CC – Item 2B – Staff Report – Approval of Program Supplement to State-Local Entity Master Agreement Asphalt Concrete Overlay on Various Streets . ...E M.........
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eport
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: NOVEMBER 17, 1997
RE: RESOLUTION NO. 97-49 - APPROVAL OF PROGRAM SUPPLEMENT
NO. 008 TO STATE-LOCAL ENTITY MASTER AGREEMENT NO. SLTPP-
5358, 1996-97 ASPHALT CONCRETE OVERLAY ON VARIOUS STREETS
The State of California Department of Transportation (Caltrans), has submitted to the City,
to be executed along with an authorizing resolution, a Program Supplement to State-Local
Entity Master Agreement No. SLTPP-5358 for State Share Funds covering the referenced
overlay project.
The State-Local Transportation Partnership Program (SLTPP), which provides
reimbursement to a city up to 50% of the project construction cost, is in its eighth year.
The City of Rosemead has nominated overlay projects each year since the beginning of
the program. Actual state participation is based on the number of nominated projects
state-wide.
This program supplement gives assurances to Caltrans that the City understands that the
availability of State Share Funds will be determined by the California State Legislature in
the future and accepts any increase in local funding.
The Rosemead Redevelopment Agency awarded this overlay project to Hillside
Contractors, Inc., on May 13, 1997. The project is complete and was accepted by the •
•
Redevelopment Agency on September 9, 1997. The State's share is estimated to be 12.84
percent. Upon execution of the supplemental agreement, staff will request payment from
the State for this project.
COUNCIL AGENDA
NOV 2 51997
ITEM No. t• 4.
November 17, 1997
Page 2
RECOMMENDATION
It is recommended that the City Council:
1. Approve Resolution No. 97-49 and supplemental agreement.
2. Authorize the Mayor to sign the supplemental agreement.
3. Direct the City Clerk to mail the executed copy of the agreement to the Chief, Local
Streets and Roads Branch of the State Department of Transportation.
Attachment
FGTW
mpEny'sI1pp 008
RESOLUTION NO. 97-49
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD APPROVING PROGRAM SUPPLEMENT
NO. 008 WITH THE STATE OF CALIFORNIA DEPARTMENT
OF TRANSPORTATION FOR THE 1996/97 ASPHALT
CONCRETE OVERLAY PROJECT
WHEREAS, the City Council of the City of Rosemead has entered into State-Local
Entity Master Agreement No. SLTPP-5358 for State Share Funds; and
WHEREAS, the State of California, through its Department of Transportation, has
presented Program Supplement No. 008 for resurfacing various residential City streets as
listed in Exhibit "A"; and
WHEREAS, the City of Rosemead understands that the availability of State Share
Funds will be determined by the California State Legislature and accepts any increase in
local funding; and
WHEREAS, a Final Audit must be completed and transmitted to the Caltrans District
Local Streets and Roads Engineer by December 30, 1998.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City of Rosemead approves Program Supplement No. 008 to the
State-Local Entity Master Agreement No. SLTPP-5358.
SECTION 2. The Mayor of the City of Rosemead be authorized to sign the
agreement on behalf of the City.
PASSED, APPROVED and ADOPTED this 25th day of November, 1997.
MAYOR
ATTEST:
CITY CLERK
EXHIBIT "A"
ASPHALT CONCRETE OVERLAY ON VARIOUS STREETS
FISCAL YEAR 1996-97
PROJECT NO. 97-02
• Emerson Place (Rosemead Place/West End)
• Beatrice Place (Rosemead Place/West End)
• Burton Avenue (Garvey Avenue/Ramona Boulevard)
• Eckhart Avenue (Hellman Avenue/Artson Street)
• Kelburn Avenue (Hellman Avenue/North End)
• Hershey Street (Kelburn Avenue/Brighton Street)
• Artson Street (Chariette Avenue/East End)
• Alley North of Garvey Avenue (Rosemead Place/West End)
• Alley North of Garvey Avenue (Rosemead Place/East of Sullivan Avenue)
• Garvalia Avenue (New Avenue/Jackson Avenue)
• Kahns Drive (Leyburn Drive/East End)
STATE OF CALIFORNIA—BUSINESS,TRANSPORTATION AND HOUSING AGENCY PETE WILSON,Governor
DEPARTMENT OF TRANSPORTATION
DESIGN AND LOCAL PROGRAMS
P.O. BOX 942874, MS M1
SACRAMENTO,CA 94274-0001
TDD(916)654-4014
(916)654-3151
Fax: (916)654-2409
October 20, 1997
File: 07-LA-0-RSMD
SB97-5358(001)
VARIOUS STREETS
Mr. Donald J.Wagner
Director of Public Works
City of Rosemead
8838 East Valley Boulevard
Rosemead, CA 91770
Dear Mr. Wagner:
Enclosed are two originals of Program Supplement No.008 to State-Local Transportation Partnership
Program Agreement No. SLTPP-5358 covering: Construction for the above-referenced project.
Please sign both copies of this Agreement and return them to this office, Office of Local Programs- MSI.
Alterations should not be made to the agreement language or funding. Attach your local agency's certified
authorizing resolution that clearly identifies the project and the official authorized to execute the agreement
A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is
fully executed.
Sincerely,
B REINL,&ief
Office of Local Programs
Project Implementation
Enclosure
cc: OLP AE Project Files
(07) DLAE-Satish Chander AGRLTRPT.FRY
'We'll Find a Way'
Date: October 16, 1997
PROGRAM SUPPLEMENT NO. 008 Location: 07-LA -0-RSMD
to Project Number: SB97-5358 (001)
STATE-LOCAL TRANSPORTATION E.A. Number: 07-927441
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5358
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 12/04/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
Various Streets
TYPE OF WORE: Asphalt Concrete Overlay LENGTH: 0. 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORE
[X] Construction
Estimated Cost State Share Funds I Matching Funds
FY97 $ 26348 Local OTHER OTHER
$ 345263 FY98 $ 0 $ 318915 $ 0 $ 0
FY99 $ 0
City of Rosemead STATE OF CALIFORNIA
Department of Transportation
Hy By
Chief, Office of Local Programs
Project implementation '
Date Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer '_9. O -CO.a J Date )0 - 1611-] $ 26348 . 00
Chapter[ Statutes I Item Year I Program lac[ rind Source 1 AMOUNT
162 1996 2660-125-042 96-97 20.25.010.100 C 258010 042-T 26348.00
Page 1 of 3
07-LA -0-RSMD DATE: 10/16/97
SB97-5356 (001)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$26348 to be encumbered and reimbursed as follows:
FY 96-97 $ 26348
FY 97-98 0
FY 98-99 0
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of "State
ShareFunds" will be limited to the lesser of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project
cost in the approved State/Local Partnership Program
Application and accepts any consequent increase in
LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "State' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
Page 2 of 3
07-LA -0-RSMD DATE: 10/16/97
S297-5358 (001)
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4. In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994 , project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
section of the Guidelines as limited to certain maximum costs and
to non-early reimbursement projects of $300, 000 or less.
5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12 .84%.
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