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MINUTES OF THE REGULAR MEETING
ROSEMEAD CITY COUNCIL
June 26, 2007
The regular meeting of the Rosemead City Council was called to order by Mayor Tran at
7:00 p.m. in the Council Chambers of the City Hall, 8838 E. Valley Boulevard,
Rosemead, California.
The pledge to the flag was led by Councilmember Taylor. The invocation was delivered
by Councilmember Low.
ROLL CALL OF OFFICERS:
Present: Councilmembers Low, Taylor, Mayor Pro Tern Nunez and Mayor
Tran
Absent: Councilmember Clark
1. PUBLIC COMMENT FROM THE AUDIENCE
Jonathon Silvas, residing at 8655 Landis View Lane, of the Rosemead Rebels seeks
funding support from the Council. Councilmember Low requested that the team's
expenditures be turned in for Council distribution and consideration.
Juan Nunez, residing at 2762 Del Mar Ave., spoke regarding Animal Control and
their lack of immediate response to calls. Interim City Manager Chi responded by
saying that the Public Safety Services is looking into taking on some of the
responsibilities currently assigned to Animal Control.
Ken Pike, residing at 8400 Grand Ave., Apartment #1, inquired about the amount of
compensation having to be paid out to terminate the past City Manager in addition to
funding the Interim City Manager position. He also questioned the need being
considered for two separate attorney firms. Mr. Pike's last item of concern
addressed Agenda Item #2F with regards to relocating a bus stop from one location
to another.
2. CONSENT CALENDAR
A. Resolution No. 2007-22 Claims and Demands
Recommendation: Adopt Resolution No. 2007-22, for payment of City
expenditures in the amount of $1,206,336.93 demands 57566 through
57623 and 57753 through 57870.
City Council Minutes 6126107
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D. Resolution No. 2007-23 - A Resolution of the City Council of the City
of Rosemead Declaring its Intention to Vacate Denton Avenue
between Garvey Avenue and Virginia Street and Setting a Public
Hearing on the Proposed Vacation
In conjunction with the completion of the Virginia Street and Strathmore
Avenue improvements, the Los Angeles Dealer Auto Auction (LADAA) has
requested the City to vacate Denton Avenue as a public roadway. The
request was made to allow the LADAA to consolidate operations and
secure its main parking lot, which encompasses Denton Avenue between
Garvey Avenue and Virginia Street. Since Denton Avenue no longer
provides access for residents on Virginia Street from Garvey Avenue, and
now only serves the LADAA, it has been determined that it is no longer
necessary for the City to retain the street right-of-way for Denton Avenue.
Recommendation: That the City Council adopt Resolution No. 2007-23
declaring its intention to vacate Denton Avenue between Garvey Avenue
and Virginia Street.
F. Acceptance of Bids and Award of Contract for Bus Stop
Improvements
On May 31, 2007, bids were received for the subject project, which
provides for the upgrading of the City's bus stop furnishings. City Council
will consider award of the contract to All Purpose Manufacturing in the
amount of $264,069.16.
Recommendation: That the City Council accept all bids and award the
project to All Purpose Manufacturing in the amount of $264,069.16; waive
the irregularities in the bids by All Purpose Manufacturing and Pima
Corporation; and authorize the Mayor to sign the contract on behalf of the
City.
G. Approval of Tract Map 54385 and Undertaking Agreement
3047-3061 Ivar Avenue
In accordance with the Conditions of Approval for Tentative Tract Map No.
54385 approved by the Rosemead Planning Commission on August 1,
2005, the subdivider is required to construct new curb and gutter,
sidewalk, driveways, parkway drain and sewer lateral and survey
monuments prior to recordation of the final map. The undertaking
agreement guarantees completion of these public improvements.
Recommendation: That the City Council approve Tract Map No. 54385
and the undertaking agreement for the completion of public improvements.
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H. Approval of Undertaking Agreement for Parcel Map 65274
8958 Whitmore Street
In accordance with the Conditions of Approval for Tentative Parcel Map
No. 65274 approved by the Rosemead Planning Commission on April 17,
2006, the subdivider is required to construct new curb and gutter,
sidewalk, driveways, parkway drains and sewer laterals; plant parkway
trees; and install survey monuments prior to recordation of the final map.
The undertaking agreement guarantees completion of these public
improvements.
Recommendation: That the City Council approve the undertaking
agreement for the completion of public improvements.
K. Garvey Gym Upgrades
As part of the budget study session with the City Council on June 12,
2007, staff was directed to prepare a new capital improvement project for
the Garvey Gym. The Community Development and Recreation
Departments have. worked closely together over the last two weeks to
determine what upgrades need to be made to the Garvey Gym facility.
They include new interior and exterior paint, installing a new heating and
air conditioning system, renovating the restrooms to comply with the
American with Disabilities Act (ADA), new windows and landscaping,
basketball backboards, and other improvements.
Recommendation: That the City Council approve the Garvey Gym
capital improvement project in concept including an estimated budget
amount of $528,000.
Mayor Pro Tern Nunez made a motion; second by Councilmember Low to pass
items A, D, F, G, H and K. Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: None
Absent: Clark
Abstain: None
B. . Minutes
April 24, 2007 - Regular Meeting
June 6, 2007 - Special Meeting
(Councilmember Clark requested deferral of these 2 items)
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C. Agreement with Republic Electric
Republic Electric provides the City's traffic signal maintenance services.
The agreement is extended annually along with a cost-of-living
adjustment. It is proposed that the extension to the original agreement be
executed thereby extending the contract through June 30, 2008, and
granting a 3.5% cost-of-living adjustment.
Recommendation: That the City Council approve the extension to the
Agreement between Republic Electric and the City, authorizing a one-year
contract extension and a 3.5% cost-of-living adjustment, effective July 1,
2007, and authorize the Mayor to sign the agreement on behalf of the City.
Brian Lewin: Inquired about the different styles of light covers available
and gave his opinion on his preference.
Councilmember Taylor made a motion; second by Mayor Pro Tern Nunez to
approve Item C. Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: None
Absent: Clark
Abstain: None
E. Engineering & Traffic Survey on Rosemead Boulevard
The California Vehicle Code (CVC) requires that an Engineering and
Traffic (E&T) survey be completed every five years in order to continue
using radar traffic enforcement of speed limits; this time is extended to
seven years under certain circumstances. Caltrans last performed an
E&T on Rosemead Boulevard in 1997, which subsequently expired on
April 8, 2007. Staff was told by Caltrans that they did not have the staff or
financial resources to perform a new E&T, but that the City is welcome to
complete one on their own.
Recommendation: That the City Council approve the engineering
proposal from Willdan to perform the E&T and appropriate the necessary
funds from unappropriated reserves.
Juan Nunez: Questioned whether traffic survey expenditure was
warranted based on the current traffic violations and further inquired as to
who was legally responsible for payment of such surveys since he
believes the roadway belongs to the state.
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Councilmember Taylor made a motion; second by Mayor Pro Tern Nunez to
approve Item E. Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: None
Absent: Clark
Abstain: None
Comprehensive Planning Services (CPS) Contract Agreement
The City has received an application from a developer who is proposing to
develop a mixed use project consisting of 10,586 square feet of retail
space and 38 attached condominium units at the south east corner of
Valley Blvd and Rio Hondo Avenue. Given the scope of this proposed
project staff worked with the developer to send out requests for proposals
(RFP) for environmental planning services to assist with the preparation of
required California Environmental Quality Act (CEQA) studies for this
project. CPS has been selected to prepare the CEQA analysis and the
cost to hire the consultant will be fully paid by the developer.
Recommendation: That the City Council take the following action:
1) Authorize the Mayor to execute the contract agreement with CPS.
2) Direct staff to obtain a deposit from the developer to cover the full cost
for contract services prior to authorizing the consultant to proceed with
CEQA studies.
Brian Lewin: Asked for clarification of the item.
Mayor Pro Tern Nunez made a motion; second by Councilmember Low to
approve Item I. Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: None
Absent: Clark
Abstain: None
J. Appointment of Interim City Manager
On June 12, 2007, the City Council voted to appoint Oliver Chi as Interim
City Manager and directed that staff bring back a .contract for approval.
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Recommendation: That the City Council approve the employment
agreement between the City and Oliver C. Chi, authorizing his
appointment as Interim City Manager of the City or Rosemead.
Juan Nunez: Addressed a possible issue of upper management and
Council having outside meetings with developers at tax payer's expense.
Interim City Manager Chi: Responded by explaining that offsite meetings
are self-funded and used to develop relationships as part of the
development process.
Mayor Pro Tern Nunez made a motion; second by Councilmember Low to
approve Item J. Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: None
Absent: Clark
Abstain: None
3. MATTERS FROM MAYOR & CITY COUNCIL
A. Construction Management Services
Major public works projects require the expertise of an outside
construction management firm. These firms handle the day-to-day
operations of such projects including tracking and processing requests for
information, change orders, substitutions, and other related construction
items. Many cities contract with several different firms for these services
depending upon areas of expertise, cost, and availability.
Currently, the City of Rosemead utilizes Willdan for all construction
management related services. Willdan is very capable and has provided
these services to the City for many years. However, as mentioned above,
it could be beneficial to the City to have two or three firms available to
provide this service. If there were several firms available, the City could
potentially benefit by having more competitive pricing and availability.
If the City Council would like two or three firms available to the City for
construction management services, a Request for Qualifications (RFQ)
could be prepared and distributed to firms specializing in these services.
Based upon the responses received, staff would analyze each proposal
and provide the City Council with a recommendation of several firms at a
subsequent meeting.
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Recommendation: That the City Council provide direction regarding the
issuance of an RFQ for construction management services.
Brian Lewin: Supports the item if expanding beyond Willdan is a
possibility.
Mayor Pro Tem Nunez made a motion; second by Councilmember Low to have
the RFQ's go through the City Attorney's Office. Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: None
Absent: Clark
Abstain: None
Councilmember Taylor: Asked that the abandoned gas station at Valley/Temple City
be inspected and further inquired about the status of the ongoing Employee v.
Nunez case.
Mayor Pro Tern Nunez: Requested the additional action of erecting a green screen
at the abandoned gas station site of Valley/Temple City.
4. MATTERS FROM CITY MANAGER & STAFF
Interim City Manager Chi: Introduced Jess Duff, Interim Parks and Recreation
Director; Jean Scott, Assistant to Parks and Recreation Director; and Brian Saeki,
Interim Community Development Director.
5. ADJOURNMENT
The meeting adjourned at 7:40 p.m. The next regular City Council meeting is scheduled
to take place on July 10, 2007 at 7:00 pm.
Respectfully submitted:
Nina Castruita
CITY CLERK
City Council Minutes 6126107
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APPROVED:
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF ROSEMEAD 1
I, Nina Castruita, City Clerk for the City of Rosemead, do hereby certify that the
minutes from June 26, 2006, were duly and regularly approved and adopted by the
Rosemead City Council on the 17th of July,2007, by the following vote to wit:
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Absent: None
Abstain: None
Nina Castruita
City Clerk