CC - Minutes - 05-08-18MINUTES OFTHLL's
ciTy COUNCIL SPECIAL AND CITY COUNCIII,
AND SUCCESSOR AG ENC Y'FOTHF ROSEMEAD
COMMUNITY DEVELOPMEN'"r COMMISSION
REGNULAR JOINTMEETING
MAY 8, 2018
Fhe special meeting (fl'the Rosemead City (..'ouncil was called to order by Mayor Ly., tat 651 p.m.,
in the Rosernead City Council Chamber located at 8838 E'ast Valley Boulevard, Rosemead,
Calif'ornia.
PRESENT: Mayor Ly (telecont'crencing Ma\or Pro Tern Clark, (-OL11161 Members Armenta and
LOW
Teleconl'crence Location;
11anlptOrl 11111 & SUites. Rm 136 on I" floor
3245 Saint Rose Parkway
I lenders, on, NV 89052
ABSENT: Council Member Alarcon
STAFF PRESENT: City Manager Molleda, City Attorney Richman. Assistant City Manager
TsuJiuchi, Director ol'FinallCe Lieu, Director of'Coniniunll.y Development Kim, Director ot'llublic
Works Ramirez, Interim Director of'Parks and Recreation Yugar and City Clerk 11ciliandez
I W()IZKSFI()I)
ABudget Workshop
Director offinance Lieu presented the Budget Workshop presentation f6r Fiscal
Year 2018/19 to the City Council.
C.ouneil Merriber Low inquired if the City will incur the costs of' the Capital
Inij,)rovenient Project carrwvers in the upeoinimg years. ,
In response, Director of Finance Lieu at'lirmed that the costs that will be inctirred
when the project IS Undertaken. She mentioned that protect costs were acCOUnted
for in the beginning fund balance and the carryovers are bein� re-bUdgeted For the
next cycles.
In regard to the Bridge Maintenance Program listed in the ( I I I apltal hriprovernent
Project Carryovers. Council NlcinberArinenta asked stall'if"there are any measures
in place that assures compensation for the wear and tear of'( ' 'ity bridges by the
easement of' other cities curring development. Mrs. Armenia rcf'ercnced
development in Oty cal` F] Monte in which heavy lif"t trucks travel to their
construction sites by using Roseinead bridges, She ftirther raised concerns of pot-
holes emerging due to this activity.
Rosemead 01), Council and Successor- ,,Igency to the
R,,),semead fro mmunit v 'OMIMSSIOI?
Special and Rcpilar John Afecling
Mir" cies qI'MaY, 8 2018
City Manager Molleda indicated stal-T would look into this matter and lbllovv up
with Council,
Regarding the new hire reconunendations, Council Member Armenta asked
whether the new cost allocations include salary and benefits', to xvhich Director of'
Finance UeU confirnicd,
Mayor I y mentioned the $20,000 budgeted f"or the California Contract Cities
Association"s Annual E'vent in effort to bring light to and applaud Council Meniber
Arnienta for being the third Council Member in the history of Rosemead to be the
President ofthe organizatiOn.
Mayor Ly and Council Meinber Armcnta thanked Director of Finance Licu t -or
being corrunitted to working with all the Dcpar-tnients to ensure a balanced bUdgel,
Council Menibcr Low indicated support for Director ot'Finance Lieu making the
budget more financially transparent by eliminating the unused Capital
Improvement Project Fund.
At the recommendation of' City Attorney Richman, Mayor I.,y recessed the City
Council special ineeting at 7A)O p.m. and opened the regular meeting.
Mayor Ly recessed the City (.OUncI] regular meeting at 7:02 p.m. and reconvened
back to the special inecting at TO p.im
Mayor LY recessed the City Council special meeting at 7::15 and reconvened back
to the regular meeting at T23 pmi.
CLOSED SESSION
A. CONFERL"INCI; WITI I LA-I,'GAL COUNSE'll, - EXISTING LITIGATION
PLII-Suant to Government Code Section 54956.9 (d)(1)
(. I ase lame: City of Roscrn,cad vs. Los Angeles County Metropolitan
Transportation Authority
Case Number: BS 1, 69917
B:
CONFEUNCE WITI I LFGAL COUNSEL - ANTICIPAIT.1,11) LFFIGATION
SignifiCallt CXPOSUIV to litigation:
Pursuant to Goveniment Code Section54956,9(d)(2)
NUmber of Cases: I
I
Closed session was moved to the end ol'the regular City ity COLIncil meeting.
A
Rmc mead Citay
y Council und Suecessor Agemy lo the
Ro,semead ("(,wntrumir v Develolmmm Conunission
SPecial ai,,id
Minutes ql` Alco,% 8 2018
Page 2 q0 7
RECONVFNETO, REGIA.,AR MEETING
00" The regular joint meeting cal` the Rosenicad City C01,11161 and the SUCcessor Agency to the
I
Rosemead Community Development Commission was called to order by Mayor Ly at 7.02 p,m,
in the Rosernead City COLHICil Chamber located at8838 L"ast Valley 1301.1levard, Rosenlead,
Califonlia
PRESENT: Mayor/Chair L,y, Mayor Pro `1'ern/Vice (..'hair lark, Council Members/Board
Members Armenta arid Low
ABSENT:( I ouncil Meniber/Board Member Alarcon
PLEDGE OF ALLEGIANCE was led bCouncil Member 1 -ow
INVOCATION was led by Council Menih,cr Armenta
STAFF PRESENT: City Manager Molleda, City Attorney Richman. Assislant ("ity Manager
TsuJiuchi, Director ofl'inance Lieu, Director of Cornmunity Development Kim. Dircct(.,)r of Public
Work.s Rainirez, Interim Directm ofilarks and Recreation Yugar and 0ty Clerk Hernandez
i. PtJBIJC COMMENT
Sp
_c�&r Brian Lewin thanked City Council and city, stall' for al.l&!uleutiu� the
Plarining, Division with additional staft'.
In addition, Brian Lewin thanked City COLUICil and city staff for their attention to
projects such as the Walnut Grove Resurlacing Project arid the various sidewalk
installation enhancements that have brought much needed repairs, safety, and
aesthetic to the City.
5'
_1,1t.aker Velia A. Navarro expressed concern that there are rodents and critters
coming out ofthe sewers located between Angel Lis Avenue and Klingerman Street,
Mrs. Nava.n,o asked about the possibility of covering the sewers to 11revent tile
rodents froin coming Out.
In response to Ms,. Navarro, City Manager Molleda noted that the sewers are not
owned by the City, however, that the Public Works Department Will PUt her in
contact with Animal Control Services for furtherassistance.
Council Member Annenta requested that staff' contact the Sanitation District of
Los Angeles (:"OU111y, who manages the sewage .system. to find a collaborative
sollitiori.
Mayor Ly concurred with M,,,,,, Navarro that the seNvage issue is a chronic problem.
Rosemead Cit'v
v Council and Sueeesso)-Agenc'13 to 1he
Rosemead C)"nrinalmly Developinent Commit sion
SPecic,il and RegularJoint Aeting
Alinates (?�Afq v, 8 2018
Pagc 3 q0
Speaker Michael Cardenas urged Council to consider conducting a traffic study oil
the intersections of Rosemead Boulevard, Valley Boulevard., and Mission Drive
based on the: traffic conditions during school peak hours.
Mr. Cardenas shared his neighbors' traffic concerns and recommendations to
rernove the flashing light sensors at the crosswalk of Rosemead Park and instead
install a fully functional lighting operation, install flashing light sensors in the "no -
man zone at the intersection of Roserricad Boulevard and Bentel Avenue during
traffic hours; and to close off Bentel Avenue to traffic, allowing only pedestrians
and bicyclists to exit east off' the street.
Council Member Armenta acknowledged the City's efforts to ease traffic on
Rosemead Boulevar&, referenced the litigation case the City lost against
Los Angeles Metro to close the State Route 710 gap which Would have helped
alleviate traffic on Highway 19 (Rosemead Boulevard). Mrs. Armenia offered to
speak to California Department of Transportation about the possibility of
synchronizing the lights to ease the flow of traffic.
4, PRESENTATIONS
A. National Arbor Day Proclamation
No, presentation, was given.
B. National Public Works, Week Proclamation
Public Works Director Ramirez announced Public Works Week was taking place
on May 23"", 2018 at the Jess Gonzalez Complex and two schools were
participating in the event.
Mayor Ly, along with the rest of the City Council expressed appreciation to the
Public Works Department for their versatility and all the various services provided
to the City.
5. PUBLIC HEARINGS
A. Public Hearing on Accessory Dwelling Unit Regulations Municipal Code
Amendment 18-01
Recommendation: That the City Council:
I . Conduct a public hearing and receive Public testimony; and
2. Introduce for firstt reading, by title only, Ordinance No. 979, approving
Municipal Code Amendment 18-0 1, entitled:
Rosemead ( ''il , ), Council and Successor 4genc'), Io the
Rosenieud ComnwnilY, Development Comnission
Sl,mcial and Regular,loint Meeting
Nfinw(-q (?f *Mqi% 8 2018
Page 4 (?f 17
Ill:
AN ORDINANCLOFTHE' CITY COIJNCIL. OFTIff CITY OF
11
ROSEMEAD, COUINTY OF LOS, ANG'I'll-LS, STATI,," 01'
CALIFORNIA, AMLI'NDING '1 l'1 17 (ZONIN(J) 01" T111",
R0Sl-.I,'N/ff,`AL) MIJNICIPAL (I , ODE TO ADOPT NEW'
RE,GULATIONS F( I )R ACCESSORY D\Vl,,'LHN(J UNITS
Mayor Pro Tem (.'lark asked for clarification oil the amount of time one call
own/occupy the units. Clark opined that home ownership tends to promote a caring
airriosphere and maintenance ofthe property. She acknowledged while the State is
making the recommendation, Rosen -lead call make restrictions. Mrs. Clark noted
that other cities, have required owner-ocCLIP',InCy it) perpetuity of as single-family
residence or Accessory I I )welling Units, Clark proposed making as sinlilar
amendment to encourage ownership,
Director of Community Development Kim explained that a five-year o%v-ncr-
occupancy requircincrit exists which begins fron'i the completion ofthe Accessory
Dwelling Units. Once the five years are completed, the requircillent is satisfied,
Mayor Ly opened the Public Hearing.
Brian Lewin recommended that the City Council extend the owner -
Occupancy reqUiren'iern to a millinILITY], of a ten-year rolling period. Mr. LeNvin noted
that more people need to be invested in the conirriunity as opposed 10 temporary
residing caused by the intrusion ofAirbrib rental UnitS. With increasing population
density, Mr. Lewin opined it is important that cath resident has a personal stake in
the di)rrn ofownership.
Mn Levsin recommended expanding the n-linimurn building, rear setback guidelines
which are subject to regular residencies to Accessory Dwelling (Jnits for privacy
purposes.
e� r 5
Chris ris Cardenas expressed concern that lie would bw
e forced to tear don
_ _j r r r r I ChI — ...-
Iris home if the distanee oftlic rear setback QUidellne is increased.
'['here being, no further comments, Mayor I,y closed the PUbliC I
Mayor Pro 'I -cm ( I lark proposed an in-perpenlity clause of Accessory Dwelling
Units or as ten-year owner -occupancy rolling period to avoid developers frorn,
renting the Units at the expense of losing the continuity ofproperty ownership.
Council Member Armenta concurred with Mayor 1�)ro Tem Clark; noted she has
observed the grave conditions of some rental properties trianaged by outside
investors and received input I'170M residents that owners are unwilling to visit and/or.
clean Lip the UllitS. She stated there could be a potential conflict of interest NNith
investors treating the Accessory Dwelling Units as Airbnb establishments. Mrs.
Rosemead Cil " a� Courwit imd Siwcessor ,Igemy lo the
( I (PnImmil Lkveloprnen/ Convnission
Special and Regular Joint Meeting
Min te t es qfA htV, S 2 0 18
Pa
ge -5 ol 1
Arinenla opined the City, needs to establish niorc control as developers will take
advantage ofvague legislation allowing them to subdivide the land,
Council Member Low expressed the importance in keeping the City of Rosemead
as single-family oriented as property owners tend to take care of'lhcil- assets.
Council Member Low inq]Llired about the consequential effects in terms of
renovation if a ten-year owner -occupancy rolling period is imposed.
In response to Council Member LOW'S (11,10tiOn, Director of Community
V)evelopment Kirn pro * jccts property improvenient under the current five-year limit
as it will allow the construction of Accessory Dwelling Units.
Director of Community Development Kim added should the Council Wish to
impose a ten-year lunit that Would reset with each new sale of property, it will be
dill'ICLIlt to enforce as the City does not control the sale of property and nor would
it be as requirement to notify the City ofthe private sale.
Council Member Low asked what the, City can do in the scenario where a Code
L°'nk�)rceinent officer discovers a tenant residing within a residence ofm/hich he/she
is not the property owner.
City Attorney Richman p(:)intcd out that Such a scenario will become typical Code
Enforcement case. Richman reiterated the difficulty of enlbrcing and monitoring
such a code, in addition, that complications will arise once the City discovers the
new tenant and notifies (lie property, owner that ran eviction jiiust take place,
I loweNrer, City Attorney Richman acknowledged this to be inconsistent to the
City's Code and that the initial property owner has certain due diligences to notify
the next property Owner, She noted that such a case will become one against buyer
an,d seller; it will be problematic to tell the property owner to remove ateriant and
for the owner to move back in. Despite the cornpi i cations, she implied the City
could PLINUe this, ifso desired.
Council Member Arinenta agreed that the new regulations regarding Accessory
Dwelling (Jnits %kill Upgrade and put the building into coml,.)liaj'ice. I lowever, Mrs.
Armenta implored the Council to set a precedent for the future when property
negligence is apparent,
Council Member Armenta, criticized outside investors for prioritizing profit over
maintaining proper care of the property. Mrs. Armenta explained as a result, the
City, is the one that, receives the complaints and suffers From substandard
neighborhoods. S,he called for transparency between realtors and buyers of
properties with additional units and the disclosure of m/hether they were built in
compliance with City guidelines, Mrs, Armenta inquired ifthe City can impose this
rcquirement before the property is sold.
Rosemead Cil,lv Council andSuccessor Agenc-Y to the
Rosenmad Cominunit), Devc1opinent Comtnis,s Orl
Special arra' Regulur,kint Allecting,
Ahtnaes (�I'Afqv, 8 2018,
Pagv Cr q/ V7
City Attorney Richman made, note that when an Accessory Dwelling Unit is
WWWO processed thrOUgh the City, that the City demand a compliance requirement in the
title.
Director of CommUllity DCVClOpment Kiin added that there is typically a '-deed
restricting," that is required to be recorded on the property.
Council Member Armenta responded if this is the case. then the buyer wkijl
understand that there are certain requirements regarding properties with accessory
Dwelling Units that 1111.1st be satisfied before being sold.
Mayor Ly readdressed the enforcement issue. Ly understands that there is all
administrative process that can be administered but also that the complications
pointed out by City Attorney Richman will remain. Ile questioned how
administrative cases or firies, call be administered to subSeClUent owners.
Mayor Ly notes in terms of property rights it can be diffiCUlt 10 evict tenants to
regulate the om1icr occupancy requirement vJthout the support of ajUdge ruling,.
City Attorney Richman acknowledged that cities with Accessory Dwelling Units
occupancy requireirients still struggle to enforce wlicther it is in pCr[)CtUlty Or tell -
year. While it is enforceable, it is not easy to evict someone.
Ww" Mayor pro Tcrn Clark recognized that the City will be unable to watch everyone. -
however, still reaffirmed her support lor the in -perpetuity ClaUsc, as it wvill serve as
an entorceable tool.
Council Member Low acknowledged the enforcement as a constant iSSUe. Mrs. I,Mv
opined that a decision will be based on how the COLHICil warns the City to look, 11"
the City Council N,wants a long-term solution that -ISSUres the proper ownership of
Accessory, Dwelling Units in the long run, then the in-pet-petUity OaUSC should be
considered.
Council Member Annenta nientioned i I'the owner occupancy requirement is noted
and titled then it "ill give the City an edge I I'll I lgation were to occur.
While Mayor Ll Understands the sentiment, lie reiterated that it will be difficult fior
a judge to rule an eviction, Ile would rather pass soniething that is enforceable.
Altl`1011g1'1 Mr. Ly expressed indifferent to the years required for the owvner.
OCCLIpancy, limit., lie stated the advantages ofhaving more rental units, one of"which
may lrerredit YOUIlger 1hmifies who could only afford to rent in Rosemead.
Council Member Armenta restated the enforcement issue Pointed out by City
Attorlicy Richman. She asked Mayor Ly if he is looking to pass something that is
enforceable.
Rosemead 01Y ("ouncil to the
Rosemead onuinmil v Cornrnission
A feeling
Minutes ql'Mi.V, 8 2018
Peqlle 7 o1f] 7
City Attorney Riclinian clarified on her previous statement, tic) ting the concern with
enforcenient of the owner occupancy requirement is not that it would be difficult to
uphold, rather that it would be more tirric consuming and an expensive process,
Mayor Pro Tern Clark det"ended her position on the owner -occupancy re(JUirement
in perl)CtAlity of a single family residence or Accessory Dwelling Unit. Mrs. Clark
demonstrated tier flembility by stating only one of the units must be owner occupied
while the other can be rented. Clark then stated the cost and time burden will only
app�ly to a situation in which both units are being neglected, This will allow Code
[.-'.nforccnicnt the opportunity to inspect and determine if there are any violations of
-enicrit.
the owner occupancy reclun
(,ouncil Member Arnienta announced that the Oily ofRosenicad is a complaint -
based city which limits what Code Entorcement can do.
Mayor t)ro Tern C lark motioned, seconded by ounci I Member Arnienta to amend
I
Exhibit A - Section (116 as IbIlows: "The property owner shall occupy at least one
ofthe two dwelling units on the lot in perpetuity. -
Mayor Pro `Pearn Clark requested clarific,ation, on the rear yard setback guideline that
concerned Speaker Mr, Cardenas.
Director of Coniniunity Development Kim sunimarized tile discussion that
occurred at the workshop on March 27"'. The basis of which was the, determination
of the rear yard setback guideline ofthe Accessory Dwelling (Jilit as either a main
hotne with a 20 ft. rear setback guideline or an accessory structure v ilh a 3 ft,
rninimuni rear setback guideline.
Mayor Pro '"Feni Clark inquired how staffeame to the deterniination of 3 ft. from
20 ft.
Director of Com niuni ty Development KI in explained that the 20 ft, guideline would
be too restrictive as the property may not have the required dimensions to allow the
construction ofAccessory DWcIling ( Jnits, Mr. Kim recalled that the Council ouneil at the
time N,\)aIned better f'lexihilitv to al]oNv f'(,)r the Accessory Dwelling I,Jnk to be
constructed,.
Both Mayor Pro Tem (.'lark and (701.11161 Member Armenta called lbr the
consideration, ot'a 10 ft. minimum guideline.
Council Member Armenia noted that she has received coinplaints frog "r residents
that their privacy is being encroached; she expressed concern that this could cause
the City to lose long-term residents.
Rom,meud (..'aY (Fear ned and S'uccessor Agency to thc
Rosemead CommunitY Devc,lopinent Coninfission
Special andRegularJoint Meeting
Minutes qI'MaY, 8 2018
1 'ag, e 8 q( 17
Associate Planner llanh explained that regulating the rear back guideline as all
accessory structure with a minimum limit ol'3 ft. is the most flexibte. In this case
however, :staff' is recorrinlending a cornprotruse of 10 ft,
City COUnCil agreed that as 10 feet rninnnum rear setback guideline is a reasonable
solution.
Mayor Pro Tern Clark asked where as 311, rear setback gtfideline is stated in the
ordinance.
Comiriunity Development Director Kiln explained that the City allows accessory
S(I-LICtUres to be built I I ke storage sheds that Are separate from the main unit and are
regulated by a 3' ft, rear setback guideline. ivir. Kim reiterated the stall's proposal
of 10 ft. rear setback guideline to the Accessory Dwelling [Jnits.
Council Member Low recalled at the last ineeting that, Council recommended a rear
setback guideline that protects privacy. Mrs. Armenia underlined tile relevancy of
the rear setback guideline in relation to privacy between living, conditioned units.
Inversely, Mayor Ly argued that the size ofa lot must also be looked at; depending
oil the size of the lot, certain stnicnlres rilay not be built, Since the dweller has to
undergo a cornplex administrative and approval process, lie wants, I(:) assure there is
enough leeway within the 10 fl. setback guideline. This should allow Cor all the
necessary conditions ol'approval, and more flexibility to protect neighbor privacy,
Mayor Pro Tern Clark asked staff if there are any exceptions 10 the Construction Of
single -story Accessory Dwelling Units that inav not necessarily satistv the 10 tl.
setback guideline but Will -IISO not encroach the privacy ofmultiple story Accessory
Dwelling Units, She presented a scenario in %A]iich only an (S I'L. guideline can be
Illet.
Associate Planner I lanh explained that a minor exception could be requested but
typically the 10 fi, rear setback guideline will apply to both single and multiple
story detached Accessory Dwelling I Inits.
Council Nlerriber Arnrenla asked staff it' they can make as rilodification to the
Ordinance that will reflect a ditTerence in the setback guideline requirement of
single -story and multiple story Accessory Dwelling Units. For example, a single -
story home will have more flexibility with an 8-10 ft. setback guideline While as
multiple !story home will have a mandatory 1.0 fl. guideline.
III I-CSPOIISe to Council's request to staffto make modifications that would require
certain findings to he made, City Attorney Richman noted the vulnerability of'such
modification that would allow people to take advantage of file situation by
complying with the smaller guideline, in this case 8 ft. Typically, modifications are
Rosonead Cita Council to the
Rosovead ( loninlunit v DevehPinent Comini'sSi(M
Specicd and RegulardointAfeeting
Alinutes ql,44ay, 82018
flCjge f), �)t 17
made to complement the unique characteristics of a property. City Attorney
Richman agreed Nvith stal'I's recommendation for a hardened fast rule or standard.
Mavor Pro Terra Clark nientioned that they can reject these advances and determine
It,tile Structure fits the neighborhood or encroaches privacy.
Mayor Ly stated the concern to be a disparity, of'flie !standard. What, is necessarily
standard to one may, not be the case f'or another. For this reason, Mr. Ly agreed with
the inipleincritation ot'hard rules.
Council Member Arincrita del'ended her proposition and asked for the careful
writing thereol'within the Ordinance.
Mayor Ly rebutted by questioning the City's determination of'the 8 ft, standard.
Where as in the past. a determination was inade by taking into consideration a
combination ol'Iactors. Mr. Ly called Im careful legislation.
Council Member Ariffenta, argued for rear setback guideline difTcrcrices tor- one
story and multiple story striictUres, Armenta agreed that the construction ol'a typical
shed should have a 3 ti. guideline. However, in regards to tough sheds the setback
guideline determination should depend how it will be constructed (as a single -story,
or double story). ']'his should also be applicable to detached Accessory Dwelling
Units, home rnodificaItions, or other dwellings. Mrs. Armenta concluded that other
cities careftilly list these requirements.
WWO"
By relerencingTabic 17,30,190,1. Exhibit A, 1)ii-ectorof'(,oiiiiiiunityf)evelopineiit
Kini stated that the init)Ienientationol'a 10 fl, inininiurn guideline For niultiplestory
homes can be easily clarified because the requirements are properly stated (One
Story - 1711.. Two -Story - 30 ft.). It would be at the pleasure of' the; Council to
determine the rear setback guideline for single -story Accessory Dwelling Units,
Council Met -fiber Low and Council MIernber Arnienta called COLHICil to decide the
rear setback guideline f'or single -story, Accessory Dwelling Units. Mrs. Arfrienta
, a -
cknowledged it is CouneWs role to pass clear cut legislation to avoid staff
rnisconirnunication and developer miSUnderstanding.
In response to Mayor Pro Tein Clark.. Director of Cornilf unity Development Kirn
a t'l,"
irmed the possibility that people can apply l'or variances with certain findings,
Mayor L,y asked stafT about the rear setback guideline reqUireirients regarding
single -story and multiple story Acccssory Dwelling Units iniplernented by
surrounding; cities,
Associate Planner Hanh responded with the t"ollowing information:
Ro,aeineael Cil), Conncil and Successor.11gen(:y to the
Rovetnead (.'oninwnitY Development Conimisshwi
Spec ialarid RegulardohnAleeting
,11mutes of'Afa il, 8 2018
11 ��jg e 10 of 17
• City of 131 Monte — J'wo-story detached Accessory Dwelling I.-Inits are
treated as accessory structures with as 5 11 rear and side setback guideline
requirement.
Cities of Arcadit, Montebello, Monterey Park. Monrovia --- One and
multiple story detached Accessory Dwelling Units are treated as
secondary dwelling units based on the zone (RI - 25 ft." R2 - 210 11.).
C.ouncil Member LOW Supports a rear setback guideline of' 10 fi. for as single -story
ADU and a 15 It, rear sctback, guideline for as two-story Accessory Dwelling Unit,
ACTION: IN/lotion by Mayor Pro Tem Clark and seconded by Council Member
Armenta to amend L'Ahibit A - Section C6 of" Ordinance No, 999, as follmvs: "The
property ommer shall occupy at leastone of` tyre. two dwelling Lunts on the lot In
perpetuity." Motion was carried out by the following roll call vote: AYES:
Armenta, Clark, Low, NO: Ly and ABSFIINT: Alai -con
I
,A(TION: M06011 by COUncil Member I _,ow and seconded by (_1I
01,111CH Member
Armenta to modify 'Table 17,30. 190, 1 of Municipal Code Arriendnierit 18-01, to
include language that specifies a 10 fid. rear setback guideline of' one story
Accessory Dwelling I)nit and a I _5 ft. rear setback guideline oftNvo story, Accessory
Dwelling 'J"'I[S- Motion NVaS carried out by, the following roll call vote: AYES:
Armenta, Clark, Low, L,y and ABSENT: Alarcon
AC"T"ION': Motion by Council Member and seconded by ( ' 'OUnCil Member
Artrienta to adopt Ordinance No. 979 a
, pproving Municipa(
l 'ode Amendment
18-01 as amended. Motion was carried out by Clue following roll call vote: ANTS:
Armenta, Clark, Low, NO: Ly and ABSEN rr : Alarcon
6. CONSENTCALENDAR
A, 0airns and Demands
0 Resolution No. 2018-27
A RESOLUTION OF THE CITY ( I OUNCIL OF THF, C"IT"Y 0 F
ROSEMEAD, CALIFORNIA, ALLOWING CFIRTAIN CLAIMS
AND DI'MANDS IN THE S1JM 01- ,$1,394�02(,68 NUMBF'RU"'I")
99679TI1R0tJ(.iI,I NUMBI"R 99,796 IN(IIIIISIVELY
Recommendation: Adopt RCS011.1tion No. 2018-27
0 Resolution No, 2018-07 SA
A RESOLUTION OF TIIF1 CITY OF ROSIMU'AD AS TFIF"
SLJCC1.,'SSOR AG1,"NCY TO TIll"' ROSFIWAD COMMUNIFY
Rosemead Cit - v ( 'onned and Successm, Agency to the
Rasemead rntjmunh,r, Devoky.)aicni Commission
Special and Regular Join't Afeeting
Minutes o/Ahi1% S'2018
7
DEV ELO I'M l"NTCOM MISS] ON Ol "I'l I l.-ClTY OF'ROSEMU'AD
ALLOWING (14,RTAIN CLAIMS AND DEMANDS INTHE SUM
01`$236 80 NUMBIRI'D 10239 IN(I'LUSIVELY
Rccom niendati on: Adopt Resolution No. 2018-07 SA
1 , City(I1
OLHICil, Meeting MirILACS
Recomnicnolation:That the (."Ity Council approve the minutes from the special and
regular joint meeting on March 27, 2(118,
C. Consideration to Cancel NIay 212018 City Council Meeting
Recommendation: That the City Council cancel the May 22, 2018, City Council
meeting,
1). Participation in the Prelmration of Design Plans forThrec Load Reduction Strategy
Projects :for the Rio I londo Diver and Tributaries
Reconu-nendatiom That the City Council take the following actions:
1. Approve the Load Reduction StrategyAgreenient.
2. Authorize the City Manager to execute thC Load Reduction Strategy Agreenient
and submit to the County of Los Angeles.
E, Participation in the ( ' I oordinated Integrated Monitoring Program (CIMP) and
Fnhanced Watershed Management Plan (FWMP) for the Upper L,os i\ngeles River
Watershed Management Area
Recon,unenclation: That the City Council take the following actions:
Approve the Memorandum of agreement authorizing the City ofRosernead's
participation in the (I , oordinaled Integrated Monitoring Progyarn and L'nhanced
Watershed Managenient Plan for the Upper Los Angeles River Watershed
Management Area,
1 Authorized the City Manager to execute the Memorandum of Agreement
authorizing the City ofoscmead's participation, in the Coordinated Integrated
Monitoring program and F`,nhanced Watershed Management Plan fior the upper
Los Angeles River Watershed Management Area and submit to the City of Los
Angeles.
Approve the Letter to the City ofLos Angeles, authorize the Mayor to execute,
and forward for the City of Los Angeles with the executed Memorandum of'
Agreement.
Ro,sone ad C.'ilY Council and SuccessorAgency to tile
Roseffh,Vd Community Developinent Cwmnishm
yVlecial and Regulardoint Afeefirag
Alinutes qt May, 8 2018
Pag,e 12 ()f 17
Professional Services Agreement f'or Storinwater Management Services for Fiscal
Year 2018-19
Reconimendation: That the (.-ity Council authorize the City Manager to canter into
as Professional Service Agreement with CWl",:1 1'(:)r Stommater Management Services
in a not -to -exceed amount of $,179,979,
Mayor Pro Tem Clark read out loud for the record the letter addressed to the City
ot'Los Angeles, dated May 8. 20 18,1 pertaining to Consent Calendar Items D and F.
She emphasized that although the City ot'Rosernead is executing the Memorandum
of Agreement, in no way does this mean that the City endorses the plan;
furthermore, the City reserves the right to exit the Coordinated Integrated
Monitoring Program as well as participation in the Upper Los Angeles Fnhanced
Watershed Management Plan at any time.
City Manager Molleda pulled Consent Calendar here F "Professional Services
Agreerricrit for Storm water Managenient, Services for Fiscal Year 2018-19" and
deferred it to a future City Council meeting.
ACTION: Motion by, Mayor Pro Tem Clark and seconded by Council Member
Low to approve Consent ( "alendar Iterns A. 13, C, 1), and L'- Motion was carried out
by tile following roll Call vote: AYES: Armenta, Clark, Low, Ly and ABSENT:
Alarcon
7. MATTERS FROM ( , I I FFY Pm AN & STAFF
A� Annual Fee Resolution
Recommendation: That the City Council approve Resolution No. 2018-24 "Annual
Comprehensive Fee Schedule."
A [�.ESOLLTTIC;)N 0 F '1`I -1U (IIITY COL NCI f , 0 F ' 111 F (C"ITY
()F R0SFMFIAD, C A l-, I I ` 0 R N i A, ADOPTING A
(," 0 N4 P lZ I ` I I FN S I VE SCI -If r , 1) t J L E (1) F FEL'S A, N D (" I fA R G E S
Mayor Ly pulled Item A "Annual Fee resolution"" and deferred it to a future City
Council meeting
13, Professional Service Agreement for Building and Safety Division
Recommendation: That the City Council authorize the City Manager and the
Community Development Director to finalize negotiations with Interwest
(,.'0nSUItiIIg Group for Building and Safety Division Services Pursuant to the
I�equest for Proposal No. 2018-06 at service fee not to, exceed 471"Y'o for building
Plan check and 471YO for building permit of net revenues, and 1,61- tile City manager
Rosemead Citi Cotincil and Successor r fgenc.v to the
Rosemead COIW711117it-v Development Comml . SSI I ('M
Special 60741 Regulardoini Clewing
Minutes ofAMY, 8 2018
Page 13 ell., 7
to execute a Professional Service Agreement for a term, of three () years with two
(2) one-year options.
Director 01'C'0111ruUnity Devc1opriient Kim made a presentation to the City Council
on the Prot'essional Service Agreement 1*(,)r Building and Safety Division,
The Building and Sat`ety, Division serves and protects the public by ensuring that
building construction, complies with California Building Standards Code (Title 24.
C.alifornia C.ocic of'Rcgulations) as well as State safety laws, disable access, and
City Ordinances, As as contract city, Roscrnead lias historically contracted its
Building and Sat`cty Division of the Community Development Department with
Los Angeles Count), or a private consultant. Froom Rosernead's incorporation as a
City in 1959, the COU111V had provided Building and Safety services Until 1981
when the City entered into as service contract with Wilidan, Engineering
Since 1981. Willdan has provided ongoing building and salety
services under Profiessional Service Agreemcnt(s) Nvith the City.
The Current Agreement with Willdan was entered on April 28,, 2015 and is
scheduled to expire, on June 30, 2018The Agreement does include an option for
the CityI to extend the Agreement two (2) additional years. However, staff felt
PrUdent and in the best interest of the City, to release a Request for Proposal in
order to ensure that the City retains for upconiing years the highest qualified
C011SUltiug services at a competitive cost,
The City received as strong response to the RF P with eleven, (11) submittals. After
careful consideration of each proposal, including but not fintited to; responses to
the Request friar Proposal requirements, firms" history and ability to provide
services, proposed staft'LlUalifications, proposed fee structures, and interviews with
the flour qUalified low bidding firms, staff believes that entering into a new contract,
with Interwest Consulting Group would be the best course of action fior (lie City at
this tirne.
In response to Council Member Low's inquiry, Director of Coninuillity
Development Kim noted the following 3 firins, were present at the nicetingy:
Transtecli Engineers it ;and Willdan Engineering.
,� g : Intervvest Consulting ( -oup
Mayor L,
y opened public comment.
Brian Lw
ein, expressed apprcciatkni to Willdan FIngiriccring for many
.Brian . ......
years of service to the City. Ile also thanked staff' for issuing an Request for
Proposal as it pronlotes change, competition, and turnover; further opinedwhen an
agency chooses not to go Out to bid, you basically deprive the people of having as
voice. Mr. Lewin indicated support for staff's recornnicridation to enter into an
agreement Nvith Interwest Consulting Group,
']'here being no further comments, Mayor Ly, closed public coninient.
Rosemead 'ity Council and,Sucvessor Agency to I&
Developtnew Commissie,'m
Speciul and Regzdar,hmv Meeting
Manotes of Alalv, 8 20/,S
Pap,, 14 e,)f I
Council Member Low asked questions to Interwest Consulting Group and
Transtech Engineers regarding their Scope of Work and meeting the Citys needs.
Mike Kashiwagi, Chiel"Operations Officer, Interwest Consulting Group, indicated
there will be four employees fully committed to the City ot"Rosenlead. fie noted
there is assigned staff that speaks Spanish, however does not speak Mandarin,
Cantonese, or Vietnamese. Mr. Kashiwagi stated Interwest's core values are giving
back to the community by offering scholarships to high school students and being
a good corporate partner.
Ahmad Ansari, Principal, Transtech Engineers, affirmed they will provide seven
full-time employees, including one backup Building Official, He indicated there is
assigned staff that speak fluently in Spanish, Mandarin, and Cantonese, however,
not Sure on Vietnamese. Mr. Ansari stated 'Franstech is already involved in
Rosemead's Chamber of Commerce; in addition, shared that Transtech has a
program ol"fered to their clients called Community Benefit Enhancement which can
be used for community engagement Such as Parks and Recreation events or
promoting youth programs, etc.
Mayor Pro Tern Clark asked Willdan Engineering the same questions.
.I.J..m. Guerra, DeJ)Llty Director for Building & Safety, Willdan Engineering,
confirmed they will provide four full-time employees, including backup Building
*am" Inspector and Permit Technician. He indicated there is assigned staff that speak
Spanish, however not Mandarin, Cantonese, or Vietnamese. Mr. Guerra stated
Willdan has a longstanding involvement in Rosemead's Chamber of (,"olill-nerce; in
addition, shared they have a foundation that issues scholarships to junior college
and college level.
Council Member Armentaasked staff what criteria staff went through during the
selection process.
Director of Community Development Kim noted all firms demonstrated the
minimum experience and capacity to provide building and safety functions as
requested. Therefore the interviews were focused to ensure that the proposed staff
for Rosemead were credentialed, qualified, and would work well with city staff and
departments.
Mayor 11'roTern Clark opined it is impoilant to keep continuity, as a result made a
motion to retain Willdan Engineering for Building and Satety Division Services.
There being no second, the motion (lied.
Council Member Low noted that Transtech supports neighboring cities similar to
Rosemead such as Alhambra, Monterey Park, and Temple City; she, also
ON" emphasized the importance of the staffhaving the ability to assist residents in their
Rosemead City c I ouncil and Successor,4genc,:I, to Me
Rosemead C'onimunitY Deivlopinent Conunission
Special and Regular doint Meeting
Minutes olfAlaY, 8 2018
Page 15 rrf 17
native languages. Mrs. Low made a motion to award '"Franstech Engineers for
Building and Saf'cty Division Services, There being no second, the motion died.
In response to Council Member Armenta's inquiry, Mike Kash*
jAagi, Interwest
Consulting, affirmed now knowing how important bilingual staff is to the City. they
would ensure to find staf'fwho can speak Chinese.
Council Member Armenta, opined staff did an extensive Request for Proposal to
bring forth a dedicated consulting firm to the City. Mrs. Armenta made a motion,
seconded by Mayor Pro Tem Clark, to award Interwest Consulting Group for
Building and Safety Division Services.
Mayor L,y encouraged and implored Interwest to strive to provide all four languages
required in the City of Rosemead as it would be a disservice to the residents and
staff not to provide this service.
Council Member Armenia thanked Willdan Engineering for all that they have done
for the City throughout the 310 years of service.
ACTION: Moved by Council Member Armenia and seconded by Mayor Pro Tern
Clark to authorize the City Manager and the COMMUnity Development Director to
finalize negotiations with Jnterwest Consulting Group for Building and Safety
Division Services PU17SUallt to the Request for proposal No. 201 8-06 at service Fee
not to exceed 4714, for building plan check and 47% for building permit of net
revenues,, and for the City Manager to execute a Professional Service Agreement
for a term of three (3) years with two (2) one-year options. Motion was carried out
by the following roll call vote: AYES: Armenta, Clark, Low, Ly and ABSENT:
Alarcon
8. MATTERS FROM MAYOR & CITY COUNCIL
A. City Council Comments
Council Member Armenta noted she received a Picture of one of the charging
stations in which non -electric car was parked, resulting in an electric car not being
able to charge their car. Mrs. Armenia noted there are no signs indicating non-
electric cars cannot park there; therefore, she requested such signs be posted.
City Manager Molleda, advised she would have stalTaddress this matter.
I
Mayor Ly thanked City Manager Molleda, Assistant City Manager Tsuj uichi, and
City Clerk Hernandez for ensuring he was able to participate and lead the Council,
meeting while being out of the State; expressed appreciation to Council for their
patience with skyping in tonight's meeting.
Rosemead CIO" ("Ouncil lo the
Rosemead Coinrnuniq, Develolnnent Coninn I ssi . an
Special and RegularJoint Meeting
Minutes rrf Al a,b 8 20 18
Page !'6 (?f 17
9. ADJOURNMENT
Mayor Ly ad.iourned the regular meeting at 9;08 1,),m. and reconvened the special meeting
to closed session at 9:09 PJTI.
City (.'ouncil reconvened back from closed session to open session at 9.59 p.m. City
I
Attorney Richman stated there was no reportable action taken in Closed Session. City
Manager Nlolleda ad.jourricd the special meeting at 9:59 p,rm
The next regular City( I ouncil meeting is scheduled to uike place on June 12, 2019, at 'TOO
p.m. in the Rosemead City Hall Council Chamber.
Fricka Hernandez. City Clerk
APPROVt:`D:
. ... ...... .
Steveni.-,'y, N4-ayorf
Rosemead Cit.v Council and SuccessorAge-ncy to the
Ro,wmveyd Connnunit1 Development Comum I sst I on
Special and RegularJoint Meeting
Alimaes, e�f AMY, 8 20 18
h�ge 17 qf ] 7