hauler. City Manager Manis asked if it would he possible to blend in a rate increase over time. Mr. Snow answered affirmatively. Council Member Clark referenced Council Member Armenta's question about the food wasted in school cafeterias and asked if there is any legislation which would allow food which hasn't been touched, to be donated to someone in need. Council Member Armenta noted students are required to have a certain amount of food on their plate,even if the food is not eaten, they arc required to take it. Mr. Snow stated the Emerson Good Samaritan Act provides complete indemnification for organizations who wish to donate pre-consumer food. Council Member Clark clarified if its food which has not been on someone's plate but it's expired and they arc unable to sell it, would be eligible to be donated. Mr. Snow shared an example of Albertsons Grocery Chain where 68%of the food they don't sell is donated to local pantries.The remaining 32%is collected by trash haulers where it's environmentally recycled as soil. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11,2017 Page 3 of 14 Mayor Pro Tern Ly referenced the news article which stated different trash haulers have different standards as to what is considered recyclable. He asked how Republic Services is getting the word out so customers are not throwing recyclable items in to waste bins. Mr. Snow noted Republic Services trains their customers through education and outreach. Mayor Low asked if different trash haulers do have different standards as to what is considered recyclable. Mr. Snow answered affirmatively. Mayor Pro Tern Ly used an example if he was to eat a meal out of a styrofoam container and there is still food residue in the container, would it go in the waste, recycle, or organics bin. Ile also referenced a coffee cup which may include some residue of the coffee. Mr. Snow noted if the container is relatively empty, clean, and dry, it would go in the blue bin and if it was wet and soiled, it would go into the black bin. Council Member Clark asked where the black bin goes. Mr. Snow stated it goes to the landfill. Mayor Low stated there needs to he increased education and outreach for the residents in Rosemead. Council Member Clark asked in reference to the 4 tiers, what is required for commercial. Mr. Snow noted any establishment generating 4 cubic yards a week or more of organics waste. He stated Republic Services has a consultant who does dumpster diving to characterize the waste. This allows Republic Services to create a snapshot of exactly how many yards a week each customer uses. Council Member Clark asked if Republic Services sends out a bin to customers who qualify for a certain tier. Mr. Snow answered affirmatively. He noted Republic Services sends an outreach specialist who will provide education to the businesses. He stated tier 3 starts in January 2019, which will exponentially expand the program to include every single business which has any food waste. Council Member Clark asked if this program will affect residential at any point. Mr. Snow said it will not come to residential. He noted the garage disposal in households go straight to waste/water plants. Rosemead Cin Council and the Successor Agency to the Rosemead Community Development Commission joint Meeting Minutes of tnly I!. 2017 Page 4 of Id RECONVENE TO REGULAR MEETING The regular meeting of the Rosemead City Council and the Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:07 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead,California. PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Alarcon, Armenia, and Clark STAFF PRESENT: City Manager Maths, City Attorney Richman, Assistant City Manager McKinney, Director of Public Works Ramirez, Interim Director of Community Development Valenzuela, Director of Finance Lieu, Director of Parks and Recreation Chacon, and City Clerk Donohue PLEDGE OF ALLEGIANCE was led by Mayor Low INVOCATION was led by Council Member Alarcon 2. PUBLIC COMMENT Hector Chavez,Coach of Hitsville Basketball, discussed recent changes in fees that would threaten the Hitsville Basketball program. He stated his basketball program helps keep kids off the street, in a safe environment, staying fit, and preparing them for life. He thanked Council Member Armenta and City staff for their help in resolving the issue. He stated he wants to keep Hitsville Basketball operating in the City of Rosemead at a reasonable rate for the kids who are participating. Mayor Low asked for clarification on the issues which Mr. Chavez ran into. Mr. Chavez stared he received notice from the Parks & Recreation Department to pay off his balance of S3,800 within a two week time period, which would have been impossible for him to pay. Mayor Low thanked Mr. Chavez for coming to the meeting to speak on his issue. Council Member Arntenta apologized on behalf of the City to Mr. Chavez for everything he and his players went through. She requested the record to show, City staff doesn't understand when they change policy,the ones holding the responsibility is the City Council because they arc the representatives of the community. She stated for things to change from one day to the next, is unacceptable. She apologized to Mr. Chavez the parents, and the kids for what they went through because they are doing something good for the community. She stated it is frustrating when you think policy is set and then something changes. 3. PRESENTATIONS A. Upper San Gabriel Valley Municipal Water District Presentation Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission.hint Meeting Minutes of July I1,2017 Page 5 oft Patty Cortez, Upper San Gabriel Valley Municipal Water District, provided an overview of their local water supply. She discussed California's drought progression, where local water supply comes from, total water use and rainfall statistics,and the Upper District's programs for conservation and education. Council Member Clark asked if there is another additional phase for Savannah Memorial Park in the surveying and retrofitting program. Ms. Cortez noted the District did meet with representatives from Savannah Memorial Park a few months ago and there was a point where Savannah Memorial Park was going to provide the District with the planting plans for the area. The District is also waiting to see if they need infrastructure replacement which can be covered by large landscape. Council Member Armenta ask how the City could partner up with the District to extend the recycled water pipeline from the southern part of the City to the northern part of the City. Dan Arrighi,San Gabriel Valley Water Company,stated there is less recycled water today because of the recent drought. He noted there is a high demand for recycled water. He stated the San Gabriel Valley Water Company is currently working on a 5-phase recycled water project in the cities of South El Monte and El Monte. He noted the City of Temple City also requested to bring recycled water up Rosemead Boulevard and the cost was about a million dollars per mile. Council Member Clark inquired about scalping plants. Mr. Arrighi stated a scalping plant is when you go up north before it gets to the sanitation districts and you put a small plant that scalps the sewage, treats it and uses it locally. He noted the City of Claremont is looking al doing something similar. He stated that is also takes away from the water the sanitation districts receive. Council Member Clark referenced the key well and asked if more water could be brought down from the north. Mr. Arrighi stated the key well is dropping 6/10'f' of a foot per week. I Ie noted if more water is not added to the basin, the key well is not going to come back up. He stated water from the north has to be purchased and it's about $800 per acre foot. Mayor Low moved up item 3.0 for as the next item on the agenda. There were no objections. C. Parks & Recreation Month Proclamation Mayor Low presented the Parks & Recreation Month proclamation to the Rosemead Youth Basketball Team. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commk siren Joint Meeting Minutes of July 11. 7017 Page 6 of 14 Council Member Armenta recognized Reaction Coordinator, Bernie Galindo, for fixing a glitch for the 4th of July carnival. She expressed her appreciation to Ms. Galindo for being such a loyal and hard diligent worker for the City. She also thanked the rest of the Parks & Recreation staff who are the forefront for the City's activities and community events. Mayor Low and Mayor Pro Tern Ly reiterated Council Member Armenta's thoughts. B. California Choice Energy Authority Presentation Michael Chapin, Connor Energy, provided an overview of the California Clean Energy Authority (CCEA). He discussed the definition of community choice aggregation, sample electricity bills under the program, reasons other California Cities are establishing CCA's, and how the City could get started in the program. Council Member Armenta stated she requested this presentation so the City Council could get a different perspective from the presentation that was given by Los Angeles County. She noted the difference being, Los Angeles County dictates the rates and the City has no control. She stated she recently spoke to the City Manager from the City of Pico Rivera and they had expressed their excitement to join the program and potential revenue from the program. Council Member Clark asked if the City would gain any revenue from this program. Council Member Armenta referenced the PowerPoint slide where it shows the sample electric hill. She noted the line item where it states "MCE Electric Generation Charges', would go to the City instead of Southern California Edison (SCE). The City would also be allowed to dictate what the rate would be. Mr. Chapin noted customers would still pay their bill to SCE and then SCE would submit the City of Rosemead energy portion to a lockbox at the Joint Power Authority (JPA) on a daily fund transfer. He stated customers also have the option to opt out of the program. Ile noted less than 5% of customers in the program actually opt out. Mayor Low asked how frequently customers can opt in and out of the program. Mr. Chapin noted customers can opt out of the program at no cost during the initial phase of the program. Mayor Low asked who determines the cost to the City for energy. Mr. Chapin stated the energy is bought on a whole sale market. It is the same process followed by SCE. Mayor l,ow asked how many customers of the cities who have already opted into this program have saved money. Rosemead City Council and the.Successor Agency to the Rosemead Community Development Com,nL cion Joint Meeting Minutes of July II, 1017 Page 7 of 14 Mr.Chapin stated 100%of all customers who have opted in the program have saved money.He noted the savings vary from 1%to 12%but across the board,the average is 3-5%. Mayor Low clarified if the rates are set by the City. Mr. Chapin answered affirmatively. Through analysis, Connor Energy would present statistics on what SCE is charging and what they recommended the City should charge. Council Member Clark asked if the City would he purchasing the energy themselves. Mr. Chapin answered affirmatively. He noted the City would be scheduling power to the residents and businesses in the boundaries of the City and the power would be sourced from the City. He stated Connor Energy would work with the City to develop an implementation plan. City Manager Maths asked if the revenue generated from the program is only restricted to energy programs or if the City could use them towards parks programs or Sheriffs related costs. Mr. Chapin noted the revenue is geared towards energy related program services but they have seen how the revenue has been a benefit towards other funds. Mayor Low clarified if there is a restriction on how the funds are used. Mr. Chapin stated they have not seen any formal restriction on funds. He noted the restriction has been there has been enough uses for energy related purposes. Mayor Low asked if the City has to state how the funds will be used if they were to form a CCA. Mr. Chapin stated there is no requirement to state how the funds will be used. He noted the intent is it will be used for energy programs and the range is very broad. Council Member Armenta noted the funds could be used for underground utility purposes. Council Member Alarcon asked how many cities are currently in this program. Mr. Chapin stated the number of cities that have a working program today is about 60-70. He noted by the end of this year or the beginning of next year, the number should be double today's amount. Council Member Clark asked if the City has to make a profit or if it could just break even. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofluly 11, 2017 Page 8 of 14 Mr. Chapin stated the City could pass all the savings to the customer if they decide to do so. He noted ideally, the City should save a little for reserves. Council Member Armenta noted even if the City does not join the program, residents still have to pay the same fee to SCE. Council Member Clark asked if SCE's representative wanted to say a few words. Sal Ramirez, SCE, noted there arc restrictions on what he can say but SCE does support the customer's right to procure their energy from whoever they want. Ile stated the item is very complex and encouraged everyone to do their homework. Mayor Low asked if the counties listed in the list of agencies participating in the program arc the entire county or cities within those counties. Mr. Chapin noted the list is a road map of agencies exploring the option to join the program. Mayor Low asked staff to research and look into this program. 4. PUBLIC HEARINGS A. Public I leaving on the Community Development Block Grant and HOME Programs Annual Action Plan for Fiscal Year 2017-18 Recommendation: It is recommended that the City Council take the following actions: I. Conduct a public hearing and take public testimony on the Annual Action Plan covering the period July 1, 2017-June 30, 20]8. 2. Approve the CDBG and HOME funding recommendations,authorizing the submittal of the City's FY 2017-18 Annual Action Plan to the U.S. Department of Housing and Urban Development. 3. Authorize the City Manager to execute all appropriate and necessary documents to receive funding and implement approved use. 4. Award the following public service agencies with CDBG funds and authorize the City Manager to execute agreements: • Code Enforcement - $166,350 ▪ Family Promise of San Gabriel Valley - $5,000 • Santa Anita Family Service - $5,000 • Southern California Housing Rights Center- $10,000 • Senior Nutrition Program - $76,100 (Morrison Management Services $49,100 contract and staff costs 527,000) Rosemead City Council and the Successor Agency to the Rosemead Community Derelopmem Commission Joint Meeting Minutes of July II, 20)7 Page 9of14 • 5. Authorize the City Manager to execute a professional services agreement with Barr& Clark, Inc. and Lead Tech Environmental for lead based paint and asbestos testing, assessment, and clearances tests of properties according to federal and state law-s in a combined amount not to exceed S11,000. 6. Award$2,000 of I TOME funds to the Rio Hondo Community Development Commission to defray certain costs for the operation as the City's Community Housing Development Organization(CHDO)and authorize the City Manager to execute the necessary operating and service agreements. Director of Public Works Ramirez stated the City has been notified by the U.S. Department of Housing and Urban Development (HUD) that Rosemead will be receiving $646,913 in Community Development Block Grant (CDBG) funds for Fiscal Year (FY) 2017-18, which is a 2.52% increase from its FY 2016-17 allocation, and $234,004 in HOME funds, which is a 7.15% increase from its FY 2016-17 allocation. When combined with projected carryover funds and projected program income, the City anticipates having a total of$782.013 of CDBG funds available and $881,405 in HOME funds available for FY 2017-18. A list of staff- endorsed projects has been developed based on funding requests and ongoing CDBG and HOME funded activities. All the proposed projects meet the CDBG and HOME eligibility requirements. Council Member Armenta stated there have been discussions about these programs being eliminated. Mayor Pro Tern Ly stated based on the discussions during the Federal Lobbyist interviews today, the programs are fully funded for this year and the House of Representatives and the Senate will be looking to fund it in next year's budget. He noted there seems to be no hi-partisan support for the President's budget to eliminate these funds. Mayor Low and Council Member Clark stated they were pleasantly surprised to see the funding has not been eliminated. Mayor Low opened the public hearing at 8:01 p.m. With no request to speak. the public hearing was closed at 8:01 p.m. ACTION: Moved by Mayor Pro Tern Ly and seconded by Council Member Armenia to approve the recommended actions. Motion was carried by unanimous vote: AYES: Alarcon, Armenia, Clark, Ly, and Low 5. CONSENT CALENDAR A. Claims and Demands Rosemead City Council and the Sueeessor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 71. 2017 Page I0 of 14 • Resolution No. 2017-29 A RESOLUTION OF TIIE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,579,079.95 NUMBERED 96625 THROUGH NUMBER 96820 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-29 • Resolution No. 2017-11 SA A RESOLUTION OF TIIE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $568.80 NUMBERED 10215 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-11 SA B. Approval of Adjustment to Employee Benefits for City Manager The City Council will consider the approval of employee benefits adjustment to the City Manager's employment agreement to minor and reflect the changes that were approved for the Management Service Unit. Recommendation: It is recommended that the City Council approve adjustments in benefits to the City Manager's employment agreement to mirror and reflect the salary and benefits of the Management Service Unit. ACTION: Moved by Mayor Pro Tent Ly and seconded by Council Member Armenta to approved the Consent Calendar items A and B. Motion was carried by unanimous vote: AYES: Alarcon, Armcnta, Clark, Ly, and Low 6. MATTERS FROM CITY MANAGER & STAFF A. Updated Duff School Joint Usage Agreement & Site Development Recommendation: It is recommended that the City Council approve the updated joint usage agreement and proposed site development plan as well as provide direction on funding source in the amount of approximately $400,000, should the City not receive grant funding. Director of Parks& Recreation Chacon stated staff reinitiated discussions with the Garvey School District to inquire about their plans for the former Duff School site. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July I I.2017 Page 1I of 14 which lays adjacent to Garvey Park to the West. The Garvey School District informed staff that there is a possibility the school may reopen in the future, but would be agreeable to updating the current joint usage agreement for the property to allow the site to be used as park and open space for the community. He noted the City has applied for the California Natural Resource Agency's Urban Greening Grant in the amount of $987,000. This would include the proposed site developments in addition to upgraded landscaping and greening components that are requirements of the grant. Grant recipients are expected to be announced in November 2017. ACTION: Moved by Mayor Pro Tern Ly and seconded by Council Member Alarcon to approve the recommended action. Motion was carried by unanimous vote: AYES: Alarcon,Armenta, Clark, Ly, and Low City Manager Manis noted the City should hear about the grant by November 2017. He stated before City funds are used,the City will wait to hear if the City is awarded the grant. 7. MATTERS FROM MAYOR& CITY COUNCIL • A. Energy Upgrade California(Agendized by Council Member Armenia) Recommendation: Discuss and provide direction to staff. Council Member Armenta stated this resolution would encourage the community to save their energy and expresses the City's support of the Energy Upgrade California initiative. Sal Ramirez, Southern California Edison, stated the Energy Upgrade California initiative are programs which already exist and the City is already taking advantage of He reiterated Council Member Armcnta's thoughts and stated this resolution is to encourage the community to lake advantage of energy saving programs. Mayor Low stated this resolution basically says the City supports saving energy. City Manager Manis stated staff will push this information out on the City's social media platforms and its website. ACTION: Moved by Council Member Armenta and seconded by Council Member Alarcon to approve the recommended action. Motion was carried by unanimous vote: AYES: Alarcon, Armenta, Clark,Ly,•and Low B. City Council Comments Council Member Clark asked if the City Council should revisit the fee schedule due to the issues which were brought up during public comment. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 12 of 14 Mayor Pro Tern Ly stated he wasn't sure if the issue had to do with the actual fees, rather when fees were due to he paid. Council Member Armenta noted the issue also had to do with an increase in fees. She noted the City needs to be cognizant of how it raises their fees because it affects programs in the community. City Manager Manis noted he has spoken with staff and their goal is to be as friendly as possible and accommodate individuals who can't pay fees upfront. Mayor Low clarified if the policy states individuals have to pay upfront. She noted staff follows the policy but staff should be sensitive to individuals who have issues paying upfront and work out a solution with them. City Manager Manis noted there are groups who use City facilities who have outstanding hills and end up not paying the City. He stated the City's practice in those situations is to not allow those groups to sign up for an additional year until their balance is paid off. Council Member Clark asked staff to revisit the fee schedule. City Attorney Richman stated at this point, direction has been given to bring the item back to a future City Council meeting and it can be discussed then. Mayor Pro Tern Ly thanked everybody involved in what was a wonderful 4th of July run, parade, festival, and firework show. He commended staff as a whole for helping out with the event. He stated it looks like the illegal fireworks were less from last year in the north end of town. However, the south end of town sounded like there was abundance of illegal fireworks. He stated staff found over $23,000 worth of fines. He noted the City needs to continue the education on fireworks and hand out fines when necessary. Council Member Armenta requested the record to show, in reference to Hitsville, there is policy set in place but when the policy is not adhered to and staff can choose when and how to use policy, is when problems can arise. She noted Hitsville has been operating in the City for three years and had not had any previous issues until they received an email from the Parks and Recreation Department and there was no budging from staff. She noted if staff is going to he implementing or changing a policy which hasn't been established, you cannot be so rigid and not allow the team to use the facility if they don't pay all their fees. She stated not having this program could he detrimental to residents, particularly the youth. She asked the City Manager to look into this situation. She noted staff needs to be sensitive to the groups which make the City of Rosemead a better place. Council Member Armenta reiterated Mayor Pro Tern Ly's comments regarding the 4th of July event. She thanked Director of Parks and Recreation Chacon and his staff for their work on the event. She suggested all input about the event be taken into Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes(J7uly 11.3017 Page 13 of 13 consideration for next year's 4th of July event. She stated the 4`h of July event puts the City of Rosemead on the map. Mayor Low thanked staff for their work on the 4`h of July event. 8. CLOSED SESSION The City Council will meet in Closed Session to discuss the following items: A. CONFERENCE Wilil LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4): Number of Cases: 1 B. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 2 Potential Cases Mayor I,ow recessed the meeting at 8:31 p.m. to closed session and reconvened at 9:12 p.m. City Attorney Richman stated there was no reportable action taken in closed session. 9. ADJOURNMENT The meeting adjourned at 9:13 p.m. The next regular City Council meeting is scheduled to take place on June 27, 2017, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Marc II onnohue;City Clerk APPROVED Polly L4, Mayor Rosemead C'itp Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 14 of14 C5 E M f O 7 Q ��,`WW�i�0 Tier Attachment C California Natural Resource Award Announcement C EDMUND G.BROWN JR.,Governor C A LIF O R N A 9t Secretaryfor Natural Resources F JOHN LAIRD, GrYeC( tit i?s' Vb.itikift A G E N C Y Media Contact: Samuel Chiu, (916)651-7585 sam.chiu V1resources.ca.gov November 14, 2017 Natural Resources Agency Announces Awards for the Urban Greening Grant Program SACRAMENTO—The California Natural Resources Agency (Agency)today announced $76 million in funding for 39 green infrastructure projects through the state's Urban Greening Program. Funded by Cap- and-Trade revenues, the grants support projects that aim to reduce greenhouse gases by sequestering carbon, decreasing energy consumption and reducing vehicle miles traveled. The projects also convert built environments into green spaces that improve air and water quality and provide opportunities for walking, biking and recreation. "These innovative projects will improve the state's urban areas and create green spaces that are more sustainable and enjoyable," California Secretary for Natural Resources John Laird said. "Urban greening projects help meet our greenhouse gas emissions targets while contributing to healthy and vibrant communities" The Agency evaluated 143 applications and recommended funding for 39 projects identified below. Ninety- two percent of the funding was awarded to projects in disadvantaged communities as defined by SB 535 of 2012. California's Cap-and-Trade program, along with other state carbon reduction measures, ensures the state will meet its SB 32 target to reduce greenhouse gas emissions 40 percent below 1990 levels by 2030. Grant awardees by county include: Alameda County: • Alameda County, $4,100,000, San Leandro Creek Urban Greenway, Phase 1. • Rose Foundation for Communities and the Environment, $469,749, Coliseum College Prep DAC High School Greening Project Butte County: • City of Chico, $1,530,929, Comanche Creek Greenway, Phase 2. Contra Costa County: • East Bay Regional Park District, $2,100,000, San Francisco Bay Trail Lone Tree Point Urban Greening. • City of Richmond, $4,100,000, Greening the Yellow Brick Road. • City of San Pablo, $3,999,540, Rumrill Complete Green Streets Phase II and Community Urban Tree Program 1416 Ninth Street,Suite 1311. Sacramento, CA 95814 Ph. 916.653.5656 Fax 916.653.8102 http://resources.ca.gov BaldwinHA Can,ervanry•California Coastal Com l,sia .Calaaraa Coaxial Conservancy Caibrvaemsernmai Corps Caxbmb Talar Conservancy Coachella VaneyMowla;rs Conservancy'Caamdo Nrver Board WCaerarma m Delta Ro,eaion Commission.Delta Stnw,mhip Council.Department M Coati&ISbtenwys•Deportment arcanservatrvn Deportment dFnh&Game'Deportment WFavny Vire Protection•Department&Parks 8 Recreation•DepartmentoIReaource,Recycling an Recovery.Department of Water Rewrcn FnagyRoouxts.Conserwtim&hMopnentCunm'nbn.NarmAmeskon Mentor Conmiubn•Sacramento-San bpwnDeRo Conservancy•San Diego RiNVCammo ney Son Francisco BoyConservation&Developrnent Cwmmiscmm•San Gabriel&Lowerto,A•ge6 Riven&Mou ns Conservancy'San/wPAn River Conss anry f4 cV Santa Momca Mountains Conservancy'Siena Nevada Cmrtwncy•State Lands Commaioa.Met a Conservation Rona • Trust for Public Land, $3,114,025, Richmond Wellness Trail, Phase 1. Fresno County • City of Sanger, $166,050, Sanger Veterans Park— Community Green Spacd Development Imperial County • City of El Centro, $648,000, City of El Centro Construction of Plank Park. Kern County • City of Arvin, $527,447, Pathways to a Greener Arvin— One Step at a Time. • City of Delano, $527,762, Eleventh Avenue Center Greening Project Los Angeles County • Amigos de los Rios, $920,625, Emerald Necklace Rio Hondo Phase II • California Greenworks, Inc., $150,000, South Los Angeles Urban Community Greening and Citizen Forestry Project • City of Compton, $1,207,921, Alameda-SR 91 Urban Greening and Water Reclamation Project • From Lot to Spot, $104,166, Watts Urban Tree Canopy& Rain Garden Parkways • City of Huntington Park, $4,700,000, Huntington Park Greenway Project • County of Los Angeles, $2,500,000, East Los Angeles Sustainable Median Stormwater Capture Project • Los Angeles Neighborhood Land Trust, $2,500,000, The Wishing Tree Park (Formerly Del Amo Neighborhood Park) • City of Lynwood, $2,853,000, Lynwood Urban Bicycle Trail • North East Trees, Inc., $1,200,000, Ramona Gardens Green Connections Project • City of Pomona, $1,390,069, City of Pomona -Phil& Nell Soto Park • City of Rosemead, $520,533, Duff Park Improvement Project • City of South Gate, $1,779,200, Long Beach Boulevard Complete Street Greening Project • Trust for Public Land, $3,700,000, Zamora Park Renovation Project Madera County • Madera County Public Health Department, $686,382, The Health Trail Mendocino County • City of Ukiah, $1,780,307, Closing the Gap: Northwestern Pacific Rail Trail Phase 3 Orange County • City of Westminster, $2,324,140, The Mendez Historic Trail& Green Street Bikeway Project Riverside County • Desert Recreation District, $3,086,000, North Shore Community Park Project Sacramento County • City of Sacramento, Department of Community Development, $2,000,000, Railyards Green Streets • City of Sacramento, Department of Parks and Recreation, $1,800,000, Sacramento Northern Parkway& Bike Trail Enhancement San Diego County • City of Imperial Beach, $1,134,853, Imperial Beach Blvd Green Streets • City of National City, $1,151,265, Paradise Creek Park • San Diego Unified Port District, $4,800,000, Sweetwater Bicycle Path and Promenade San Francisco County • California State Parks Foundation, $894,705, Yosemite Slough Restoration & Development Project at Candlestick Point State Recreation Area Santa Clara County • City of Morgan Hill, $1,761,980, Butterfield Boulevard Connector Path Project Stanislaus County • City of Modesto, $3,193,401, Virginia Corridor Trailway, Phase 7 Project Tulare County • City of Visalia, $199,267, Mill Creek Beautification at Burke St. Ventura County • City of Oxnard, $1,200,000, Oxnard La Colonia Green Alleys Project Yolo County • City of West Sacramento, $5,178,684, Sycamore Trail(Phase ll/Ill) Extension Project For more information on grant programs overseen by the California Natural Resources Agency, including the Urban Greening Grant Program, please visit http://resources.ca.00v/grants/.