RFP 2019-05 - Environmental Consulting Services to the Community Development Department
REQUEST FOR PROPOSAL NO. 2019-05
Environmental Consulting Services to the
Community Development Department
SUBMITTALS:
Three (3) bound copies and one (1) unbound reproducible copy
of the proposal in sealed envelope(s) must be received by
the City of Rosemead’s City Clerk’s Office
no later than 5:00 p.m. on Monday, April 1, 2019
CONTACT PERSON:
Annie Lao, Associate Planner/
Economic Development Specialist
City of Rosemead
8838 E. Valley Boulevard
Rosemead, California 91770
(626) 569-2144
alao@cityofrosemead.org
PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL
NOT BE CONSIDERED. FACSIMILE AND E-MAIL PROPOSAL WILL NOT BE
ACCEPTED.
INQUIRIES: Direct questions for clarification on Request for
Proposal documents to Annie Lao, Associate
Planner/Economic Development Specialist at (626) 569-
2144 or alao@cityofrosemead.org
MODIFICATIONS: Any modification of this Request for Proposal will be
provided to consultants who request notification of any
modifications.
ISSUANCE DATE: March 11, 2019
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Reserved
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Environmental Consulting Services to the
Community Development Department,
Rosemead, California
~ Request for Proposals ~
ABOUT THE TASK
The City of Rosemead Planning Division received two Conditional Use Permits and a
Design Review, requesting to construct a new six-story “Marriott Residence Inn and
Marriott Courtyard” dual hotel located at 500 Montebello Boulevard. The proposed
project includes the demolition of all buildings onsite to construct the dual hotel
development. The development would include 97 rooms dedicated to the Marriott
Residence Inn and 105 rooms dedicated to the Marriott Courtyard, with a total floor area
of 136,000 square feet and would consist of 247 surface level parking spaces (ground
floor). The dual hotel will include amenities such as a business center, fitness room,
meeting rooms, dining areas, and a swimming pool. The project site is designated in the
General Plan Land Use Map as Commercial and on the Zoning Map as Medium
Commercial with Design Overlay (C-3/D-O). The development plans for the proposed
site plan, floor plans, and elevations are attached as Attachment “A”. A full set of
development plans are also available upon request via email or at the Planning Division
Counter for viewing.
The project site is located along Montebello Boulevard and consists of three (3) parcels
with the following Assessor Parcel Numbers (APN): 5271-002-052, 5271-002-053, and
5271-002-054, according to the Los Angeles County Assessor’s current tax roll. The
project site totals 174,711 square feet (4.011 acres) of gross lot area. The surrounding
land uses include commercial to the north and west, residential (County of Los Angeles)
to the east, and the Montebello Hills Specific Plan and Oil and Gas Production District
(City of Montebello) to the south of the project site. The Zoning and Land Use Maps are
attached as Attachment “B”.
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The environmental review scope of work requested for this project is outlined in
Attachment “C” – Scope of Work.
BACKGROUND
The City of Rosemead is located in the San Gabriel Valley in the eastern portion of Los
Angeles County and encompasses 5.2 square miles. Rosemead was incorporated as a
City in 1959. The City enjoys good access to major transportation corridors including
San Bernardino Freeway (Interstate 10), San Gabriel River Freeway (Interstate 605),
Rosemead Boulevard - a California State Highway (Route 19), Mission Drive, Temple
City Boulevard, Valley Boulevard, and Walnut Grove Avenue. Strong municipal services
and specialized programs distinguish Rosemead as one of the region’s leading
communities in which to live and work.
THE ORGANIZATION
Rosemead operates under the Council/Manager form of government. The City Council
is elected at large to four year, overlapping terms. The Mayor is elected by a majority
vote of the City Council and rotates each year. The City Manager is appointed by, and
serves at the pleasure of the City Council. Gloria Molleda currently serves as the City
Manager.
The Planning Division serves under the direction of the Community Development
Director, Ben Kim. The Community Development Department combines the functions of
Planning, Building & Safety, Economic Development, Housing, and Code Enforcement.
FIRM QUALIFICATIONS
In selecting one firm to provide these services, the City of Rosemead seeks the
following qualifications:
1. Education, experience, and background in environmental consulting.
2. Qualifications of the Proposal Team. Has the firm been in this type of business
for a reasonable length of time? Are referenced prior consulting engagements
clearly related to the scope of services desired? Were clients of this firm satisfied
that they received high quality professional work?
3. Adequacy of the consultant’s staff to perform the work, including sufficient depth
of staff to ensure completion in the event the assigned principals or project
managers are unable to perform their duties.
4. Outstanding communication and work skills, including the ability to work in a
team environment within a demanding public atmosphere.
5. Documentation of errors and omissions insurance, other insurance as required
by City policy, and equal employment opportunity as required by law.
6. For continuing services subject to annual renewal, willingness to participate in an
annual cost-effectiveness and performance evaluation in writing by the City’s
Finance Director and Community Development Director prior to contract renewal.
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PROPOSAL REVIEW
Selection will follow these steps:
1. Proposal Review: Upon receiving a satisfactory number of proposals, candidates
and firms will be evaluated by Community Development personnel. If needed, the
best-qualified firms will be invited to participate in an interview.
2. Interview: If needed, a panel consisting of at least three (3) staff members from
the City of Rosemead will interview firm/s. Each firm will be given an hour’s
space, with the first 10 minutes allocated for a brief presentation. Work samples
are encouraged; fancy audio-visual presentations are discouraged.
3. Professional Services Agreement: Upon identification of a preferred provider, the
Community Development Director or his/her designee will request a Professional
Services Agreement subject to negotiation of precise work program, terms of
payment, and other City requirements.
BACKGROUND INFORMATION
All proposals shall include the following material:
1. Contact Information: name, address, and contact information including fax, e-
mail, and other means of contacting the firm.
2. Firm Profile: Include size and organization, rates, functions and capabilities, and
firm philosophy.
3. Relevant Experience and Skills: focusing on the specific needs identified in this
proposal, including a description of at least three (but no more than six) prior
assignments of the firm within the past five years in which services similar in
scope to those outlined in this RFP. Each description must be limited to one
page. For each of these prior assignments, provide the following:
a. The name of the organization, mailing address, contact name, and
telephone number.
b. The dates during which the services were performed.
c. A summary of the products delivered for the contracted work.
4. Project Approach, where applicable: Include an outline of how services would be
made available to the City.
5. Project Team: Include precise designation of responsible principals and project
managers handling day-to-day work program; names and resumes of back-up
personnel supporting the project managers; and designation of an alternate
project manager in the event illness or other occurrence prevents the project
managers from overseeing the contract.
6. Resumes of Key Project Personnel demonstrating experience and capabilities in
the subject areas requested.
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7. Documentation of Recent Projects specifically addressing the types of work
products and activities contained in the request for proposals; the budget
employed; references or contacts currently available to answer City questions.
8. Current and Accessible References: References must have experience with the
particular individuals assigned rather than to the firm. Proposal should be clear
and correct with respect to what firm the respondent was with when performing
the work.
9. Falsification of work experience by documenting projects not handled by the firm
or individuals will be grounds to eliminate the proposal from further consideration.
10. Cost breakdown: A bid proposal for one initial study and Negative Declaration
(ND), Mitigated Negative Declaration (MND), or Environmental Impact Report
(EIR) with a dollar amount break down is requested along with hourly rates for
the team’s personnel.
11. Timeline: A detailed timeline should be provided for the environmental
documents, including the initial study and either an ND, MND, or EIR proposal.
DOCUMENT SUBMITTALS
The sole source of contact regarding this RFP is Annie Lao, Associate Planner/
Economic Development Specialist, at (626) 569-2144 or by email at
alao@cityofrosemead.org.
1. To be considered, please submit three (3) bound copies of your proposal and
one (1) unbound reproducible copy of the proposal in sealed envelope(s) that
shall be clearly marked:
“REQUEST FOR PROPOSAL NO. 2019-05
ENVIRONMENTAL CONSULTING SERVICES
DO NOT OPEN WITH REGULAR MAIL”
2. All proposals must be received at the address below no later than 5:00 p.m. on
Monday, April 1, 2019
All proposals received will be date and time stamped. Proposals received after
the due date and time will be returned unopened.
4. Proposals must be addressed to:
City of Rosemead
City Clerk’s Office
Attn: Ericka Hernandez, City Clerk
8838 E. Valley Boulevard
Rosemead, California 91770
Faxed or e-mailed proposals will not be accepted. Hand carried proposals will be
accepted before the response due date and time at the address above during normal
business hours of 7:00 a.m. through 6:00 p.m., Monday through Thursday. The City of
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Rosemead City Hall is closed on Fridays.
ATTACHMENTS:
A. Site Plan, Floor Plan, and Elevations
B. Zoning and Land Use Maps
C. Scope of Work
D. Distribution List
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Attachment “A” – Site Plan, Floor Plan, and Elevations
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Attachment “B” – Zoning and Land Use Maps
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Attachment “C” – Scope of Work
CEQA Related Tasks:
1. Project Scoping
i. Research and Investigation
ii. Agency Consultation
iii. Field Reconnaissance
iv. Initial Study
v. Notice of Preparation
2. Preparation of Administrative Draft ND, MND, or EIR
ii. Executive Summary
iii. Introduction and Purpose
iv. Project Description
v. Cumulative Projects to be Considered
vi. Environmental Analysis
(a) Aesthetics
(b) Agricultural Resources
(c) Air Quality
(d) Biological Resources
(e) Cultural Resources
(f) Geology and Soils
(g) Hazards and Hazardous Materials
(h) Hydrology and Water Quality
(i) Land Use
(j) Mineral Resources
(k) Noise
(l) Population and Housing
(m) Public Services
(n) Recreation
(o) Transportation/Traffic
(p) Tribal Cultural Resources
(q) Utilities and Service Systems
vii. Growth Inducement
viii. Cumulative Impacts
ix. Graphic Exhibits
3. Draft ND, MND, or EIR
i. Preliminary Draft MND or EIR
ii. Completion of the Draft MND or EIR
4. Final ND, MND, or EIR
i. Response to comments – administrative final Draft ND, MND, or EIR
ii.. Mitigation Monitoring and Reporting Program (if required)
iii. Final ND, MND, or EIR
5. Finding and statement of overriding Considerations (if required)
6. Project Coordination, meetings and hearings
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Attachment “D” – Distribution List
RBF Consulting
Attn: Collette L. Morse, AICP
14725 Alton Parkway
Irvine, CA 92618-2027
Phone: (949) 855-3653
Fax: (949) 837-4122
Email:cmorse@rbf.com
Phil Martin & Associates
Attn: Phil Martin
4860 Irvine Boulevard, Suite 203
Irvine, CA 92620
Phone: (949) 454-1800
Fax: (949) 454-1801
Email: pmartin@philmartinassociates.com
MIG | Hogle Ireland
Attn: Christopher Brown
1500 Iowa Avenue, Suite #110
Riverside, California 92507
(951) 787-9222
LSA Associates, Inc.
Attn: Kent Norton
1500 Iowa Avenue, Suite 200
Riverside, CA 92507
T&B Planning, Inc.
Attn: Tracy Zinn, AICP
17542 East 17th Street, Suite 100
Tustin, CA 92780
(714) 505-6360 Ext. 350
*RFP is open to any interested party