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CC - Item 4B - Minutes of June 12, 2018MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL, HOUSING DEVELOPMENT CORPORATION, AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING JUNE 12, 2018 The special meeting of the Rosemead City. Council was called to order by Mayor Steven Ly, at 6:02 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Ly (teleconferencing), Mayor Pro Tem Clark, Council Members Armenta and Low Teleconference Location: Days Inn Fort Dix 507 E. MainStreet Wrightstown, NJ 08562 ABSENT: Council Member Alarcc STAFF PRESENT: City Manager 1. CLOSED SESSION A. CONFERENCE WI' Pursuant to Governn B. CONFERE Pursuant to and City Clerk Hernandez CH LABOR NEGOTIATORS Lent Code Section 54957.6 2epresentatives: Gloria Molleda, City Manager; Andrea irce Manager; Greg Tsujiuchi; Assistant City Manager; and Director uon: Rosemead Employee Association , LEGAL COUNSEL- EXISTING LITIGATION Lent Code Section 54956.9 (d)(1) v. Rosemead et al. LASC: BC 706941 City Attorney Richman stated the City Council will recess to Closed Session and that she will provide any reportable action taken in Closed Session when the regular meeting convenes. Mayor Ly adjourned the special meeting at 7:08 p.m. RECONVENE TO REGULAR MEETING The regular joint meeting of the Rosemead City Council, the Successor Agency to the Rosemead Community Development Commission, and the Housing Development Corporation was called to Rosemead City Council, Housing Development Corporation,. and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting Minutes of June 12, 2018 AGENDA ITEM NO. 4.11 Paged of 11 I order by Mayor Steven Ly at 7:10 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor/Chair/President Ly (teleconferencing), Mayor Pro Tem/Vice ChairNice- President Clark, Council Members/Board Members/Directors Armenia and Low ABSENT: Council Member/Board Member/Director Alarcon PLEDGE OF ALLEGIANCE was led by Council Member Low INVOCATION was led by Council Member Armenia STAFF PRESENT: City Manager Molleda, Assistant City Manager Tsujiuchi, City Attorney Richman, Chief of Police Hahnlein, Director of I Finance Lieu, Director of Community Development Kim, and City Clerk Hernandez 2. PUBLIC COMMENT Speaker Velia Navarro inquired if the City Council gave any further consideration toherprevious request to cover the storm drains to prevent the rodents from coming out and to remove the ivy from the drain wash. In response to Ms. Navarro, City Manager Molleda confirmed the City received the picture's she sent regarding this matter; indicated that the Public Works Department is currently looking into the possibility of covering,the storm drains; noted that staff is working with the Sanitation District of Los Angeles County, who manages the sewage system and drain wash, to find a collaborative solution. Ms. Navarro implored the City to find a solution as soon as possible, Speaker David Seetao expressed concern as the family pet dog was attacked and killed by a coyote; stated Y3ieir family is afraid to go outside to their own backyard; opined the demand for food is a lot higher so if the coyotes cannot find food, they will go after people; requested that the City Council have the coyotes trapped and relocated. Mayor Pro Tem Clark inquired if this accident was reported; asserted that there are laws protecting coyotes and prohibits killing them; explained it would be helpful if statistics could be provided to further support the City's efforts for more control with this issue. Council Member Armenia noted a coyote plan was established with the previous City Manager, however it has not come into fruition as the City is looking into revamping the plan; shared that there are companies that can be hired to capture coyotes humanely and release them back to the wild; stated numerous people have Rosemead City Council, Housing Development. Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting _ Minutes of June 12, 2018 Page 2 of 11 3. expressed to her that the language is vague as to whether coyotes are protected under the law: City Manager Molleda asserted that staff is looking into different avenues to address this issue; noted this issue is not only affecting the City of Rosemead but the entire San Gabriel Valley. Council Member Low emphasized there needs to be a regional solution, not just one for the City. Council Member Armenta reiterated that the cities in the San Gabriel Valley need to work together to ensure this issue is stopped in all the cities. Mayor Ly requested that an is Manager Newsletter. City Manager Molleda. noted business card to Mrs`-Seetao so PRESENTATIONS A. Temple Station Explorer,Post'. Chief of Police Lieutenant Hat the Temple Station Explorer P, to the City Council in the City t City Manager Tsujiuchi is providing his can provide an update to him. Oscar Cantu who oversees Deputy Oscar Cantu provided an overview of the Explorer Program, aimed for children 14-17 years oldtbar have inclination to join law enforcement; emphasized their education is a high priority as all Explorers must maintain a 2.0 grade point average to stay in the Program; indicated random social media checks are carried out to ensure they are on the right path. The Explorers are being taught the importance of physical fitness, leadership, teamwork, and problem solving. City Manager Molleda presented a certificate of recognition and commending the program for assisting and preparing young adults in the community for public service careers. The City Council praised the Explorers for taking proactive steps toward their future and understanding the importance of public safety. B. Los Angeles Sheriff's Department Law Enforcement Presentation Chief of Police Lieutenant Hahnlein introduced Los Angeles Sheriff's Department staff that was present at tonight's meeting. Rosemead City Council,Housing Development Corporation, and Successor Agency the Rosemead Community _ Development Commission Special and Regular Joint. Meeting Minutes of June 12; 2018. Page 3 of 11 i Chief of Police Lieutenant Hahnlein, and Captain David Flores provided a presentation of the Law Enforcement Summary from January to June 2018; discussed crime statistics, noting standard response time for routine calls of 60 minutes, priority calls 20 minutes and emergent calls in a ten-minute window. Captain Flores emphasized there have not been any mystery serial rapists; noted the cases of rape consist of the victim knowing the assailant. In response to Council Member Low's inquiry, Chief of Police Lieutenant Hahnlein affirmed statistics related to the different type of calls received per month could be provided to the City Council. Chief of Police Lieutenant Hahnlein shared that the Rosemead Special Assignment Team works to target career criminals and gang activity, with quality of life matters; noted the purpose of the community-based policing plan is to strengthen the ties between law enforcement and tlre`community, increasecitizens' reporting of criminal activity, and identifying/reducing crime trends. Council Member Low ;opined the start; asked how the plans will be e Captain Flores stated strategy in being tran based policing plans were a great brought forth to the community. Council Meeting is part of the the community. In response to Council Member Low, Chief of Police Lieutenant Hahnlein explained community, outreach is achieved through the neighborhoodibusiness watch programs, newspaper interviews, Rosemead Weekly, working with the Rosemead Chamber of Commerce': to get information out to businesses, and networking with neighboring law enforcement agencies to gather intelligence and new ideas, for clarification between the difference of a and Chief of Police Lieutenant Hahnlein explained a parolee is someone that was confined in a state prison who qualifies for parole and is assigned a parole agent; indicated the Sheriff's Station performs checkups every month to confirm the parolees are in -compliance with the conditions of the parole. He further clarified that probationers could be juveniles or adults who committed lesser crimes. Chief of Police Lieutenant Hahnlein indicated the number of motorcycle Deputies increased from one to two in effort to better assist the community with traffic issues, speed enforcement, monitoring street racing activities and enforcing vehicle code violations. Rosemead City Council, Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting Minutes of June 12, 2018 Page 4 of 11 Mayor Ly expressed appreciation to the Sheriff's Station for all their efforts in ensuring the community's safety. 4. PUBLIC HEARINGS A. Public Hearing on the CDBG and HOME Programs Annual Action Plan for Fiscal Year 2018-19 Assistant City Manager Tsujiuchi noted the City of Rosemead is a federal entitlement grant recipient of Community Development Block Grant and HOME Investment Partnership funds from the U.S. Department of Housing and Urban Development. The City of Rosemead will be receiving$708,721 in Community Development Block Grant funds for Fiscal Year 2018-19, which is an approximate 9.55% increase from its Fiscal Year 2017-18 allocation, and $346,837 in HOME funds, which is an approximate 48.22% increase from its Fiscal Year, 2017-18 allocation. When combined with projected carryover funds and projected program income, the City anticipates having a total of $1`,099,971 of Community Development Block Grant funds available and $1,007,739 in HOME funds available for Fiscal Year 2018-19. Assistant City Manager Tsujiuchi summarized a list of staff -endorsed projects that were developed based on funding requests and ongoing Community Development Block Grant and HOME funded activities. These recommendations are consistent with the housing and community development priorities that the City has set and followed in the past. All the proposed projects meet the Community Development Block Grant and HOME eligibility requirements. In response to Council Member Low, Director of Finance Lieu affirmed that Code Enforcement was previously paid out of the Community Development Block Grant funds. She further noted that the City will utilize the Community Development Block Grant funds for one and half Code Enforcement Officer's salary and benefits, which,will create a one-time cost savings to the General Fund of $150,000. Assistant City Manager Tsujiuchi reiterated that the City must reapply every year for the Community Development Block Grant funds and identify how the funds will be allocated; in addition, as part of the process to receive funding, the City must undertake development of a Consolidated Plan and Annual Action Plan. Director of Community Development Kim indicated the U.S. Department of Housing and Urban Development determines the maximum allocation; concurred with Mayor Ly that the distribution to each city is based off the population and census area. Rosemead City Council, Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regula' Joint Meeting Minutes of June 12, 2018 Page 5 of 11 Mayor Ly opened the Public Hearing. There being no comments, Mayor Ly closed the Public Hearing. ACTION: Moved by Mayor Pro Tem Clark and seconded by Council Member Armenia to take the following actions: L Conducted a public hearing and took public testimony on the Annual Action Plan covering the period July 1, 2018 — June 30, 2019; 2. Approve the Community Development Block Grant and HOME funding recommendations and Fiscal Year 2018-19 Annual Action Plan, as well as authorize the submittal of the Fiscal Year 2018-19 Annual Action Plan to the U.S. Department of Housing and UrbanDevelopment; 3. Authorize the City Manager to executeall; appropriate and necessary documents to receive funding and implement approved use; 4. Award the following public service agencies with Community Development Block Grant funds and authorize the City Manager to execute agreements: • Code Enforcement $391,634 • Family Promise of San Gabriel Valley - $5,000 • Santa Anita Family Service $5,000 • Southern California Housing Rights Center - $10,000 • Senior Nutrition Program $79,800 (Morrison Management Services $43,000 contract and staff costs $36,800); 5. Authorize the City Manager to execute a professional services agreement with Barr & Clark, Inc. and Lead Tech Environmental for lead based paint and asbestos testing, assessment, and clearances tests of properties according to federal and state laws in a combined amount not to exceed $11,000; and' 6. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission to defray certain costs for the operation as the City's Community Housing Development Organization and authorize the City Manager to execute the necessary operating and service agreements. Motion was carried out by the following roll call vote AYES: Armenta, Clark, Low, Ly ABSENT' Alarcon 5. ` CONSENT CALENDAR Mayor Ly pulled Consent Calendar Item C; Council Member Armenta pulled Consent Calendar Items F and G for separate discussion. A. Claims and Demands • Resolution No. 2018-29 Rosemead City Council, Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting Minutes of June 12, 2018 Page 6 of 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,123,373.51 NUMBERED 99937 THROUGH NUMBER 100053 INCLUSIVELY Recommendation: Adopt Resolution No. 2018-29. • Resolution No. 2018-07 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $85.00 NUMBERED 1599 THROUGH 1600 INCLUSIVELY Recommendation: Adopt Resolution No. 2018-07 RHDC. B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the regular meeting on January 9, 2018. D. Consideration to Cancel the June 26 2018, City Council Meeting and Schedule a City Council Special Meeting on June 19, 2018 Recommendation: That the City Council cancel the June 26, 2018, City Council meeting and schedule a City Council, special meeting June 19, 2018. E. Adoption on the City of Rosemead's Fiscal Year 2018-19 Appropriation Limit Recommendation: That the City Council adopt Resolution No. 2018-21 approving the FY 2018-19 Appropriation Limit according to Article XIII -B (Gann Initiative) of the Constitution of the State of California. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATION LIMIT FOR THE 2018-19 FISCAL YEAR H. Used Oil Payment Program Application Recommendation: That the City Council approve Resolution No. 2018-20 authorizing the submittal of a Used Oil Payment Program Application to the California Department of Resources Recycling and Recovery for funding under the 9`h Cycle of the Used Oil Payment Programa Rosemead City Council, Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting Minutes of June 12, 2018 Page 7 of 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS ACTION: Moved by Mayor Pro Tem Clark and seconded by Councihnember Low to approve Consent Calendar Items A, B, D, E, and H. Motion was carried out by the following roll call vote AYES: Armenta, Clark, Low, Ly ABSENT: Alarcon ITEMS PULLED FOR SEPARATE DISCUSSION C. Ordinance No. 979 — Second Reading Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 979, Mayor Ly pulled Consent Calendar Item C to reiterate his "No" vote for first reading of Ordinance No. 979 from the May 8, 2018 City Council meeting. ACTION: Moved by Mayor Pro Tem Clark and seconded by Council Member Armenta to approve the- second reading and adoption of Ordinance No. 979, entitled: OF THE CITY COUNCIL OF THE CITY COUNTY OF LOS ANGELES, STATE OF dENDING TITLE 17 (ZONING) OF THE JNICIPAL CODE TO ADOPT NEW 7OR ACCESSORY DWELLING UNITS Motion was carried out by the following roll call vote AYES: Armenta, Clark, Low, NO: Ly ABSENT: Alarcon F. Denial of Request to Install' Red Curb 2704 Kelburn Avenue Recommendation: That the City Council approve the Traffic Commission's recommendation to deny the resident's request for the installation of red curbing in front of his home at 2704 Kelburn Avenue. G. Approval of Request to Install Red Curb — 7848-7850 Whitmore Street Recommendation: That the City Council approve the Traffic Commission's recommendation to install 9 -feet of red curbing between the two driveway aprons at 7848-7850 Whitmore Street. Council Member Armenta pulled Consent Calendar Items F and G to discuss concurrently and provide clarification for residents why only one of the requests Rosemead City Council, Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting Minutes of June 12, 2018 - Page 8 of 11 for a red curb is being recommended for approval, while the other with the same issue is being denied; noted Item G is being approved as the 9 -foot curb is under the threshold of what is required in length for a parking stall and looking at the map, someone is parked in that section encroaching on the resident's driveway. ACTION: Moved by Mayor Pro Tem Clark and seconded by Council Member Armenta to approve Consent Calendar Items F and G. Motion was carried out by the following roll call vote AYES: Armenta, Clark, Low, Ly ABSENT: Alarcon 7. MATTERS FROM CITY MANAGER & STAFF A. Adoption of the Fiscal Year 2018/19 Operating and Capital Improvement Budget Recommendation: That the City Council take the following actions: 1. Adopt Resolution No. 2018-22 approving the City of Rosemead's Operating and Capital Improvement Budget for the 2018/19 Fiscal Year; and A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,, CALIFORNIA ADOPTING ' A COMPREHENSIVE SCHEDULE OF FEES AND CHARGES 2. Adopt Resolution No. 2018-23 approving the Housing Development Corporation's,' Operating and Capital Improvement Budget for the 2018/19. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A COMPREHENSIVE SCHEDULE OF FEES AND CHARGES Director of Finance Lieu summarized the City's Fiscal Year 2018/19 Operating and Capital Improvement Bridget, which provides for total appropriationsof $32,672,250. The General Fund operating budget of $22,609,000, is balanced with a surplus for the upcoming year. Consequently, a full scope of services to residents will be continued' without service reductions. Director of Finance Lieu noted at the May 30, 2018 Special Meeting, the City Council approved a special consolidated Municipal Election to be held on November 6; 2018 to fill the vacant City Council seat. Staff estimated the cost to be $45,000, which includes the election costs, advertising, and miscellaneous expenses. She indicated that Finance received an updated revenue estimate for the Gas Tax and RMRA SB 1 funding. Based on the estimate, Gas Tax funding decreased by $189,000 and SB 1 funding increased by $7,000. Mayor Ly opened public comment. Rosemead City Council, Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting - Minutes of June 12; 2018 Page 9 of 11 Speaker Brian Lewin urged the City Council to consider adding direction in the Budget to repurpose the General Fund contribution to the walking/jogging trail at Rosemead Park, if the City is not able to obtain grant funding for the 54% portion of the Dog Park. Mr. Lewin requested increased enforcement at the Rosemead Park as people are not adhering to the "No bicycles or scooters on the trail" signs. In addition, Mr. Lewin expressed concern that the leash law is being disregarded and as a result, dogs on leash are being bitten. Council Member Low opined staff should the trail at Rosemead Park, whether the gi City Manager Molleda and City received the grant money for the much it would cost to replace obtained or not. the City has already There being no further comments, Mayor Ly closed public comment. ACTION: Moved by Council Member Low and seconded by Council Member Armenta to approve Resolution No.' 2018-22 ;approving the City of Rosemead's Operating and Capital Improvement Budget for the 2018/19 Fiscal Year; and Resolution No. 2018-23 approving the Housing Development Corporation's Operating and Capital Improvement Budget for the 2018/19: Motion was carried out by the following roll call vote AYES: Armenta, Clark, Low, Ly ABSENT: Alarcon 8. MATTERS FROM MAYOR & CITY COUNCIL A. Establishment of a Beautification Commission Recommendations Thal the City Council discuss and provide further direction Council Member A,rmenta opined the Beautification Committee established in July 2013 has dedicated numerous hours to organize, promote, and participate in volunteer service projects designed to beautify Rosemead; however, the members do not receive the recognition deserved since it is not commission. She urged the City Council wconsider converting the current Beautification Committee into a commission. Council Member Armenta asked Vice -Chair Lewin to say a few words on behalf of the Beautification Committee. Vice -Chair Brian Lewin, Beautification Committee, further advocated by noting activities such as Civic Pride Day, the Beautification and Holiday awards, working with the Public Works Department for the Safe Routes to School Improvement and expanding the scope of beautification in the City. CouncilMember Armenia stated the Public Works Department asked the Beautification Committee to assist with beautifying the Garvey Specific Plan. Rosemead City Council, Housing Development Corporation; and. Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting - Minutes of June 12, 2018' Page 10 of 11 Council Member Low asked if an explanation could be provided as to the difference between a committee member and a commissioner. Council Member Armenta explained that committee members are unpaid volunteers and their meetings held are more informal; indicated commissioners receive official City badges, business cards, and a stipend of $100 per meeting.' i City Manager Molleda further explained an ordinance must be approved by the City Council to establish a commission. In response to Mayor Pro Tem Clark's concern, Council Member Armenta disputed that converting it from a committee to a commission will not affect staff time and the stipend is minimal. The City Council concurred with Mayor Ly's recommendation to direct the Beautification Committee to provide input on the following: 1) What department would the Beautification Commission fall under? 2) How often will the Commission meet officially as an Advisory Body? 3) What is the overall scope, (i.e. what events will the Commission continue, revamp, or terminate)? After the Beautification Committee meets to discuss the items, then staff will bring it to a future City Council meeting for final, approval. B. City Council Comments Council Member Afinenta congratulated and expressed appreciation to the Parks and Recreation Department and Public Works Department for a successful Ribbon Cutting Ceremony of Imperial Park. Mayor Ly, thanked City Manager Molleda and City Clerk Hernandez for ensuring I his participation in tonight's Council Meeting via teleconference. 9. ADJOURNMENT Mayor Ly adjourned the regular meeting at 9:08 p.m. The special City Council meeting is scheduled to be held on June 19, 2018, at 6:00 p.m. in the Rosemead City Hall Council Chamber. Ericka Hernandez, City Clerk APPROVED: Steven Ly; Mayor Rosemead City Council,. Housing Development Corporation, and Successor Agency to the Rosemead Community Development Commission Special and Regular Joint Meeting Minutes of June 12, 2018. Page 11 of 11