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BC - Item 2A - Minutes of November 14, 2018MINUTES OF THE BEAUTIFICATION COMMISSION REGULAR MEETING NOVEMBER 14, 2018 The regular meeting of the Rosemead Beautification Commission was called to order by Chair Brian Lewin at 7:00 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Commissioners Duran, C. Liu, L. Liu; Vice -Chair Qceguera and Chair Lewin ABSENT: None STAFF PRESENT: City Clerk Hernandez, Deputy Cit 1,brKStaff LiaisggNatalie Haworth, and Senior Management Analyst Pat Piatt PLEDGE OF ALLEGIANCE was led by 1. PUBLIC COMMENT Darrel Kelty, Resident, praised ( ago; inquired if the City has any are dying. Chair Lewin Mn City Clerk Her Department so 2. 0NSEN 3. I—planting several trees on sidewalks a few years lans_to p e as a few ofie`previously planted trees is outside of the Cox}nssion's purview. staff would^Forward his information to the Public Works iss this matter with him. Minutes fhaf- the Beautification Commission approve the Special October 17, 2018. ACTION. Mohd b�:'C�`ommissioner Larry Liu and seconded by Commissioner Can Liu to approve Conseiit'Qdlendar Item A. Motion was carried out by the following vote AYES: Duran, Lewin,;C. Liu, L. Liu, Oceguera ABSENT: None MATTERS FROM STAFF A. Schedule Next Beautification Commission Meeting Recommendation: That the Beautification Commission determines when to hold the next Commission meeting. Rosemead Beautification Commission Regular Meeting Minutes of November 14, 2018 Page 1 of 7 City Clerk Hernandez suggested the Commission consider canceling their next regular meeting of December 12th and schedule a special meeting on December 19th which would allot additional time for residents to decorate their homes and Commissioners to judge the houses. If the December 10 special meeting is approved, the Commission will announce the winners of the Holiday Decoration Awards Contest at that time, then the reception will immediately follow. Vice -Chair Oceguera indicated support to schedule the December 191h special meeting and reception; noting this way, the element o for the winners will still be there. Chair Lewin expressed concern that if the later date, the busier people will be with meeting and reception were held separatery more people leaving once winners are, annc City Clerk Hernandez clarified that ifthaG December 19th special meeting and recept] Community Recreation, Center; asserted`' nominee's homes will b�'� isplaved as done Commissioner Duran meeting. Chair Levu ceptron is atfendin-zar option they max; Senior Mar. ommees, F ending Vice r have be •. to inquired which worke on the samdav or on aber',ngeting is rescheduled to a days; styled in past practice, the otherwise you risk the chance of and not stayr#kor the reception. kion chooses top . 'bpd with the itl can be held at i Rosemead can ensure a slydeshow of the I ious years. 19th special in previous years, holding the ut days. to holdiii the meeting on a separate night than the pportu-M y to advertise about the reception for those mee flg online; opined he would support which ever nmission feels most comfortable proceeding with. hent An Iyst Piatt noted in previous years when contacting the rid# receptions are a struggle as many participants already committed a l day parry or were leaving town for the weekend. opined events held on Tuesdays and Wednesdays statistically Chair Lewin noted with the new meeting date of December 19th, that would make the deadline for applications on Thursday, December 13th, and scoring sheets due on Tuesday, December 181h City Clerk Hernandez inquired if the Commission wanted to keep the regular meeting time of 7:00 p.m. or start earlier. Rosemead Beautification Commission Regular Meeting Minutes of November 14, 2018 Page 2 of 7 Vice -Chair Oceguera noted the earliest she could be here from work is 6:30 p.m. ACTION: Moved by Vice -Chair Oceguera and seconded by Commissioner Duran to cancel the Beautification Commission's December 12, 2018 regular meeting and schedule a special meeting on December 19, 2018, at 6:30 p.m., at the Rosemead Community Recreation Center. Motion was carried out by the following vote AYES: Duran, Lewin, C. Liu, L. Liu, Oceguera ABSENT: None 4. MATTERS FROM COMMISSION Chair Lewin requested an item be added to discuss 'N'_ and Scoring System. There being no objections from the Commission, an Item D * added to tonight's agenda. A. Flyer for the Annual Holiday Recommendation: That the Beagtifigation Commission direct se - n which flyer and contest dates to proceed with anti start advertising. City Clerk Hernandez presented the 2 props flyers for the 6`h Annual Holiday Decoration Awards contting Option 1 is*st to the flyer initially presented at the Commission's last me fag_, Vice -Chair Oceguera indicaf$d support fox -the design" Option 1 while utilizing the layout oftlae text in columnsfromlopti.z r echoed supArt for the OFtion 1 flyer; opined Chair Lewin indica d support for Option 1 and to adjust the dates accordingly. application portion of the form. In resp on Vice 'r<z:Oceguera's inquiry, City Clerk Hernandez stated individuals submit% r applications in person at City Hall, via mail or e-mail to Deputy Citg"'' LGIerkCity"''H worth. the dates of the "Judging Period" should be changed to h December 17`h. ACTION'Moved by Vice -Chair Oceguera and seconded by Commissioner C. Liu to approve the Option 1 flyer and the application form as amended. Motion was carried out by the following vote AYES: Duran, Lewin, C. Liu, L. Liu, Oceguera ABSENT: None B. Award Categories for the Annual Holiday Decoration Awards Rosemead Beautification Commission Regular Meeting Minutes offovember 14, 2018 Page 3 of 7 Recommendation: That the Beautification Commission approve the award categories in which the decorations are being considered. City Clerk Hernandez provided a brief overview of the proposed award categories, which will assist the Commission in determining the winners for the Annual Holiday Decoration Awards. Vice -Chair Oceguera thanked staff for bringing new ideas to the Commission for the awards categories; suggested "Cultural Tradition Award" be added as a title option; indicated interest in the "Come One, C i All" title as it focuses on inclusivity. She disfavors the "Multicultural Hi ',.as a title because we want to X honor the multiculturism but not have the name for tae fake of doing so. Commissioners Larry Liu and Can Liu,,,9 support fob`"Joy to the World" as the title. _. Chair Lewin indicated partialness to `49y to the as it gets; requested the description he>chan decorations that honor cultural and rehgrous tr (1 Commissioner Larry Liu �.e tjf the verbiage is removed, then it is not clear what t17 is award c " because that r§ ,as inclusive g follow: "Deljgat us with or your own personal twist." a manger scene or menorah City Clerk Ieaudez stated the bast sonlenthe description can read "Examples Chair LBwip moved Aiscussion onto the next category; opined changing the title from `Enchanted Ehfty" to "Enchanted Entryway." Liu 'I giiired. f Christmas should be removed from the title of gist" to be inclusivity -minded. Chair Lewin �ggestedleaafiging it from "Christmas with a Twist' to "Holidays with a Twisfto ncompass Hanukkah, Kwanza, etc. Deputy City Clerk Haworth stated the Commission might confuse residents by overtng they "Christmas with a Twist' with the "Celebrating Tradition"; noted there s o , i e a clear distinction between the awards. Commissioner Duran concurred to keep it as "Christmas with a Twist' in the title instead of using "Holiday with a Twist." Regarding "The Spirit Award" (Marie Spadaro Christmas Castle Award), Chair Lewin recommended dropping "The Spirit Award" and just naming it "Marie Spadaro Christmas Castle Award" (Grand Prize). Rosemead Beautification Commission Regular Meeting Minutes of November 14, 2018 Page 4 of Deputy City Clerk Haworth provided a summary of the Commission's proposed changes to the Award Categories. ACTION: Moved by Commissioner L. Liu and seconded by Commissioner Duran to approve the award categories as amended. Motion was carried out by the following vote AYES: Duran, Lewin, C. Liu, L. Liu, Oceguera ABSENT: None C. Gift Options for the Winners of the Holiday Decoration Recommendation: That the Beautification option to proceed with. City Clerk Hernandez displayed 11 Decoration Awards; stated the Coni each of the award recipients or only, (Grand Prize) recipient. Chair Lewin noted Option 11 could be snow globe. Commissioner Duran expressed interest in ( Liu stated all staff on which gift for Marie Spadaro as it has an of the Holiday an ornament to s Castle Award to have the snow globe as the grand prize; nament as if, § ped as a house. 3rnammtt ust be the same? iowledge, only the grand prize received an ived a poinsettia. C Lewin c red iu pev�ou s ygar's all participants received a poinsettia and get �� mand thy, nd prize uh'e only one that received an ornament; opined the Co ei sh keep m nand if we give ornaments to all recipients, some of the vvr s will re Clerk He&;mdez AZted she is waiting to hear back from local businesses to F they will WAansor the event by donating gift cards or a gift basket. Vic e CFijr guera indicated support for Option 8, a teardrop ornament or Option 4, a rou�ped glass ornament with the menorah. Chair Lewin inquired if the Commission would like to proceed with Option 8 for all the categories and give staff the discretion to choose which icon to use for each respective ornament. By consensus, the Commission selected Option 8 to present to all award recipients along with poinsettias and a gift card, with the grand prize receiving a snow globe. Rosemead Beautification Commission Regular Meeting Minutes of November 14, 2018 Page 5 of 7 ACTION: Moved by Commissioner L. Liu and seconded by Vice -Chair Oceguera to have staff proceed with Option 8 (teardrop ornament), poinsettias and gift cards for all award recipients, with the grand prize to also receive a snow globe. Motion was carried out by the following vote AYES: Duran, Lewin, C. Liu, L. Liu, Oceguera ABSENT: None D. Nominations and Scoring System Senior Management Analyst Piatt provided an Holiday Decoration Awards; emphasized it Commissioners to provide their responses in t Commissioner Larry Liu inquired if the be''/z points. Senior Management Analyst Piatt .asserted '/2 po however, not'/4 points. Chair Lewin noted the Marie Spadaro a scored category, rather rt;w{oµld be the average He mentioned it would be*lpful if the Commigs: so that residents are not alAii d while we are out scoring sheet for the cial to staff for the be Wh'ple, points or if they could would be aable to use, Castle Award would not be a : from the other four categories. gets received their name badge in¢:decorated houses. City Clerk. mandez emphasized tf is , nsL practit—e if everything is brought through s ;residents do not., _ as if e,being solicited; stated staff will send.letEers to all prgspective nominees once received by the Commissioners. Commission use $50 to place an ad on electronically as well. City emand reiterated'we plan to utilize the City's social media venues such as book, I�grain, Twitter, etc.; stated we can also be proactive by handing out , yers at the Cl tistmas Tree Lighting and Dinner with Santa events. divided the Area Watch map as follow: !Area 1 ice -Chair Oceguera • s,. and 4 — Commissioner C. Liu • 1Ps 5 and 6 — Chair Lewin • Areas 2 and 9 — Commissioner L. Liu • Areas 7 and 8 — Commissioner Duran Chair Lewin requested to add an urgency item for a Discussion of Calendar be added to tonight's agenda. ACTION: Moved by Chair Lewin and seconded by Vice -Chair Oceguera to approve adding an urgency item to discuss the Commission Calendar. Motion was Rosemead Beautification Commission Regular Meeting Minutes of November 14, 2018 Page 6 of 7 carried out by the following vote AYES: Duran, Lewin, C. Liu, L. Liu, Oceguera ABSENT: None Chair Lewin shared that he previously made a master calendar to assist the Commission in preparing for events throughout the year such as the Holiday Decoration Awards or Civic Pride Day; emphasized its importance as it keeps the Commission on track with tasks and priorities. City Clerk Hernandez clarified a decision does not bai o be made tonight, staff can work on the previous master calendar to present'at th'e January Commission meeting. By consensus the Commission directed stat to work,�p t the master calendar of events to review at the January Commrssi6neeting. 5. ADJOURNMENT Chair Lewin adjourned the regular meeting at the Beautification Commissiorkwill have a sp, p.m., in the Rosemead Communecreatioj Rosemead Beautification Commission Regular Meeting Minutes offovember 14, 2018 Page 7 of 7 approved at tonip meeting, on December 19 2018, at 6:30 rth Deputy City Clerk