CC - Agenda - 05-12-2020CITY OF ROSEMEAD
CITY COUNCIL AND SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT COMMISSION
JOINT MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Teleconference Locations:
8838 Valley Blvd., (Council Conference Room)
Rosemead, CA 91770
Tuesday, May 12, 2020, at
7:00 P.M. - Regular Joint Meeting
City Council
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
To adhere to the Los Angeles County Health Officer's March 21, 2020, Revised Safer at Home Order, this City
Council Meeting will be held via teleconference and the public will have access to observe and address the
meeting telephonically and to watch online. Please note that, in accordance with Governor Newsom's Executive
Order N-29-20, there will not be a physical location from which the public may attend. If you have a request
for an accommodation under the ADA contact: Ericka Hernandez (626) 569-2100.
Agenda: City Council agenda materials may be viewed online at www.cityofrosemed.or�
Streaming: The meeting will be streamed live on the City's meeting web portal:
http://www.cityofrosemead.orp-/vovemment/ciiy departments/city clerk/meeting _a eg ndas and minutes
Listen to the meeting only by phone by dialing: 1(267)866-0999, Code ID:6246079406
Remote Public Comments: Public comments will be received by calling (626) 569-2100 between 3p.m.-6p.m.
or via email at publiccommentgeityofrosemead.org by 6 p.m. You also have the option to text your comment
to the provided email address. Please identify the topic you wish to comment in your email's subject line. All
comments are public record and will be recorded in the official record of the City.
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Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Low
INVOCATION — Council Member Ly
1. PUBLIC COMMENT
Public comments will be received by calling (626) 569-2100 between 3p.m.-6p.m. or via email at
publiccommentkcityofrosemead.org by 6 p.m. You also have the option to text your comment to
the provided email address. Please identify the topic you wish to comment in your email's subject
line. All comments are public record and will be recorded in the official record of the City.
2. PRESENTATION
3. PUBLIC HEARING
A. Public Hearing on Second Substantial Amendment to the 2019-2020 Annual
Action Plan and Citizen Participation Plan
In accordance with the U. S. Department of Housing and Urban Development
(HUD) 24 CFR Part 91.505, and the Citizen Participation Plan for Rosemead, a
substantial amendment to the current 2019-2020 Annual Action Plan and the City's
Citizen Participation Plan is required. The substantial amendment is needed in
order to; (1) accept a special allocation of $443,682 to be used to prevent, prepare
for, and respond to the coronavirus (COVID-19) from HUD; (2) allocate funds to
Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) programs for new activities in Public Services and Economic
Development, as follows: Rental/Utilities Subsistence Payments, Public Services
such as assistance to a Food Bank, Purchase of Personal Protective Equipment
(PPE), additional funding to the City's Senior Nutrition program and Direct
Financial Assistance to Non -Profit and For -Profit Businesses; (3) Increase the 15%
cap for public service activities that are assisting with the preparation, prevention
and response to the COVID-19 pandemic; (4) Increase the Administration Cap
under the HOME program (5) Reallocate previous year HOME funding and (6)
revise the 30 -day public hearing period to a 5 -day public hearing period.
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and receive public testimony;
2. Approve the Substantial Amendment to the 2019-2020 Annual Action Plan;
3. Approve the Amendment to the City of Rosemead Citizen Participation Plan;
and
4. Provide direction on other HUD -approved CDBG-CV activities, if so desired.
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Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
4. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2020-17
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$553,857.50 NUMBERED 106292 THROUGH NUMBER
106399 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-17.
• Resolution No. 2020-09 SA
A RESOLUTION OF THE CITY OF ROSEMEAD AS
THE SUCCESSOR AGENCY TO THE ROSEMEAD
COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF ROSEMEAD ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF $532.80
NUMBERED 10291 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-09 SA.
B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of
January 14, 2020.
C. 2020 HOME Investment Partnership ACT (HOME) Policies and Procedures
Manual
The HOME Investment Partnership Act (HOME) program is a federal program directed
by the U.S. Department of Housing and Urban Development (HUD) and is designed to
create affordable housing for low-income households. The City of Rosemead has
qualified to receive these funds and is responsible for the administration of its HOME
Program.
In order to administer these programs, the City is required to have in place a Policies
and Procedures manual that addresses all the programs for which the City is
responsible. Staff has updated the Policies and Procedures for the HOME Program.
Recommendation: That the City Council receive and approve the Policies and
Procedures for the HOME Program.
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Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
D. Professional Service Agreement for Financial Consulting Services
The City Council will consider a Professional Services Agreement with PHD E.D.
Consulting to provide municipal finance support services for a one-year (1) term
with a not -to -exceed contract amount of $62,000.
Recommendation: That the City Council authorize the City Manager to execute a
Professional Services Agreement with PHD E.D. Consulting for a one-year (1) term
with a not -to -exceed contract amount of $62,000.
5. MATTERS FROM CITY MANAGER & STAFF
A. Rosemead Local Economic Stimulus in Response to Coronavirus (COVID-19)
The City of Rosemead declared an emergency due to Coronavirus (COVID-19) on
March 13, 2020. Since that time, the economy has drastically changed, and
businesses in Rosemead have been greatly impacted by COVID-19 and the State's
"Stay -at -Home" Order. The Order mandated non-essential businesses to cease in-
person operations and remain closed to the public. For those essential businesses
allowed to remain open, it has not been "business as usual" and for many, the
modifications made to continue to operate have impacted profitability and viability
to continue to stay open for business. Further, many Rosemead residents have also
been impacted by unemployment and loss of wages due to COVID-19.
In response to this crisis, the City of Rosemead, may consider implementing a local
economic stimulus plan subsidized through General Fund Reserves. A local
stimulus plan will accomplish three main objectives; 1) provide immediate
economic relief to struggling businesses, employees, and residents; 2) create a
stopgap when businesses cannot secure assistance through other federal or state
resources; and 3) provide a mechanism for the local economy in Rosemead to
recover from the impacts of COVID-19.
Recently, the State of California unveiled several actions that will begin to chart a
path to reopening the economy and recovery; 1) April 14, 2020, six key indicators
that will guide California's thinking for when and how to modify the stay-at-home
and other orders were announced; 2) April 17, 2020, a state Task Force on Business
and Jobs Recovery was formed; and 3) on April 28, 2020, four stages for easing
stay-at-home orders were presented, with the probability that some non-essential
businesses would be allowed to reopen in the coming weeks, but with changes to
prevent the spread of COVID-19. As the State begins to move through each stage,
keeping in mind the indicators to re -open the economy safely, and when the County
of Los Angeles Public Health Officer is ready to ease and, eventually, lift the Safer
at Home Order, the expectation is that businesses and development in Rosemead
may need assistance and incentives to reinvest in the City and move forward in the
new economy.
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Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
Recommendation: That the City Council
1. Discuss a potential local economic stimulus plan;
2. Review proposed programs and activities submitted as Attachment A; and
Provide direction to staff on which activities, if any, to include in a local
economic stimulus plan.
B. Pay and Benefits for City Employees to Comply with the County's Safer at Home
Order
On March 4, 2020, the Governor declared a state of emergency in response to the
COVID-19 epidemic. On March 13, 2020, the City Council adopted a Proclamation
of Local Emergency. On March 21, 2020, the County of Los Angeles adopted a
"Safer at Home" Order". On April 10, 2020 the County extended the Order until
May 15th, to the greatest extent possible, individuals should continue to stay at
home unless they were providing "Essential Services" as the Order defined it.
Since March 23, 2020, City "Essential employees" have continued to work and
"Non -Essential employees" have been directed to stay at home but remain available
to report for work if required. Some employees have also been able to work from
home being provided needed equipment to do so. All employees have been
receiving their usual pay and benefits. Consistent with the City Manager's powers
as the Director of Emergency Services the directives set forth on March 23, 2020,
were extended to May 17, 2020.
In addition, as a result of having significant reductions in services provided at City
facilities, including the temporary closure of City buildings to the public and
cancellation of most recreation programs, starting on May 8, 2020, part-time parks
and recreation employees were informed that effective May 18, 2020, the City will
no longer provide compensation for unworked hours. The City is not eliminating
any positions or conducting any layoffs, which means that part-time parks and
recreation staff remain employed by the City. Nonetheless, many part-time staff
will unfortunately have less -hours than they would typically until such time the
City's level of services are able to return to normal.
Recommendation: That the City Council confirm to the City Manager that all
employees receive their usual pay and benefits and that such practice will continue
until Sunday, May 18, 2020, unless the City Manager so determines changes need
to be made.
C. COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on
items related to COVID-19.
Recommendation: That the City Council discuss and provide further direction.
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Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
6. MATTERS FROM MAYOR & CITY COUNCIL
A. City Clerk Contract Amendment
The City and the City Clerk entered into an Employment Agreement ("Agreement")
on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct
performance evaluations and grant increases in salary. Pursuant to Section 3 (A)(2)
of the Agreement, the City Council conducted the City Clerk's performance
evaluation. The City Clerk received a "substantially exceeds expectations" review
with a 5 rating. A substantially exceeds expectations review entitles the City Clerk
to a 5% salary increase. A 5% increase would bring the City Clerk's total annual
salary to $108,522.92. In addition, the amendment would change the current
severance of 6 -month pay and benefits to 9 -months pay and benefits in the event of
a not for cause termination by the City Council.
Recommendation: That the City Council take the following actions:
Consider approving the Second Amendment to the City Clerk Employment
Agreement granting a 5% salary merit increase for a "substantially exceeds
expectations" performance evaluation; and
2. Consider approving an amendment that would change the current severance of
6 -months pay and benefits to 9 -months pay and benefits.
B. Renaming Public Safety Center Discussion
This item is presented to the City Council at the request of Council Member Steven
Ly. He would like to discuss renaming the Public Safety Center to the Tim
Murakami Public Safety Center.
Recommendation: That City Council discuss and provide direction.
C. Small Lot Division Discussion
This item is presented to the City Council at the request of Council Member Sean
Dang. He would like to discuss small lot division matters.
Recommendation: That the City Council discuss and provide direction.
D. Council Comments
7. ADJOURNMENT
The next regular scheduled City Council meeting will take place on May 26, 2020, at 7:00
p.m. in the Rosemead City Hall Council Chamber.
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Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue;
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard; and on the City's website (www.cityofrosemead.org)
7 44�
A —71 May 8, 2020
Ericka rnande , City Clerk Date
Rosemead City Council and Successor Agency to the Community Development Commission
Regular Joint Meeting Agenda
May 12, 2020
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