CC - Agenda - 05-30-18CITY OF ROSEMEAD
CITY COUNCIL AND SUCCESSOR
AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION
SPECIAL JOINT MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.or2
Wednesday, May 30, 2018, at
5:30 P.M. - Special Meeting
City Council
Steven Ly, Mayor
Margaret Clark, Mayor Pro Tem
William Alarcon, Councilmember
Sandra Armenta, Councilmember
Polly Low, Councilmember
OSE EA�
Public Comment from the Audience
• If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period.
• Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker.
• The City Council will hear public comments on items listed on the agenda during discussion of the matter andprior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The City Council may direct staffto investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules ofpropriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation ofthis rule
shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in
unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the
meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in
the City Clerk's office during normal business hours.
City Council Special and Joint Meeting Agenda May 30, 2018
5:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Armenta
INVOCATION — Mayor Pro Tem Clark
1. CLOSED SESSION - None
2. PUBLIC COMMENT
3. PRESENTATIONS - None
4. PUBLIC HEARINGS - None
5. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2018-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $675,828.99 NUMBERED
99797 THROUGH NUMBER 99936 INCLUSIVELY
Recommendation: Adopt Resolution No. 2018-28
Resolution No. 2018-08 SA
A RESOLUTION OF THE CITY OF ROSEMEAD AS THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF $144,590.63 NUMBERED 10240
THROUGH 10242 INCLUSIVELY
Recommendation: Adopt Resolution No. 2018-08 SA
B. National League of Cities Summer Board & Leadership Meeting in Little Rock,
Arkansas from June 25-27, 2018
The City Council will consider authorizing the attendance of any Council Member
who wishes to attend the National League of Cities 2018 Board & Leadership
Meeting in Little Rock, on June 25th — 27*
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City Council Special and Joint Meeting Agenda May 30, 2018
If the majority of the City Council wishes to attend the Conference and will not be
present for the regular City Council Meeting scheduled on June 26, 2018, then the
June 26, 2018 meeting will be cancelled due to a lack of quorum.
Recommendation: That the City Council:
1. Authorize the attendance, at City expense, of any Council Member that
wishes to attend the National League of Cities 2018 Board & Leadership
Meeting in Little Rock, on June 25th — 27th; and
2. Should the majority of the City Council attend the conference, the June
26, 2018 City Council meeting be cancelled due to a lack of quorum.
C. City Investment Policy
The City's Investment Policy (Policy) is reviewed annually to ensure that it best
reflects current investing conditions. As those conditions change, minor
adjustments to the Policy may be made to allow for the continuation of reasonable
returns on investments, while maintaining the priority of safety first. This report is
an annual item in accordance with Government Code Section 53601 and no changes
are being proposed. The investment priorities of the City's Policy remain, in order
of importance: 1) safety, 2) liquidity, 3) yield.
Recommendation: That the City Council approve the City's Investment Policy.
D. Professional Services Agreement with Lance, Sell & Lunghard, LLP for Auditing
Services
A competitive bid process was conducted to find a certified public accounting
(CPA) firm for professional auditing services. The City received six (6) qualified
companies' that submitted proposals. Through an analysis of the proposals, a firm
has been selected for recommendation to the City Council.
Recommendation: That the City Council take the following actions:
1. Approve the firm of Lance, Soll & Lunghard, LLP as the new City auditor;
2. Approve the attached three-year contract with two additional one-year
extensions; and
3. Authorize the City Manager to sign the contract.
E. Traffic Signal Improvements Project Valley Boulevard at Ivar Avenue - Award of
Contract
As a part of the approved Fiscal Year 2017-18 Capital Improvement Program
Budget, the City Council approved the Battery Backup System Traffic Signal
Improvements Project. This project will include the installation of a protected left
turn signal for the northbound and southbound traffic on Ivar Avenue at Valley
Boulevard. In addition, the project will also include a new Traffic Signal Battery
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City Council Special and Joint Meeting Agenda May 30, 2018
Backup System, which helps increase public safety and reduce traffic congestion
by allowing traffic lights to function even during a power failure. City staff has
found that the intersection of Ivar Avenue and Valley Boulevard experiences heavy
traffic, causing a backup of vehicles heading both northbound and southbound on
Ivar Avenue. The proposed improvements will help to address the safety issues at
this intersection.
Recommendation: That the City Council take the following actions:
Approve the plans and specifications for the Traffic Signal Improvements
Project Valley Boulevard and Ivar Avenue (Project No. 27005); and
2. Authorize the City Manager to enter into a contract with PTM General
Engineering Services, Inc. for $97,079.00. In addition, authorize an amount of
$10,000 (approximately 10%) as a contingency to cover the cost of unforeseen
construction expenses.
6. MATTERS FROM CITY MANAGER & STAFF
A. Annual Comprehensive Fee Resolution Update
The City provides various "individualized" services (i.e., inspections, permits,
variances, etc.) that are not of general benefit. Historically, many of these services
have been provided by the City at a cost greater than the actual price being charged
for them, thus, resulting in the subsidy of the remaining costs for services from the
general taxpayers. As a matter of routine fee maintenance and to keep pace with
increasing costs of individualized services, the fees charged to users' needs to be
reviewed on a regular basis, preferably each year.
In the interest of being responsive to the service needs of Rosemead residents and
businesses, not all fees need to be adjusted and some are controlled by statute.
Consequently, not every fee is being recommended for an adjustment this year.
Attachment A is the summary listing of all the proposed fee changes. Those with
strikethroughs and identified in red are for adjustment, all others will remain
unchanged.
Recommendation: That the City Council approve Resolution 2018-24 titled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A
COMPREHENSIVE SCHEDULE OF FEES AND
CHARGES
B. Emergency Purchase of Two Lochinvar Pool Heaters
There are two Lochinvar Pool Heaters stationed at the Rosemead Aquatic Center
labeled Heater #1 and Heater #2. In normal operations mode, the two heaters are
used at the same time to heat the pool. Several weeks ago, Heater 41 completely
City Council Special and Joint Meeting Agenda May 30, 2018
failed and was determined to be unrepairable. Staff began to utilize Heater #2 for
the entire pool but that heater was also in poor condition. Over the past three weeks,
Heater #2 failed on several occasions. As a result, the City has spent approximately
$5,000 over the past few weeks trying to extend the life of Heater #2. City staff
and Knorr Systems, Inc. determined that the units are unsalvageable. Staff believes
that the lack of preventative maintenance over the last 7 years has significantly
reduced the useful life of the existing equipment.
Recommendation: That the City Council
1) Approve purchase of backwash and vent valve refurbishment at a cost of
$5,778;
2) Approve purchase and repair of 14 underwater lights at a cost of $8,400; and
3) Approve a budget appropriation of $80,516.29 from the unassigned General
Fund Balance to cover the costs related to the emergency purchase of the two
heaters and for the additional purchases recommended above.
MATTERS FROM MAYOR & CITY COUNCIL
A. Council Member Alarcon Absence and Discussion of Options to Address Potential
Vacancy with an Appointment and/or Special Election
The City Council will discuss Council Member Alarcon's excused absence and
review options to address potential vacancy with appointment and/or special
election.
Recommendation: That the City Council discuss and provide direction to staff.
B. City Council Comments
8. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on June 12, 2018, at 7:00
p.m. in the Rosemead City Hall Council Chamber.
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue;
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard; and on the City's website (www.cityofrosemead.org)
10Xk_>
Ericka Hernandez, City Clerk
,5. 2'V. /9
Date
City Council Special and Joint Meeting Agenda May 30, 2018
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