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PKC - Item 2A - Minutes of September 3, 2019 MINUTESOFTHEROSEMEADPARKSCOMMISSION REGULARMEETING , 2019 The regular meeting of the Rosemead Parks Commission was called to order by Chair Tocki at 7:05 p.m.in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT:Chair Tocki, Vice-Chair Ruvalcaba, Commissioners Lin, Morten and Nguyen ABSENT:None PLEDGEOFALLEGIANCEwas led by Commissioner Lin INVOCATIONwas led by Vice-Chair Ruvalcaba REORGANIZATION:Vice-Chair Ruvalcaba nominated Commissioner Morten to the position of Chairman, the nomination was seconded by CommissionerLin. Motion passed. Vice-Chair Ruvalcaba nominated Commission Lin to the position of Vice-Chair, the nomination was seconded by CommissionerNguyen. Motion passed. 1.PUBLIC COMMENTS FROM THE AUDIENCE MichaelChang created Play Share, along with his friend, and believes in bringing people together through play. They created a locker system with play equipment accessible to people through the use of a cell phone. The cellphone would enable the use of a QR Code which could be scanned to access the equipment. Inside the individual lockers are cameras to ensure the equipment was returned to the proper location. If not returned to the proper location, or if damaged, the user would them be charged a fee. There is a pilot in the Bay Area, with many users and is being embraced by the community. Chair Morten asked how security and deposits are handled for the equipment. Mr. Chang responded that credit card information is stored when the user creates a log in for the system. Depending on the city, rules for usage will be established. Some cities have free overall usage, others allow one free hour and others will implement a pay to play system. Chair Morten asked what is used for security from vandalism. To keep items s Also, a front facing camera can be installed as a deterrentfor vandalism. Commissioner Lin inquired about the financial impact to the city if it were to adopt this play system. There are different models the city can adopt. Mr. Chang mentioned that there are options like pilot programs, revenue sharing or leasing of equipment. Commissioner Morten asked about the cost of the locker. Mr. Change responded that an eight-door unitis $400 per month for the pilot program. There are also innovations like solar panels or other forms of power for the system given that Wi-Fi is not available. Regarding liability there are waiver the participants need to provide. City Clerk Hernandez interjected and mentioned that due to the item being a public comment, the item is not open for discussion. Nonetheless, staff can contact Mr. Chang to discuss further or to add item to the agenda. 2.CONSENT CALENDAR A.Approval of minutes June 4, 2019 Chair Morten motioned the approval of the meeting notes at 7:19 p.m. ACTION: Moved by Commissioner Ruvalcabaand seconded by Vice-ChairLinto approve theJune4, 2019 minutes: Motion carried by the following vote: AYES: Lin, Morten,Nguyen, Ruvalcaba, Tocki 3.MATTERS FROM STAFF A.Monthly Parks & Recreation Department Review Recreation Supervisor Tam Chuprovided an update on summer programson behalf of Director of Parks and Recreation Boecking.The Rosemead Aquatic division held two dive-in movies including: How to Train your Dragon: The Hidden World, and Hotel Transylvania 3. Along with the movie, participants had the opportunity to purchase pizza, chips and candy. The Rosemead Aquatic Center hosted its Annual BBQ and ice cream, along with games and Polynesian dancers. Staff submitted all the required documents for the proposed Dog Park to the California Department of Parks and Recreation Department and is awaiting to hear back as to when the project will be funded. Staff is working with David Volz Design for a design for the project. A design will bepresented to the Parks Commission at a future meeting. The older adults at the Garvey Center have had a very eventful summer. The Garvey Center also hosted a Summer Luauon Thursday, August 22with a Hawaiian themed lunch served to 123 participants. They also had musical entertainment and an opportunity to dance with the Hula groups.There are facility updates scheduled for the Garvey center and will include a new mahjong table and bingo board. Lighting, window shades and kitchen appliances are also being addressed. Beginning August 19, Garvey Park will now be open Monday through Friday, from 9-6pm, to assist the public with program registration, facility/field rentals and customer service to the community. The Parks and Recreation Department is excited about utilizing the facility for future programing, events and rentals! The Garvey Park main office phone number is (626) 569-2264 Staff submitted the grant application for Proposition 68 funding in the end of July. that was submitted for the project.If awarded, staff can request a name change to the California State Department of Parks and Recreation.An updated copy of the conceptual design is attached. Awarded applications will be notified in Winter or Spring of 2020. th A special event held this summer was the 4of July event. The day began with the parade and led into a full day of activities at Rosemead Park including: a carnival, live entertainment, food trucks and a fireworks display. The event was well attended with over 8,000 participants throughout the day. Also, the summer featured the Concerts in the Park. The concert series consisted of 6concerts held on Friday evenings from 7-9 p.m. and alternated between Garvey Park and Rosemead Park. The summer kicked off at Garvey Park on Friday, July 12, 2019 with the Susie Hanson Latin Band. The City closed out the Concert Series with a wonderful performance from Suave Band. During each of the concerts the Parks and Recreation Department held a booth that sold chicken and steak soft tacos. The funds for the Little Free Library Program.Rosemead celebrated a milestone in its history with a grand festival commemorating this special day. The day began with a carnival, game booths, food trucks, community booths, a sidewalk chalk art contest and many giveaways. The highlight of the evening featured a time capsule ceremony, which included items memorializing this extraordinary year, as well as cake to close out the ceremony. The event brought together the community by sharing its rich history and how Rosemead came to be. The upcoming Annual Moon Festival is set for Saturday, September 14 from 3:30 to 11:30 pm.The event will encompass a three block stretch of Valley Blvd from Walnut Grove Blvd to Ivar Ave. Event producers have confirmed 124 vendors and are hopeful to reach their goal of 140. The Opening Ceremony is scheduled for 5:30 pm, please mark your calendars. A new youth and adult program wereoffered this summer. The first ever Adult and Youth golf lessons were held with a total of 3 participants at the Whittier Narrows Golf Course. Contracted instructor, Mike Chen, partnered with the City of Rosemead to teach participants the fundamentals of golf and the mental approach to the game. The class was geared for ages 6 and up. Summer Day Camp Rosemead ended with a total of 359 participants for the entire summer! Campers visited various weekly excursion including: California Science Center, LA Zoo, Sky Zone, party at Splash Zone on Friday, August,16. The success of the program was attributed to the helpful volunteers that assisted staff. 4.MATTERS FROM COMMISSION A.Commission Comments Vice-ChairLin asked whether the commission would have an update on Founders Park and the final design changes that were submitted. Recreation Supervisor Chu mentioned he currently did not have and update on the item but would be speaking to Tom to provide an update. Commissioner Ruvalcaba requested to have the Play Share system added to the agenda for the next meeting. Commissioner Tocki proposed having an update on the restrooms at Garvey Park for the next meeting. He mentioned that there is a great need for an upgrade and would like to see it as an agenda item in the future. Chair Morten requested an update on Rosemead Park restrooms as well. Recreation Supervisor Chu announced that Garvey Park repairs are in the works and will provide an update for the next meeting. Commissioner Nguyenasked regarding the budget to replace the walkway at Rosemead Park and when that will be happening. He mentioned that there is not enough signage in the park enforcing people to pick up after their dogs and the penalty for not following the rules. Also, there are a lot of people smoking marijuana at the skate park and there seems as if there is no enforcement. The smoke goes to the swimming pool and patrons are complaining. Recreation Supervisor Chu mentioned that there will bea discussion with staff to see what can be done. Also, public safety and Sheriffs can be called,and residents cancontact them directly. Commissioner Nguyen state the has called the Temple Station many times because patrons are complaining. He mentioned he is concerned because he has not seen any monitoring. Commissioner Ruvalcaba asked for an update on the second garden. She also expressed her gratitude for the quick response with an issue she was having with a tree by her home. She mentioned hoe pleased she was with reporting issues into th Chair Moten announced that the 60Anniversary celebration went well. She enjoyed the chalk art contest and hopes that it can continue in the future. The food truck choices seemed to meet the needs of those in attendance. It was suggested that going forward, there should be tents over the areas designated for people to eat, especially on hot days. The community garden is also going well, but Chair Morten has noticed that some plots are vacant,and nozzles are broken. She did notice that the weeds are being cleared out. She also shared that she is watching gardeners and their children enjoying and partaking in the garden. There are many positive responses from those that are gardening. The green spaces in Zapopan Park are a positive aspect in the community; however, there are homeless individuals occupying large areas which is a deterrent. She does not know what to do with that type of situation, but feels it is something that needs to be discussed. Recreation Supervisor Chu encouraged the commissioners to report these items online to the CRM system for Code Enforcement. Parks and Recreation is working with Code Enforcement and Public Safety to help close the parks and help withthose issues. Homeless individuals are allowed in the park while it is open and cannot be asked to leave. This is an issue that is prevalent in cities all over. Also, park supervision staff can be called to further assist. Vice-Chair Lin thanked all the Parks and Recreation and Public Works staff for all their help and support with the National Night Out and the Back to School Resource fair. 5.ADJOURNMENT The meeting adjourned at 7:34p.m.Thenext Parks Commissionmeeting will be heldon Tuesday, October1, 2019at 7:00 p.m. in the Council Chambers. __________________________________ Jennifer Pineda,Administrative Specialist APPROVED: _________________________ Beverly Morten,Chair