CC - Minutes - 09-25-18 Special •
MINUTES OF THE
CITY COUNCIL SPECIAL MEETING
CITY OF ROSEMEAD CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE ROSEMEAD
COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
SEPTEMBER 25,2018
The special meeting of the Rosemead City Council was called to order by Mayor Ly
at 6:05 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Ly, Mayor Pro Tem Clark, Council Members Armenta and Low
ABSENT: None
1. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Government Code Section 54956.9
(d) (2): Number of cases: 1
Mayor Ly recessed the special meeting at 6:05 p.m. and reconvened the regular and joint
meeting at 7:00 p.m.
The regular joint meeting of the Rosemead City Council and Successor Agency to the Rosemead
Community Development Commission was called to order by Mayor Ly at
7:00 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor/Chair Ly, Mayor Pro Tem/Vice Chair Clark, Council Members/Board
Members Armenta and Low
ABSENT: None
STAFF PRESENT: Assistant City Manager Tsujiuchi, City Attorney Richman, Chief of Police
Kusayanagi, Director of Finance Lieu, Director of Community Development Kim, City Engineer
Fajardo, and City Clerk Hernandez
PLEDGE OF ALLEGIANCE was led by Council Member Low
INVOCATION was led by Council Member Armenta
City Attorney Richman announced there was no reportable action taken in closed session.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 1 of 12
2. PUBLIC COMMENT
Daniel Luevanos, Ambassador Representative of One Legacy Donate Life, spoke on the
importance of tissue and organ donation. He extended an invitation to the City Council to
attend the First Look event on December 12th, where One Legacy Donate Life displays
their Rose Parade float, meet honorees, and volunteers. Mr. Luevanos thanked the City
Council for providing a proclamation in support of organ donation.
Dolly Leong, Resident, submitted a letter for the record expressing concerns regarding
personal funds seized by the Tax Franchise Board of$6,033.80 to pay for delinquent fees
due to the City. Mrs. Leong requested a refund of the fees.
City Attorney Richman clarified that Mrs. Leong's delinquent citations were from several
months to years of citation fees overdue. She explained that when citations are issued,
residents are given notice of the opportunity to file an appeal of the citation and work with
the Code Enforcement Officer. If an appeal is not filed and no payment is made, the City
will turn over the delinquent citation fees to a collection agency,which occurred with Mrs.
Leong's case.
Mrs. Leong replied she was not aware her citations were overdue for months or years. She
stated she felt discriminated and requested a refund from the City.
3. PRESENTATIONS
A. Introduction of Newly Appointed Accounting Specialist Maria Festejo
Director of Finance Lieu introduced and welcomed new hire Accounting Specialist
Maria Festejo.
Accounting Specialist Maria Festejo thanked the City Council and staff for the
opportunity to be part of the Rosemead family.
B. Recognition of Outgoing Chief of Police Lieutenant Robert Hahnlein
Mayor Ly recognized Outgoing Chief of Police Lieutenant Hahnlein and thanked
him for the invaluable service to the Rosemead Community.
Mayor Pro Tem Clark expressed gratitude for his service and appreciated his line
of work for putting his life on the line every day.
Council Member Low thanked Outgoing Chief of Police Lieutenant Hahnlein for
his work with Rosemead residents and the business community.
Council Member Armenta thanked Outgoing Chief of Police Lieutenant Hahnlein
for being accessible and readily available to the City Council, staff, and the
community.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 2 of 12
Captain Flores, Temple Station Sheriff, acknowledged Outgoing Chief of Police
Lieutenant Hahnlein for his work in the City and a leader to the Rosemead Special
Assignment Team at Temple Sheriff Station.
Outgoing Chief of Police Lieutenant Robert Hahnlein, thanked the City Council
and staff for the fond memories and the opportunity to serve the Rosemead
community.
4. PUBLIC HEARING -
A. Adoption of the Updated 2017 Congestion Management Program and 2017 Local
Development Report
The Congestion Management Program (CMP) is a State mandated program that
helps address the impact of urban congestion in local communities. The CMP
requires that all cities in Los Angeles County file annually a Local Development
Report(LDR)indicating the City's actions taken to reduce traffic congestion in the
region. Additionally, on odd numbered years, the City must conduct traffic counts
and calculated levels of service for identified arterial intersections. The City has
conducted the necessary traffic counts at the intersection of Garvey Avenue and
Valley Boulevard, as required by the CMP. In order to meet its requirements,the
City must adopt a resolution finding the City of Rosemead in compliance with the
CMP for Los Angeles County and also submit a Local Development Report.
Recommendation: That the City Council take the following actions:
1. Adopt Resolution No. 2018-52 finding that the City is in conformance with the
Congestion Management Program (CMP) for the County of Los Angeles;
2. Adopt the 2017 Local Development Report and authorize staff to submit the
CMP Local Development Report to the Los Angeles County Metropolitan
Authority.
Director of Community Development Kim reported in order for the City to be
compliant with the Congestion Management Program, Metropolitan Transit
Authority mandates an annual report by local governments. Under Proposition 11,
a statewide transportation funding proposal, requires local governments to
implement mitigation measures to offset the impact of new development on the
regional transportation system. Cities are required to hold a Public Hearing and
adopt a resolution finding that the City is in compliance with the Congestion
Management Program and the Local Development Report, a local certification
plan.
Mayor Ly opened the Public Hearing for public comment; there being no
comments, he closed the Public Hearing.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 3of12
ACTION: Moved by Council Member Low, seconded by Council Member
Armenta to adopt Resolution No. 2018-52, adopt the 2017 Local Development
Report,and submit the CMP Local Development Report to the Los Angeles County
Metropolitan Authority. Motion was carried out by the following vote AYES:
Armenta, Clark,Low,Ly ABSENT: None
5. CONSENT CALENDAR
Mayor Ly noted a request to pull Item 5 H for separate discussion and vote.
•
Mayor Pro Tem Clark requested to table the special and regular meeting minutes
of August 14, 2018 to a future meeting.
A. Claims and Demands
• Resolution No. 2018-57
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$18,424.11 NUMBERED 101125 THROUGH NUMBER
101134 INCLUSIVELY
Recommendation: Adopt Resolution No. 2018-57.
• Resolution No. 2018-58
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$1,338,799.00 NUMBERED 101114 THROUGH
NUMBER 101124, AND NUMBERED 101135
THROUGH NUMBER 101224 INCLUSIVELY
Recommendation: Adopt Resolution No. 2018-58.
• Resolution No. 2018-13 SA
A RESOLUTION OF THE CITY OF ROSEMEAD,
CALIFORNIA, AS THE SUCCESSOR AGENCY TO
THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF ROSEMEAD
ALLOWING CERTAIN CLAIMS AND DEMANDS IN
THE SUM OF $1,773,735.77.00 NUMBERED 10248
THROUGH 10249 INCLUSIVELY
Recommendation: Adopt Resolution No. 2018-13 SA.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 4 of 12
B. City Council Meeting Minutes
Recommendation: That the City Council approve the special and regular meeting
minutes of August 14, 2018, and the regular meeting minutes of August 28, 2018.
C. Second Reading of Ordinance No. 982 on Regulating Vacant Lots and Municipal
Code Amendment 18-03
On September 11,2018 the City Council conducted a public hearing and introduced
Ordinance No. 982 by title, amending chapter 17.68 of the Rosemead Municipal
Code relating to the regulation of vacant lots.
Recommendation: That the City Council approve the second reading and adoption
of Ordinance No. 982 by title only, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, AMENDING VARIOUS
SECTIONS OF CHAPTER 17.68 (FENCES, WALLS,
AND LANDSCAPE SCREENING) OF TITLE 17
(ZONING), AND ADDING CHAPTER 8.48 (VACANT
LOTS) OF TITLE 8 (HEALTH AND SAFETY) OF THE
ROSEMEAD MUNICIPAL CODE REGULATING
VACANT LOTS
D. High Intensity Activated Crosswalk Project at Mission Drive and Ivar Avenue —
Project No. 28004 Award of Contract
As a part of the City's Fiscal Year 2018-2019 Capital Improvement Program, the
City Council approved a project to improve the intersection of Mission Drive and
Ivar Avenue. The project consists in the installation of a flashing beacon system
that will work in coordination with the existing in-pavement flashing crosswalk.
This is a federal aid project funded through the Highway Safety Improvement
Program Local, with a total approved grant of$241,300.
Recommendation: That the City Council take the following actions:
1. Approve the plans and specifications for the High Intensity Activated
Crosswalk Project Mission Drive and Ivar Avenue Project No. 28004; and
2. Authorize the City Manager to enter into a contract with Elecnor Belco Electric
Inc. in the amount of$106,000. In addition, authorize an amount of$10,600
(10%) as a contingency to cover the cost of unforeseen construction expenses.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 5 of 12
E. Highway Safety Improvement Program Local Resolution No. 2018-55 Authorizing
City Manager to Execute an Agreement with the State of California for the
Reimbursement of Funds
As part of the City's Fiscal Year 2016-2017 Capital Improvement Program, the
City Council approved a project titled, "High Intensity Activated Crosswalk —
Mission/Ivar." The project consists in the installation of a flashing beacon system
that will work in coordination with the existing in-pavement flashing crosswalk.
This is a federal aid project funded through the Highway Safety Improvement
Program Local, with a total approved grant of$241,300.
Recommendation: That the City Council approve Resolution No. 2018-55
authorizing the City Manager to execute the supplemental agreement No.013-F to
administrating Agency-State Master Agreement for State Funded Projects No.
07-5358F15, for the reimbursements of$241,300 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA AUTHORIZING
CITY STAFF TO EXECUTE THE PROGRAM
SUPPLEMENT AGREEMENT NO. 013-F, FOR
HIGHWAY SAFETY IMPROVEMENT PROGRAM
LOCAL -HSIPL 5358 (019) BETWEEN THE CITY OF
ROSEMEAD AND THE STATE OF CALIFORNIA
F. State Highway Account — Sustainable Communities Grant — Approving and
Authorizing City Manager to Execute a Restricted Grant Agreement with the State
of California(Caltrans)
City of Rosemead received a grant application from the California Department of
Transportation (Caltrans), Division of Transportation Planning in the amount of
$184,950. In order to proceed with the process it is required to approve a Restricted
Grant Agreement (RGA) between the State of California acting by and through its
Department of Transportation (Caltrans) and the City of Rosemead. By law, the
State of California cannot pay for work undertaken by any contractor prior to
complete approval of the RGA.
Recommendation: That the City Council approve and authorize the City Manager
to execute the Restricted Grant Agreement(RGA)No. 74A1094.
G. Request to Install Red Curb at 9063 Mission Drive at Rosemead High School
During the August 14, 2018 City Council meeting, resident Chuck Lyons
expressed concern that a safety condition exists at 9063 Mission Drive, where cars
exit from the east side parking lot. The City Council directed staff to review Mr.
Lyons' request and present the findings to the Traffic Commission. The El Monte
Union High School District Superintendent, Dr. Edward Zuniga, was contacted
about this request and provided a letter from the District Director of Risk
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 6 of 12
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Management & Safety, Roy Monge, expressed the District's support of marking
red, a portion of the curb in front of the east parking lot.
The item was presented to the Traffic Commission during the September 6, 2018,
meeting. Members of the Traffic Commission determined that, although there was
existing no parking signage from 7am to 4pm that the addition of 27-feet of red
curbing would assist in reinforcing that the area be kept clear of vehicles at all hours
to allow a safer exit onto Mission Drive. The remaining area not being painted red
would continue to have the limited no parking signage that states "NO PARKING
7AM—4PM".
Recommendation: That the City Council accept the Traffic Commission's
recommendation to paint 27-feet of red curb on the east side of the exit from the
east parking lot located at 9063 Mission Drive.
Introduction and First Reading of Ordinance No. 984 Amending Section 2.48.040
of the Rosemead Municipal Code Relating to the City's Personnel System
Recommendation: That the City Council introduce by title only Ordinance No. 984
for first reading.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, AMENDING SECTION
2.48.040 OF THE ROSEMEAD MUNICIPAL CODE
RELATING TO THE CITY'S PERSONNEL SYSTEM
ACTION: Moved by Mayor Pro Tern Clark and seconded by Council Member
Low to approve the Consent Calendar Items A - I (with the exception of Minutes
of August 14, 2018 and item H). Motion was carried out by the following vote
AYES: Armenta, Clark, Low,Ly ABSENT: None
ITEMS PULLED FOR SEPARATE DISCUSSION
H. Public Works Construction Inspection Services Merrell Johnson Engineering, Inc.
—Award of Contract
Public works inspection services play a key role in the delivery of capital
improvement projects,private development projects, and public works operations.
The Public Services Department relies on the support of public works inspector to
augment staffing levels and provide technical support to assist with projects and
operations.
Recommendation: That the City Council authorize the City Manager to enter into
a contract with Merrell Johnson Engineering, Inc. in the not-to-exceed amount of
$150,000 for fiscal year 2018-19, with an annual option to renew two additional
one-year terms.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 7 of 12
Council Member Armenta expressed concerns with the amount of consultants the
City contracts with. She noted the City has an Engineer personnel and asked why
inspections cannot be done in-house. The exorbitant amount of money being spend
on consultants is concerning to her.
In response, City Engineer Rafael stated the Public Works Department did not have
sufficient staff to conduct inspections in-house. The City is in the process of hiring
a Director of Public Works and a Public Works Manager; after those position are
filled staff could assess a new resolution regarding the matter.
Council Member Armenta noted the proposed contract states a two-year term with
an option to renew for two additional one-year terms. She argued that if the City
hires a staff to do in-house inspections in the next few months,the City would still
be held to the contract term.
City Engineer Fajardo explained the contract term is until Fiscal Year 2018-2019,
with the option to renew for two additional years; otherwise staff could go out for
proposals for in-house inspections. In addition, clarified the $150,000 proposed
cost of the contract, did not mean the City will spend the full amount.
Terri Rodriguez, President, Interwest Consulting Group,thanked the City for a fair
and transparent process. He noted there were a few items he'd like to clarify that
did not show during the proposal process. First, his company does not charge a
minimum time cost for call-outs on inspections or travel time. Second, the ability
to provide bilingual staff in Spanish or Mandarin to further diversify the ability to
communicate with the community. In addition, the proposed Construction
Administrator,Kevin Co,is fluent in Cantonese and is a registered Engineer. Third,
Kevin Co resides in the neighboring City of Monterey Park, which will give him
the ability to respond quickly to call outs, especially during non-working hours.
Council Member Armenta asked Mrs. Rodriguez if his inspectors were certified.
Mr. Rodriguez affirmed Interwest Consulting Group Inspectors are certified;
however unlike Building Inspectors, who are State certified, Public Works
Inspectors have similar certifications in stormwater and other public construction
activities; in addition, all project managers are registered engineers.
Assistant City Manager Tsujiuchi clarified to the City Council the recommended
agreement is for a one-year period, from September 30, 2018, to June 30, 2019.
Mayor Ly asked if the role of the Public Works Inspector, always been a
contracted service and has language been a barrier.
City Engineer Fajardo replied inspection services have been contracted since 2010,
the last inspection service was provided by SBC. There were no known issues
regarding langue barriers.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 8 of 12
Mayor Pro Tern Clark inquired if consultant Merrell Johnson Engineering could
provide Mandarin and Spanish speaking inspectors.
In response, City Engineer Fajardo stated he would verify with the consultant if
they have bilingual inspectors.
Council Member Armenta asked if SBC was a certified inspector.
City Engineer Fajardo replied SBC was not a certified inspector.
Council Member Low requested to table the item to look through the rest of the
proposals and obtain more information.
City Engineer Fajardo noted the current contract with SBC will expire in five days;
meanwhile,he suggested staff could conduct inspections until the next City Council
meeting.
Council Member Armenta reiterated her concerns on having an inspector not
properly certified, should something happen, that could be a liability towards the
City.
Mayor Ly asked if staff could temporarily do in-house inspections and who is
certified to do the inspections.
City Engineer Fajardo asserted he is properly certified and could conduct the
inspections temporarily.
Mayor Ly tabled the item to the next City Council meeting with no objections from
the City Council.
Assistant City Manager Tsujiuchi clarified Council's direction that the current
contract expires September 30, staff would not renew or extend the contract and the
City Engineer Rafael Fajardo would perform the needed inspections temporarily.
Mayor Ly affirmed and added the next City Council meeting is scheduled for
October 9th, therefore the next company will have to take over immediately.
City Attorney Richman interjected and asked to read Consent Calendar item
5I approved Ordinance No. 984 by title for the record.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, AMENDING SECTION
2.48.040 OF THE ROSEMEAD MUNICIPAL CODE
RELATING TO THE CITY'S PERSONNEL SYSTEM
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 9 of 12
6. MATTERS FROM CITY MANAGER& STAFF
A. Nomination for San Gabriel Basin Water Quality Authority Board Member and
Alternate Board Member
, The City of Rosemead is one of the cities in the San Gabriel Basin without
prescriptive water pumping rights;therefore the City may nominate a representative
by resolution during the nomination period from September 20, 2018 through
October 19, 2018.
Recommendation: That the City Council:
1. Consider a nomination for Board Member to the San Gabriel Basin Water
Quality Authority Board; and
2. Direct staff to send a resolution naming a nomination for Board Member to the
San Gabriel Basin Water Quality Authority.
Mayor Pro Tern Clark stated she has served on the San Gabriel Basin Water Quality
Authority Board in the past and currently is the Alternate Board Member. She
requested to be nominated again to represent the 13 cities without pumping rights.
In her last election, to the San Gabriel Basin Water Quality Authority Board, she
received votes from 9 cities;however, cities like West Covina are allotted 11 votes,
which resulted in her losing by one vote in that election. 111
Council Member Low asked if any other members of the Council were interested
in the nomination.
Council Member Armenta stated she is involved with Water Education for Latino
Leaders, known as WELL since 2012. She noted her passion for water issues and
her continued water education with WELL; she indicated interest in putting her
name on the next term to the San Gabriel Basin Water Quality Authority Board.
ACTION:Moved by Council Member Armenta and Seconded by Council Member
Low to nominate Mayor Pro Tern Margaret Clark as Board Member to the San
Gabriel Basin Water Quality Authority Board; and direct staff to send a resolution
nominating Mayor Pro Tem Margaret Clark. Motion was carried out by the
following votes AYES: Armenta, Clark, Low,Ly ABSENT: None
7. MATTERS FROM MAYOR& CITY COUNCIL
A. City Council Comments
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 10 of 12
Mayor Pro Tern Clark noted she attended the League of California Cities
conference and during a breakout session on homelessness, she expressed
frustration on how the issue was now being addressed with the idea of housing first
without concentrating on the two major problems of mental illness and drug
addiction. She explained that two years ago, at a League of California Cities
conference a session featured Saint Johns, a group focusing on helping the
homeless. Their experience pointed to the fact that we must first get those with
mental illness into treatment and those with drug addiction into rehabilitation.Proof
that just getting them into housing first doesn't work was ten years ago when they
got a homeless woman into housing but did not deal with the mental illness and
drug addiction issues, that woman's two children are still on the street.
Mayor Pro Tem Clark commented on illegal campaign signs placed on public right-
of-ways and parkways. She requested Code Enforcement Officers to be on alert and
proactively remove any campaign signs on public-right-of-ways for the upcoming
election in November. She expressed frustration in seeing campaign signs on public
medians from candidates during the June Primary Election.
Mayor Ly asked City Clerk Hernandez what the current practice is on addressing
campaign signs on public property and are candidates notified.
City Clerk Hernandez replied staff has the authority to remove any illegal sign
placed in public right-of-way, including public property such as medians.
Candidates are notified when their signs are removed and may pick-up signs at City
Hall.
Council Member Armenta asked if there is a monetary fee for sending staff to
remove illegally placed campaign signs on public property.
City Attorney Richman stated only if you are able to see somebody putting a sign
on public-right-of-way,you could cite them. Otherwise,you don't know who really
placed the sign on public right-of-way and staff can't assume and cite the person
identified on the sign.
Council Member Low commended staff for a successful Moon Festival event.
Council Member Armenta also noted she attended the League of California Cities
conference; in addition affirmed the importance of attending conferences to learn
about important issues and learning from other colleagues. Mrs. Armenta also
commended staff for a successful Moon Festival event and praised the popularity
of the event.
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
Page 11 of 12
8. ADJOURNMENT
There being no further business, Mayor Ly adjourned the meeting at 7:52 p.m. A special
meeting of the Rosemead City Council is scheduled to take place on September 27, 2018
at 6:00 p.m. in the Garvey Community Center located at 9801 Garvey Avenue.
Ericka Hernandez, City Clerk
APPROVED:
1
even Ly, Mayor
Rosemead City Council and Successor Agency to the
Rosemead Community Development Commission
Special&Regular Joint Meeting
Minutes of September 25, 2018
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