CC - Item 1A - Presentation Budget Workshop 2018-19Fiscal Year 2018/19
Preliminary Budget
FY 2018/19
2
Fund FY 16/17 Actual FY 17/18 Budget FY 18/19 Projected
General Fund $22,374,092 22,298,900 23,677,533
Gas Tax 1,118,481 1,234,200 2,625,650
RMRA SB1 --913,000
Local Transportation Grant -35,800 37,000
Proposition A 1,102,045 1,126,600 1,172,000
Proposition C 873,206 890,900 933,000
Measure R 646,448 637,400 669,000
Measure M -650,700 758,000
Air Quality Mgmt. District 71,312 71,600 72,000
Street Lighting District 1,003,874 875,000 950,000
Development Impact Fee 14,728 129,000 50,000
CDBG 484,311 617,000 1,005,800
HOME 313,927 906,000 778,500
Internal Service 269,400 279,200 266,100
CIP 3,036,327 2,200,000 -
RHDC 851,183 446,500 451,800
Total City Revenues $32,159,334 $32,398,800 $34,359,383
Total Revenues Increase $1.9M (6%)
3
Revenues FY 16/17 Actual FY 17/18 Budget FY 18/19 Proposed
Property Taxes $8,645,268 $8,902,000 $9,102,000
Sales Taxes 5,366,975 5,524,000 5,550,000
Transient Occupancy Taxes 2,213286 2,200,000 2,400,000
Bldg. Permits & Plan Checks 1,889,087 1,470,000 1,680,000
Franchise Fees 1,123,383 1,125,000 1,120,000
Recreation Fees 989,865 1,033,400 933,400
Public Safety 560,788 615,000 580,200
Public Work Permits 587,642 430,000 526,000
Grants 184,589 218,100 951,033
Other Fees 813,209 781,400 774,900
Total $22,374,092 $22,298,900 $23,677,533
GF Revenues Increase $1.4M (6%)
4
Significant General Fund Revenues Increase
◦Projected Property Taxes increases $200,000.
◦Projected Transient Occupancy Taxes (TOT) increases $200,000
◦Projected Building Permits and Plan Checks increases $210,000
Grants Reimbursements to General Fund
◦Urban Greening Grant Program for Duff School Project $520,533
◦Land and Water Conservation Fund (LWCF) grant for Dog Park $290,000
◦Total Reimbursements to the General Fund $810,533
Significant Special Revenue Fund Revenues Increase
◦Road Maintenance Rehab Acct Section 2030 (RMRA SB1) –full year apportionment of $913,000
◦Gas Tax apportionment increases $162,900
◦Prop A, Prop C, Measure R, and Measure M apportionment increases a total of $226,400
Grants Reimbursements to Gas Tax Fund
◦Cal-Fire Grant for Tree Planting $285,250
◦HSIP $241,300
◦Safe Route to School $702,000
◦Total Reimbursements to the Gas Tax Fund $1,228,550
5
Elimination of Capital Improvement Project Fund 301 Interfund Transfers
◦Difficult to manage the CIP Fund.
◦Inefficiency managing the CIP projects.
◦Difficult for staff to understand project costs funding.
◦Recommendation:
Eliminate the interfund transfers between Special Revenue Funds and CIP Fund.
Start budgeting CIP project costs at the fund level, directly from the budgeted funding
sources (i.e. Gas Tax Fund, Measure R Fund, Prop C Fund, Lighting District Fund).
Improve transparency in record keeping and help staff track project costs.
6
FY 2018/19
7
Fund FY 16/17 Actual FY 17/18 Budget FY 18/19 Projected
General Fund $ 21,807,961 $ 23,141,132 $ 22,712,000
Gas Tax 881,862 798,200 1,694,550
RMRA SB1 --1,226,600
Local Transportation Grant --37,000
Proposition A 948,292 1,008,000 1,065,100
Proposition C 709,119 1,007,200 700,500
Measure R 137,267 1,131,000 629,300
Measure M -350,000 693,000
Air Quality Mgmt District -50,000 70,000
Narcotics Forfeiture 10,450 --
Street Lighting District 1,784,712 862,800 941,000
Development Impact Fees -38,000 -
CDBG 501,828 759,200 883,300
HOME 15,345 151,300 178,200
RHDC 1,013,829 1,553,100 1,479,200
CIP 507,067 156,400 -
Internal Service 223,635 238,000 324,200
Total City Expenditures $ 28,541,367 $ 31,244,332 $ 32,633,950
Total Expenditures Increase $1.4M (4%)
8
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Legislative $938,697 $977,500 $1,005,500 $28,000 2.9%
City Manager 598,479 546,400 634,500 88,100 16.1%
Support Services 2,567,065 3,031,274 2,034,200 (997,074)-32.9%
Public Safety 8,868,710 9,360,458 9,251,100 (109,358)-1.2%
Public Works 3,718,525 4,286,500 4,886,700 600,200 14%
Parks & Recreation 2,284,395 2,501,300 2,582,200 80,900 3.2%
Community
Development
2,034,503 1,780,700 2,072,800 292,100 16.4%
CIP 797,587 657,000 245,000 (412,000)-62.7%
Total $21,807,961 $23,141,132 $22,712,000 ($429,132)-1.9%
9
o Request of $20,000 to fund the CCCA Annual Conference
Event
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Legislative $938,697 $977,500 $1,005,500 $28,000 2.9%
10
o Request of $17,000 to hire a new Part-time Office Specialist.
o Request of $10,000 to reclassify the Office Specialist to an
Administrative Assistant.
o Request of $10,000 for emergency funds for the City
Manager’s Office for unforeseen events.
o Retirement cost increased $50,000 due to hiring new City
Manager, who is a returning Tier 1 Classic PERS member.
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
City Manager 598,479 546,400 634,500 88,100 16.1%
11
Finance -Increase $125k
o Request of $49,000 to hire a new Full-Time Accounting Specialist & eliminate the
Part-time Finance Intern position to handle cash reconciliation and business
license renewals.
o Request of $7,000 (GF $2,000, Prop A $2,500, Prop C $2,500) to reclassify the
Accounting Specialist to Senior Accounting Specialist to handle contract and PO
processing.
o Increase in General Supplies of $12,000 to consolidate all merchant fees for credit
cards processing in the Finance Dept., this was previously also budgeted in P&R.
o Decrease the admin charges to the Successor Agency Fund due to reduced project
management and administrative oversight; therefore, General Fund increases by
$45,000.
o Other increases relate to increase in worker’s compensation allocation, travel
costs to Cal PERLA for the Finance Director, and audit fees.
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Support Services 2,567,065 3,031,274 2,034,200 (997,074)-32.9%
12
HR -Decrease $205k
o HR Manager’s salary and benefits decreased $33,000 as a result of
the salary survey compensation conducted last year.
o Other professional services decreased $168,000 because the City is
not hiring an HR consultant for FY 2018/19.
Risk Management -Decrease $221k
o General Liability & Workers Comp premiums increased $65,000
(14%).
o Changed the risk management allocation to allocate more to City
departments.
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Support Services 2,567,065 3,031,274 2,034,200 (997,074)-32.9%
13
General Services –Decrease $696k
o Contribution of $200,000 to the Chamber of Commerce in the prior year.
o Legal fee costs of $437,000 relating to the 710 in the prior year.
Significant Changes Recap:
Finance $125k
HR (205k)
Risk Mgmt.(221k)
General Services (696k)
Total Decrease (997k)
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Support Services 2,567,065 3,031,274 2,034,200 (997,074)-32.9%
14
o L.A. Sheriff Contract Increase $227,000
2.57% increase in the cost of a Deputy Sheriff Service Unit –increased $188,200 from
prior year.
Cost for FY 18/19 is $7,430,000.
Increase Liability Trust Account 0.5% -increased $38,800 from prior year.
Cost for FY 18/19 is $740,000.
Total L.A. Sheriff Contract for FY 18/19 is $8,170,000
o Move Code Enforcement Officers to Community Development Department
–Decrease General Fund ($325,400) & CDBG $215,800 from the Public
Safety Budget.
o Request for a new Public Safety Manager ($125k) and eliminate one Public
Safety Supervisor ($122k).
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Public Safety 8,868,710 9,360,458 9,251,100 (109,358)-1.2%
15
o Request of $8,200 (GF $4,500, Prop A $2,500, Measure R $1,200) to
reclassify the Administrative Assistant to an Administrative Analyst.
o Significant changes shown below:
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
Public Works 3,718,525 4,286,500 4,886,700 600,200 14%
Division FY 17/18 Budget FY 18/19 Budget Increase
Field Services 3010 155,100 312,700 157,600
Facilities Maintenance 3015 273,100 374,600 101,500
Engineering 3035 863,800 980,500 116,700
Project Management 3036 0 192,200 192,200
Total 1,292,000 1,860,000 568,000
16
o Field Services 3010 –Increase $157k
Request for salaries increases, Flores overtime, and worker’s comp
allocation $26k.
Request to increase Other Professional services budget by $69k for
regulatory traffic sign inventory and traffic plans.
Request to increase Grounds repair & maintenance budget by $5k
for repairs needed due to vandalism to traffic lights, street lights.
Request to increase Curbs & Sidewalks repair & Maintenance budget
by $32k for curb painting and storm drain repairs and maintenances.
Request to increase General Supplies budget by $25k
$10k was originally budget using Gas Tax Fund for basic hardware
supplies.
$15k increase in GF for basic hardware such as barricades, cones, traffic
control devices and supplies.
17
o Facilities Maintenance 3015 –Increase $101k
Increase primarily due to Custodial Contract increased $82k for
monthly janitorial services.
Increase Other Professional Services $11k to fund various
agreements for HVAC, elevator, alarm systems, pest control at City
and parks facilities, and etc.
o Engineering 3035 –Increase $116k
Increase NPDES budget of $100k to fund MS4 permit compliance.
o Project Management 3036 –Increase $192k
Establishment of a new division to account for salaries and benefits
related to CIP projects. This was previously charged to Fund 301
Capital Improvement Project Fund.
18
o Eliminate Parks & Recreation Manager (decrease $124k).
o Request for 3 Part-time Seasonal Pool Managers to manage the pool
during summer, $36k.
o Request to recruit Recreation Leaders at a higher rate in order to
remain competitive in the SGV area, $15k.
o Comply with the Minimum wage requirements for part-timers, $40k.
o Increase in worker’s compensation allocation for P&R employees, $42k.
o Increase in overtime of $15k for part-timers, which was never budgeted
in the past.
o Request for funds to celebrate the City’s 60th Year Anniversary, $50k.
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
P&R 2,284,395 2,501,300 2,582,200 80,900 3.2%
19
o Code Enforcement moved to Community Development
Increase General Fund $325,400 & CDBG $215,800
o Retirement costs decreases ($67k) due to hiring of new Community
Development Director.
o Other Professional Services decreases ($58k) due to completion of
the Garvey Ave Specific Plan
o Building Inspection Fees decrease ($45k) due to savings on the new
RFP contract for building services.
o Plan Check Fees increase $155k due to more developments
anticipated in FY 2018/19.
Expenditures FY 16/17
Actual
FY 17/18
Budget
FY 18/19
Proposed
$
Change
%
Change
CD 2,034,503 1,780,700 2,072,800 292,100 16.4%
20
FY 2018/19
21
BUDGETED BUDGETED BUDGETED BUDGETED
FULL-TIME POSITIONS 2017-18 2018-19 FULL-TIME POSITIONS 2017-18 2018-19
City Manager's Office Parks and Recreation
City Manager 1 1 Director of Parks & Recreation 1 1
Assistant City Manager 1 1 Recreation Manager 1 0
Executive Assist. to the City Manager 1 1 Recreation Coordinator 3 3
Office Specialist 1 0 Recreation Supervisor 3 3
Administrative Assistant 0 1 Administrative Specialist 1 1
City Clerk
City Clerk 1 1 Public Safety
Deputy City Clerk 1 1 Public Safety Manager 0 1
Public Safety Supervisor 2 1
Human Resources Sr. Code Enforcement Officer 1 0
Human Resources Manager 1 1 Code Enforcement Officer 3 0
Human Resource Specialist 1 1 Administrative Assistant 1 1
Financial Services
Finance Director 1 1 Public Works
Finance Services Supervisor 1 1 Director of Public Works 1 1
Accounting Specialist, Senior 1 2 Public Works Manager 1 1
Accounting Specialist 1 1 Public Works Superintendent 1 1
Administrative Analyst 0 1
Community Development Administrative Assistant 1 0
Director of Community Development 1 1 Administrative Specialist 1 1
Planning & Economic Development Manager 0 1 City Engineer 1 1
City Planner 1 0 Maintenance Worker 9 9
Associate Planner 1 1 Maintenance Lead Worker 4 4
Assistant Planner 1 2 Facilities Technician 2 2
Housing Project Coordinator 1 0 Housing Project Coordinator 0 1
Senior Management Analyst 1 0 Senior Management Analyst 0 1
Administrative Assistant 1 1
Sr. Code Enforcement Officer 0 1
Code Enforcement Officer 0 3 Grand Totals 56 57
22
FY 2018/19
23
Estimated Fund Balance at June 30, 2018 16,920,743
Estimated Revenues:
Taxes 17,152,000
Intergovernmental 951,033
Licenses and permits 2,206,000
Charges for services 993,400
Fines, forfeitures and penalties 580,200
Special assessments -
Investment income 50,000
Business License 220,000
Other 1,524,900
Total Revenues 23,677,533
Requested Appropriations:
Legislative 1,005,500
City Manager 634,500
Support Services 2,034,200
Community Development 2,072,800
Parks & Recreation 2,582,200
Public Safety 9,251,100
Public Works 4,886,700
Debt Service -
Capital Improvement Projects 245,000
Total Appropriations 22,712,000
Change in fund balance 965,533
Estimated ending fund balance at June 30, 2019 17,886,276
$965,533 Change in Fund Balance
(810,533) Grant Reimbursements -Dog
Park & Duff School Project
$155,000 Projected Surplus
24
133%
112%
92%86%
62%
56%
53%
61%
51%
53%55%53%
45%
0%
20%
40%
60%
80%
100%
120%
140%
Unassigned General Fund Balance
GF FB 25
In 1/8/2008, the City Council established a Reserve Policy to commit 31% of Operating Revenues to maintain
adequate levels of fund balance to mitigate current and future risks. Therefore, contributing to the decline of
unassigned fund balance % starting FY 2008/09, which is shown on the chart above.
FY 2018/19
26
Fiscal Year Budget
2009/10 6,794,800
2010/11 21,897,000
2011/12 8,575,000
2012/13 5,000,000
2013/14 12,209,500
2014/15 5,590,000
2015/16 2,825,000
2016/17 3,955,000
2017/18 2,523,100
2018/19 4,085,850
27
Project Total Cost Funding Source CIP Budget
Request
1 Walnut Grove Ave Resurfacing
Project Phase I
$1,108,000 RMRA SB1 $1,100,000
2 Walnut Grove Ave Resurfacing
Project Phase II
448,000 Measure M 440,000
3 SR2S Sidewalk Gap Closure –
Delta Ave
81,000 Measure R 75,000
4 Colored Crosswalk Installation 126,600 RMRA SB1 126,600
5 Valley Blvd. Resurfacing Project
Phase I
810,000 Gas Tax
Measure R
Measure M
300,000
300,000
200,000
800,000
6 Landscape Median Bioswale 156,000 Prop C 150,000
7 City Entry Monuments 186,000 Prop C 175,000
28
Project Total Cost Funding Source CIP Budget
Request
8 Street Light Installation $81,000 Lighting District $70,000
9 Annual Slurry Seal Project 370,000 Gas Tax
General Fund
60,000
300,000
360,000
10 Underpass Lighting System 30,000 Lighting District 30,000
11 Sidewalk Replacement
Project
103,000 Measure R
TDA
63,000
37,000
100,000
12 Traffic Impact Analysis 46,000 Measure R 40,000
13 Crosswalk Installation Project 64,000 Measure M 53,000
Total $3,609,600 $3,519,600
29
Project Total Cost Funding Source CIP Budget
Request
1 Tree Planting Project –Cal Fire
Grant
$394,250 Gas Tax
Grant
$96,000
285,250
381,250
2 City Hall Basement Improvements 100,000 General Fund 100,000
3 Re-finish Surface Basketball Court 30,000 General Fund 30,000
4 Community Garden 25,000 General Fund 25,000
5 Picnic Tables and Trash Receptacles 30,000 General Fund 30,000
Total $579,250 $566,250
30
Projects Required Funding
Ramona South/North Drainage Analysis $235,000
Sidewalk ADA Master Plan 50,000
RCRC Audio Visual Installation 35,000
New Roof at Canopy (Garvey Park)55,000
Acoustic Panels 30,000
Picnic Tables and Trash Receptacles Phase II 30,000
Wrought Iron Fence 25,000
Field Lighting Upgrade Project (Garvey Park)100,000
Gazebo and Landscape (RCRC)286,000
Playground Replacement 200,000
Parking Lot Renovations (Sport Complex)50,000
Total $1,096,000
31
Estimated
Project #Project Funding Fiscal Year Funding Source Expended Carryover
21009 Rosemead Blvd HSIP 430,000$ 2013-14 HSIP Grant - 430,000$
250,000 2013-14 Lighting District Funds 20,000 230,000
70,000 2013-14 Gas Tax 70,000 -
50,000 2013-14 Measure R 50,000 -
266,100 2017-18 Measure R - 266,100
Subtotal 1,066,100 140,000 926,100
21023 Annual Residential Resurfacing 500,000 2015-16 Gas Tax 394,940 105,060
49001 Bridge Maintenance Program 75,000 2015-16 Gas Tax - 75,000
25001 City Wide Striping Project Valley Blvd., Walnut Grove 60,000 2016-17 Prop C 15,917 44,083
26006 City Signage Replacement Project 50,000 2016-17 Gas Tax - 50,000
28003 Traffic Safety Analysis 50,000 2016-17 Measure R 39,265 10,735
32
Estimated
Project #Project Funding Fiscal Year Funding Source Expended Carryover
28004 High Intensity Activated Crosswalk - Mission/Ivar 241,300 2016-17 Grant - HSIP 4,588 236,713
28005 Circulation Study for Klingerman/Angelus 50,000 2016-17 Measure R 425 49,575
27005 Battery Backup System Trafffic Signals 50,000 2017-18 Lighting District Funds 824 49,176
75,000 2017-18 Measure R - 75,000
125,000 824 124,176
28006 Walnut Grove Underground Project 110,000 2017-18 Measure R 4,626 105,374
31017 Garvey Park Restroom Renovations 600,000 2017-18 General Fund - 600,000
41015 Duff Park Improvement Project 805,033 2017-18 General Fund/Grant - 805,033
41022 Dog Park 580,000 2017-18 General Fund/Grant - 580,000
Total Carryovers 4,312,433$ 600,585$ 3,711,849$
33
34