CC - 2019-05 - Adopting Records Retention Schedule, Authorizing Destruction of Certain City Records, & Rescinding Prior Resoultion No. 2006-15A RESOLUTION NO. 2019-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA,ADOPTING A RECORDS RETENTION
SCHEDULE,AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS
AND RESCINDING PRIOR RESOLUTION NO. 2006-15A
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and
is not necessary after a certain period of time for the effective and efficient operation of the government
of the City of Rosemead; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required may be
destroyed; and
WHEREAS, the State of California has adopted guidelines for retention period for various
government records; and
WHEREAS, the City of Rosemead adopted a previous Records Retention Schedule in 2006;
N NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD DOES
RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 2006-15A is hereby rescinded.
SECTION 2. The records of the City of Rosemead, as set forth in the Records Retention
Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to
be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California
and in accordance with the provision of said schedule upon the request of the Department Head and
with the consent in writing of the City Clerk and City Attorney, without further action by the City
Council of the City of Rosemead.
SECTION 3. With the consent of the City Clerk, City Manager, and City Attorney,updates are
hereby authorized to be made to the Records Retention Schedule without further action by the City
Council.
SECTION 4. The term "records" as used herein shall include documents, instructions, books,
microforms,electronic files,magnetic tape,optical media,or papers;as defined by the California Public
Records Act.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
SECTION 6. This resolution shall become effective immediately upon its passage and adoption.
[Signatures to follow on next page.]
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PASSED AND ADOPTED by the City Council of the City of Rosemead on January 15, 2019. ill
Steven Ly, Mayo,
or'
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Ericka Hernandez, City Clerk
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California, do hereby
certify that the foregoing City Council Resolution No. 2019-05, was duly adopted by the City Council
of the City of Rosemead, California, at a regular meeting thereof held on the 15th day of January, 2019,
by the following vote,to wit:
AYES: ARMENTA, CLARK, DANG, LOW, LY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
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,#,
Ericka Hernandez, City Clerk
411
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