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0CC - 05-14-19 AgendaCITY OF ROSEMEAD CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.or2 Tuesday, May 14, 2019, at 6:00 P.M. Special Meeting & 7:00 P.M. — Regular Meeting City Council Margaret Clark, Mayor Sandra Armenta, Mayor Pro Tem Sean Dang, Council Member Polly Low, Council Member Steven Ly, Council Member 0 Public Comment from the Audience %*. / • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period • Opportunity to adch^ess the City Council (on non -agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules ofpropriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred fi^om further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed fi^om chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019 6:00 P.M. CALL TO ORDER ROLL CALL 1. WORKSHOP A. Budget Workshop Discussion and overview of the preliminary City Budget for Fiscal Year 2019- 2020. 2. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to Government Code Section 54957.6 City Designated Representative: City Manager Unrepresented Employee: City Clerk B. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Govt. Code Section 54956.9 (d)(1) Case Name: City of Rosemead and City of Temple City v. City of El Monte LASC Case No. 19STCP00254 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE - Mayor Pro Tem Armenta INVOCATION — Council Member Dang 3. PUBLIC COMMENT 4. PRESENTATIONS A. Recognition of Recipients of the Interwest Community Foundation Scholarship B. Recognition of Rosemead High School's Science Olympiad Team Advancing to State Finals C. Proclamation Declaring May 19-25, 2019 as "National Public Works Week" in the City of Rosemead 2 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019 5. PUBLIC HEARING A. Public Hearing on the CDBG and HOME Program Annual Action Plan for Fiscal Year 2019-2020 The City has been notified by HUD that Rosemead will be receiving $746,663 in CDBG funds for FY 2019-20 and $351,721 in HOME funds. When combined with projected unencumbered ("carryover") funds and projected program income, the City anticipates having an available total of approximately $1,005,000 in CDBG funds and approximately $1,490,000 in HOME funds for the FY 2019-20. A list of staff -endorsed projects has been developed based on funding requests and ongoing CDBG and HOME funded activities. These recommendations are consistent with the housing and community development priorities that the City has set and followed in the past. All the proposed projects meet the CDBG and HOME eligibility requirements. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and take public testimony on the Annual Action Plan covering the period July 1, 2019 — June 30, 2020. 2. Approve the CDBG and HOME funding recommendations and FY 2019- 20 Annual Action Plan, as well as authorize the submittal of the FY 2019- 20 Annual Action Plan to the U.S. Department of Housing and Urban Development. 3. Authorize the City Manager to execute all appropriate and necessary documents to receive funding and implement approved use and make necessary budget adjustments as necessary for FY 2019-20. 4. Award the following public service agencies with CDBG funds and authorize the City Manager to execute agreements: • Family Promise of San Gabriel Valley - $5,000 • Southern California Housing Rights Center - $10,000 • Senior Nutrition Program - $65,000 • Summer Youth Employment Program - $25,000 5. Authorize the City Manager to execute a Professional Services Agreement with Barr & Clark, Inc., and Lead Tech Environmental for lead based paint and asbestos testing, assessment, and clearances tests of properties according to federal and state laws in a combined amount not -to -exceed $19,000. 6. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission to defray certain costs for the operation as the City's 3 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019 Community Housing Development Organization and authorize the City Manager to execute the necessary operating and service agreements. 7. Approve the CDBG amounts of $257,000 to be allocated for the City's CIP Public Facilities Improvements ($257,000 for Garvey Park Gym HVAC and $128,300 for alleyway improvements), and $250,000 for Commercial Facade Improvements. 6. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2019-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,147,131.82 NUMBERED 103034 THROUGH NUMBER 103140 Recommendation: Adopt Resolution No. 2019-23. • Resolution No. 2019-04 SA A RESOLUTION OF THE CITY OF ROSEMEAD, CALIFORNIA, AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $121,109.15 NUMBERED 10260 THROUGH 10261 Recommendation: Adopt Resolution No. 2019-04 SA. B. Approval of Minutes Recommendation: That the City Council approve the regular meeting minutes of December 11, 2018. C. Release of Security Deposit — Tract Map No. 72347 for 8479 Garvey Avenue On May 9, 2017, K -Min Development, LLC, provided a security deposit in the form of a Time Certificate of Deposit in the amount of $182,393.50 to guarantee the completion of off-site public improvements related the mixed-use development at 8479 Garvey Avenue. Since the off-site improvements have been completed to the satisfaction of the City Engineer, the security deposit may be released to the developer. 4 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019 Recommendation: That the City Council take the following actions: 1. Accept the completed off-site public improvements; and 2. Authorize the release of the security deposit in the amount $182,393.50 to K -Min Development, LLC. D. Adoption of Part -Time Classification Salary — Summer Youth Employment Program Resolution No. 2019-24 The City Council will consider approval of the salary Resolution to the part-time classifications adding a newly created classification of "Youth Worker" for the Summer Youth Employment Program funded with annual CDBG allocation funds. The purpose of the annual salary resolution is to ensure transparency and to implement modifications to the City's compensation system. Amendments to Resolution No. 2019-24, include addition of a Youth Worker classification and their respective salary range. In addition, clarifying language that was approved in Resolution No. 2017-41 for part-time classifications. Recommendation: That the City Council adopt the Part -Time Classification Salary Resolution No. 2019-24, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES FOR PART-TIME CLASSIFICATIONS IN THE SERVICE OF THE CITY OF ROSEMEAD E. School Resource Officer Program Funding The City currently contracts with the Los Angeles County Sheriff s Department for a Special Assignment Deputy that is assigned to Rosemead High School as a School Resource Officer (SRO). The El Monte Union High School District currently shares the cost of the SRO with the City for the hours that the SRO is assigned to the School; however, the agreement must be approved by both the City and the School District. City staff has included the necessary funding in the FY 2019-20 Budget to cover the City's portion of the agreement, which is approximately $127,740. Recommendation: That the City Council, contingent upon the execution of the School Districts Board's formal approval of the cost sharing agreement, authorize the City Manager to execute the cost sharing agreement with the El Monte Union High School District to fund the SRO position in the amount of $127,740. F. Crossing Guard Services Agreement and Annual Crossing Guard Cost Sharing Agreements with the Rosemead and Garvey School Districts The existing agreement with All City Management Services, Inc., for crossing guard services near local public schools will expire on June 30, 2019. Likewise, the 5 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019 annual cost sharing agreements with the Rosemead School District and the Garvey School District for crossing guard services will end on June 30, 2019. The new crossing guard services and cost sharing agreements are being proposed for Fiscal Year 2019-20. The total cost for providing crossing guard services for both School Districts is $179,361.00. The cost sharing agreements with the Districts totals $89,680.50, which is one-half the total cost of the contract. The City's portion of funds are being requested in the City's proposed FY 2019-20 Budget. Recommendation: That the City Council, contingent upon the execution of the School Districts Board's formal approval of the cost sharing agreements, authorize the City Manager to: 1. Execute the agreement with All City Management Services, Inc., for crossing guard services for FY 2019-20; and 2. Execute the cost sharing agreements with Rosemead and Garvey School Districts for funding the crossing guard services for the FY 2019-20. 7. MATTERS FROM CITY MANAGER & STAFF A. Garvey Park Restroom Renovation — Authorization to Advertise or Redesign Following a number of revisions to the layout of the Garvey Park Restroom Renovation Project, staff is finalizing the design drawings, bid specifications, and construction cost estimate, and is requesting the City Council's authorization to advertise the project for construction bids or consider a redesign. Recommendation: That the City Council consider two options: Option l: 1. Approve the revised layout for the Garvey Park Restroom Renovation Project; 2. Adopt Resolution No. 2019-22, authorizing staff to advertise the Garvey Park Restroom Renovation Project for bids; 3. Authorize the City Manager to execute an amendment to the Professional Services Agreement with CEJ Engineers, Inc., increasing the contract amount by $7,780, from $28,500 to $36,280, to compensate CEJ for the additional design services already rendered; and 4. Take such additional, related action that may be desirable. Option 2: 1. Reject the previous design layout; 2. Authorize staff to pursue the design of a brand-new restroom building; 3. Authorize the City Manager to execute an amendment to the Professional Services Agreement with CEJ Engineers, Inc., increasing the contract amount by $20,220, from $28,500 to $48,720, to design a new restroom building; 6 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019 4. Authorize the City Manager to execute an amendment to the Professional Service Agreement with CEJ Engineers, Inc., increasing the contract amount by an additional $7,780, from $48,720 to $56,500, to compensate CEJ for design services already rendered; and 5. Take such additional, related action that may be desirable. A. Discussion on Forming a Joint Powers of Authority This item is presented to the City Council at the request of Council Member Steve Ly. Council Member Ly would like to discuss the possibility of forming a Joint Powers of Authority — Transit Corridor Agency. Recommendation: That the City Council discuss and provide further direction. B. Council Comments P :l 0-011UNKFAXONIN The next regular City Council meeting is scheduled to take place on May 28, 2019, at 7:00 p.m. in the Rosemead City Hall Council Chamber. I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) May 9, 2019 Ericka Hernandez, City Clerk Date Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint Meeting Agenda May 14, 2019