CC - Item 5B - Minutes of June 11, 2019MINUTES OF THE CITY COUNCIL
SPECIAL AND REGULAR MEETING
JUNE 11, 2019
6:00 P.M.
The special meeting of the Rosemead City Council was called to order by Mayor Clark at
6:00 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Clark, Mayor Pro Tem Armenta, CouncilMembers Dang, Low (arrived at
6:09 p.m.), and Ly
ABSENT: None
1. WORKSHOP
A. HUD 2019-2023 Consolidated P1a�,�Prorkshop
Discussion and overvieof the upcomi`ear HUD 2019-262N Consolidated
Plan (CDBG and HO' 4tion) prep t n and requirements.
Director of Commum , eve` ent Kim `@ported that the City receives
Commumly.Delopment ick Grai�HOMEederal funding from the U.S.
r }ban vela � pt (HUD) every year. Rosemead's
Depart of FTci ing and 9 P
curreriC, 0 solidat�d lan was fila, ed' in 2015 a cl will be entering the fifth year in
the 2019-20 Fiscalear. As ski anew five-year Consolidated Plan would be
prepared to lrt willSolowinge'r in 2020.
bamiiiDefaneusing Coi1'ftt '1Vlichael Baker International, explained the
Analysis o pedimea�is (Al) is a review of impediments to fair housing choice in
the public a privat hectors. The Al involves an assessment review of a
J%sdiction's la`v 4�regul t94s, policies, procedures, and practices, laws affecting
1— 44- 'on, availabfft accessibility of housing, and conditions, affecting fair housing
choir or protececlasses of the Fair Housing Act. At the same time, staff will be
workiri - � creat k" next Consolidated Plan for the next five years that is designed
to aid jurist' m assessing affordable housing and community development
o
needs to detlie investment of funds from the U.S. Department of Housing and
Urban Development.
Council Member Ly asked for clarification as to why senior services decreased from
prior years as reflected under the Accomplishment column.
Mr. Delaney explained the first number in each column was the goal amount and
the second number was the accomplished number completed for the specified
project. For example, Fair Housing Services was projected to reach 75 citizens, and
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 1 of 18
AGENDA ITEM 5.13
in year one, 77 citizens were reached. Therefore, the number difference in the first
two years for senior services was miscounted. The counts should have been based
on seniors served per day, not how many meals were served.
Council Member Low requested further clarification on how senior services were
being counted in the second year if the third year's count is people.
Director of Community Development Kim clarified the reporting was done by the
actual meals served. Staff corrected the numbers for year three, and the reporting is
per senior, regardless of how many times they were served a meal. The goals were
set five years ago, and the staff was incorrectly rq,N rting the numbers. Staff began
correcting year three for the reported numbero f�'ices provided.
Mayor Clark asked what agency was
Director of Community Develc
reporting through the Consolic
(CAPER). The CAPER report
performances based on that year
Mayor Pro Tem Arn
entails, such as Code
ft,�O'Kim explarie that HUD requires annual
Annual Performatcen and Evaluation Report
HUD the City'sper fnance measures or
of what each year's service
Services a the goal numbers project.
Mr. Delaney ,stated the cu 64 five y Consoltd4ted Plan was prepared by prior
staff, wh �have comebefore thd,, G9unc for approval. He explained that
each se dee entailed, the folloW A fore i%Owner Housing is the first-time
homeb y ,ggrogram� Code Enforcement Services is the funding of two Code
Enforceme4t Offic� for inspections in eligible CDBG Census track areas;
Community g ��� opment �s� an affordable housing project; the Housing
`s +' ,Staff :r 3�„�>
R -gaits enter i providing - r Housing Services; The Homeless Services are for
public seNl i prowl such as) wily Services; Services for Seniors is the meal
program, Aoh�,,kervices are provided through the YMCA or School District;
ad -Safe Hoitxn is t &Jisections of lead on the rehabilitation of homes; Prevent
I6melessness isfding sei ices to prevent homelessness; Repair Aging Housing
InN tructure is t 'e -,home -owner occupied rehabilitation program; and the Support
Co
mmy Housr�g Development that supports affordable housing providers.
Council 1 e * 'WODang asked for an explanation of how the Repair Aging Housing
Infrastructure gram worked.
Director of Community Development Kim explained the rehabilitation program has
a 30 -year differed loan at 0% or a 3% interest rate for income qualifying individuals.
There is also a $15,000 CDBG grant, a $2,000 emergency grant, and a rebate program
all under the Repair Aging Housing Infrastructure program.
Council Member Dang inquired about the community's stakeholders involved in the
survey Mr. Delaney referenced in the community outreach activity.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 2 of 18
Mr. Delaney explained stakeholders include business owners, faith leaders, and
service providers in the community. The meetings consist of questions to stakeholders
about their vision for the next five years relating to housing.
Director of Community Development Kim stated staff would present to the City
Council a new five-year Consolidated Plan after the community engagement was
completed. The workshop was the preliminary step to begin planning after the
Analysis of Impediments report is completed.
2. CLOSED SESSION
Mui 4
A. CONFERENCE WITH LEGAL COUNSELQ`ENTIAL EXPOSURE TO
LITIGATION40
Pursuant to Government Code Section 5401' 9=( '(2): 1 potential case
B. CONFERENCE WITH LEGAL ( hTSEL- EXISI ° LITIGATION
Pursuant to Government Code Sec o5n 54956.9 (d)(1)
Case Name: City of RosemeadAnd City of Temple Cray City of El Monte
LASC Case No. 19STCP00254
City Attorney Richman
would announce any
Council meeting.
Mayor
The reguliefg Qf the
7:21 pthe Rosei�iec
Rosemead „California. k fit
City Attorne3'
City Council.
PRESENT: Mayor
ABSENT: None
the
there are'fik sed Session items ff'r discussion and
able action' 9p at the 7:00 p.m. regular City
at 6:35 p.m.
N
was called to order by Mayor Clark at
located at 8838 East Valley Boulevard,
no reportable action taken in Closed Session by the
Tem Armenta, Council Members Dang, Low, and Ly
STAFF PRESENT: City Manager Molleda, Assistant City Manager Tsujiuchi, City Attorney
Richman, Chief of Police Kusayanagi, Director of Finance Lieu, Director of Community
Development Kim, Director of Public Works Alfonso, Director of Parks and Recreation Boecking,
and City Clerk Hernandez
PLEDGE OF ALLEGIANCE was led by Council Member Ly
INVOCATION was led by Mayor Clark
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 3 of 18
3.
4.
PUBLIC COMMENT
Mayor Clark opened the Public Comment period.
Speaker Brian Lewin wished City employee John Scott well on his retirement and
commended his work throughout the City for many years. As a Beautification
Commission member, he was grateful for Mr. Scott's continuous support during
Beautification events.
Speaker Arturo Perez expressed his concerns about the homeless problem in the
city. He stated there are free mobile health service at Legg Lake for the homeless,
suggested the City provide a shuttle ever§ursday to transport homeless
individuals to obtain health services.
Council Member Ly suggested CI stiaff co'n California Contract Cities
Association staff in effort to coord}n'teOa meeting wiAeBoard of Supervisors about
reallocating some homeless miti", X e funds, which are Abg to the County directly
and not to the cities. '�W�{,,
There being no further
PRESENTATIONS
A.
Colleen Ishibashi, Finance
Joh&ScottPubliO&brks S
DirectorAgmanceeu announe&-fhe retirement of Finance Services Supervisor
Colleen Ishi shi fof 2f, years of s�i r ce to the City; wishing Colleen well on her
Colleen Ts iX? hi fii' d Sd the City ouncil and City staff and expressed deep
sentimental apeciaticitl the people that made her days delightful.
Tri City Counctl�§all expressed their gratitude, shared their fond memories of
Coleen'a service t0the City of Rosemead, and presented her with a plaque and
a condeuWrative,,jlpeet sign for her years of service.
Director of ibc Works Alfonso announced the retirement of John Scott for
22 %2 years of civil service to the Rosemead community and wished John well on his
retirement.
John Scott thanked the City Council and City staff for providing the opportunity to
serve the City of Rosemead as Public Works Superintendent.
The Council shared their memories with John and appreciation for his passion for
City parks, trees, and the community. They presented John Scott with a plaque and
commemorative street sign for his years of service.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 4 of 18
B. Los Angeles County Temple Sheriffs Station Response Report
Chief of Police/Lieutenant Kusayanagi reported on the Los Angeles County Temple
Sheriffs Station response for the City of Rosemead compared to the adjacent cities.
He explained calls are categorized into three different categories:
1. Emergent Calls that are life-threatening situations.
2. Priority Calls with potential danger, which are prioritized over routine calls.
3. Routine Calls are calls where there is no danger.
The following months' response time for F
little response time variance on emergent
Temple City, and South El Monte. Routine.,
time. For February, the City of Rosemed
for about 35 minutes, and South El onteg�c
calls each city received, with the Garycf RC
February, compared to Temple v,IA eiving
Council Member Ly stated he met
Police Kusayanagi, abhis his cor.
During the meeting,
Deputy to resident.
impacts residents' q'
concerns ween
4 y k 11,
improvers kw
and CWe06f Pc
work to to
Chief of
calls. He
to an erY
the size
$l e city
response
data
it, was
, March, and April 2019, had
)rity calls between Rosemead,
some discrepancies in response
about 50 minutes, Temple City
unutes. He noted the volume of
, peiving about 1,100 calls in
500 calls atad�S,outh El Monte 600 calls.
TemplgtS . tion Captai ores and Chief of
`wi h the response time � 'or routine calls.
v. J
ons ,sponse times and the ratio for Sheriff
-ntial ` 4_,o ontrol the routine calls because it
City Cock receives calls about residents'
lQ ger tusual. He expected to see
rib�rs'or the pity. Thanked Captain Flores
magi; foxrpeeting with him and their hard
s safety.
it to have better response times compared
on how routine calls are prioritized.
gq i replied calls are prioritized based upon emergent or
46rnpjimes deputies are responding to a routine call but get
ori`ority call; emphasized it's important to look at the call
city, the population, and the limited amounts of ways to
ely affect response times for routine calls, which are non -
situations.
Council Member Low commended Chief of Police Kusayanagi for identifying some
of the city limitations, which could be looked at to improve the response time for
deputies.
Council Member Ly added that other cities have freeway intersections, and some of
their data show aggregate response time to be significantly lower than the City of
Rosemead. He reiterated that he would like to see the City's response time numbers
improved upon comparable to other cities.
Rosemead City Council
Special and Regular Meeting
Minutes ofdune 11, 2019
Page 5 of 18
5.
6.
Mayor Pro Tem Armenta thanked Chief of Police Kusayanagi for his presentation;
acknowledged the City's size as an issue, noting Rosemead does have more square
miles compared to Temple City and South El Monte; shared that she has received
calls about the delay in response times. The Sheriff's Department is a unique entity
that can pull from other areas if needed. Ms. Armenta reiterated the City Council
wants to make sure Rosemead residents are taken care of and have a good working
relationship with the Sheriff's Department.
Council Member Ly reiterated his concerns and the importance of the impact on
the residents' quality of life.
Council Member Dang agreed it was a
Sheriff Department's strength in drawing
factors in the presentation were not taken
City and population. .''
PUBLIC HEARING - None
CONSENT CALENDAR
ACTION: Moved by Co
approve Consent Calendar
for separate discussion). 1\
Clark, Dang, Low,�yxAB
Approval o
life matter and recognized the
as needed. He noted that some
ideration such as the size of the
by Council Member Low to
)tion of Items D and E (pulled
)wing vote AYES: Armenta,
)FT's 'CITY COUNCIL OF THE
EAD°°'{`'CALIFORNIA, ALLOWING
AND DEMANDS IN THE SUM OF
IMBERED 103270 THROUGH
Resolution No. 2019-27.
Recommendation: That the City Council approve the regular meeting minutes of
February 26, 2019.
C. Ordinance Amending Chapter 3.24 (Purchasing System), Adding Chapter 3.28
(Public Works Bidding Procedure), and Adopting Other Conforming Amendments,
to the Rosemead Municipal Code
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 6 of 18
Staff is recommending the City Council to adopt an ordinance amending and
restating Chapter 3.24 (Purchasing System), adding Chapter 3.28 (Public Works
Bidding Procedure), and adopting other conforming amendments.
Recommendation: That the City Council move to waive further reading and
introduce Ordinance No. 988; and set a date for a second reading and adoption of
Ordinance No. 988, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING
AND RESTATING ROSEMEAD-�MUNICIPAL
CHAPTER 3.24 (PURCHASING Y STEM), AND
ADDING CHAPTER 3.28 (PUBL�I'ROJECT BIDDING
PROCEDURES)
ITEMS PULLED FOR SEPARATE
D. Municipal Law Enforcement
Authorization with Los Angeles
The Municipal Law ]
contract that allows t
to contract cities. The
June 30, 201.9, ,.
Agreement and ,%finual Services Level
Sheriffs ;department .
<.
cey reement (MLESA) is the underlying
:tm6 9, ,provide law enforcement services
was a in March 2014 and will expire
The Ar`,o Servic��rvel Auth6�i at2l °'(AST A)> ;provided annually and identifies
the serve�levels an dost. The'��1019 20 AST A maintains the existing service
levels of iQlve (l;)f56 hour pal � , hilts, seven (7) special assignment deputies,
to(2� motor euttes;`argeant ander Lieutenant.
Recommendation T,tthe City Cocil approve and authorize the City Manager to
execute the nicip"aw Enforcement Services Agreement; and execute the
amnual Servi � <<Level .Aorization Forms, and any additional necessary
r'� 3nr+ .3'
'd$ementation. `
Council ember serted that the City was approving an $8.6 million con act with
the Los ees bounty Sheriff's Department, roughly one-third of the City's budget,
however ac bvledged that the City was getting a great deal under the contract.
Council Member Low asked for clarification on the 56 -hour line item for
deputy services.
Chief of Police Kusayanagi stated the 56 -hour typically covers vacations, overtime and
overlap in shifts; clarified the 56 -hours did not mean a deputy is working the full 56 -
hours, simply allows for additional coverage.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tem Armenta to
approve and authorize the City Manager to execute the Municipal Law Enforcement
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 7 of 18
Services Agreement; and execute the Annual Service Level Authorization Forms, and any
additional necessary documentation. Motion was carried out by the following vote AYES:
Armenta, Clark, Dang, Low, Ly ABSENT: None
E. The United States Conference of Mayors 87th Annual Meeting — June 28th _
July 1 st Honolulu, HI
The City Council will consider authorizing the attendance of the Mayor who wishes
to attend the United States Conference of Mayors 87th Annual Meeting in Honolulu,
HI on June 28 — July 1, 2019.
Recommendation: That the City Councila t iS, the attendance, at City expense
of registration cost only, of the Mayor,,, o4' e United States Conference of
Mayors 87th Annual Meeting in Honolul HI ori 28 — July 1, 2019.
Mayor Clark stated she had nQ , hid" the opportunity to end the Conference of
Mayors while she has been a M�Af, and would like the sumof the City Council
to attend the next conference 1, awai he confe e , will focus on
homelessness, public safety, and water,,.,,---.. t
Council Member Ly rnIclodj that he support the conference request by
Mayor Clark. However, ,# ,Mrs. Clark'dd not support his past requested
to attend a National LeagV of Cit10 eadership . mmit to communicate better,
deal witeti�o, and critical leaderp lessons 'C noted that he did attend and
began;gong to conferences speeficton, D.C. as it allowed him to
haveraQ1; ,vsence at Cu�pitol Hit o obby and ad ocate on behalf of the City. He
noted thte would=pport her�dest, emphasizing each Council member needs
fr ;
,to
, decide the�e t � �?� �q ��hze CU
ffRences to learn, network, or lobby for issues
.kiat �i7ertter to tety. LatLy,ystated dere are local conferences that have topics on
Council Memi ,, Clare apologized and replied she did not remember telling
him to not go IOts X confei'60' . She asked if she voted no on the item going to the
Coun� embey responded that he couldn't recall if the Leadership Summit
was in Aata but she had voted no or abstained.
Mayor Pro Tem Armenta agreed with Council Member Ly's comments. She stated
Mayor Clark opposed Council members attending an ethnic conference such as the
one by the National Association of Latino Elected and Appointed Officials she
requested.
Council Member Low suggested Mayor Clark share the letter she gave the City
Council for transparency with the public.
Mayor Clark stated in her letter that by attending the conference, she is also saving
the City $500 on airfare, since she already purchased her ticket to join her family
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 8 of 18
at the same time for a trip on a different island. However, the hotel where the
conference is held, cost $500 a night to stay and was sold out. The Conference staff
was able to book another hotel room for a lot less. The hotel is at a distance away
from the conference and she would need paid transportation to the conference.
Council Member Low clarified Mrs. Clark is paying for her airfare and is only
asking for expenses involving the conference.
Mayor Pro Tem Armenta inquired on the specific expenses that will be paid
by the City.
City Attorney Richman clarified Mrs. Clark
and had to change her arrival to a different i
an additional $200, which is why she W45
Council Member Ly stated his
be treated equally for all couni
Mayor Pro Tem Armenta claril
to travel from one island to the
ACTION: Moved by Cour
authorize the attendance at 1
th
Conference of Mayors 87 Ai
Motion was carriocl tit,bY the
ABSENT: Nae4
7. MATTERS
of
Ly
rdy going to a Hawaiian island
the conference, which cost her
that reimbursement.
#hat regular'64
hers.
City would not
of
STAFF
for conferences should
expense
by Council Member Low to
to attend the United States
on June 28 — July 1, 2019.
ta, Clark, Dang, Low, Ly
and Capital Improvement Budget
The City` C'"huicil tw" consider i adoption of the City's Fiscal Year 2019-20
Operating a Caprty Improvement Budget, which provides for total
propriations£ $38;8`73700. The General Fund operating budget of
�� 91,700, is � anced with a surplus for the upcoming year. Consequently,
afull scope of ser�!Xces to residents will be continued without service reductions.
440
Recommeridat�oriThat the City Council take the following actions:
1. Adopt Resolution No. 2019-29 approving the City of Rosemead's Operating
and Capital Improvement Budget for the Fiscal Year 2019-20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING
THE ANNUAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR THE FISCAL
YEAR 2019-20
2. Adopt Resolution No. 2019-04 RHDC approving the Housing Development
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 9 of 18
Corporation's Operating and Capital Improvement Budget for the Fiscal Year
2019-20, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING
THE ANNUAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR THE FISCAL
YEAR 2019-20
Director of Finance Lieu reported the 2019-2020 Operating and Capital Improvement
Budget was before the City Council for consideratpn for adoption.
Council Member Ly questioned if the
was an official 501(c)(3) non- profit
Director of Finance Lieu coni
designated tax-exempt 501(c)(3
ACTION: Moved by Council Member E' and
adopt Resolution No. 2019-29 approving the fC,i
Improvement Budget for the,,41 Year 2019
vote AYES: Armenta, Clark�sa,,1.ow, Ly
ACTION: Moved by Council M64" ber "'A
Resolution N, 19-04 I DC a�
Corporation's,,".- �d Capital�npzos
Motion was eVied out bi' followin ote A
11
ABSENT:N0
fi
B, a N3on of
Development Corporation
Housing'
YD, lopment Corporation is a
by Mayor 49 Tem Armenta to
;emead's Ope�ng and Capital
was carried 044* the following
: None
icil Member Low to adopt
Housing Development
the Fiscal Year 2019-20.
�, Clark, Dang, Low, Ly
Year 2019-20 Appropriation Limit
Article X �" of the}x�onstitution of the State of California was enacted by a vote
r� ° f
of the peopl'Propdtgn 4 (the Gann Initiative) in November 1979. This law
units the levelfnost appropriations from tax sources that the state and most local
g typrnment en 1 are permitted to make in any given year. It also requires that
1>y, each g 0 ental unit calculate its Appropriations Limit and adopt it by
ResoAl0,,prioxo the beginning of the Fiscal Year under consideration.
Recommenlon: That the City Council adopt Resolution No. 2019-28, approving
the FY 2019-20 Appropriation Limit according to Article XIII -B of the Constitution
of the State of California, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING
AN APPROPRIATION LIMIT FOR THE FISCAL
YEAR 2019-20
Director of Finance Lieu reported law limits the level of appropriations from tax
sources that the state and local government entities are permitted to make in any
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 10 of 18
given year. It also requires that each governmental unit annually calculates its
Appropriations Limit and adopt it by Resolution before the beginning of the fiscal
year under consideration. The City of Rosemead's Appropriation Limit for Fiscal
Year 19-20 is $50.2 million, with the appropriation subject to the limitations of $18.8
million. The City is $31.4 million below the limit and, therefore, in compliance.
ACTION: Moved by Mayor Pro Tem Armenta and seconded by Council Member Ly to
adopt Resolution No. 2019-28, approving the FY 2019-20 Appropriation Limit according
to Article XIII -B of the Constitution of the State of California. Motion was carried out by
the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None
C. Landscape Maintenance Services Award of Cc"""
The current contract for landscape mainxaxtce'
Inc., will expire on June 30, 2019. Aegiest for
landscape maintenance provider
F
received. Staff reviewed the pr,; for co le
work, methodology, experience4 "'' t.
Recommendation: T4#_t#ie City
with Mariposa Landscapes
Js was circulated to several
X019, five proposals were
,;lerstanding of scope of
following
1. Authorize the City N"Wi i oto; enter inW�three-year contract with Evergreen
Landscaping in the aioynt o 143,740perry 'a r, with the option for up to two
one-yegr ext,pnsions; Appropriate aYclrtional$$5�,000 in General Funds in the
Fis Vea ( 9-20 to oyer tl`�, �c6s' thenew landscape maintenance
co�txact, and v, y
Zk
2. Takes ch addibna�l,related act�an that may be necessary.
di Qublic works Afotigeported that the current contract for landscape
enance rvicO§,O ps expiring -=rune 30, 2019, and staff opted to request for
sals Fi`"-pop )s�4were received, and the lowest responsible bid was from
reat $3;'13,740. Due to increases in prevailing wages and the cost
services I'' ected` i the proposal. Therefore, the staff is requesting an
gaI appron of $85,000 in General Funds to cover the new contract's cost.
Mayor Pro iQrnflrmenta inquired if West Coast Arborists provides landscape
services or orty free trimming services.
Public Works Manager Chavez confirmed West Coast Arborists specializes in tree
trimming and does not provide landscaping services.
Council Member Dang asked if the City or Caltrans does the landscape maintenance
on Rosemead Boulevard.
Public Works Manager Chavez explained the medians are owned and maintained by
the City, noting Caltrans owns and maintains the roadway only.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 11 of 18
ACTION: Moved by Council Member Ly and seconded by Council Member Low to take
the following actions:
1. Authorize the City Manager to enter into a three-year contract with Evergreen
Landscaping in the amount of $343,740 per year, with the option for up to two one-
year extensions; Appropriate an additional $85,000 in General Funds in the Fiscal Year
2019-20 to cover the cost of the new landscape maintenance contract; and
2. Take such additional, related action that may be necessary.
Motion was carried out by the following vote AYES:
ABSENT: None
D. Traffic Signal Maintenance Services A
The current contract for traffic
will expire on June 30, 2019.
traffic signal maintenance pr(
received. Staff reviewed the pi
work, methodology, e perien(
Recommendation:
W
2. Take
traffic
City
and
asst for Proposa.
and on May 30,
Clark, Dang, Low, Ly
with St. Francis Electric
w circulated to several
P",
OV; four proposals were
icainding of scope of
following actions:
to entt q a thre year contract with St. Francis
►-exc
V-4 0000 pet year, with the option for up
that may be necessary.
7,Qrks Alfons>' At' d that the current contract for traffic signal
-af�,.. Vie, and staff fequested proposals. As a result, four proposals
-ignal maintenance, and St. Francis Electric, the current
s the for WW responsible bidder. The new service contract consists
Preventive Maintenance and Extraordinary Maintenance. He
Maintenances are routine inspections and minor repairs of the
F month. Extraordinary Maintenances are scheduled repairs or
emergencers Scheduled repairs may include the replacement of traffic signal
LED lamps ""the same time, emergency repairs may consist of the restoration of
equipment that has failed or knocked down or damaged in a traffic collision. In
November 2018, the City Council granted a six-month extension to St. Francis
Electric to bring the contract in line with the fiscal year budget.
Mayor Pro Tem Armenta expressed concern that due to staff oversight or
miscalculation in cost and a discrepancy regarding calendar year versus fiscal year,
St. Francis Electric requested an additional $162,000 on their last contract. She
reiterated she does not want the vendor to request additional funding again on the new
contract.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 12 of 18
Public Works Manager Chavez explained that it would be for extraordinary measures
if the vendor is requesting additional funds. The money allocated is separated in two
parts, for monthly maintenance and the second for activities, such as things that are
damaged or need to be replaced.
Mayor Pro Tem Armenta reiterated that the issue was how the invoicing by the vendor
was being submitted, which resulted in the vendor going over the budget, thus
additional funds were requested.
Public Works Manager Chavez assured the City Council staff would monitor
the contract closely.
ACTION: Moved by Mayor Pro Tem Armenta and seconded by Council Member Ly to
take the following actions: g
1. Authorize the City Manager to enter
for an amount not -to -exceed $160,Q(
extensions; and
2. Take such additional, related action
Motion was carried out by
ABSENT: None
with St. Francis Electric
aper year, with the oN%qn for up to two one-year
w s'
at mb cessa
,o
vote Al 4Armenta, Clark, Dang, Low, Ly
E. License A"`0�t of 32112,
m 220, 32 d 3232 e1 Mar Avenue for use of
h
Comufi�ty Garden
At the Ja"J" 2018',,,' ty Counci 'meting, Council Member Ly requested that staff
tqc y the o1?� -° u �g to e xeational use privately -owned vacant lots,
ei� t g the , ifnuniWI a terr p rary basis. The use of vacant lots would
>
activafd Idle pry gties for purl ib,good until such time the lots are developed y
r the owners Qx Apri��, 2018, the''City Council approved a license agreement for
4
z a temporary I, Inmumty;Carden at 8828 Glendon Way. On January 19, 2019 the
V�, ning of the g x len wa§�vg kcessful with all 26 plots reserved and four people on
the#iting list'
Staff aienti 16","another potential location for the 2nd temporary Community
Garden, l66a r`4t 3212, 3220, 3224 and 3232 Del Mar Avenue, north of Emerson
Place. The property owner has agreed to license the lot to the city for a period of
one year, the term will automatically extend on a month-to-month basis thereafter.
Recommendation: That the City Council authorize the City Manager to execute a
License Agreement with Jenny Yan Yam and May Yam for a community garden
use of a property located at 3212, 3220, 3224 and 3232 Del Mar Avenue,
Rosemead, CA 91770.
Director of Parks and Recreation Boecking reported the property owners, Jenny Yan
Yam and May Yam, had agreed to license their vacant lots to the City for one year
for $�l. The property owners have no plans to develop the property, which is
Rosemead City ounca
Special and Regular Meeting
Minutes of June 11, 2019
Page 13 of 18
approximately 1.25 acres in the area. Similar to the existing community garden, staff
would incorporate a learning program for residents and the surrounding school in the
area. City staff has requested funds to cover the property's improvements and the cost
of the temporary garden structures in the Fiscal Year 19-20 budget.
Council Member Ly noted that it was beautiful to see the variety of plants and
vegetables growing by the community and utilizing the much-needed open space
when passing by the first community garden. He thanked staff for their hard work in
procuring a second vacant property for the community to use as a community garden.
Mayor Pro Tem Armenta commended City staff aid asked if the vacant property on
Del Mar Avenue was adjacent to the Duff Park`s
Director of Parks and Recreation Boeckj#do rrned the vacant lot is behind Duff
Park, but not connected.
Council Member Dang commeni
properties to foster community%
Council Member Ly for his idea to
Mayor Pro Tem ,4
Member Ly's and
ACTION: Moved fby C
authorize the ECtyiVla%%
May Yam fot,.`,d` un
Del Mar AverittuRosei
AYES Armenta;rl
4� n,
8. g X_ TERSE URR PM IV�E
Discussion 6ho
the
program and p °i`b, to good use of vacant
ment and local sc `,,,As. He acknowledged
the cozrimunity garc� x� a
x
YS+
m
It garden idea was a vision of Council
urs is vision.
ail 1Vlenber Ly and tiseconded by Council Member Low to
to exe6��e a L�e'greemet with Jenny Yan Yam and
Arden use,,#-* perty'l&*d at 3212, 3220, 3224 and 3232
,
CA 917'�9
fotion was carried out by the following vote
n._Low. Li,-, SENT: None
& CITYr OUNCIL
Powers of Authority — Transit Corridor Agency
item is press ed to tfe'City Council at the request of Council Member Steven
1,3X , uncil Mernb r Ly would like to discuss the possibility of forming a Joint
Pow6f�,oAuthori — Transit Corridor Agency.
That the City Council discuss and provide further direction.
Council Member Ly stated the San Gabriel Valley Transit Corridor Authority was an
idea initiated from cities part of the SR 60 Coalition. It was discovered that progress
in the San Gabriel Valley region that occurred, favored organizations that had extra
joint powers entity. For the past 20 years, the San Gabriel Valley's focus regarding
transportation has been the Foothill Gold Line Extension. Sacramento created a Joint
Powers Authority, which through the Authority, built the Gold Line Extension. In
addition, the San Gabriel Valley Council of Governments (COG) created the Alameda
Corridor -East (ACE) Construction Authority to mitigate the impacts of a significant
increase in freight rail traffic. The COG realized there was a need to expand the great
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 14 of 18
grade separations to the east -side of our jurisdiction because all those trains can
increase capacity onto our main rail lines along the gateway city region to move the
goods from the ports to the rest of the nation. Therefore, some member cities in the
SR -60
Coalition saw the need to create a Joint Powers Authority (JPA) to look at regional
and sub -regional transportation projects in an area historically underserved. The
Cities of Monterey Park and South El Monte, along with the City of Rosemead, have
expressed interest in creating a Joint Powers Authority. The JPA will provide the
ability to procure grant funding of regional projects to work on critical matters and
improvements on traffic and traffic flow in the region.
Council Member Low reiterated the JPA w641' "serve serve to look at all transportation -
related issues in the region and to get fupioi%£Sate and Federal levels.
allocated money from the 710 ft>,
constructed. The funding may be
not solve the traffic issues. Howevei
significant projects can bp lobbied to
grant funding for projQtjmprov
can help facilitate and leveage 01
the Cityof Ra-
y project, since `t
to restripe traffic
would be receiving
-1 is not going to be
add lines but would
other cities, more
flow issues.
or region.
create a JPA.
to help obtain
proposed JPA
would have to invest a one-time
;h money to retain an Executive
Washington, D.C. to build the
of Monterey Park and South El Monte were
reed both neighboring cities were interested in joining the
other cities along the corridor to join the JPA.
the Public Comment period.
Speaker Briari°Lewin expressed support for the proposed JPA, suggested the City also
invite the Cities of San Gabriel and Temple City as they are also affected by the traffic
on major corridors like Rosemead Boulevard, San Gabriel Boulevard, and Del Mar
Avenue. He also expressed concern with inviting the City of El Monte, since they
recently approved projects contrary to the interest of the City, including transportation
impacts due to the Magellan Gate Way Plaza, which have affect Rosemead residents.
There being no further comments, Mayor Clark closed the Public Comment period.
Council Member Ly stated that creating a JPA is not just for the current generation
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 15 of 18
but for future posterity. Although the Cities of San Gabriel and Temple City were not
part of the SR -60 Coalition, they are on the list to discuss further with.
Mayor Clark asked if the City of El Monte was on the list to join the JPA.
Council Member Ly replied the City of El Monte is on the list, however it would be
up to the City if they want to join the JPA and they should be provided the opportunity
to make that decision.
City Attorney Richman stated that the concept of a JPA is that there is power in
numbers. The more members you have in the JP the more compelling an argument
is, and as a board, you are speaking as a regio r}.� �i�ong-term goal is to find regional
projects.
«
Mayor Clark stated she would support�,,credting a I board members would agree
to vote unanimously on matters.h explained that the collaborative with the
National Monument she servesey unanimously vo�- or a matter; noted if one
person does not support the matfeand votes no, then the rhatt�x is not approved.
City Attorney Richrr explained th nts before thty Council for
consideration is the c��n of the JPA, also has a sample by-law, which will
be adopted by the crea�JPoard. Cufri y the sample by-laws state matters
will be approved by ma3orty vote; s
Council �;e�
� R�,
Councifa opbe
COG and',,,,.
rte,
4s)ect
�wS �
Mayor Cl,e);
another city?",,"
dlke over Rosei
) -4 at in a JPA
Roslqad and a
Council•`V _ be,
does not a2
k reiterad she ct..suppo that type of majority voting.
ained th t , ch like other government entities such as the
Pot goink)��k,push a project on a city, if they do not want
npconcefif� other cities possibly imposing a project on
1e, she explained that a previous Council Member wanted to
3oiffW4Kd and she opposed that. Having a City that may want to
ncerni `', they would be able to force a project onto the City of
how that can be prevented.
;replied that the JPA will not force a project on a city, if that city
Another option is that a city can always leave the JPA at any time.
Council Member Low stated the JPA is a good idea because the entity could obtain
federally funded projects on a larger scale. She agreed that other cities will not impose
a project on another city, that is not supported by the board.
Council Member Dang stated that traffic is a regional issue, and as mentioned by
Council Member Ly, once the Garvey Avenue Specific Plan is completed, and
neighboring cities have not put other traffic measures in place on Garvey Avenue, the
traffic issues will continue. In addition, Mayor Clark's concern with the sample by-
laws on how the Board will vote on matters, the representative of the JPA for
Rosemead City Council
Special and Regular Meeting
Minutes ofdune 11, 2019
Page 16 of 18
Rosemead would first bring the matter back to the City Council for review. He
expressed support for the City to join the JPA and having a mechanism where cities
collectively can have a unified voice.
Mayor Clark reiterated her concerns that if a city was not on board with a project, it
will create pressure and asked if there was any danger of having a higher threshold
for voting on projects.
Council Member Ly argued he did not believe it was necessary to impose a voting
requirement in the sample by-laws. He expressed that the COG and the ACE authority
do not have that specific voting requirement in tkg by-laws either.
Mayor Clark stated that the JPA will not he.3 cities represented like the COG,
there will be at least five cities in the JPa1L directly affect Rosemead. Asked
what happens if there is one city that did n agreecia project.
Council Member Ly reiterated #,,I# f, a city did not agre��� a project and they felt a
project was going too infringed o,them, they have the opti'Q leave the JPA.
Mayor Clark ended
Attorney to proceed
a
from the City
City Attorney Richman Mated td';t@ Counciletih.y could direct the Mayor or City
Manager to sign an agreeikt once ##her cities fi the JPA. Also, requested the
motion too n c e jrection fob her to g�yfi %x d mal minor edits to the agreement
and d*q{;`tie City°onager o� C�11VIerh y to begin reaching out to other
cities. v'
Cmc l MemllaIf d the Co�&zl was just discussing the JPA agreement and
n� the
laws."Z by-lavesod bleveloped by the newly created JPA board.
He sugges ,,the fo oWing minOigmendments to the proposed JPA agreement, the
organizatioA!name sit be the San Gabriel Valley Transit Corridor Authority, and
Recital C shoit read;;.Members desire by this agreement to establish an
�. •ham ��«, sx,
tT endent spe°la� agency known as the San Gabriel Valley Transit Corridor
Adthity ("Authory'), and under section 1.2, The legal entity established by this
agreeit to be kntirvn as the San Gabriel Valley Transit Corridor Authority.
ACTION: Moved 41y, uncil Member Ly and seconded by Mayor Pro Tem Armenta to
take the following action:
Adopt the San Gabriel Valley Transit Corridor Authority joint use powers agreement;
authorize the City Attorney to make diminutive changes and finalize the agreement; present
the final agreement to the City Manager's Office, to share with other agencies for their
consideration; authorize the City Manager to sign the agreement on behalf of the City of
Rosemead; nominate the City of Rosemead as lead agency to the JPA until an Executive
Director is hired; appoint Council Member Ly as delegate; and authorize the initial
contribution of $25,000 to be placed in escrow until the authority is established.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 17 of 18
Motion was carried out by the following vote AYES: Armenta, Dang, Low, Ly NOES:
Clark
B. Council Comments
Council Member Low congratulated Mayor Pro Tem Armenta on her Presidency of
the California Contract Cities Association.
Mayor Pro Tem Armenta requested that Council Members sitting on specific
association that requires a vote, representing the City of Rosemead, bring that item
before the City Council for a voting consensus�i he noted a matter with the Los
Angeles County Sanitation District Board waslpt shared with the rest of the City
Council for input. Lastly, requested towthe meeting in prayer for Deputy
Joseph Gilbert Solano, who was shoth�e-'o duty at a restaurant in the City of
Alhambra. "{...
Council Member Dang noted 1
to Caltrans regarding traffic is
Mission Drive.
City Manager
9. ADJOURNMENT
Mayor Clark #�j e
9:36 P.M.They xt regu
2019, at 7:00 p ih in the
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 18 of 18
3ted the Public Wor1'epartment to reach out
Rosemead Boulevard*, Garvey Avenue to
follow-uis request.
Joseph Gilbert Solano, at
Ito take place on June 25,
Council Chamber.
Hernandez, City Clerk