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TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: JULY 15, 1997
RE: ENGINEERING PROPOSAL - LORICA STREET RECONSTRUCTION AND
STORM DRAIN IMPROVEMENTS; CDBG FY 1997-98
Attached for your consideration is an engineering proposal from Willdan Associates for
engineering design, design and construction survey, utility coordination, contract
administration, construction observation, preparation and processing of initial
study/negative declaration, and federal labor compliance for street improvements on Lorica
Street.
Lorica Street, from Temple City Boulevard to the west end, is proposed to be reconstructed
and widened from the existing sub-standard roadway to the standard width of 36 feet. The
west end of the street will be constructed as a sub-standard cul-de-sac within the 50 foot
public right-of-way. The cul-de-sac will have a radius of 24.5 feet, which does not meet
the Fire Department standards for new development. However, the Fire Department has
supported the City Council's direction to construct a 24.5 foot radius cul-de-sac on Lorica
Street and requested that parking should be restricted in the cul-de-sac area to provide
the maximum radius for turning movements.
The street improvements on Lorica Street include reconstruction of pavement, new curb
and gutter, sidewalk, new parkway trees, and street lighting. The project will also include
installation of a storm drain mainline system in Temple City Boulevard to collect storm
COUNCIL AGENDA
JUL 2 21997
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runoff from Lorica Street. The proposed storm drain will join the existing storm drain
mainline at the intersection of Temple City Boulevard and Valley Boulevard. Upon
completion of the storm drain mainline, the system will be transferred as a Miscellaneous
Transfer Drain (MTD) to the Los Angeles County Flood Control District for operation and
maintenance.
The total construction cost for the project is estimated to be $270,000 and the estimated
contract period is 30-working days. The proposed project is currently programmed in the
Fiscal Year 1997-98 City Budget. The project's construction cost and the federal labor
compliance fee will be funded by the Community Development Block Grant (CDBG) funds;
other project costs will utilize Gas Tax funds. Construction of the project is anticipated to
occur in the Spring of 1998.
The proposed fees are as follows:
• Hydrology Study $ 3,500
• Design Surveying $ 3,000
• Preliminary and Final Design $ 17,500
• Utility Coordination $ 5,000
• Construction Surveying $ 5,500
• Contract Administration $ 3,600
• Construction Observation $ 19,000
• Initial Study/Negative Declaration $ 2,000
• Federal Labor Compliance $ 6 500
Total (Fixed Fee) $ 65,600
RECOMMENDATION
I It is recommended that the Rosemead City Council:
1. Approve the attached engineering proposal.
2. Direct staff to begin the preparation of the necessary plans and specifications. '..
Attachment
CNFILES`61 W PTCTYLLORICA.PRO
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WILLDAN ASSOCIATES ❑ ENGINEERS & PLANNERS
Professional Consulting Services Since 1964
July 16, 1997
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Professional Engineering Design, Hydrology Study,
Design and Construction Survey, Utility Coordination, Contract
Administration, Construction Observation, Preparation and Processing
of Initial Study/Negative Declaration, and Federal Labor Compliance
for Lorica Street Improvements - CDBG FY 1997-98
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal
for the above-referenced services.
Lorica Street, from Temple City Boulevard to the west end, is proposed to be
reconstructed and widened from the existing sub-standard roadway to the standard
width of 36 feet. The west end of the street will be constructed as a sub-standard
cul-de-sac within the 50-foot public right-of-way. The cul-de-sac will have a radius
of 24.5 feet, which does not meet the Fire Department standards for new
development. However, the Fire Department has supported the City Council's
direction to construct a 24.5-foot radius cul-de-sac on Lorica Street and requested
that parking should be restricted in the cul-de-sac area to provide the maximum
radius for turning movements.
The street improvements on Lorica Street include reconstruction of pavement, new
curb and gutter, sidewalk, new parkway trees, and street lighting. The project will
also include installation of a storm drain mainline system in Temple City Boulevard
to collect storm runoff from Lorica Street. The proposed storm drain will join the
existing storm drain mainline at the intersection of Temple City Boulevard and
Valley Boulevard. Upon completion of the storm drain mainline, the system will be
transferred as a Miscellaneous Transfer Drain (MTD) to the Los Angeles County
Flood Control District for operation and maintenance.
12900 CROSSROADS PARKWAY SOUTH•SUITE 200• INDUSTRY, CALIFORNIA 917463499•(562)908-6200•FAX(562)695-2120
July 16, 1997
Page 2
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
HYDROLOGY STUDY
1. Provide a visual survey to establish hydrologic contributory areas.
2. Perform hydrologic calculations necessary to determine flow rates and
collection points.
3. Submit hydrology study to Los Angeles County Department of Public Works
(LACDPW) for approval.
DESIGN SURVEY
1. Perform research at Los Angeles County and the City of Rosemead for
survey information.
2. Establish record centerline along the proposed construction zones on
Temple City Boulevard for storm drain improvements.
3. Obtain locations of topographic features, between curbs, on Temple City
Boulevard.
4. Obtain cross sections on 100-foot intervals for storm drain mainline.
PRELIMINARY DESIGN PHASE
1. Confer with City staff to review, in full detail, the requirements for the
project. Review available information and data assembled by City staff.
2. Review compiled data.
3. Develop base drawings.
a. Plot existing survey data.
b. Identify and plot apparent substructures.
c. Conduct field verification of survey data.
July 16, 1997
Page 3
4. Perform hydraulic calculations necessary to fully design the storm drain
improvements.
5. Provide complete plan and profile sheets for the proposed storm drain
system. The design will follow the LACDPW standards and requirements for
MTD processing.
7. Develop preliminary street improvement plans.
8. Provide street lighting upgrade plans in compliance with Southern California
Edison (SCE) system.
9. Develop preliminary cost estimates.
10. Submit preliminary street lighting plans to SCE for circuit design review.
11. Submit preliminary design plans to all affected agencies and utility
companies for review, including storm drain plans to LACDPW.
FINAL DESIGN PHASE
1. Based on the City's, SCE's, County's, and utility companies' comments and
requirements, revise plans.
2. Submit revised plans to SCE's and County for final review and comments.
3. Prepare detailed final plans and attend coordination meetings, as necessary,
with City personnel, County, and utility companies at various times during
the design phase to obtain additional input and review work.
4. Obtain final approval from SCE and County, including the necessary permits
for construction.
5. Prepare specifications and contract documents to conform to applicable
requirements of the City of Rosemead.
6. Prepare final project cost estimates.
July 16, 1997
Page 4
UTILITY COORDINATION
1. Submit copies of plans to all affected utilities and agencies.
2. Coordinate with SCE for locations of proposed underground street lights
conduits.
3. Coordinate potholing investigations to verify depths of potentially conflicting
utilities.
4. Coordinate with utility companies to provide for any proposed utility
improvements prior to construction.
5. Coordinate with water company to implement an upgrade of fire hydrants, as
needed, within the project.
6. Send notification to affected utility companies, other agencies, contractor,
and City staff, and attend and coordinate the preconstruction conference.
CONSTRUCTION SURVEY
1. Set construction ties for centerline intersection monuments in the
construction area.
2. Set curb reference C-nails on 25-foot intervals at a uniform offset.
3. Reset centerline intersection monuments.
4. Set grade stakes at uniform offset for storm drain mainline.
5. Set staking for catch basins and connector pipes.
6. Provide grade sheets.
CONTRACT ADMINISTRATION
1. Hold pre-bid conference to clarify new HUD's minority participation
requirements and answer inquiries from contractors.
2. Provide the City with 30 sets of plans and specifications for bidding.
July 16, 1997
Page 5
3. Assist the City in securing bids and awarding project.
4. Attend preconstruction conference and prepare minutes.
5. Provide contract administration for proper enforcement of the contract plans
and specifications.
6. Provide engineering support, as needed, to make as-built revisions to the
original plans.
7. Provide the necessary consulting services required to coordinate the efforts
between the City and the contractor.
S. Review and approve progress payment requests.
9. Answer inquiries and complaints for the City relating to the project.
CONSTRUCTION OBSERVATION
1. Provide the necessary weekly, monthly, and final reports, as needed.
2. Provide daily construction observation during the construction period.
3. Provide copies of daily construction observation reports on a weekly basis,
if requested.
4. Provide necessary coordination with other agencies to provide final
inspection of the project.
5. Perform as-built corrections on original drawings.
6. Provide report to the City following final inspection stating that the project
has been completed, and provide necessary data for the City acceptance of
the project.
INITIAL STUDY/NEGATIVE DECLARATION
1. Prepare the Initial Study/Negative Declaration and Notice of Completion
(NOC) for review by the City.
July 16, 1997
Page 6
2. Following approval of the document by the City, distribute the document and
NOC to agencies with jurisdiction over resources affected by the project,
adjacent jurisdictions, the local library, the State Clearinghouse, and
individuals requesting copies of the document.
3. Prepare a Notice of the Availability (NOA) of the document for publication by
the City in the local newspaper.
4. Following the mandated review period for the document (21 days for projects
which do not affect State agencies, such as Caltrans), prepare responses to
any comments received on the document.
5. If the need for any mitigation measures is identified, prepare a Mitigation
Monitoring Program, as required by CEQA.
6. Submit the final Initial Study/Negative Declaration containing all comments
received, responses to comments, and any Mitigation Monitoring Program
for City approval.
7. Attend public meetings/hearings on the environmental documentation for the
project, as requested by the City.
8. Prepare the required Notice of Determination (NOD) for filing.
FEDERAL LABOR COMPLIANCE
1. Attend pre-bid conference to clarify new minority participation requirements.
2. Present the CDBG requirements to the contractor at the preconstruction
conference.
3. Monitor requirements and submittal of miscellaneous federal compliance
documents from contractor and subcontractors, for Affirmative Action and
Equal Employment Opportunity.
4. Forward all required documentation to HUD, including required notifications.
5. Monitor compliance with labor laws, Clean Air Act, Federal Water Pollution
Control Act, and federal, state, and local safety laws.
July 16, 1997
Page 7
6. Monitor Section 3 HUD 1968 of contractor participation.
7. Monitor weekly payroll documentation on a continuous basis, including but
not limited to, fringe benefit statements, apprentice documents, special
payroll deductions, and other required supporting documents. Documents
will be thoroughly checked to meet all Davis-Bacon regulations and
miscellaneous HUD requirements.
8. Follow up by certified mail and telephone assistance on delinquent
submittals and coordinate with City staff to withhold funds, if required.
9. Conduct random employee interviews as required by HUD and verify results
and follow up on any discrepancies.
10. Make recommendations of special actions to be taken if contractor does not
cooperate in labor compliance.
11. Prepare and transmit, by certified mail, all necessary notifications on behalf
of City.
12. Prepare complete files of federal compliance documentation with the content
and format preferred by HUD.
13. Perform a complete final review of federal compliance files to ensure
compliance with HUD requirements.
Our proposed fees are as follows:
• Hydrology Study $ 3,500
• Design Surveying $ 3,000
• Preliminary and Final Design $17,500
• Utility Coordination $ 5,000
• Construction Surveying $ 5,500
• Contract Administration $ 3,600
• Construction Observation $19,000
• Initial Study/Negative Declaration $ 2,000
• Federal Labor Compliance $ 6500
TOTAL (FIXED FEE) $65,600
The current estimated construction cost for the total project is $270,000. The
design fee is based on the fee curve schedule from the American Society of Civil
Engineers. The total fee excluding hydrology study, utility coordination, initial
July 16, 1997
Page 8
study/negative declaration, and federal labor compliance is in conformance with
that portion of the City's agreement with Willdan Associates, which pertains to
design engineering services. The construction contract period is estimated to be
30-working days. Compensation for weekend inspection and inspection beyond the
allocated working days and hours of the construction contract will be on a time-and-
materials basis.
The cost for testing materials, such as asphalt testing, will be provided through a
separate contract with a testing laboratory. Willdan Associates will assist the City
in the selection of a testing laboratory and will fully coordinate the services to be
provided.
If you have any questions regarding this proposal, please contact Mr. Ken Rukavina
at (562) 908-6228.
Respectfully submitted,
WILLDAN ASSOCIATES
Ken Rukavina, P. E.
Manager
Public Works Design and
Construction Management/Survey
Richard L. Kopecky, P. E.
Senior Vice President
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