CC - Item 6B - Los Angeles County Probation Department Annual Contract Renewal - Los Angeles County Sheriff's Department STAR ProgramROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: GLORIA MOLLEDA, CITY MANAGER ;_� � P
DATE: JUNE 19, 2018
SUBJECT: LOS ANGELES COUNTY PROBATION DEPARTMENT ANNUAL
CONTRACT RENEWAL / LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT (STAR) PROGRAM
SUMMARY
The City currently contracts with the Los Angeles County Probation Department for one Deputy
Probation Officer (DPO). The DPO's main duties are juvenile prevention and intervention
programs. The DPO works full-time with Rosemead youth who have been identified as at -risk
or arrested for minor criminal offenses. These juveniles may have problems ranging from school
performance and attendance to vandalism, theft, and drug arrests. The DPO works closely with
the schools, juveniles and their families to implement a variety of programs and services to assist
in correcting their behavior. The DPO position has been a part of the City's effort and strategy in
providing overall public safety.
In previous years, the City had contracted with the Los Angeles County Sheriffs Department's
to provide the Success Through Awareness & Resistance (STAR) program. The unit is
comprised of Deputy Sheriffs who provide drug, gang, and violence prevention education to
students. The program they provide is a structured curriculum consisting of a number of classes
and lessons agreed upon. The number of lessons provided influences the overall price. In
Attachment `C', a sample cost estimate is provided as a measuring tool to compare the number
of lessons for grade levels based on the number of schools in both the Rosemead and Garvey
School Districts. Example:
ITEM NO. 6.13 ;
Grade Level
# of Classes
# of Lessons
Total Lessons
Total Cost
Rosemead
4th, 5th 60'
27
8
216
$54,013
Garvey
4 t 5th 6th
49
8
392
$98,023
608 Lessons x $250.06 (each lesson) =
$152,036
ITEM NO. 6.13 ;
City Council Meeting
June 19, 2018
Page 2 of 3
STAFF RECOMMENDATION
That the City Council authorize the City Manager to:
1. Execute the Los Angeles County Probation Department Agreement with the
understanding that the Agreement could be terminated with 30 days written notice;
2. Direct staff to work with the STAR program representatives to determine an effective
program within a determined approximate amount or range; and
3. Direct staff to bring back a formal agreement for the STAR program reflecting an agreed
upon curriculum and within the approximate amount or range.
DISCUSSION
In comparing the two programs based on documentation and discussions with the current DPO
and STAR program representatives, the two programs share the same focus of targeting our
City's juveniles during their most influential years while growing to adulthood. However, it
appears that the main difference between the two is that the STAR program is geared toward
"prevention" by providing a structured educational curriculum to assist in educating our youth to
resist unhealthy behavior, whereas the DPO's presence is geared toward "intervention" by
working with and monitoring those juveniles who already have had problems with the law, and
maintaining a relationship with the juvenile and family to monitor progress. The DPO also
participates in the prevention aspect along with a number of other activities such as; assisting the
School Districts with policies and threat assessments, and working in conjunction with our
existing Deputy's during certain law enforcement operations.
Should the Council be interested in re -introducing the STAR program, staff is seeking guidance
on an approximate amount or range to be spent toward the STAR program during FY 2018-19.
With that approximate amount staff would work with the STAR representatives to at least bring
forth a program that will target students in their last year of elementary school (5th Grade) and
the first two years of middle/junior high school (6th and 7th Grades). This minimum is based on
preliminary discussions with STAR representatives as being the most influential years where the
program could have the best impact.
The current staff administration has limited working knowledge of both the Probationary
Program and the STAR Program. To determine whether the programs overlap, share duties, or
work in conjunction would likely require monitoring both programs on a pro -longed basis. Staff
believes that an evaluation period of at least 6-9 months while running both programs
simultaneously would provide a foundation for staff to make a better assessment and
recommendation to the Council on the benefits of each program.
Representatives from both the STAR program and Probationary program are available to present
and answer any questions regarding their respective programs.
City Council Meeting
June 19, 2018
Page 3 of 3
FISCAL IMPACT
The City's proposed 2018/19 Fiscal Year budget includes $87,000.00 for the Los Angeles
County Probationary Agreement.
STRATEGIC PLAN IMPACT - None
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
e" T 5 J �-
Greg S. I sujiuchi, Assistant City Manager
Attachment A: Los Angeles County Probation Department Agreement
Attachment B: Probation Case Load Report
Attachment C: STAR Unit Overview
Attachment D: STAR Program Proposal
Attachment E: STAR Cost Estimates
Attachment A
Los Angeles County
Probation Department Agreement
640-18-009
COUNTY OF LOS ANGELES
PROBATION DEPARTMENT
AGREEMENT TO PROVIDE A
0
PREVENTION AND INTERVENTION PROGRAM
(PIP)
CITY OF ROSEMEAD
GANG CRIME SUPPRESSION PROGRAM (GCSP)
JULY 19 2018 -JUNE 30, 2019
TABLE OF CONTENTS
PAGE NO.
1.
PURPOSE OF THE AGREEMENT... ...................................
............ I
2.
STATEMENT OF WORK..................................................................1
3.
EMPLOYMENTSTATUS..................................................................2
4.
PAYMENT.........................................................................................2
5.
INDEPENDENT CONTRACTOR......................................................
3
6.
INDEMNIFICATION...........................................................................
3
7.
LIMITATION OF COUNTY'S OBLIGATION DUE
TONON-APPROPRIATION..............................................................4
8.
BUDGET REDUCTIONS...................................................................
4
9.
TERMINATION AND TERMINATION COSTS ..................................
4
10.
TERMINATION FOR IMPROPER CONSIDERATION ......................4
11.
TERM................................................................................................5
COUNTY OF LOS ANGELES
AND
CITY OF ROSEMEAD
THIS AGREEMENT is made and entered into this day of 2018
by and between the City of Rosemead, located at 8838 East Valley Blvd., Rosemead,
California 91770, hereinafter referred to as "CITY", and the County of Los Angeles,
hereinafter referred to as "COUNTY", both of whom are collectively referred to as the
"PARTIES".
WHEREAS, CITY desires to provide probation prevention/intervention services to assist
in reducing incidents of truancy and other serious behavioral problems; and
WHEREAS, COUNTY Probation Department has statutory authority pursuant to
Section 1203.14 of the Penal Code and Section 652 of the Welfare and Institutions
Code to provide certain expertise and resources in this area;
WHEREAS, the Chief Probation Officer has been delegated authority by the Los
Angeles County Board of Supervisors to negotiate and sign agreements to provide
these services; and
WHEREAS, COUNTY desires to participate in a joint effort with the CITY;
NOW, THEREFORE, in consideration of the mutual benefits and subject to the
conditions contained herein, the PARTIES mutually agree as follows:
PURPOSE OF THE AGREEMENT
The purpose of this Agreement is to maintain within the CITY, the services of
one (1) Deputy Probation Officer (DPO) and support staff mutually agreed upon
by both parties. This DPO will provide specialized probation services for CITY.
Probation services shall be provided by COUNTY through this Agreement and
shall be consistent with the laws of the State of California and the guidelines of
the CITY.
2. STATEMENT OF WORK
A. COUNTY shall provide, on behalf of CITY, the services of one (1) DPO
and related support staff with caseload supervision and coordination
responsibility, such caseloads to conform to the standards established for
the Probation Department's (Probation) Prevention and Intervention
Program (PIP). The DPO will coordinate services for participants with
school administrators, law enforcement, and community providers to
ensure that school success and safety strategies are implemented.
Further, the DPO will assist the CITY to develop a graffiti
removal/community service program for probationers and at -risk youth
cited and ordered or instructed to complete community service hours.
Lastly, the DPO will liaison with law enforcement to provide information to
assist with juvenile crime reduction strategies and probation compliance
check mandates.
B. CITY shall provide office space and telephone services within its
boundaries for use by the assigned DPO.
C. In addition to the duties associated with the assigned DPO, the DPO will:
• Coordinate with DPOs supervising youth within the CITY to ensure
participation in prevention and intervention services.
• Provide supervision of probationers and at -risk youth including
assessment, case planning and case management when
appropriate.
Coordinate with probation offices and school-based officers on a
weekly basis, reviewing potential cases, and setting up an
organized referral process of appropriate cases to the Work
Restitution and other community service initiatives.
Coordinate with central referral process of Probation or referrals
and where relevant Juvenile Justice Crime Prevention Act (JJCPA)
service agencies,
• Provide updates and progress reports on active cases (generated
by program staff) back to the referring officers.
3. EMPLOYMENT STATUS
The assigned DPO is an employee of COUNTY and is entitled to wages and
employee benefits appropriate to what is provided other COUNTY employees
who are DPOs. It is additionally understood that no term or condition of this
Agreement can conflict with State statute defining the status of the DPO as a
Peace Officer.
4. PAYMENT
CITY shall reimburse COUNTY for support services and 50% of the salary and
employee benefits for one (1) Deputy Probation Officer II (DPO ll) and support
staff assigned by COUNTY to perform services according to Paragraph 2,
STATEMENT OF WORK above. The billable amount is $87,000 plus any
adjustments to salary, employee benefits andlor overhead rates approved by the
Board of Supervisors during the fiscal year.
5.
COUNTY shall provide DPO services commensurate with the 50% cost of
services and staff being paid by CITY. CITY agrees that the DPO services
provided may include .50% of all customary employee functions such as
attending mandatory training, scheduled and unscheduled time -off (e.g. sick,
vacation, etc.), and/or attending to other Probation -related activities that may on
occasion require the DPO to be away from the service site. CITY agrees that it is
responsible for the entire billable amount of this Agreement.
CITY shall reimburse COUNTY for 100% of the salary for a DPO II, paid at one
and one-half time, for all time worked beyond forty (40) hours per week. it is at
the discretion of the COUNTY with the agreement of the CITY whether the
DPO Il works in excess of forty (40) hours per week. The current overtime rate is
approximately $63.43 per hour plus any adjustments to salary, employee
benefits and/or overhead rates approved by the Board of Supervisors during the
fiscal year.
Within thirty (30) days following the receipt of an invoice from Probation
Business Management Office, CITY shall reimburse COUNTY for the billed
amount. These invoices shall be provided to CITY within twenty (20) days
following: September 30, 2018, December 31, 2018, March 31, 2019, and
June 30, 2019.
INDEPENDENT CONTRACTOR
This Agreement is by and between COUNTY and CITY and is not Intended, and
shall not be construed, to create the relationship of agent, servant, employee,
partnership, joint venture, or association as between COUNTY and CITY. The
COUNTY'S relationship to the CITY in the performance of this Agreement is that
of an independent contractor. The COUNTY'S personnel performing services
under this Agreement shall at all times be under the COUNTYS exclusive
direction and control and shall be employees of the COUNTY and not employees
of the CITY. COUNTY shall pay all wages, salaries, worker's compensation, and
other amounts due its employees in connection with this Agreement and shall be
responsible for all reports and obligations respecting them.
6. INDEMNIFICATION
CITY shall indemnify, defend, and hold harmless COUNTY, and its Special
Districts, elected and appointed officers, employees and agents from and against
any and all liability, including but not limited to demands, claims, actions, fees,
costs, and expenses (including attorney and expert witness fees), arising from or
connected with CITY'S acts and/or omissions arising from and/or relating to this
Agreement.
COUNTY shall indemnify, defend, and hold harmless CITY, and its elected and
appointed officers, employees and agents from and against any and all liability,
including but not limited to demands, claims, actions, fees, costs, and expenses
(including attorney and expert witness fees), arising from or connected with
COUNTY'S acts and/or omissions arising from and/or relating to this Agreement.
7. LIMITATION OF COUNTY'S OBLIGATION DUE TO NON -APPROPRIATION
COUNTY'S obligation for its percentage of salary and employee benefits costs is
payable only and solely from funds appropriated for the purpose of this
Agreement subject to COUNTY'S legislative appropriation for this purpose. In the
event the Board of Supervisors does not allocate sufficient funds then the
affected services shall be terminated. COUNTY shall notify CITY in writing of
such non -allocation at the earliest possible date.
8. BUDGET REDUCTIONS
In the event that COUNTY'S Board of Supervisors adopts in any Fiscal Year a
COUNTY Budget which provides for reductions in the -salaries and benefits paid
to the majority of COUNTY employees and imposes similar reductions with
respect to COUNTY contracts, COUNTY reserves the right to reduce its services
obligation correspondingly for that Fiscal Year and any subsequent Fiscal Year
services, COUNTY'S notice to CITY regarding said reduction in obligation shall
be provided within thirty (30) days of the Board of Supervisors approval of such
actions.
9. TERMINATION AND TERMINATION COSTS
In the event that CITY or COUNTY withdraws its participation In the project
described in this Agreement, such withdrawal shall be preceded by thirty (30)
days' written notice to the other party. Notwithstanding, CITY or COUNTY may
terminate this Agreement upon the termination, suspension, discontinuation or
substantial reduction in CITY or, COUNTY funding for the Agreement activity. In
such event, COUNTY shall be compensated for all services rendered and all
necessary incurred costs performed in accordance with the terms of this
Agreement which have not been previously reimbursed up to the date of said
termination. Payment shall be made only upon the filing with CITY, by.COUNTY,
vouchers evidencing the time expended and said costs incurred. Said vouchers
must be filed with CITY within thirty (30) days of said termination.
10. TERMINATION FOR IMPROPER CONSIDERATION
COUNTY may, by written notice to CITY, immediately terminate the right of the
CITY to proceed under this Agreement if it is found that consideration, in any
form, was offered or given by the COUNTY, either directly or through an
intermediary, with the intent of securing the Agreement or securing favorable
19
treatment with respect to the amendment or extension of the Agreement or
making of any determinations with respect to the COUNTY'S performance
pursuant to the Agreement. In the event of such termination, COUNTY shall be
entitled to pursue the same remedies against the CITY as it could pursue in the
event of default by the CITY.
CITY shall immediately report any attempt by a COUNTY officer or employee to
solicit such improper consideration. The report shall be made either to the
COUNTY manager charged with the supervision of the employee or to the
COUNTY Auditor -Controller's Employee Fraud Hotline at (800) 544-6861.
Among other items, such improper consideration may take the form of cash,
discounts, services, the provision of travel or entertainment, or tangible gifts.
11. TERM
This Agreement shall be for a period of twelve (12) months commencing on
July 1, 2018, and terminating on June 30, 2019.
r
5
IN WITNESS WHEREOF, the County of Los Angeles and CITY have caused this
Contract to be executed on their behalf by their authorized representatives, the day,
month and year first above written. The person signing on behalf of CITY warrants that
he or she is authorized to bind the CITY, and attest under penalty of perjury to the truth
and authenticity of representations made and documents submitted and incorporated
as part of this Contract.
COUNTY OF LOS ANGELES
PROBATION DEPARTMENT
UI
TERRI L. MCDONALD
CHIEF PROBATION OFFICER
CITY OF ROSEMEAD
By
Name (Typed or Printed)
Title
APPROVED AS TO FORM:
MARY C. WICKHAM
COUNTY COUNSEL
DEPUTY
Attachment B
Probation Case Load Report
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Attachment C
STAR Unit Overview
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STAR UNIT OVERVIEW
The Los Angeles County Sheriff's Department's Success Through Awareness & Resistance (STAR)
Unit is comprised of a groups of Deputy Sheriffs who provides drug, gang, and violence
prevention education to students throughout Los Angeles County. The program is a
collaborative effort amongst the Los Angeles County Sheriff's Department, educators, students,
parents, and the community. The mission is to provide an educational program, in a classroom
setting, which is geared toward preventing the use of "gateway" drugs (alcohol, tobacco and
marijuana) as well as reducing violence among the student population. The Deputies assigned
to the STAR Unit currently work with 133 schools, in 34 school districts, within 22 cities, and
teach over 24,000 students per month.
The STAR Program curriculum is taught from researched based, validated programs such as Too
Good for Drugs, Too Good for Violence, Gang Resistance Education and Training (GREAT), and
Project ALERT. The curricula are proactive, emphasize the healthy development of youth, are
results oriented and have been proven by statistical data to change attitudes, improve
behavior, and increase social and emotional competence. Each lesson is designed to address
topics such as goal setting, decision making, relating to peers, identifying and managing
emotions, and communicating effectively. The program's highly interactive teaching methods
encourage students to bond with peers, by engaging students through role-playing, cooperative
learning games, small group activities, and class discussions.
In addition to teaching the STAR course curriculum, the STAR deputies mentor the children by
encouraging sound decision making, instilling a sense of personal and social responsibility and
impressing the importance of taking pride in contributing to the community as a whole. The
deputies also invest their energy outside of the classroom as well, conducting specialized
parent education training and participating in school related events. STAR deputies take pride
in the relationships that are built with the students, the parents and the school educators and
administrators.
If you have any questions or would like more information about the STAR Program, please
contact us at (562) 347-1218.
Attachment D
STAR Program Proposal
4
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The Los Angeles County Sheriff's Department's Success Through Awareness & Resistance (STAR) Program can
provide the children in the city of Rosemead with an outstanding program designed to provide students with the
knowledge and tools to become healthy and productive members of society. The STAR Program is flexible and can
be tailored to fit your budget.
The lessons taught are from the nationally recognized and highly regarded Mendez Foundation's "Too Good for
Drugs" curriculum, which is comprised of 10 lessons. Topics include goal setting, decision malting, communication
skills, controlling emotions, bullying, peer refusal skills, and the effects of alcohol, tobacco, marijuana, inhalants,
and other dangerous substances.
The benefits of the STAR Program are far reaching.
• STAR Program lessons provide necessary life skill lessons to help ensure students have the tools to
become productive, healthy members of the community.
• STAR deputies spend time with the students on the playground during lunch and recesses.
• They avail themselves to school administrators and speak to students individually when one-on-one
mentorship is necessary or requested.
• STAR deputies take great pride in serving as positive role models to students.
• Having a positive law enforcement contact at a young age helps foster better relationships between peace
officers and students.
STAR deputies provide parent education presentations, field booths at school events, attend school
assemblies, and assist with traffic monitoring after school.
• There is also a significant advantage of enhanced security, having marked Sheriff's Department patrol
vehicle and a fully uniformed deputy on school campuses where the STAR deputies are assigned.
The attached cost model of the program is based on the Los Angeles County Auditor -Controller's
determination of the 2018/2019 per -lesson cost of $250.06 and estimated number of classrooms at each
school per 2017/2018 California Department of Education DataQuest school enrollment statistics. The final
cost will be based on the actual number of classes and lessons agreed upon by the city of Rosemead. The per -
lesson rate is based on 2.1 hours for every lesson taught. The rate funds the cost of the deputy's classroom
preparation and scheduling time, attendance at school events, meetings with school staff, and parent
education classes. The cost model also includes the cost of STAR Program supervisory personnel and support
staff.
The city of Rosemead can determine the grade level and number of lessons to be taught at each school based
upon available funds.
P
Attachment E
STAR Cost Estimates
CITY OF ROSEMEAD STAR PROGRAM
COST ESTIMATES FOR 2018/2019
District Grade Level
# of Classes
# of =Lessons
Total # of Lessons
Total Cost
Rosemead 4t1 Sm 61h 7th 8th
48
10
1 480
$120,028
48
8
384
$96,023
48
7
336
$84,020
48
6
288
$72,017
48
5
240
$60,012
4th 5th 6th
27
10
270
$67,516
27
8
216
$54,013
27
7
189
$47,261
27
6
162
$40,510
27
5
135
$33,758
7th 8th
21
10
210
$52,512
21
8
168
$42,010
21
7
147
$36,759
21
6
126
$31,508
21
5
105
$26,256
District Grade Level
# of Classes
# of Lessons
Total # of Lessons
Total Cost.'
Garvey 4th 5th 6th 7th 8th
86
10
860
$215,052
86
8
688
$172,041
86
7
602
$150,536
86
6
516
$129,031
86
5
430
$107,525
4tn 5th 6th
49
10
490
$122,530
49
8
392
$98,000
49
7
343
$85,771
49
6
294
$73,518
49
5
245
$61,265
7th 8th
37
10
370
$92,522
37
8
296
$74,018
37
7
259
$64,766
37
6
222
$55,513
37
5
185
$46,261
Schools included:
Rosemead School District:
Encinita, Janson, Savannah, and Shuey Elementary Schools, and Muscatel Junior High School
Garvey School District:
Bitley, Emerson, Rice, Sanchez, and Williard Elementary Schools, and Garvey and Temple Intermediate
Schools