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CC - Agenda - 03-24-2020CITY OF ROSEMEAD CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION SPECIAL AND REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Teleconference Locations: 3109 N. Prospect Avenue & 1039 La Presa Avenue Rosemead, CA 91770 Pursuant to Governor Newsom's Executive Order N-25-20, Members of the City Council or Staff may participate in this meeting via teleconference. You can view the meeting live via the City's website at: www. cityofrosemead. org Tuesday, March 24, 2020, at 6:00 P.M. Special & 7:00 P.M. - Regular Joint Meeting City Council Margaret Clark, Mayor Sandra Armenta, Mayor Pro Tem Sean Dang, Council Member Polly Low, Council Member Public Comment from the Audience Ifyou wish to address the City Council, please complete a Speaker Request Card, as itmost he handed to the City Clerk hefore the start ofthe meeting The City Council will hear puhlic comments on matters not listed on the agenda during the Puhlic Comments from the Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. The City Council will hear puhlic comments on items listed on the agenda during discussion of the ratter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may he taken on a ratter unless it is listed on the agenda, or unless certain emergency or special circumstances exist The City Council may direct staffto investigate and/or schedule certain matters for consideration ata future City Council meeting. Rules of Decorum Persons attending the meeting shall ohserve rules ofpropriety, decorum, good conduct, and refrainfrom impertinent or slanderous remarks. Violation ofthis rule shall result in such persons being harred from further audience hefore the governing hody. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall he removed from chmnhers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at least 48 hours prior to the meeting to allow the City to rake reasonahle arrangements to ensure accessihility to the meeting or service. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will he rade availahle for puhlic inspection in the City Clerk's Office during normal business hours. 6:00 P.M. ROLL CALL 1. CLOSED SESSION A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 2501 San Gabriel Blvd., Rosemead CA 91770 City Negotiators: Gloria Molleda, City Manager; Ben Kim, Assistant City Manager Negotiating Parties: Ardith M. Easley; Loretta L Corrigan; Louis V. Martel; David A. Martel; Norman C. Martel; Devisees of Debora C. Larson; Sunshine Carter; and Gregary G. Martel Under Negotiation: Price and terms of payment 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE — Council Member Dang INVOCATION — Council Member Steven Ly 2. PUBLIC COMMENT Remote public comment will be accepted by calling (626) 569-2100 between 4 p.m. — 7 p.m. or via email at publiccommentAcitvofrosemead.org by 7 p.m. You also have the option to teat your comment to the provided email address. Please identify the topic you wish to comment in your email's subject line. All comments are public record and will be recorded in the official record of the City. The City will enforce a level one social distancing for any members attending the meeting. 3. PRESENTATION A. Chamber of Commerce Presentation Update B. Administration of the Oath of Office and Issuance of Certificates of Appointment to Sean Dang and Polly Low 4. PUBLIC HEARING A. Public Hearing on the 2020 — 2025 Consolidated Plan, CDBG and HOME Programs Annual Action Plan for Fiscal Year 2020-21 A Consolidated Plan is required by the U.S. Department of Housing and Urban Development (HUD) as a condition of receiving federal funding. The City currently receives funding under the Community Development Block Grant (CDBG) Program and HOME Investment Partnerships (HOME) Program. Rosemead City Council and Successor Agency to the Community Development Commission Special and Regulon Joint Meeting Agenda March 24, 2020 The 2020-2025 Consolidated Plan is required to include an Annual Action Plan for the period of July 1, 2020 through June 30, 2021, which covers the first year of the five-year plan. The Annual Action Plan includes a list of the activities the City will undertake to address priority needs and local objectives with anticipated program income and funds received during the neat program year for meeting housing and community development objectives as outlined in the Consolidated Plan. Federal funding awards for Fiscal Year (FY) 2020-21 have been announced and it is estimated that the City of Rosemead will receive $754,219 in CDBG funds and an allocation of $356,716 in HOME funds. It should be noted that under the CDBG program eligible projects must either provide benefits to low- or moderate -income persons, eliminate slum or blighted conditions, or is an urgent need. In addition, at least 70 percent or more of the FY 2020-21 entitlement total must be used for activities benefiting low- and moderate -income residents of Rosemead. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and take public testimony on the Consolidated Plan covering the period July 1, 2020 — June 30, 2025 and Annual Action Plan covering the period July 1, 2020 — June 30, 2021. 2. Authorize staff to open 30 -day comment period for Consolidated Plan and Annual Action Plan. 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2020-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,433,143.62 NUMBERED 105720 THROUGH NUMBER 105865 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-06. • Resolution No. 2020-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $609,922.92 NUMBERED 105866 THROUGH NUMBER 105965 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-09. • Resolution No. 2020-04 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD 3 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regulon Joint Meeting Agenda March 24, 2020 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3,593.75 NUMBERED 10284 THROUGH NUMBER 10286 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-04 SA. • Resolution No. 2020-05 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,792.50 NUMBERED 10287 THROUGH NUMBER 10288 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-05 SA. B. Approval of Minutes Recommendation: That the City Council approve the emergency meeting minutes of March 13, 2020. C. 2019 General Plan and Housing Element Annual Progress Reports California Government Code § 65400 requires the filing of a General Plan and Housing Element Annual Progress Report by April 1" of each year, for the prior calendar year, with the State Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). State law also requires that the Annual Progress Reports be presented at a public meeting before the City Council where members of the public are given an opportunity to comment on the City's progress. This agenda item meets these statutory requirements. The General Plan Annual Progress Report summarizes the status of the City's General Plan and progress in its implementation. The Housing Element Annual Progress Report summarizes low to moderate -income residential building activity; Regional Housing Needs Allocation (RHNA) progress; and progress of housing program implementation for the 2019 calendar year. The Housing Element Annual Progress Report was prepared on forms provided by HCD, using definitions adopted by HCD. Recommendation: That the Council take the following actions: 1. Receive and file the 2019 General Plan and Housing Element Annual Progress Reports; and 2. Direct the Community Development Department to transmit the 2019 General Plan and Housing Element Annual Progress Reports to the Governor's Office of Planning and Research and California Department of Housing and Community Development. 4 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regulon Joint Meeting Agenda March 24, 2020 D. Participation in the San Gabriel Valley Regional Vehicles Miles Travelled Analysis Model This item details the need for a Vehicles Miles Travelled (VMT) analysis with a recommendation to enter into a Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for an amount not -to -exceed $14,855 forthe implementation of the San Gabriel Valley Regional VMT Analysis Model. Recommendation: That the City Council approve a Memorandum of Agreement with the San Gabriel Valley Council of Governments for an amount not -to -exceed $14,855 for the implementation of the San Gabriel Valley Regional VMT Analysis Model. E. Release of Bond — Tract Map No. 74095 — 1151 San Gabriel Boulevard A Faithful Performance Bond and a Labor and Material Bond were included as Conditions of Approval for Tract Map No. 74095 located at 1151 San Gabriel Boulevard to ensure the completion of required public works improvements. The developer provided the required bonds in the amount of $1,225,273 and $612,636.50 for each bond, respectively. Since the work has been completed to the satisfaction of the Public Works Department, it is recommended that the bonds be released to the developer per the schedule stipulated in the Undertaking Agreement. Recommendation: That the Council take the following actions: 1. Accept the completed public improvements, and; 2. Authorize the release of the Faithful Performance and Labor and Material Bonds, in the amount of $1,225,273 and $612,636.50 for each bond, respectively, per the schedule stipulated in the Undertaking Agreement (Subdivision Improvement Agreement (SIA). F. Traffic Commission Recommended Street Improvements to the Intersection of Evelyn Avenue and Emerson Place On February 6, 2020, a traffic study with several recommendations was presented to the Traffic Commission which included adding two (2) additional streetlights at the intersection to improve the visibility of the crosswalk. After significant deliberation, the Traffic Commission voted 4-0 to alternatively recommend the installation of crosswalk signing, pavement markings, and red curbing atthe subject intersection. The recommended work would be carried out by Public Works Field Services staff. The materials and supplies required to fulfill and complete the recommended work would utilize existing City inventory and if necessary, the approved Fiscal Year 2019-2020 Traffic Signs & Markers budget. Recommendation: That the City Council authorize the Traffic Commission's recommendation by approving for the following mitigations to the intersection of Evelyn Avenue and Emerson Place: 5 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regulon Joint Meeting Agenda March 24, 2020 1. Install signing and pavement markings to improve the advanced awareness of the crosswalk for traffic on Emerson Place. 2. Install red curbing on the southeast and northeast corners of Evelyn Avenue and Emerson Place. G. COVID-19 Related Budget Transfer and Authority The City Council will consider a recommendation to Transfer $105,000 from Account 101-1115-5699 (City Clerk Elections) to Account 101-2035-5637 (Emergency Preparedness) for emergency supplies and expenses related to the recent COVID-19 Virus Emergency and to authorize the City Manager to make other inter -departmental transfers (not -to -exceed the Council approved FY 2019- 20 operations budget) for other emergency needs and operations while the COVID- 19 emergency is in effect. Recommendation: That the City Council take the following actions: 1. Approve a Transfer of $105,000 from Account 101-1115-5699 (City Clerk Elections) to Account 101-2035-5637 (Emergency Preparedness); and 2. Authorize the City Manager to make other emergency transfers (not to exceed the Council approved FY 2019-20 operations budget) as necessary while the COVID-19 emergency is in effect. H. Professional Service Agreement to Prepare CEQA Study for the Proposed Residential/Commercial Mixed -Use Development Located at 3001-3027 Walnut Grove Avenue On February 10, 2020, the Community Development Department issued a Request for Proposal ("RFP") seeking qualified environmental consultant services to assist with the preparation of required California Environmental Quality Act ("CEQA") studies for a residential/commercial mixed-use development proposed at 3001- 3027 Walnut Grove Avenue ("Site"). Five proposals were received, and staff is recommending that the City enter into a Professional Service Agreement ("PSA") with Phil Martin & Associates, Inc. to prepare the applicable CEQA analysis. Pursuant to the City's adopted fee schedule, the cost to retain the environmental consultant will be fully paid by the applicant. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to execute a contract agreement with Phil Martin & Associates, Inc., to assist in the preparation of required CEQA studies: and 2. Direct staff to obtain a deposit of $58,080 (Cost + 10% City Fee) from the developer to cover the full cost for contract services prior to authorizing the environmental studies consultant to proceed. 6 Rosemead City Council and Successor Agency to the Community Development Commission Special and Regulon Joint Meeting Agenda March 24, 2020 6. MATTERS FROM CITY MANAGER & STAFF A. Fiscal Year 2019-20 Mid -Year Budget Review The City Council will consider amendments to the Fiscal Year (FY) 2019-20 Adopted Budget. During the fiscal year, unforeseen financial needs and opportunities arise which require Council approval and amendments to the Fiscal Year Adopted Budget, and the Council has already approved several amendments at prior meetings. At this time, there are several additional items that require Council approvals and budget amendments. Recommendation: That the City Council take the following actions: 1. Receive and file the Mid -Year Budget Review and related reports; and 2. Approve Resolution No. 2020-07, approving various appropriations, fund transfers and budget amendments. 7. MATTERS FROM MAYOR & CITY COUNCIL A. Appointment of Mayor — City Clerk Presiding B. Appointment of Mayor Pro Tem — Newly Appointed Mayor Presiding C. Council Comments 8. ADJOURNMENT The next regular scheduled City Council meeting will take place on April 14, 2020, at 7:00 p.m. in the Rosemead City Hall Council Chamber. I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) Ericka Hernandez, City Clerk Rosemead City Council and Successor Agency to the Community Development Commission Special and Regular Joint ]Meeting Agenda March 19, 2020 Date March 24, 2020 Today's Small Town America ROSEMEAD COUNTS! 2020 C SUS m1 2020census.goy ` CH.1rosemeaa.org SCOOP What You Need To Know About COVID-19 SOCIAL DISTANCING What does it mean and why is it important? Social Distancing is the practice of reducing close contact between people to slow the spread of infections or diseases. Social Distancing measures include limiting large groups of people coming together, closing buildings and cancelling events. AVO I D GROUP GATHERINGS SLEEP OVERS PLAY DATES CONCERTS THEATRE OUTINGS ATHLETIC EVENTS CROWDED STORES MALLS BARS 6 RESTAURANTS NON-ESSENTIAL TRAVEL 0 USE CAUTION VISITING A GROCERYSTORE PICKING UP MEDICATIONS PLAYING TENNIS IN A PARK ESSENTIAL TRAVEL PICK UP & DELIVERY OF FOOD VISITORS IN YOUR HOME MASS TRANSIT 8838 E. Valley Boulevard, Rosemead, CA 91770 uw U SAFE TO DO TAKE A WALK CO FOR A HIKE YARD WORK PLAY IN YOUR YARD CLEAN OUT CLOSET READ A GOOD BOOK LISTEN TO MUSIC COOK A MEAL FAMILY GAME NIGHT GO FOR A DRIVE GROUP VIDEO CHATS STREAM A SHOW CALL OR TEXT A FRIEND CALL OR TEXT AN ELDERLY NEIGHBOR City Hall is open Monday - Thursday from 7:00 a.m. — 6:00 p.m. City Hall is closed on Fridays. T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org n.Zv5W.