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CC - Agenda 05-8-2018CITY OF ROSEMEAD CITY COUNCIL SPECIAL MEETING AND CITY OF ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.ore Tuesday, May 8, 2018, at 6:00 P.M. — Special Meeting & 7:00 P.M. - Regular Meeting Teleconference Location Hampton Inn & Suites, Rm. 136 on 1st floor. 3245 Saint Rose Parkway Henderson, NV 89052 City Council Steven Ly, Mayor (teleconferencing) Margaret Clark, Mayor Pro Tem William Alarcon, Councilmember Sandra Armenta, Councilmember Polly Low, Councilmember Public Comment from the Audience • Ifyou wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments ft•oin the Audience period. • Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. )crown Act Pursuant to provisions of the Brown Act, no action may be taken on a nutter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council inay directstaffto investigate and/or schedule certain matters for consideration at a fitture City Council meeting. Rules of Decorum Persons attending the nneeting shall observe rules cy, propriety decorwn, good conduct, find refrain front impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed firoin chanbers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings a• documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. City Council and the SuccessmAgency to the Rosemead Community Development Commission Special & Joint Meeting Agenda May 8, 2018 6:00 P.M. CALL TO ORDER ROLL CALL 1. WORKSHOP A. Budget Workshop 2. CLOSED SESSION The City Council will recess to closed session to discuss the following items: A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code Section 54956.9 (d)(1) Case Name: City of Rosemead vs. Los Angeles County Metropolitan Transportation Authority Case Number: BS 169937 B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation: Pursuant to Government Code Section 54956.9(d)(2) Number of Cases: 1 RECONVENE TO REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE—Council Member Low INVOCATION—Council Member Armenta 3. PUBLIC COMMENT 4. PRESENTATIONS A. National Arbor Day Proclamation B. National Public Works Week Proclamation 2 City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Agenda May 8.2018 5. PUBLIC HEARINGS A. Public Hearing on Accessory Dwelling Unit Regulations — Municipal Code Amendment 18-01 The State of California enacted bills that established new regulations pertaining to the development of accessory dwelling units(ADUs)within the jurisdiction of local agencies, and rendered the City of Rosemead's existing Second Dwelling Unit Ordinance (Ordinance No. 931 — Second Dwelling Unit Section) null and void. However, per Government Code Section 65852.2(a)(1), a local agency may, by ordinance, provide for the creation of accessory dwelling units in areas zoned to allow single-family or multifamily use.The proposed Municipal Code Amendment (MCA 18-01) would amend Title 17 (Zoning) of the Rosemead Municipal Code relating to ADUs.The proposed amendment would adopt new standards for ADUs, in accordance with the provisions of Section 65852.1 and Section 65852.2 of the Government Code, and would provide clarity and consistency for the regulation of ADUs throughout Title 17 (Zoning) of the Rosemead Municipal Code. Recommendation: That the City Council: 1. Conduct a public hearing and receive public testimony; and 2. Introduce for first reading, by title only, Ordinance No. 979, approving Municipal Code Amendment 18-01, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA. AMENDING TITLE 17 (ZONING) OF THE ROSEMEAD MUNICIPAL CODE TO ADOPT NEW REGULATIONS FOR ACCESSORY DWELLING UNITS 6. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2018-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD. CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,394,020.68 NUMBERED 99679 THROUGH NUMBER 99796 INCLUSIVELY Recommendation: Adopt Resolution No. 2018-27 • Resolution No.2018-07 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY 3 City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Agenda May 8.2018 DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $236.80 NUMBERED 10239 INCLUSIVELY Recommendation: Adopt Resolution No. 2018-07 SA B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the special and regular joint meeting on March 27,2018. C. Consideration to Cancel May 22,2018 City Council Meeting The City Council will consider the cancellation of the May 22. 2018, City Council meeting due to Councilmembers attending the ICSC - RECon from May 20th through May 23`d in Las Vegas, Nevada. Recommendation: That the City Council cancel the May 22, 2018, City Council meeting. D. Participation in the Preparation of Design Plans for Three Load Reduction Strategy Projects for the Rio Hondo River and Tributaries The Clean Water Act of 1972 regulates discharges of pollutants into the waters of the United States as well as water quality standards. The Environmental Protection Agency (EPA) utilized the Clean Water Act to establish the National Pollutant Discharge Elimination System (NPDES) permit. The NPDES permit regulates water discharge from any source point into navigable waters and requires implementation of pollution control measures. In California, the Regional Water Quality Control Board. Los Angeles Region (Regional Board) regulates the discharge of water and its pollutants,into the waters of the U.S. The City is required to secure an NPDES Permit from the Regional Board to discharge water to Los Angeles River and its tributaries. The City of Rosemead is one of eight agencies that are a permittee under the Regional Board Order R4-2012-0175. One element of this Order is known as the Bacteria Total Maximum Daily Load (TMDL) for the Los Angeles River and its tributaries. The City of Rosemead and other agencies are all contributors to the Rio Hondo River and were required to turn in a plan for Bacteria Load Reduction in 2015. The analysis showed a large number of storm drains that would need to be treated to reduce the Bacteria load to the Regional Board established levels. The County, in reviewing the Load Reduction Strategies(LRS)available, looked at treating each storm drain separately (approximately 30 storm drains) versus accomplishing the treatment at three locations where they all collect. The County met with Regional Board staff and reached an agreement in principal that will allow the agencies to use the Alhambra Wash Channel, the Eaton Wash Channel, and the Rubio Wash 4 City Council and the Successor Agency to the Rosemead Communize Development Commission Special&Joint Meeting Agenda May 8.2018 Channel to collect the runoff from all storm drain outlets and treat the runoff before the storm drain runoff enters the Rio Hondo River. Recommendation: That the City Council take the following actions: I. Approve the Load Reduction Strategy Agreement. 2. Authorize the City Manager to execute the Load Reduction Strategy Agreement and submit to the County of Los Angeles. E. Participation in the Coordinated Integrated Monitoring Program (CIMP) and Enhanced Watershed Management Plan (EWMP) for the Upper Los Angeles River Watershed Management Area On November 8, 2012, the California Regional Water Quality Control Board, Los Angeles Region(Regional Board)adopted the new County Wide National Pollutant Discharge Elimination System (NPDFS) Permit for the County, the County Flood Control District, and 84 of the 88 incorporated cities within Los Angeles County. This permit became effective on December 28, 2012, and gave the permittees options for complying with the permit. Of the options offered, on July 27, 2013, the City of Rosemead selected to join the City of Los Angeles along with 17 other agencies to form the Upper Los Angeles River (ULAR), an Enhanced Watershed Management Plan (EWMP) group. The group jointly prepared an EWMP and a Coordinated Integrated Monitoring Plan (CIMP), which were submitted to the Regional Board for approval. On August 5, 2015, the Regional Board approved the ULAR EWMP group CIMP. During the Regional Board approval process the ULAR EWMP group had developed a Memorandum of Agreement(MOA)to administer and establish a cost share for the implementation of the CIMP. This MOA,which was approved by the City Council at its meeting of October 20,2015, is scheduled to expire on June 30, 2018. The MOA is being presented to continue the administration and establish the cost share based on services used by each member of the EWMP group for the next five-year period beginning July 1, 2018 thru June 30, 2023. This MOA has added services, beyond the monitoring functions that were defined in the previous MOA. These additional services in the new MOA are related to the EWMP implementation that each member must perform. Recommendation: That the City Council take the following actions: 1. Approve the Memorandum of Agreement authorizing the City of Rosemead's participation in the Coordinated Integrated Monitoring Program and Enhanced Watershed Management Plan for the Upper Los Angeles River Watershed Management Area. 2. Authorized the City Manager to execute the Memorandum of Agreement authorizing the City of Rosemead's participation in the Coordinated Integrated Monitoring Program and Enhanced Watershed Management Plan for the Upper 5 City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Agenda May 8.2018 Los Angeles River Watershed Management Area and submit to the City of Los Angeles. 3. Approve the Letter to the City of Los Angeles, authorize the Mayor to execute, and forward to the City of Los Angeles with the executed Memorandum of Agreement. F. Professional Services Agreement for Stormwater Management Services for Fiscal Year 2018-19 On November 8. 2012, the California Regional Water Quality Control Board, Los Angeles Region(Regional Board)adopted the new County Wide National Pollutant Discharge Elimination System (NPDES) Permit for the County, the County Flood Control District, and 84 of the 88 incorporated cities within Los Angeles County. This permit became effective on December 28, 2012, and gave the permittees options for complying with the permit. Of the options offered, on July 27, 2013, the City of Rosemead selected to join the City of Los Angeles along with 17 other agencies to form the Upper Los Angeles River (LIAR), an Enhanced Watershed Management Plan (EWMP) group. As related to the NPDES program, compliance with the Municipal Separate Storm Sewer System (MS4) Permit is required. The MS4 Permit is both complex and expensive due to unrealistic requirements. Some of the requirements include storm runoff quality testing, strict compliance with numerical limits set by Total Maximum Daily Load(TMDL),and collaboration among permittees. The City has used a number of consultants over the last few years to manage the City's MS4 Permit program in order to keep the City in compliance, as well as in compliance with state and federal Laws. Recommendation: That the City Council authorize the City Manager to enter into a Professional Service Agreement with CWE for Stormwater Management Services in a not-to-exceed amount of$179,979. 7. MATTERS FROM CITY MANAGER& STAFF A. Annual Fee Resolution The City provides various `individualized" services (i.e., inspections, permits, variances, etc.) that are not of general benefit. Historically. many of these services have been provided at a city cost greater than the price being charged for them thus, resulting in the subsidies of the remaining costs of service from the general taxpayers. As a matter of routine fee maintenance and to keep pace with increasing costs of individualized services,the fees charged to users' needs to be reviewed on a regular basis, preferably each year. In the interest of being responsive to the service needs of Rosemead residents and businesses, not all fees need to be adjusted and some are controlled by statute. Consequently, not every fee is being recommended for an adjustment this year. 6 City Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Agenda May 8.2018 Attachment A is the summary listing of all the proposed fee changes. Those with strikethroughs and identified in red arc for adjustment, all others will remain unchanged. Recommendation: That the City Council approve Resolution No.2018-24 "Annual Comprehensive Fee Schedule." A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A COMPREHENSIVE SCHEDULE OF FEES AND CHARGES B. Professional Service Agreement for Building and Safety Division The Building and Safety Division serves and protects the public by ensuring that building construction complies with California Building Standards Code(Title 24, California Code of Regulations) as well as State safety laws, disable access, and City Ordinances. As a contract city. Rosemead has historically contracted its Building and Safety Division of the Community Development Department with Los Angeles County ("County'") or a private consultant. From Rosemead's incorporation as a City in 1959. the County had provided Building and Safety services until 1981 when the City entered into a service contract with Willdan Engineering("Willdan"). Since 1981. Willdan has provided ongoing building and safety services under Professional Service Agreement(s) ("Agreement") with the City. The current Agreement with Willdan was entered on April 28, 2015 and is scheduled to expire on June 30,2018. the Agreement does include an option for the City to extend the Agreement two (2) additional years. However, Staff felt prudent and in the best interest of the City, to release a Request for Proposal ("RFP") in order to ensure that the City retains for upcoming years the highest qualified consulting services at a competitive cost. The City received a strong response to the RFP with eleven (11) submittals. After careful consideration of each proposal, including but not limited to; responses to the REP requirements, firms' history and ability to provide services, proposed staff qualifications, proposed fee structures, and interviews with the four qualified low bidding firms, staff believes that entering into a new contract with Interwest Consulting Group would be the best course of action for the City at this time. Recommendation: That the City Council authorize the City Manager and the Community Development Director to finalize negotiations with Interwest Consulting Group for Building and Safety Division Services pursuant to the Request for Proposal No. 2018-06 at service fee not to exceed 47% for building plan check and 47% for building permit of net revenues, and for the City Manager to execute a Professional Service Agreement for a term of three(3) years with two (2) one-year options. 7 Citv Council and the Successor Agency to the Rosemead Community Development Commission Special&Joint Meeting Agenda May R.2018 8. MATTERS FROM MAYOR & CITY COUNCIL A. City Council Comments 9. ADJOURNMENT The next regular City Council meeting is scheduled to take place on June 12, 2018, at 7:00 p.m. in the Rosemead City Hall Council Chamber. I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) ��A Ericka Her anz, City Clerk 8 City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda Date May 8, 2018 0/rl �S 1.0 OSE EAD SCOOP Today's Small Town America MEETING SCHEDULE. Beautification Committee Meeting F 1111 4 Wednesday, May 9 @ 7:00 p.m. .0,.•'. . I. f. "� Oversight Board Meeting - Cancelled 4 - 4 Monday, May 14 @ 5:30 p.m. Planning Commission Meeting RPJEMEAD4 Monday, May 21 @ 7:00 p.m.City Council Meeting - Cancelled sot1ay. 2018 Day Civic Pride 8:00 a.m.to '00 p.m. Where:Ro= ead Park .4Tuesday, May 22 @ 7:00 p.m. (Check-not 7:30•. .Near the Bat ,•��Courts Public Safety Connections Forum Find out howyo •.IICours) • Contact us at:ppiott osemeod.org 4 Thursday, May 31 @ 6:00 p.m. `•t626-569.2102 Parks Commission Meeting 4 Tuesday, June 5 @ 7:00 p.m. Q '`..J � 1 ���� Traffic Commission Meeting 4 Thursday, June 7 @ 7:00 p.m. F.A_1V1 I LY City Council Meeting 4 Tuesday, June 12 @ 7:00 p.m. qi7 . (7/lot Beautification Committee Meeting 4 Wednesday, June 13 @ 7:00 p.m. • FRIDAY, MAY 25, 2018 CITY EVENTS: 4 Civic Pride Day - Saturday, May 19, 2018 at 8:00 a.m. to 12:00 p.m. at Rosemead Park located at 4343 Encinita Follow the City of Rosemead Avenue, Rosemead 91770 on Social Media! May2018 at 7:00 p.m. at • � Family Movie Night- Friday, 25, � �� � the Rosemead Community Recreation Center located at _ . 3936 N. Muscatel Avenue, Rosemead 91770 8838 E. Valley Boulevard, Rosemead, CA 91770 City Hall is open Monday - Thursday from 7:00 a.m. - 6:00 p.m. City Hall is closed on Fridays. T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org