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CC - Minutes - 07-14-20 MINUTES OF THE CITY COUNCIL SPECIAL MEETING JULY 14,2020 The Special meeting of the Rosemead City Council was called to order by Mayor Pro tern Low at 6:30 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenta (teleconferencing from 9428 Olney Street), Mayor Pro Tem Low, Council Members Clark and Dang ABSENT: Council Member Ly • STAFF PRESENT: Assistant City Manager Kim, City Attorney Richman, and City Clerk Hernandez City Attorney Richman announced any reportable action would be reported at the following regular 7:00 p.m. City Council meeting. Mayor Pro Tern Low recessed the special meeting to closed session. 1. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant Government Code Section 54956.9(d)(2): (1 potential case) 2. ADJOURNMENT The meeting adjourned at 6:50 p.m. The next regular City Council meeting is scheduled for July 14, 2020, at 7:00 p.m. in the Rosemead City Hall Council Chamber. I ' Ericka Hernandez, City Clerk APPROVED: 1 � Sandra Armenta, Mayor Rosemead City Council Special Joint Meeting Minutes of July 14, 2020 Page 1 of 1 MINUTES OF THE CITY COUNCIL, SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION,AND HOUSING DEVELOPMENT CORPORATION REGULAR JOINT MEETING JULY 14,2020 The regular meeting of the Rosemead City Council was called to order by Mayor Pro Tem Low at 7:02 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenta (teleconference from 9428 Olney Street), Mayor Pro Tern Low, Council Members Clark and Low ABSENT: Council Member Ly STAFF PRESENT:Assistant City Manager Kim,City Attorney Richman,Chief of Police Duong, Director of Community Development Frausto-Lupo, Director of Public Works Daste, Finance Consultant Miller, Director of Parks and Recreation Boecking, and City Clerk Hernandez PLEDGE OF ALLEGIANCE was led by Mayor Armenta INVOCATION was led by Council Member Dang City Attorney Richman reported there was no reportable action was taken at the 6:30 p.m. special Closed Session meeting. 1. PUBLIC COMMENT Mayor Pro Tern Low opened the Public Comment period. City Clerk Hernandez read the following comments received by email for the record. Speaker Patricia Hashmi expressed concern about second-hand smoke her family is being exposed. She indicated there had been continuous request to compromise the situation which have been unsuccessful. No Smoking signs were placed along the fence in English and Chinese. A No Smoking sign was given to the neighbor to put in an outdoor seating area, which was not observed by the tenants. The garage is used as a smoking den (and possibly a living quarter) and exposes second-hand smoke to about 50 feet of her home. She expressed concerns about exposing her small children and not enjoying the outside air for fun due to the secondhand smoke. Mrs. Hashmi stated she has made calls to Code Enforcement and had no success in resolving the issue. Mayor Pro Tern Low asked staff to contact Ms. Hashmi and follow-up with her concerns. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 1 of 14 Speaker Sue Yamamoto, Los Angeles County Library Manager, stated that although the library is closed, the public is encouraged to call the library Monday- Friday, 9:00 am—6:00 pm regarding the Sidewalk Service and online services and virtual programs being offered. 2. PRESENTATION A. Proclamation Declaring July 2020 as "Parks Make Life Better Month" in the City of Rosemead Assistant City Manager Kim, spoke on behalf of the Parks and Recreation Department, about the Parks Make Life Better Month proclamation. Council Member Clark commended the Parks and Recreation Department and the critical role it plays in the community. Mayor Pro Tern Low stated she was impressed with how the Parks and Recreation Department adjusted during the COVID-19 Pandemic in providing creative ways of fun activities to the community. Council Member Dang commended the Parks and Recreation staff for putting effort into all their programs during the Pandemic like the virtual games with the kids and creative activities. Mayor Armenta commended Parks and Recreation staff for their creativity during the COVID-19 Pandemic. She praised staff for the coordination of the Fourth of July flyover. The new Sports in the Bag program that gives equipment for residents to be able to participate in recreational activities. B. Interwest Consulting Group Scholarship Recipients of the 2020 Rosemead Scholarship Program Terry Rodrigue of Interwest Consulting, presented and highlighted the 2020 Interwest Community Foundation Scholarship winners. The Rosemead 2020 scholarship winners were Cathy Dang, Matthew Do, Junae Huynh, and Leslie Lopez. Mayor Pro Tern Low congratulated the scholarship winners for their hard work and wished them well on their higher education. Mayor Armenta thanked Interwest Consulting for allowing scholars to advance on their education by providing scholarship opportunities. Council Member Clark agreed with Mayor Armenta that encouraging students to participate in the program gives them an opportunity for a bright future. Council Member Dang thanked Interwest Consulting for sponsoring the scholarship program. He reiterated the impact on the community by providing an opportunity to Rosemead students. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 ' Page 2 of 14 3. PUBLIC HEARING A. Public Hearing on Accessory Dwelling Units-Municipal Code Amendment 20-01 On October 9, 2019, Governor Gavin Newsom signed several bills into law (Assembly Bill 68, Assembly Bill 881, and Senate Bill 13), which amended Government Code Sections 65852.2 and 65852.22 pertaining to the development of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs). These regulations became effective on January 1, 2020 and pre-empt all local ordinances that do not comply with the new standards. The proposed Municipal Code Amendment(MCA 20-01)is intended to bring Title 17 (Zoning) of the Rosemead Municipal Code up to compliance with State legislation regarding the development and conversion of ADUs in the City. The proposed amendment would adopt new standards for ADUs,in accordance with the provisions of Government Code Sections 65852.2 and 65852.22. The amendment would also provide clarity and consistency for the regulation of ADUs throughout Title 17 (Zoning) of the Rosemead Municipal Code. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and receive public testimony; and 2. Introduce the first reading, by title only, Ordinance No. 995, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, FOR THE APPROVAL OF MCA 20-01, AMENDING TITLE 17 (ZONING) OF THE ROSEMEAD MUNICIPAL CODE TO COMPLY WITH NEW STATE PROVISIONS FOR ACCESSORY DWELLING UNITS (ADUs) Director of Community Development Frausto-Lupo reported that on October 9, 2019, Governor Gavin Newsom signed several bills into law, which amended,two Government Code sections pertaining to the development of accessory dwelling units (ADU) and junior accessory dwelling units (JADU). These regulations became effective January 1,2020,and they preempt all local ordinances that do not comply with the new standards. Therefore, the staff is proposing an ordinance to amend the zoning code. The proposed municipal code amendment is intended to bring the zoning code into compliance with the state legislation. Planning & Economic Development Manager Valenzuela reported and reiterated that the proposed municipal code amendments are to bring Title 17 in compliance with state law. Some of the key changes, include redefining the definition of an Accessory Dwelling Unit and adding a definition of a Junior Accessory Dwelling Unit, allowing at least one ADU within an existing multifamily dwelling, not imposing standards related to Single Family Residential that would prohibit the Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 3 of 14 creation of an ADU, reducing the interior side and rear yard setbacks to four feet, not limiting the number of bedrooms in ADU's. Not requiring replacement parking for converted or demolished garages, and not requiring owner-occupancy for ADU's. City staff sent the draft ordinance to Housing Community Development for a cursory review and gave the City a clearance on the draft ordinance. Based on the analysis and findings staff recommends that the city council conduct the public hearing receive all public testimony and introduce the first reading by title only ordinance number 995 approving municipal code amendment 20-01. Mayor Pro Tem Low opened the Public Hearing, there being no comments, closed Public Hearing. Council Member Dang asked about a state bill referencing the 1200 square feet that were reduced in the proposed ordinance for the ADU size. Planning & Economic Development Manager Valenzuela replied that state law allows an ADU to be a maximum of 1,200 square feet. In reviewing the proposed ordinance and conducting surveys with other cities,and in reviewing what the intent of the state laws is, it's meant to be an accessory use. For that reason, the staff decided to reduce the accessory dwelling unit. A one-bedroom would be a maximum of 850 square feet. For two bedrooms or more, it would be 1,000 square feet. Council Member Dang express support for the 1,200 square feet because it would allow for a three-bedroom home. For modern families, three-bedroom home is typically ideal. Capping it at 1,000 square feet will force a lot of the designers to eliminate that third bedroom. Council Member Clark asked if we are allowing a two-bedroom with a maximum of 1,000 square feet and could they do three bedrooms. Planning&Economic Development Manager Valenzuela replied they could do two or more bedrooms;there are no limitations anymore. It was clarified that with these new state laws, they'd taken away a lot of local power. We have to allow so many different standards that prior codes didn't allow. For example, setbacks have been reduced to four feet. Council Member Dang inquired about the four feet side and four feet rear setback. The state code gives you a guaranteed minimum,which is embedded in that section that talks about the four feet on the side and four feet in the rear setback. If an ADU cannot work for that parcel of land because of separation between buildings or landscaping requirements, you're guaranteed 800 square feet and guaranteed to have it at 60 feet tall and guaranteed to have it at four feet on site for and four feet in rear. Planning & Economic Development Manager Valenzuela explained City staff spoke to the state, and that is the set standard. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes ofJuly 14, 2020 Page 4 of 14 Council Member Dang reiterated it was important to keep the 1,200 square feet because it allows for a three-bedroom community. For a modern family, a boy and` a girl should have their rooms, and the third one will be reserved for the parents. Mayor Armenta agrees with staff recommendation because it is an ADU and not the main house on a property. Increasing the square feet for an ADU, could prompt family rooms to be converted into additional bedrooms. There needs to be enough spacing between the homes. If they are limited to 1,000 square feet, there needs to be continuity and have enough open space on a small lot. Council Member Clark agreed with Mayor Armenta and asked if someone had a large enough lot. Could they ask for a variance from the Planning Commission and have 1,200 square feet? If the property is large enough, there would not be a limit on open space, and they would have options. Planning & Economic Development Manager Valenzuela replies yes, but staff would have to meet the finding to recommend a variance. City Attorney Richman stated that defining-those findings for a variance is the detail staff will have to make about what is unique and different about a property applying for a variance. Council Member Dangexpressed concerns that the 1,000 square feet limit will deter developers from developing an ADU on smaller lots. Council Member Clark reiterated that she still had a concern and would like to keep the staffs recommendation of 1,000 square feet. Council Member Dang stated that the premised of the ADU and the new bill the Governor signed into law was because they recognize it is impossible to put a second dwelling unit in a single-family zone. Mayor Pro Tem Low asked if the City allows for only 1,000 square feet, does it meet the requirement from the state since the state says 1,200 square feet. What would someone recommend for a comfortable two-bedroom home or three- bedroom home. Planning&Economic Development Manager Valenzuela replied the state is saying up-to 1,200 square feet. Suppose the City wants to allow a two or more bedroom at 1,000 square feet, it's okay. It depends on the developers; some chose to do a two- bedroom, and some select three-bedroom and have smaller rooms. Director of Community Development Frausto-Lupo explained that part of the reason why the staff recommends 1,000 square feet is that it's an accessory unit,not a second home or a second dwelling. It's an accessory to the primary house on the lot. Additionally, the staff looked at the neighborhoods and considered the impact on the communities. Whether it's 1,000 square feet or 1,200 square feet, a building could have three or five-bedroom ADUs. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 5 of 14 Council Member Clark stated you could have a small bedroom. You are still allowed to have more bedrooms if you make them small enough. We are not limiting the number of bedrooms. Reiterated her concerns on the impact allowing 1;200 square feet will have on a neighborhood. Planning & Economic Development Manager Valenzuela stated that the building code minimum bedroom size is 70 square feet. Mayor Armenta asked if other cities had concerns with developers building ADU's with the 1,000 square feet limit. Planning & Economic Development Manager Valenzuela replied that staff did not ask that specific question, but only the minimum and maximum size for ADU's when staff surveyed cities. Mayor Armenta stated that if other cities have implemented the 1,000 square feet requirement and have not had any issues, she was in support of staff's recommendation. Council Member Dang referenced item 4(a) in the proposed ordinance that the narrative was not consistent with the table on page 8, where it indicates a one- bedroom 850 and 1,000 for more than one bedroom. Planning & Economic Development Manager Valenzuela explained that state law says, if someone doesn't meet certain requirements,the City must allow 800 square feet of one ADU that is allowed. Council Member Dang stated that those extra qualifiers were not listed in section 4(a) and asked for clarification. Mayor Pro Tem Low clarified the narrative on page 5 did not match the table on section 4(a) and directed staff to add the verbiage "See Table" for clarification. Council Member Clark asked if it's either one detached new construction 800 square feet and one proposed ADU within. Planning & Economic Development Manager Valenzuela replied a single-family could have a JADU and one detached ADU. Council Member Dang expressed concerns about the maximum 17 foot height limit and how it may restrict some architects designing an ADU. Planning&Economic Development Manager Valenzuela explained the state height requirement is 16 feet. However, the City Council had previously approved a 17- foot height limit, and staff did not change that requirement on the new ordinance. Council Member Dang asked for the Building Official and staff could come up with a more reasonable number to account for any construction restraints. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 6of14 Planning & Economic Development Manager Valenzuela suggested keeping it the way it's on the proposed ordinance and add an asterisk, in cases where it needs to be higher, it can be at the discretion of the Director of Community Development and the Building Official during the plan check process. Mayor Armenta reiterated her concerns that ADU's should no be higher than the primary home on a property. There are parameters that are conducive to a neighborhood. Mayor Pro Tem Low agreed that an ADU should be a secondary dwelling, not the primary home. Council Member Dang suggested that the verbiage could state that 17 feet is measured on the raised foundation, crawl space should count towards the 17 feet requirement. City Attorney Richman clarifiedthe motion for the record. On the chart, the maximum height of 17 feet, will have an asterisk indicating 17 feet is measured from the habitable surface. On Item 4 (a)include a notation to see table 17.30190.1. ACTION: Moved by Council Member Dang and seconded by Mayor Armenta to introduce for first reading, by title only, Ordinance No. 995 with the following amendments to add an asterisk on the chart, the maximum height of 17 feet will have an asterisk indicating 17 feet is measured from the habitable surface; and include a notation to see table 17.30190.1. on item 4(a). Motion was carried out by a roll call vote AYES: Armenta, Clark,Dang,Low ABSENT: Ly 4. CONSENT CALENDAR Council Member Clark asked for a correction on the minutes of January 28, 2020, had a misspelling of the person's name in the adjournment section, which should be Averill. City Clerk Hernandez noted that the staff report for agenda Item 4.D - Annual Service Level Authorization with Los Angeles County Sheriffs Department, had an updated chart of the cost did not reflect on the agenda when posted. City Clerk Hernandez clarified to the Council the chart of the cost was correct on the staff report. ACTION: Moved by Council Member Clark and seconded by Council Member Dang to approve.Consent Calendar Items A through F, with correction on the minutes. Motion was carried out by a role call vote AYES: Armenta, Clark,Dang, Low ABSENT: Ly A. Claims and Demands • Resolution No. 2020-27 Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 7of14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $918,447.01 NUMBERED 106706 THROUGH NUMBER 106815 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-27. • Resolution No. 2020-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,490,911.71 NUMBERED 106816 THROUGH NUMBER 106966 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-28. • Resolution No. 2020-12 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $253,904.11 NUMBERED 10296 THROUGH NUMBER 10297 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-12 SA • Resolution No. 2020-13 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $256.00 NUMBERED 10298 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-13 SA • Resolution No. 2020-07 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $204,800.00 NUMBERED 1619 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-07 RHDC. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 8 of 14 B. Approval of Minutes 111 Recommendation: That the City Council adopt the regular meeting minutes of December 10, 2019, regular meeting minutes of January 28, 2020, and Special meeting minutes of June 18, 2020. C. Fiscal Year 2020-21 Annual Rosemead Investment Policy Approval The City is required by state law to formally approve its investment policy on an annual basis. Revisions include updating the policy,changing fixed dollar amounts to percentage limitations to allow for growth in the investment amounts, allowing State of California and Local Government bond investments with ratings of A+ or above, and delete or replace federal government securities either no longer offered or newly offered, all of which are allowed under the State's Government Code Investment Policies. These recommended changes follow State Law and preserve the City's priorities of Safety first, Liquidity second, and Yield third. Recommendation: That the City Council approve the Fiscal Year 2020-21 City Investment Policy. D. Annual Service Level Authorization with Los Angeles County Sheriff's Department The Annual Service Level Authorization (ASLA) is provided annually and identifies the service levels and cost under the Municipal Law Enforcement Services Agreement (MLESA). The current MLESA was approved in 2019 and will expire in June 2024. The FY 2020-21 ASLA maintains the existing service levels of twelve (12) 56-hour patrol shifts, seven (7) special assignment deputies, one(1)motor deputy and a Sergeant. It should be noted that the Lieutenant position was not listed on the authorizationform in FY 2019-20 as the position was not directly billed to the City as an itemized cost. However, the Lieutenant position is now included in FY 2020-21 and one supplemental Motor Deputy has been removed as a replacement position. The estimated cost for FY 2020-21 includes, a 5.5%increase in cost,plus an increase in the Liability Trust Fund of 11% which translates in monetary funds to the following: ESTIMATED ESTIMATED ESTIMATED YEAR SERVICE LIABILITY EQUIPMENT TOTAL COST TRUST FUND COST FY 2020-21 $8,259,143.00 $844,737.96 $6,335.00 $9,110,215.96 FY 2019-20 $7,816,511.00 $832,582.41 $4,650.00 $8,653,743.41 DIFFERENCE $442,632.00 $12,155.55 $1,685.00 $456,472.55 Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 9 of 14 Recommendation: That the City Council approve and authorize the City Manager to execute the Annual Service Level Authorization Forms and any additional necessary documentation. E. Homeless Prevention and Diversion Program Memorandum of Agreement with San Gabriel Valley Council of Governments The San Gabriel Valley Council of Governments(SGVCOG)is a regional planning entity comprised of thirty cities,the County of Los Angeles, and the water districts in the San Gabriel Valley. The SGVCOG advocates for regional and member interests and develops and manages regional programs to support its member jurisdictions. In Fiscal Year 2019-20, the SGVCOG received funding for the development and implementation of homeless programs. The SGVCOG was allocated$5,625,000 in the FY 2019-20 State Budget,included at the request of State Senator Susan Rubio. The SGVCOG was also allotted$1,541,876 by the County of Los Angeles,through a newly developed Innovation Funds program,which allocated carry-over Measure H funding to the County's Councils of Governments. In January 2020,the SGVCOG worked with staff from its member cities to identify regional homeless programs and to develop a framework and approach to distribute funding. The proposed programs and formulas were designed to maximize regional programs in order to take advantage of economies of scale, ensure equity, and provide cities with the ability to more easily access funds that could be used to implement their homeless plans. Cities which already had homeless plans were provided the opportunity to receive funding based on population for the implementation of their plans. Cities that did not yet have a homeless plan,were provided the opportunity to develop a plan with the assistance of a consultant procured by the SGVCOG. Each city was also allocated funding to develop and implement a homeless prevention and diversion program, and those with existing homeless plans could apply for funding to implement an innovative pilot program. Finally,each city could opt-in to a regional landlord outreach and incentive program. A Memorandum of Agreement (MOA) is required between each city and the SGVCOG. Recommendation: That the City Council authorize the City Manager to execute the Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments(SGVCOG)for the development and implementation of a Prevention and Diversion Program to prevent City residents from becoming homeless; and accept $15,000 in funding to implement the Homeless Prevention and Diversion Program upon notification of award from the SGVCOG. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 10 of 14 F. Approval of First Amendment to Construction Contract for Jay Imperial Crosswalk Installation(Project No. 28011) and Sidewalk Replacement(Project No. 24008) As part of the City's Fiscal Year 2018-2019 approved budget, the City Council approved the Capital Improvement Program that included the Crosswalk Installation at Jay Imperial Park and Sidewalk Replacement Projects. On February 26, 2019, a construction contract was awarded to FS Contractors, Inc. The first phase of construction consisting of concrete improvements was completed in August 2019. Staff completed the necessary coordination with Southern California Edison for new service to the proposed streetlight for a new crosswalk, and FS Contractors, Inc. is ready to commence with the second phase of construction to complete the crosswalk installation at Jay Imperial Park. Due to a long lead time material procurement(streetlight), and coordination with SCE for new service, the construction contract with FS Contractors, Inc. has expired. Staff is requesting to amend the construction contract term so that contractor can complete the second phase of construction. The total approved project budget is $110,099, which includes the contract amount and 10%contingency. There is no additional financial impact anticipated. Recommendation: That the City Council take the following actions: 1. Approve First Amendment to Construction Contract with FS Contractors, Inc. to extend the Contract Term to March 31, 2021. 2. Take such additional, related action that may be desirable. 5. MATTERS FROM CITY MANAGER& STAFF A. COVID-19 Update This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19. Recommendation: That the City Council discuss and provide further direction. Assistant City Manager Kim provided updates on recent orders revised by Los Angeles County Public Health to align with Governor Newsom's order to limit the transmission of COVID-19 cases. The revised order requires immediate closure of additional indoor operation for specific sectors, promoting the mixing of the population beyond households,which makes it adhere to physical distancing where face covering is difficult. The July revised order requires the closures of gyms, fitness centers, places of worship, indoor protest, office for non-critical infrastructure sectors, personal care services, including nail salons, massage parlors, tattoo parlors, hair salons, barbershops, and malls. He noted that recent regression of some of the COVID-19 indicators makes it appropriate to re-impose certain restrictions intended to limit person-to-person contact to slow community transmission. Residents, business owners, and employees must observe physical Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 11 of 14 distancing requirements and prevention techniques outlined under the Safer at Home order. As a result, starting July 20, City Hall will be closed to limit the person-to-person contact and protect the health of city employees and the public. Services will continue to be offered online,via email, and telecommuting.A notice with a list of services and programs will be provided to the public on Thursday with contact information. All information will continue to be provided in English, Spanish, Chinese, and Vietnamese. The Great Plates Delivery program has been extended until August 9, a 30-day extension. The program helps eligible seniors with two meals per day. The Planning and Economic Development Department staff have received several inquiries on establishing outdoor dining areas to assist restaurants during this time. City staff developed a temporary outdoor dining program to expand operations by providing outdoor dining during the COVID-19 Pandemic. As part of the outdoor dining permit application, applicants must submit a detailed site plan, and acquire the property owner's approval. It is important to note that each application will be reviewed on a case-by-case basis. Some restaurants may not have enough space on private property and public right of way, including sidewalks or parking lot. The program was approved through an emergency order to expedite the process and help the restaurants in the City. Parks and Recreation staff is coordinating a Camp in a Box program and Sports in a Bag. The Camp in a Box will include two weeks of activities that could be done at home and deliveries beginning Monday, July 13. The Sports in a Bag program will allow participants to register for a soccer bag or a basketball bag. Each week, for a total of six weeks, recreational staff will provide an instructional video that will assist the participants through the drills and skills to focus on. Lastly, for the first time, a Drive-in movie event will be taking place at Rosemead Park on July 31. City Attorney Richman stated that the Governor again extended the City's ability to have eviction protection to September unless the City wants to do something different. Council Member Clark asked for a status update on thegrants for the food distribution request. Director of Community Development Frausto-Lupo reported the City received two proposals from the Asian Youth Center and Evergreen Baptist Church for food distribution services. Both groups will be awarded the contract for food distribution services. 6. MATTERS FROM MAYOR& CITY COUNCIL A. Council Comments Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 12 of 14 Mayor Armenta inquired on the status of the resident, who had parking citations issued due to her limited use of her driveway. Assistant City Manager Kim stated he would follow-up with the item and provide an update to the City Council. Mayor Armenta stated on the last week in June,the Garvey School District had two food distribution events at Bitely Elementary School and Sanchez Elementary School. The City did not provide traffic control at one of the food distributions events;there were safety concerns of staff and drivers.The second food distribution event, the City assisted the school by providing traffic control, which made the event run smoothly. She hopes to continue the partnership between the City and the Garvey School District. Furthermore, she commended Public Safety Supervisor Mandy Wong for her ongoing work during the backpack giveaway.During the seventh Annual Backpack Give Away and School Resource Fair, 500 backpacks were distributed to families. Lastly, she stated she had learned about relocating Mrs. Wong out of the Public Safety Center to another City facility. Mrs. Wong serves as the Supervisor for Emergency Preparedness and moving her out of the Public Safety Center that serves as the Emergency Operation Center was concerning. Council Member Clark agreed with Mayor Armenta. She noted,recently there was an earthquake that may be a precursor to the big one. She also expressed concern about removing Mrs. Wong from the Emergency Operations Center and asked the staff to reconsider. • Council Member Dang requested an update about outdoor dining and alcohol served outside of restaurants. He stated that Fridays Restaurant moved four dining tables outside the walkway, and people were eating. He opined there is a demand for outdoor dining and asked if the City could relax some zoning requirements to allow tables in parking areas. Director of Community Development Frausto-Lupo stated that using parking space is part of the temporary outdoor dining program. City staff has notified the property management group at Rosemead Place to apply for outdoor dining on parking areas. As for alcohol served outside of a restaurant, City staff researched, and the state ABC Agency and Health Department have provisions to allow alcohol outside the designated areas. Council Member Dang asked if other establishments been notified about the outdoor dining program. Director of Community Development Frausto-Lupo replied the City's executive order was just signed on Thursday. The staff sent a mass email to all restaurants about the temporary outdoor dining option. Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 13 of 14 Council Member Dang requested that for the Council updates, his completed items be removed from the list to avoid confusion. Furthermore, inquired on the status of the small business loan program. He stated that a CEO of a bank is proposing to help, however,he wants the City to guarantee the loan. Mr. Dang reiterated he was not comfortably securing any loan. Finance Consultant Miller explained two proposals were received and were being vetted. When ready,staff will bring the proposals with recommendations before the City Council at a future meeting. Council Member Dang requested to agendize the small lot division discussion for an upcoming meeting. Director of Community Development Frausto-Lupo confirmed to Council Member Dang the small lot division discussion was scheduled for September 8 Council meeting. Council Member Dang also expressed concerns with relocating Public Safety Supervisor Mandy Wong out of the Public Safety Center. City Attorney Richman reiterated that this topic should be addressed by the City Manager separately and not at a Council meeting. Mayor Pro Tem Low shared that a friend who participates in the Great Plates program was grateful for being able to get two meals a day. She asked that organizations reach out to the City if they are going to have a food distribution event, so the City could help with traffic control. Mayor Armenta added that she received compliments from the public about the Fourth of July flyover. 7. ADJOURNMENT Mayor Pro Tern Low adjourned the meeting at 8:43 p.m. The regular scheduled City Council meetings for July 28, and August 11, will be dark. The next regular scheduled meeting will take place on August 25,2020,at 7:00 p.m.in the Rosemead City Hall Council Chamber. WA. Ericka`ernan•ez, City Clerk APPROVED: S-aktaka / 1 'w Sandra Armenta, Mayor Rosemead City Council, Successor Agency and Housing Development Corporation Regular Joint Meeting Minutes of July 14, 2020 Page 14 of 14