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RFP No. 2020-01 - Environmental Consulting Services to the Community Development DepartmentREQUEST FOR PROPOSAL NO. 2020-01 Environmental Consulting Services to the Community Development Department SUBMITTALS: Three (3) bound copies and one (1) electronic PDF file on a flash drive of the proposal in sealed envelope(s) must be received by the City of Rosemead's City Clerk's Office by no later than Wednesday, February 26, 2020 at 5:00 p.m. CONTACT PERSON: Annie Lao, Associate Planner City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626) 569-2144 alao@cityofrosemead.org PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. FACSIMILE AND E-MAIL PROPOSAL WILL NOT BE ACCEPTED. INQUIRIES: Direct questions for clarification on Request for Proposal documents to Annie Lao, Associate Planner at (626) 569- 2144 or alaoPcityofrosemead.orP MODIFICATIONS: Any modification of this Request for Proposal will be provided to consultants who request notification of any modifications. ISSUANCE DATE: February 10, 2020 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 ABOUT THE TASK The City of Rosemead Planning Division received entitlement applications (General Plan Amendment, Zone Change, Zone Variance, Design Review, and Tentative Tract Map) requesting to construct a new 63,389 sq. ft. residential/commercial mixed-use development. The proposed four-story building would consist of 17,644 square feet of commercial floor area (10 commercial units and a community hall) and 42 residential condominiums. Parking would be provided at the basement, ground, and mezzanine levels. The subject site is located at 3001 Walnut Grove Avenue in the Medium Commercial (C-3) zone. The residential/commercial mixed-use development is proposed on four parcels totaling approximately 1.05 -acres and is located on the north side of Garvey Avenue, between Walnut Grove Avenue and Willard Avenue. As illustrated in the General Plan Land Use and Zoning Maps (Attachment "A"), the project site is currently designated in the General Plan Land Use Map as Commercial and on the Zoning Map as Medium Commercial (C-3). To develop the site as a residential/commercial mixed use development, the applicant proposes to change the zone from C-3 to C-3 with a Residential/Commercial Mixed-use Development Overlay (RC-MUDO) and change the General Plan land use designation from Commercial to Mixed Use: Residential/Commercial (30 du/ac; 3 Stories). The applicant is also requesting a Zone Variance to deviate from the side yard setback. The environmental review scope of work requested for this project is outlined in Attachment "B" —Scope of Work. The preliminary development plans are attached as Attachment "C. Please note the plans will be revised to meet the Rosemead Municipal Code development standards. Page 2 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 BACKGROUND The City of Rosemead is located in the San Gabriel Valley in the eastern portion of Los Angeles County and encompasses 5.2 square miles. Rosemead was incorporated as a City in 1959. The City enjoys good access to major transportation corridors including San Bernardino Freeway (Interstate 10), San Gabriel River Freeway (Interstate 605), Rosemead Boulevard - a California State Highway (Route 19), Mission Drive, Temple City Boulevard, Valley Boulevard, and Walnut Grove Avenue. Strong municipal services and specialized programs distinguish Rosemead as one of the region's leading communities in which to live and work. THE ORGANIZATION Rosemead operates under the Council/Manager form of government. The City Council is elected at large to four year, overlapping terms. The Mayor is elected by a majority vote of the City Council and rotates each year. The City Manager is appointed by and serves at the pleasure of the City Council. Gloria Molleda currently serves as the City Manager. The Planning Division serves under the direction of the Community Development Director. The Community Development Department combines the functions of Planning, Building & Safety, Economic Development, and Housing. FIRM QUALIFICATIONS In selecting one firm to provide these services, the City of Rosemead seeks the following qualifications: 1. Education, experience, and background in environmental consulting. 2. Qualifications of the Proposal Team. Has the firm been in this type of business for a reasonable length of time? Are referenced prior consulting engagements clearly related to the scope of services desired? Were clients of this firm satisfied that they received high quality professional work? 3. Adequacy of the consultant's staff to perform the work, including sufficient depth of staff to ensure completion in the event the assigned principals or project managers are unable to perform their duties. 4. Outstanding communication and work skills, including the ability to work in a team environment within a demanding public atmosphere. 5. Documentation of errors and omissions insurance, other insurance as required by City policy, and equal employment opportunity as required by law. 6. For continuing services subject to annual renewal, willingness to participate in an annual cost-effectiveness and performance evaluation in writing by the City's Finance Director and Community Development Director prior to contract renewal. Page 3 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 PROPOSAL REVIEW Selection will follow these steps: 1. Proposal Review: Upon receiving a satisfactory number of proposals, candidates and firms will be evaluated by Community Development personnel. If needed, the best - qualified firms will be invited to participate in an interview. 2. Interview: If needed, a panel consisting of at least three (3) staff members from the City of Rosemead will interview firm/s. Each firm will be given an hour's space, with the first 10 minutes allocated for a brief presentation. Work samples are encouraged; fancy audio-visual presentations are discouraged. 3. Professional Services Agreement: Upon identification of a preferred provider, the Community Development Director or his/her designee will request a Professional Services Agreement subject to negotiation of precise work program, terms of payment, and other City requirements. BACKGROUND INFORMATION All proposals shall include the following material: 1. Contact Information: name, address, and contact information including fax, e-mail, and other means of contacting the firm. 2. Firm Profile: Include size and organization, rates, functions and capabilities, and firm philosophy. 3. Relevant Experience and Skills: focusing on the specific needs identified in this proposal, including a description of at least three (but no more than six) prior assignments of the firm within the past five years in which services similar in scope to those outlined in this RFP. Each description must be limited to one page. For each of these prior assignments, provide the following: a. The name of the organization, mailing address, contact name, and telephone number. b. The dates during which the services were performed. c. A summary of the products delivered for the contracted work. 4. Project Approach, where applicable: Include an outline of how services would be made available to the City. 5. Project Team: Include precise designation of responsible principals and project managers handling day-to-day work program; names and resumes of back-up personnel supporting the project managers; and designation of an alternate project manager in the event illness or other occurrence prevents the project managers from overseeing the contract. 6. Resumes of Key Project Personnel demonstrating experience and capabilities in the subject areas requested. Page 4 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 7. Documentation of Recent Projects specifically addressing the types of work products and activities contained in the request for proposals; the budget employed; references or contacts currently available to answer City questions. 8. Current and Accessible References: References must have experience with the particular individuals assigned rather than to the firm. Proposal should be clear and correct with respect to what firm the respondent was with when performing the work. 9. Falsification of work experience by documenting projects not handled by the firm or individuals will be grounds to eliminate the proposal from further consideration. 10. Cost breakdown: A bid proposal for one initial study and Negative Declaration (ND), Mitigated Negative Declaration (MND), or Environmental Impact Report (EIR) with a dollar amount break down is requested along with hourly rates for the team's personnel. 11. Timeline: A detailed timeline should be provided for the environmental documents, including the initial study and either an ND, MND, or EIR proposal. DOCUMENT SUBMITTALS The sole source of contact regarding this RFP is Annie Lao, Associate Planner at (626) 569-2144 or alao(@citvofrosemead.org. 1. To be considered, please submit three (3) bound copies of your proposal and one (1) unbound reproducible copy of the proposal in sealed envelope(s) that shall be clearly marked: "REQUEST FOR PROPOSAL NO. 2020-01 ENVIRONMENTAL CONSULTING SERVICES DO NOT OPEN WITH REGULAR MAIL" 2. All proposals must be received at the address below no later than 5:00 p.m. on Wednesday. February 26, 2020. 3. All proposals received will be date and time stamped. Proposals received after the due date and time will be returned unopened. 4. Proposals must be addressed to: City of Rosemead City Clerk's Office Attn: Ericka Hernandez, City Clerk 8838 E. Valley Boulevard Rosemead, California 91770 Faxed or e-mailed proposals will not be accepted. Hand carried proposals will be accepted before the response due date and time at the address above during normal business hours of Page 5 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 7:00 a.m. through 6:00 p.m., Monday through Thursday. The City of Rosemead City Hall is closed on Fridays. ATTACHMENTS: A. General Plan Land Use and Zoning Maps B. Scope of Work C. Preliminary Plans (Site Plan, Floor Plan, and Elevations) D. Distribution List Page 6 of 13 aw -'- of Rosemead —RBSdenllal/2ommerical Mixed use Development Request for Proposal No. 20120 O1 Ada chat "A" —General Plan Lend Use and Zoning Maps Page 7 of 13 RI enerFMFl an�D MAP e ft i nxma r REDirroiarri Legend ED a l m,....�w." m Q alltvpy 0-_ 11 1e Page 7 of 13 aw or Rosemead — Residenilal/Commerrial Mixed use Development Request for Proposal No. 2012001 Page 8 of 13 CITY OF TEMPLI CITY Cip a, C - City 11EL !x YONTE 1' 1wl It,w !0#.�.SOUTHIllr me. Cirri I_ .. CITY 0 .�..,........ .....,..or�.a..w0 v,......a. 0 ........®.m 0 nx ....m �..._.._ .� �r�d_,.,_a �w ... ..,� _ a �� som Official Zoning Map II�111.LI11111�11,11 III °... ea..a..�n..en,.,ex.ryu,111 Page 8 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 Attachment `B" — Scope of Work CEQA Related Tasks: 1. Project Scoping i. Research and Investigation ii. Agency Consultation iii. Field Reconnaissance iv. Initial Study v. Notice of Preparation 2. Preparation of Administrative Draft ND, MND, or EIR ii. Executive Summary iii. Introduction and Purpose iv. Project Description v. Cumulative Projects to be Considered vi. Environmental Analysis (The Applicant will provide the following studies and reports to the selected Consultant: Geology and Soils, Hydrology/Drainage/Stormwater, and Hazards and Hazardous Materials) (a) Aesthetics (Photo stimulations) (b) Agricultural Resources (c) Air Quality (d) Biological Resources (e) Cultural Resources (f) Geology and Soils (g) Hazards and Hazardous Materials (h) Hydrology and Water Quality (i) Land Use (j) Mineral Resources (k) Noise (1) Population and Housing (m) Public Services (n) Recreation (o) Transportation/Traffic (p) Tribal Cultural Resources (q) Utilities and Service Systems vii. Growth Inducement viii. Cumulative Impacts ix. Graphic Exhibits 3. Draft ND, MND, or EIR i. Preliminary Draft MND or EIR ii. Completion of the Draft MND or EIR 4. Final ND, MND, or EIR i. Response to comments — administrative final Draft ND, MND, or EIR ii.. Mitigation Monitoring and Reporting Program (if required) Page 9 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 iii. Final ND, MND, or EIR 5. Finding and statement of overriding Considerations (if required) 6. Project Coordination, meetings and hearings (Meeting attendance at up to five public hearings - Planning Commission and City Council) Page 10 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 Attachment "C' — Preliminary Plans (Site Plan, Floor Plan, and Elevations) PLEASE SEE ATTACHED PLANS Page 11 of 13 City of Rosemead — Residential/Commercial Mixed -Use Development Request for Proposal No. 2020-01 Attachment "D" — Distribution List Civic Solutions Parsons Brinkerhoff, Inc. Attn: Tom Merrell 444 South Flower Street 1235 N. Harbor Boulevard, Suite 101 Los Angeles, CA, 90071 Fullerton, CA, 92832 Phone: (213) 362-9470 Phone: (949) 489-1442 Email: smithso@pbworld.com Fax: (949) 240-8068 URS Corporation Email: merrell@civicsolutions.com PMC 21171 S. Western Avenue, Suite 200 DW Municipal Services, Inc Torrance, CA, 90501 21680 Gateway Center Drive, Suite 110 Phone: (310) 224-4500 Diamond Bar, CA, 91765 Fax: (559) 320-5772 Phone: (877) 396-6984 Email: proposal@pmcworld.com Fax: (909) 396-7634 ECORP Consulting, Inc. Email: Daniel@djengineering.com The Planning Center MIG I Hogle Ireland 1580 Metro Drive EIP Associates Costa Mesa, CA, 92626 Attn: Teri Vitar Phone: (714) 966-9220 12301 Wilshire Blvd., Suite 430 Fax: (714) 966-9221 Los Angeles, CA 90025 Email: pfahy@planningcenter.com Phone: (310) 268-8132 Email: ecorp@ecorpconsulting.com Fax: (310) 268-8175 URS Corporation Email: tvitar@eipassociates.com 915 Wilshire Blvd., Suite 700 Los Angeles, CA 90017-9491 Comprehensive Planning Services Phone: (213) 996-2200 Attn: Joann Lombardo Fax: (213) 996-2458 2916 Clay Street Email: dev_vrat@urscorp.com Newport Beach, CA 92663 Email: b.barakett@pernet.com Phone: (949) 243-5274 ECORP Consulting, Inc. Email: joann@jalcps.com Attn: Kathy Kondor MIG I Hogle Ireland 1801 East Park Court Place RBF Consulting Building B, Suite 103 Attn: Collette L. Morse Santa Ana, CA 92701 14725 Alton Parkway Phone: (909) 307-0046 Irvine, CA 92618-2027 Fax: (909) 307-0056 Phone: (949) 855-3653 Email: ecorp@ecorpconsulting.com Fax: (949) 837-4122 Email: cmorse@rbf.com PCR Services Corporation 233 Wilshire Blvd., Suite 130 Kendall Planning & Design Santa Monica, CA 90401 2502 California Avenue Phone: (310) 451-4488 Santa Monica, CA, 90403 Fax: (310) 451-5279 Phone: (310) 586-1557 Email: b.barakett@pernet.com Email: alison@kendallplanning.com T&B Planning, Inc. MIG I Hogle Ireland Attn: Tracy Zinn, AICP Attn: Christopher Brown 17542 East 17th Street, Suite 100 1500 Iowa Avenue, Suite #110 Tustin, CA 92780 Riverside, California 92507 (714) 505-6360 Ext. 350 Phone: (951) 787-9222 Page 12 of 13 City of Rosemead — Freeway Corridor Mixed -Use Overlay Zone Request for Proposal No.2020-01 Phil Martin & Associates Attn: Phil Martin 4860 Irvine Boulevard, Suite 203 Irvine. CA 92620 Phone: (949) 454-1800 Fax: (949) 454-1801 Email: pmartin@philmartinassociates.com SWCA Environmental Consultants 150 South Arroyo Parkway, 2nd Floor Pasadena, CA 91105 Phone: (626) 240-0587, EXT 6633 Fax: (626) 240-0607 Email: msullivan@swca.com Rincon Consultants, Inc. Attn: Joe Power 180 N. Ashwood Avenue Ventura, CA 93003 Phone: (805) 644-4455, EXT 12 Email: jpower@rinconconsultants.com UltraSystems Environmental WBE/DBE/SBE/WOSB 16431 Scientific Way Irvine, CA 92618 Phone: (949) 788-4900 Fax: (949) 788-4901 Ganddini Group, Inc. 550 Parkcenter Drive, Suite 202 Santa Ana, CA 92705 Phone: (714) 795 3100 LSA Associates, Inc. Attn: Kent Norton 1500 Iowa Avenue, Suite 200 Riverside, CA 92507 Gruen Associates Attn: Director of Planning, Adam Maleitzke 6330 San Vicente Boulevard, Suite 200 Los Angeles, California 90048 Chambers Group, Inc. 5 Hutton Centre Drive, Suite 750 Santa Ana, CA 92707 Phone: (949) 261-5414 Fax: (714) 545-2255 *RFP IS OPEN TO ALL INTERESTED PARTIES Page 13 of 13