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2200 - RRM Design Group - Preparation of the 2021-2029 Housing Element, an Update to the Public Safety Element, and the Incorporation of Environmental Justice policies throughout the General PlanMAYOR: POLLY LOW MAYOR PRO TEM: SEAN DANG COUNCIL MEMBERS: SANDRA ARMENTA MARGARET CLARK JOHN TANG City of Wpsemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT The Professional Services Agreement of September 22, 2020, for the 6th Cycle Housing Element update and companion tasks, which includes focused updates to the General Plan relating to the Public Safety Element and addition of environmental justice policies to comply with State legislation, between the City of Rosemead and RRM Design Group is amended as follows: 1. Section 3.3, Subsection 3.3.1- Compensation The not -to -exceed contract amount is increased from $190,290 to $203,490. 2. Section 3.3, Subsection 3.3.4 — Extra Work Task No. 7 is incorporated as additional services for completion of the project: Task 7: Additional HCD Coordination/Final Certification RRM, in collaboration with City staff, will update the City's adopted 2021-2029 Housing Element in response to comments issued in HCD's findings letter dated March 18, 2022. Upon collecting and organizing all updated content and materials, RRM will schedule a follow-up coordination meeting(s) with HCD and City staff to review responses to comments in furtherance of achieving certification. We will prepare a final revised Housing Element document for City review and dissemination prior to transmitting the final document to HCD for final state review and certification. Additional reimbursable expenses are also anticipated for printing and mailing to HCD, as well as technical document support. • Deliverables: o Up to two (2) follow-up meetings with HCD and City staff o Revised 2021-2029 Housing Element document (redlined and clean versions) o Submission of revised HEU documents/materials to HCD for State review/certification o Final Housing Element reflecting final HCD review/comments (clean version) 3. All other terms and conditions contain in the Professional Services Agreement shall remain in full force and effect. Executed this 10th day of May, 2022. RRM Design Groupe Name: Diane BathgateJ Title: Principal Address: 32332 Camino Capistrano, Ste. 205 San Juan Capistrano, CA 92675 Attest: Ericka Hernandez City Clerk Approved as to Form: all Rachel Richman, City Attorney Burke, Williams & Sorensen, LLP Pa City of Rosemead Name: Polly Low Title: Mayor Address: 8838 Valley Boulevard Rosemead, CA 91770 [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] go Name: Title: L`, PROFESSIONAL SERVICES AGREEMENT THE PREPARATION OF THE 2021-2029 HOUSING ELEMENT, AN UPDATE TO THE PUBLIC SAFETY ELEMENT, AND THE INCORPORATION OF ENVIRONMENTAL JUSTICE POLICIES THROUGHOUT THE GENERAL PLAN RRM DESIGN GROUP 1. PARTIES AND DATE. This Agreement is made and entered into this this 22nd Day of September, 2020 (Effective Date) by and between the City of Rosemead, a municipal organization organized under the laws of the State of California with its principal place of business at 8838 E. Valley Blvd., Rosemead, California 91770 ("City") and RRM Design Group a corporation with its principal place of business at 32332 Camino Capistrano, Ste. 205, San Juan Capistrano, CA 92675 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional land use consulting services to public clients, is licensed in the State of California and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant for the preparation of the 2021-2029 Housing Element, an update to the Public Safety Element, and the incorporation of Environmental Justice policies throughout the General Plan ("Services") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services: Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional consulting services necessary for the Project, herein referred to as "Services". The Services are more particularly described in Exhibit A attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits RRM Design Group Page 2 of 37 attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be for an eighteen (18) month period from the Effective Date shown above, with a one (1) year extension at the sole and absolute discretion of the City, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services: Consultant shall perform the Services expeditiously, within the term of this Agreement. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements: All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel: Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the RRM Design Group Page 3of37 Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. 3.2.5 City's Representative: The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee.. 3.2.6 Consultant's Representative: Consultant hereby designates RRM Design Group, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her professional skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services: Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees: Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant represents that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. 3.2.9 Laws and Regulations: Consultant shall keep itself fully informed of and in compliance with applicable local state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising RRM Design Group Page 4 of 37 therefrom. Consultant shall indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure to comply with such laws, rules or regulations. 3.2.10 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement. 3.2.11 Safety: Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of its employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation: Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement and shall not exceed One Hundred and Ninety Thousand, Two Hundred and Ninety Dollars ($190,290) and in accordance with consultant's fee schedule dated September 15, 2020. Consultant's scope of work, timeline, and fee schedule, and are hereby incorporated and found in Exhibit A. Extra Work may be authorized in writing, as described below, and will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation: Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses: Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work: At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work RRM Design Group Page 5 of 37 which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages: Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws to the extent they are applicable to Consultant. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft; classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection: Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination: City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination: If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished RRM Design Group Page 6 of 37 Documents/ Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services: In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices: All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONSULTANT: RRM Design Group 32332 Camino Capistrano, Ste. 205 San Juan Capistrano, CA 92675 Attn: Diane Bathgate Tel: (949) 361-7950 CITY: City of Rosemead 8838 Valley Boulevard Rosemead, CA 91770 Attn: Lily Valenzuela, Planning and Economic Development Manager Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property: This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design RRM Design Group Page 7 of 37 professionals other than Consultant or provided to Consultant by the City. The Documents & Data are intended for use solely with respect to the project for which they were prepared. Any reuse or modification by City shall be at City's sole risk. 3.5.3.2 Confidentiality: All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts: The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees: If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all costs of such action. 3.5.6 Indemnity and Defense. a. Indemnity and Defense To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel's fees and costs, to the extent caused by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this agreement. Consultant's duty to indemnify and hold harmless Agency shall not extend to the Agency's sole or active negligence. b. Duty to Defend In the event the Agency, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this agreement, and upon demand by Agency, Consultant shall defend the Agency at Consultant's cost or at Agency's option, to reimburse Agency for its RRM Design Group Page 8 of 37 costs of defense, including reasonable attorney's fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant's negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to whether liability arises from the sole or active negligence of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency's defense until such time as a final judgment has been entered adjudicating the Agency as solely or actively negligent. In no event shall the cost to defend charged to the design professional exceed the design professional's proportionate percentage of fault. 3.5.7 Entire Agreement: This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law: This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.9 Time of Essence: Time is of the essence for each and every provision of this Agreement. 3.5.10 City's Right to Employ Other Consultants: City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns: This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer: Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions: Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. RRM Design Group Page 9of37 3.5.14 Amendment; Modification: No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver: No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries: There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests: Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment: Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification: By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. RRM Design Group Page 10 of 37 3.5.21 Authority to Enter Agreement: Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts: This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required: Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [Signatures on next Page] RRM Design Group Page 11 of 37 CITY OF ROSEMEAD RRM DESIGN GROUP 1, l � 1�� r-). 1M By: , J V Gloria Molleda, City Manager te Name: Aim l •Attest: c • Title: /R(1-11 (-1(A/Iv� i [ ►��iaki ErikaNer'nandez, City Clerk Date [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Approved as to Form: Bye#L " , 10/08/2020 Name: �`�SI\� Rachel Richman Date City Attorney Title: .P.- RRM Design Group Page 11 of 37 CITY OF ROSEMEAD RRM DESIGN GROUP By: I o 44 Gloria Molleda, City Manager Date F Name: / 1 ' /. \'� Attest: p Title: tV ' n6 �/I vigheedmAt Ericka Hernandez, City Clerk Date [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Approved as to Form: Name: 11* S P Rachel Richman Date City Attorney Title:' 1.�G►Ep RRM Design Group Page 12 of 37 EXHIBIT A SCOPE OF SERVICES/ RATE SCHEDULE/TIMELINE PROJECT APPROACH AND SCOPE OF SERVICES The City of Rosemead is poised to commence the preparation of the 6th Cycle Housing Element.The Southern California Association of Governments has estimated a total of 4,604 dwelling units for Rosemead in the 6th Cycle Regional Housing Needs Assessment (RHNA) numbers. In contrast, the previous 5th Cycle Housing Element addressed an RHNA of 602 units. Key challenges that must be navigated for successful Housing Element adoption include not only an increased RHNA allocation but also strict site eligibility requirements focusing on development feasibility and a fast-pasted changing housing legislation landscape. In addition, a focused update to the City's Public Safety Element is required as part of this process to satisfy SB 379 and incorporation of environmental justice policies are required pursuant to SB 1000,triggered by the amendment of more than one General Plan Element. In preparing this scope of work, we carefully reviewed the issued RFP,the existing Rosemead Housing Element and General Plan, and other available City documents. Proposed tasks follow those outlined in the issued RFP and subsequently issued addendum with City Council adoption of the updated Housing Element planned for October 202 I. We have crafted the proposed work plan based on our knowledge of the project context and professional experience. However, we are prepared to refine tasks as necessary to best satisfy City objectives, budget, and timeframes. TASK 1 : PROJECT ADMINISTRATION TASK 1.1 PROJECT KICKOFF MEETING RRM Design Group with Veronica Tam Associates (VTA) and Morse Planning Group (MPG) will prepare for and conduct an initial kickoff meeting with City staff. This task is anticipated to be conducted as a conference call and includes the following topics: • Identification of key project contacts and information exchange • Review of project objectives, scope of work, and project timeline • Discussion of issues to be focused on during the project • Identification of optimal working relationship (such as turnaround times) • Review and refinement of the publicoutreach strategy Deliverables: • Meeting agenda and list of data needs • Meeting summary with project goals, objectives, and action items TASK 1.2 PROJECT SCHEDULE DEVELOPMENT The Project Team will work with City staff to finalize a project schedule within ten (10) working days after the kickoff meeting and include tasks and milestones for certification of the Housing Element by State HCD no later than October I5, 2021. The refined schedule will address project milestones, review times, public RRM Design Group Page 13 of 37 outreach timing, environmental documentation preparation and review, and anticipated State HCD review and certification timelines Deliverables: • Refined final project schedule TASK 1.3 PROJECT COORDINATION Project management and coordination include regular communication between the project manager and the City. The project manager, in conjunction with VTA, will coordinate the overall project schedule. This task is intended to allow for necessary coordination between the project team members and City staff, including teleconferences, meetings, correspondence, recordkeeping, electronic file management, and additional necessary coordination. This task includes the review of deliverables and coordination of strategy with VTA. Deliverables: • Ongoing project management and coordination (assumes 2 hours per month over the course of 12 months) • Meeting summaries with action items TASK 2: HOUSING ELEMENT EXISTING CONDITIONS, ISSUES, OPPORTUNITIES, AND CHALLENGES TASK 2.1 CURRENT HOUSING ELEMENT REVIEW The Rosemead 2014-2012 Housing Element will be evaluated to determine the revisions that must be made to comply with current State law and HCD requirements. This evaluation will be submitted as a written outline with recommended changes (including relevant justification) and areas for improvement, programs that should be considered, and any other relevant housing issues that might be included in this update. Obsolete sections shall be identified for removal. In collaboration with City staff, the Consultant Team will prepare an analysis of the City's progress toward meeting the identified goals, policies, and programs since the adoption of the 2014-2021 Housing Element. This task will include a review of documents relevant to the Housing Element update: • 2014-2021 Housing Element • All past communication with HCD, including any findings letters • Land Use Element • General Plan • Housing Element Annual Progress Reports • Adopted and draft specific plans and zoning amendments • Municipal code/zoning code Deliverables: • Evaluation of the existing Housing Element, General Plan,Zoning Ordinance, and other supporting materials in comparison to current State housing law RRM Design Group Page 14 of 37 • Evaluation of results from previous housing programs and policies implemented, and their effectiveness, including review and evaluation of the City's 2019 Annual Housing Progress Report • Memorandum summarizing the evaluation findings and recommendations to staff provided in electronic format, formatted as a section for integration into the Housing Element update TASK 2.2 HOUSING ASSESSMENT AND NEEDS ANALYSIS A housing assessment and needs analysis will be prepared pursuant to State housing law. The Consultant Team will obtain and analyze demographic, economic, infrastructure and housing data needed to complete this task. The housing assessment and needs analysis will contain the following topics to satisfy Government Code Section 65583(a) requirements: • Demographics, income, and employment trends • Household characteristics • Housing stock characteristics • At-risk housing analysis; analysis of special housing needs • Affirmatively furthering fair housing analysis Deliverables • Housing needs assessment outline • Draft housing needs assessment in both PDF and Word • Final updated housing needs assessment, electronic format, formatted as a section for integration into the Housing Element update TASK 2.3 HOUSING PARCEL IDENTIFICATION ANALYSIS The Southern California Association of Governments has estimated a total of 4,604 dwelling units for Rosemead in the 6th Cycle Regional Housing Needs Assessment (RHNA) numbers: 1,151 very low income, 636 low income, 685 moderate income, and 2,13 I above moderate income. The Draft 6th cycle RHNA is expected to be released on September 3, 2020. The previous 5th Cycle Housing Element addressed an RHNA of 602 unites. We will use the current sites inventory as a starting point and work with the City to determine which sites are still viable RHNA sites based on the following new state law requirements: • Conduct additional analysis for sites smaller than one-half acre or larger than 10 acres • Conduct additional analysis for underutilized sites • Identify sites included in the past two housing element cycles that are now required to allow affordable housing by-right • Identify if sites are publicly owned • Indicate whether a site has available or planned and accessible infrastructure We will update the site selection criteria to identify new sites and reevaluate sites identified for the 5th Cycle Housing Element land inventory. As part of the site selection process, we will consider the General Plan policies and land use density range, zoning, available infrastructure, and opportunities within approved specific plans. We will formulate the General Plan and zoning strategies that will address additional housing unit capacity. RRM Design Group Page 15 of 37 As part of the housing sites analysis, our multi-disciplined team will complete the following: • Document potential sites - We will prepare an inventory, map, and analysis clearly illustrating the City's capacity to accommodate the 6th Cycle RHNA. In keeping with state law, we will document the realistic development capacity of each site and prepare a map showing all identified sites. The sites' inventory will be compiled using the HCD template. • Investigate alternative RHNA credits - This includes analyzing the capacity for alternative RHNA credits for accessory dwelling units, guest quarters, preservation of existing at-risk affordable housing projects, and other similar, nontraditional RHNA credit opportunities. • Ensure sites affirmatively further fair housing-We will work with City staff to determine if the sites identified in the inventory are located throughout the community in a manner that affirmatively furthers fair housing. • Underutilized sites analysis -We will complete an analysis of nonvacant sites to address a portion of the RHNA. As part of this task, we will analyze the realistic development potential within the planning period by considering the extent that a nonvacant site's existing use impedes additional residential development, the jurisdiction's past experience converting existing uses to higher density residential development, market trends and conditions, and regulatory or other incentives or standards that encourage additional housing development on any nonvacant sites. • Analyze the feasibility of applicable densities to meet the lower-income RHNA - Typically, this is done by reviewing similarly situated built projects in the vicinity, calling local developers, and reviewing pro formas/development applications submitted to the City to infer development feasibility. • Infrastructure analysis - With supporting GIS data provided by the City, we will work to determine if parcels included in the inventory have sufficient water, sewer,and dry utilities supply available and accessible to support housing development. This analysis is not required to be parcel-specific.We will review existing General Plan programs or other mandatory programs or plans to secure sufficient water, sewer, and dry utilities supply to support housing development on the site. Deliverables • Draft memorandum on methodology and summary of analysis findings in electronic format in both PDF and Word • Final memorandum TASK 2.4 HOUSING PRODUCTION CONSTRAINTS ANALYSIS Potential governmental and non-governmental constraints to housing production will be identified, including environmental and infrastructural constraints. This analysis must contain a review of factors that may potentially constrain the development, improvement, and preservation of housing in Rosemead. New housing element laws require the assessment of non-governmental constraints, including NIMBYism, lending practices, shortage of labor, and other economic factors. This work will include a review of existing City regulations, codes, and standards related to housing. Where constraints exist, strategies will be proposed to address them. RRM Design Group Page 16 of 37 Deliverables • Memorandum in electronic format summarizing the findings of the housing constraints analysis, formatted for integration into the Housing Element update TASK 2.5 GENERAL PLAN CONSISTENCY The Housing Element will be revised to ensure consistency with other General Plan elements, compliance with State law, and certification by October 2021. The updated Housing Element will be prepared under Task 3. A list of recommended revisions for other General Plan elements may be provided for internal consistency Deliverables • Memorandum in electronic format summarizing recommended General Plan revisions TASK 2.6 REVISED MAPS AND FIGURES Maps and figures in the Housing Element will be revised in accordance with recommended changes. In addition,maps and figures in related General Plan elements may be amended as mutually determined to ensure consistency in the General Plan. Deliverables • Housing Element maps and figures formatted for integration into the Housing Element update TASK 3: FACILITATION OF REVIEW OF DRAFT HOUSING ELEMENT AND APPROVAL OF FINAL HOUSING ELEMENT TASK 3.1 ONGOING STAFF REVIEW DRAFT OF HOUSING ELEMENT SECTIONS A draft Housing Element and Implementation Plan will be prepared in compliance with all applicable State and federal laws, including all tables and maps, and shall include the following: • Updated housing, population,demographic,and employment data to coincide with SCAG growth projections, and ACS data. To the extent feasible, SCAG's HCD-preapproved data package will be used to update the needs assessment • Assessment of the housing and market conditions and immediate needs within the City, including special housing needs • Identification of actual and potential constraints on the maintenance, improvement, and development of housing for all income levels • Analysis of housing opportunities, along with an inventory of suitable sites and the City's capacity to meet regional housing goals • A Housing Element (2021-2029) implementation program including quantifiable objectives and programs to address housing needs for all income levels and special needs populations (the elderly, veterans, and populations with disabilities, or experiencing homelessness). For each program included in the Housing Element,the time frame for implementation, specific objectives, funding sources, and responsible agencies will be identified. The programs will satisfy the RRM Design Group Page 17 of 37 requirements of Government Code Sections 65583(b)and (c).The issued RFP suggests that drafts of each Housing Element section be provided for staff review as work progresses. In our experience, a review of a complete draft document provides for a more efficient and productive review process, and we look forward to developing a mutually agreeable approach. We ask that we receive one consolidated set of City comments electronically on the Administrative Draft. Deliverables • Administrative Draft of Housing Element in electronic format in both PDF and Word TASK 3.2 DRAFT HOUSING ELEMENT HCD review of the draft Housing Element is mandatory. Addressing comments and revisions on the Administrative Draft, the Project Team will prepare a public review draft Housing Element and present it at a Planning Commission/City Council study session prior to submitting the draft Housing Element to HCD for its 60-day compliance review. VTA will act as a liaison between HCD and City staff, and the Project Team will coordinate conference calls and address HCD comments on the draft element. The goal is to achieve a Finding of Substantial Compliance for the draft Housing Element before proceeding to adoption. Deliverables • Public Review Draft of Housing Element in electronic format in both PDF and Word for distribution by City staff to the City Council, Planning Commission, and general public TASK 3.3 FINAL DRAFT HOUSING ELEMENT Following the public review and comment period, the Project Team will prepare the final Housing Element in response to comments from State HCD, responsible agencies, City staff, the Planning Commission, City Council, and the public. Deliverables • Final Public Review Draft of Housing Element in electronic format in both PDF and Word TASK 3.4 STATE CERTIFICATION AND CITY ADOPTION After City Council preliminary approval,the Housing Element must be submitted to HCD for its final review (90 days). VTA will follow through with assisting the City in achieving state certification of the Housing Element. Upon adoption of the Final Draft Housing Element by the City Council, the Project Team will prepare a final version of the document for inclusion in the General Plan document. CEQA-related filings are addressed in Task 5. Deliverables • Final Housing Element in electronic format in both PDF and Word • TASK 3.5 PUBLIC NOTICING In coordination with City staff, the Project Team will prepare the appropriate public notices and provide the required consultations and notifications for HEU per local and state regulations. Notice posting and RRM Design Group Page 18 of 37 distribution will be provided by the City, and payment of posting or filing fees would be covered by the City. Tribal noticing and consultation in accordance with statutory timelines are addressed under Task 5— Environmental Analysis. Deliverables • Electronic copy of notices in both PDF and Word TASK 4: COMMUNITY ENGAGEMENT AND PUBLIC HEARINGS TASK 4.1 COMMUNITY OUTREACH AND MEETINGS To facilitate preliminary budgeting for the project, we have outlined a general approach for the Housing Element and Public Safety Element public outreach process to inform and seek input.The budget estimate assumes a combination of web conferencing and online engagement, considering the current context of the COVID-19 constraints. This approach will be further refined with City staff. The Project Team will consult with City staff to develop a tailored outreach approach that meets HCD requirements and engages the communities throughout the City. For the Housing Element and Public Safety Element update process, we recommend the following potential activities for outreach: • Online housing needs survey • Stakeholder interviews (10) or focus groups (2) held over the course of one day • Community workshop (via Zoom or another acceptable platform) • Joint study session with Planning Commission and City Council • Housing Sub-Committee meetings (up to four) Over the course of the project, this task also includes the provision of materials for posting on the City's website such as project scope, schedule, and completed products as they are developed. To support additional meetings staff may wish to conduct with decision-makers or stakeholders, briefing materials would be provided under this task. It is assumed City staff will be responsible for meeting notification, facilities (if any), and logistics. In support of outreach efforts, 32 hours are provided for VTA participation in the community workshop,joint study session and Housing Sub-Committee meetings. Deliverables • Refine community engagement plan with City staff and conduct agreed-upon activities • Electronic copies of all branded outreach materials for distribution and communication/advertising purposes. TASK 4.2 PUBLIC HEARINGS/PRESENTATION MATERIALS The project team will support the City preparation of staff reports, exhibits, and presentations for Housing Element approval and will attend up to four (4) public hearings. Staff reports, resolutions, exhibits and presentation will be developed by RRM in collaboration with City staff with RRM preparing initial drafts of content and City staff finalizing and coordinating logistics. Errata sheets may be used between public hearings to track recommended document edits and changes. In support of public hearings, 16 hours are provided RRM Design Group Page 19 of 37 for VTA participation for up to four,(4) public hearings. Deliverables • Support for staff reports, exhibits and presentations • Attendance and support at up to two Planning Commission hearings • Attendance and support at up to two City Council hearings TASK 4.3 SUPPORTING GRAPHICS (OPTIONAL) Design compatibility will be a key component to ensure potential housing projects are consistent with Rosemead's character and community expectations. Under this task, RRM's architects will develop up to five (5) graphics to illustrate potential development,helping the community at large to better understand potential changes from proposed new residential densities. Deliverables • Up to five (5) conceptual graphics showing potential housing development concepts TASK 5: PUBLIC SAFETY ELEMENT UPDATE & ENVIRONMENTAL JUSTICE POLICIES Pursuant to Government Code Sections 65302 et seq. established by Senate Bill 379 (SB 379), the Public Safety Element must be reviewed and updated as necessary to address the risk of fire hazards, climate adaptation and resiliency strategies.SB 379 requires a set of goals, policies, and objectives based on a vulnerability assessment. Public Safety Element tasks are planned to run concurrently with Housing Element tasks and review cycles. Reliance on existing available documentation is assumed for this analysis and update. No new technical studies are proposed. In addition, with adding the update of a second General Plan element as part of the project, Senate Bill 1000 (SB 1000) is triggered, requiring the development and adoption of an Environmental Justice element or environmental goals, policies, and objectives integrated into other Elements in the General Plan. Based on CalEnviroScreen data, Rosemead contains seven census tracts that meet disadvantaged communities' criteria. Therefore, additional policies are proposed to be developed for inclusion in the Housing Element and Public Safety Element, as opposed to the creation of a separate Environmental Justice Element. TASK 5.1 CURRENT PUBLIC SAFETY ELEMENT AND ENVIRONMENTAL JUSTICE SETTING RRM will review the current Rosemead Public Safety Element to determine its compliance with State law and provide a memorandum addressing findings, including identification of deficiencies, topics for policy development, and a list of potential resources/data for use in the update process. This task will rely on existing available information at the local, regional, state, and federal level relating to vulnerability and risks that climate change poses to the local jurisdiction, preliminarily including: • Rosemead Public Safety Element and overall General Plan • Rosemead Local Hazard Mitigation Plan (2018) • California Adaptation Planning Guide RRM Design Group Page 20 of 37 • Internet-based Cal-Adapt Tool • California Office of Planning and Research (OPR)resources: o General Plan Guidelines o SB 379 Survey Report o Defining Vulnerable Communities in the Context of Climate Adaptation State law allows for potential cross-referencing of information from an adopted Local Hazard Mitigation Plan, and such strategies will be evaluated as part of this task. This task assumes City staff provision of the existing Public Safety Element in Word and an allocation of up to 120 hours of RRM time. For the development of environmental justice policies,a summary of related State requirements and a review of available relevant data will be prepared. In general, environmental topics will focus on reducing compounded health risks in disadvantaged communities and address topics such as pollution exposure and air quality, public facilities, food access, safe and sanitary homes, physical activity, community engagement, improvements,and programs. Resources include the OPR General Plan Guidelines addressing environmental justice elements, SB 1000 Toolkit, Rosemead General Plan EIR, and regional air quality data, among others. Deliverables • Electronic copy of memorandum in both PDF and Word identifying Public Safety Element areas of revision for State compliance • Electronic copy of memorandum in both PDF and Word summarizing State General Plan environmental justice requirements, available data, and preliminary strategies TASK 5.2 PROPOSED AMENDMENTS AND CONSISTENCY WITH GENERAL PLAN AND STATE REQUIREMENTS RRM will prepare an update to the Public Safety Element addressing areas outlined in Task 5.I. In addition, environmental justice goals, policies and objectives will be prepared for inclusion in the Housing Element and Public Safety Element. Updates and modifications to goals,policies,objectives,and graphics will be clearly identified in a mutually agreeable format. A review of other Rosemead General Plan elements will be conducted for potential consistency revisions for the Public Safety Element and environmental justice policies.As noted in the issued RFP,the scope of work does not encompass a comprehensive update to the Public Safety Element, and only portions of the Element will be amended for General Plan and State compliance. Relying on existing available information, potential areas to be addressed include the development of a set of adaptation and resilience goals, policies, and objectives and updated content relating to: • Methods to avoid or minimize climate change impacts associated with land use • Locations of new essential public facilities outside of at-risk areas • Designation of adequate and feasible infrastructure located in an at-risk area • Guidelines for working cooperatively with relevant local, regional, state, and federal agencies • Identification of natural infrastructure that may be used in adaptation projects We ask that to receive one consolidated set of City comments electronically on the administrative Draft. Up to 120 RRM hours are assumed for this task. RRM Design Group Page 21 of 37 Deliverables • Electronic copy of Administrative Public Safety Element for internal review in both PDF and Word • Electronic copy of Administrative Environmental Justice Policies for internal review in both PDF and Word TASK 5.3 FINAL PUBLIC SAFETY ELEMENT UPDATE AND ENVIRONMENTAL JUSTICE POLICIES Based on consolidated City staff comments received on the administrative Draft Public Safety Element and environmental justice policies, RRM will incorporate revisions and prepare a public hearing draft Public Safety Element for public review and hearing purposes.Any final edits following public review and hearings also will be captured under this task. Errata sheets may be used for proposed changes between public hearings, and up to 40 RRM hours are assumed for this task. Deliverables • Electronic copy of public hearing Public Safety Element for public hearings in both PDF and Word TASK 6: ENVIRONMENTAL ANALYSIS Morse Planning Group (MPG) will lead the environmental analysis task. As background, the City certified a Final Program Environmental Impact Report(EIR)for the General Plan Update in October 2008(General Plan EIR) and adopted a Negative Declaration for the 2014-2021 Housing Element in October 2013. In addition,the City certified a Final EIR for the Garvey Avenue Specific Plan in February 2018 and is presently in the process of preparing the Freeway Corridor Mixed Use Overlay Zone and associated CEQA documentation. The General Plan EIR analyzed the following projected General Plan growth: 6,047 dwelling units, 7,310,000 square feet of non-residential uses,and 22,816 new residents.The Garvey Avenue Specific Plan EIR identified the following projected growth within the Plan Area: 1,048 dwelling units; 1,300,000 square feet of non- residential uses, and 2,710 residents, which represent 17.33%, 17.78%, and 11,88%, respectively, of the projected General Plan Growth. Based on preliminary analysis, the General Plan EIR has projected capacity to accommodate the 6th cycle RHNA numbers. The City has requested two CEQA scopes of work: Option One — Mitigated Negative Declaration and Option Two—Environmental Impact Report. The appropriate CEQA document will be determined at part of Task 6.1, Environmental Determination. In both cases, it is assumed that the CEQA document will tier off the City of Rosemead General Plan Update Final Program EIR and any relevant adopted Specific Plan CEQA documents, including but not limited to the Garvey Avenue Specific Plan Final EIR. These CEQA documents and other City and adopted CEQA documents allow for the use of information relative to the identified housing opportunity sites or sites identified for rezoning in the Housing Element, and applicable mitigation measures. No technical analyses are assumed as part of this scope of work for either option. If determined necessary, a separate scope and fee would be prepared. In.addition, MPG assumes that the City will provide one set of consolidated City comments on draft work products. RRM Design Group Page 22 of 37 TASK 6.1 ENVIRONMENTAL DETERMINATION Following preparation of the draft Housing Element, MPG will meet with the City staff and the RRM team to confirm the environmental review strategy and timeline. MPG will review the draft Housing Element and the General Plan EIR to identify any inconsistencies or additional analyses required. If no changes to the General Plan EIR are necessary,a Negative Declaration/Mitigated Negative Declaration would be prepared. If changes to the General Plan EIR are necessary, a Supplemental EIR would be prepared. A memorandum confirming the environmental review strategy will be provided to the City. Deliverables • Memorandum confirming the environmental review strategy A. OPTION ONE: NEGATIVE DECLARATION OR MITIGATED NEGATIVE DECLARATION TASK A6.2 DRAFT OF ENVIRONMENTAL ANALYSIS Initial Study/Environmental Assessment MPG will prepare an Initial Study in accordance with CEQA, the CEQA Guidelines, and the City of Rosemead's CEQA Guidelines. The Initial Study will include detailed explanations of all checklist determinations, discussions of potential environmental impacts, and mitigation measures, if applicable. The Initial Study analysis shall be in accordance with all applicable sections of CEQA and the CEQA Guidelines. The environmental document will be presented with the following sections: Introduction, Project Description, Initial Study Checklist, Environmental Analysis, and Initial Study Determination. MPG's approach to the analysis portion of the document is to provide thorough, detailed, and conclusive impact analysis. The topics to be reviewed include all topics included in the most current version of CEQA Guidelines Appendix G. Administrative Draft Initial Study MPG will submit the Administrative Draft Initial Study for review and comment by City Staff. MPG will also submit a Second Administrative Draft Initial Study("check copy"), which will incorporate one complete set of comments received from City staff. TASK A6.3 ENVIRONMENTAL NOTICING, OUTREACH, AND FILING Native American Tribal Consultation Per SB 18 and AB 52 MPG will contact the Native American Heritage Commission to provide the list of Native American tribes to consult. Upon receipt of the NAHC letter, MPG will support the City by providing draft letters for City review and to be put on City letterhead. Upon receipt of the letter back from the City, MPG will transmit letters via email if available or send letters to Tribes via US Certified Mail or overnight delivery service, initiating the consultation process under AB-52 and SB-I8. MPG will follow-up once with each group via email or telephone. It is assumed that City staff would meet with requested tribes in person or by telephone. MPG is available to attend meetings in support of the consultation process on a time and materials basis, estimated at $450 per meeting. MPG would assist City staff in drafting a summary of the consultation process. RRM Design Group Page 23 of 37 CEQA Notices MPG will prepare all CEQA public notices required for the proposed project for City review and sign: Negative Declaration/Mitigated Negative Declaration, Notice of Availability and Notice of Determination. MPG will be responsible for transmitting notices and a CD/USB drive to designated reviewing agencies (State Clearinghouse and up to 15 agencies). It is assumed that the City will be responsible for public noticing to comply with City requirements, such as posting notices or newspaper notices. This scope of work excludes payment of any CDFW filing fees, if applicable. MPG will be responsible for filing notices with the State Clearinghouse and Los Angeles County Clerk; however, the City will be responsible for the payment of any fees for such filings. Meetings MPG Staff will attend up to two meetings with City Staff. This task includes a budget of six (6) hours for meetings. TASK A6.4 FINAL DRAFT OF ENVIRONMENTAL ANALYSIS Public Review Draft Initial Study MPG will submit the Public Review Draft Initial Study to the City, which will be distributed for public review. Draft Final Initial Study • Response to Comments - MPG will respond to written comments received on the Public Review Draft Initial Study during the public review period, and prepare thorough, reasoned, and sensitive responses to relevant environmental issues. MPG will prepare the Administrative Draft Responses to Comments for review and comment by City Staff. MPG will submit one "check copy" of the final Responses to Comments document, which will incorporate one complete set of comments received from City Staff on the Administrative Draft Responses to Comments. For budgeting purposes,a maximum of 4 hours has been assumed for MPG to prepare the Responses to Comments.Should the comments be excessive and require more than the budgeted time,this task and associated costs would be revisited. • Mitigation Monitoring and Reporting Program - MPG will prepare the mitigation monitoring and reporting program (MMRP) pursuant to CEQA Section 21081.6. MPG will submit a draft version for City Staff review and will follow with a final MMRP.This task includes a budget of 4 hours. Public Hearings MPG will attend one public hearing each with the Rosemead Planning Commission and City Council. This task includes a budget of 8 hours for public hearings. MPG is available for additional public hearings on a time and materials basis for an estimated $600 (4 hours) per meeting. TASK A6.5 ADOPTION Following City Council approval of the CEQA document, MPG will prepare a Final environmental document, which will consist of the revised Public Review Draft Initial Study text,as necessary to address the comments RRM Design Group Page 24 of 37 received during the public review period, and the MMRP. Deliverables for Tasks A6.2 A6.5 • One (I) electronic file (PDF and Word) of Administrative Draft IS • One (I) electronic file (PDF and Word) of"Check Copy"of Draft IS/MND • One (I) electronic copy(PDF and Word) of Draft IS and ND/MND • Thirty-five (35) CDs/USB Drives with PDF Files of Draft IS and ND/MND for City, State Clearinghouse, and Reviewing Agencies • One (I) electronic copy(Word) of Draft Mitigation Monitoring Program • One (I) electronic copy(Word) of Final Mitigation Monitoring Program • One (I) electronic copy(PDF) of Final IS and ND/MND • One (I) electronic copy(Word and PDF) of Native American Consultation Letters • One (I) electronic copy(Word and PDF) of Native American Consultation Summary • One (1) electronic copy(Word and PDF) of Native American Consultation Letters • One (1) electronic copy(Word and PDF) of Native American Consultation Summary B. OPTION TWO: SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT TASK B6.2 DRAFT OF ENVIRONMENTAL ANALYSIS The City certified a Final Program Environmental Impact Report (PEIR) for the General Plan Update in October 2008. This scope of work assumes that a Supplement to the 2008 PEIR (Supplemental EIR [SEIR]) rather than a Subsequent EIR will be prepared, as I) none of the conditions described in CEQA Guidelines Section 15162 require the preparation of a Subsequent EIR, and 2) only minor additions or changes would be necessary to make the previous EIR adequately apply to the project in the changed situation. Should the environmental review process identify that substantial changes per CEQA Guidelines Section 15162 would warrant the preparation of a Subsequent EIR, MPG will notify City staff and discuss the potential scope and fee changes. Project Description The development of the Project Description is an important first step in the CEQA process and will be utilized throughout the process and for environmental analysis. MPG will prepare a draft project description for review by the City. Following receipt of City comments, a revised project description will be prepared for use in the Initial Study and SEIR. Initial Study An Initial Study will be prepared for the proposed project. The Initial Study will contain a description of the project, the project location, and a description of the environmental setting of the project site. The main body of the document will consist of a City-approved environmental checklist and an accompanying environmental analysis. The project will be analyzed for the potential to create significant environmental impacts in the areas specified on the environmental checklist.Where the potential for a significant effect is identified, the Initial Study will refer to more detailed analysis to be included in the SEIR. It is anticipated RRM Design Group Page 25 of 37 that some issues may be eliminated from the need for further environmental analysis in the SEIR. After City review of the Draft Initial Study and Notice of Preparation (NOP), MPG will make the necessary revisions. The Final Initial Study and NOP will be distributed to responsible agencies, the State Clearinghouse, and persons who have expressed interest in the project. MPG will summarize key comments received in NOP comment letters for presentation in the Draft SEIR. Comment letters will be provided in an appendix to the SEIR. Public Scoping Meeting A public scoping meeting, which can also involve federal, state, or other local agencies, will be set up as a brief project overview presentation so that the community can gain an understanding of the proposed project and make comments based upon accurate knowledge of the proposed project. Following the presentation, the meeting will be devoted to public participation, questions, and comments. Written comment forms and sign-in sheets will be provided for this purpose,and these comments, along with verbal comments, will become a part of the administrative record.MPG will assist and participate in a publicly noticed NOP Scoping meeting. This scope of work assumes that the City will be responsible for scheduling, noticing, facilitating the meeting, and preparing the agenda. MPG will provide materials for facilitating the discussion, including a PowerPoint presentation, handouts, boards, flyers, and other materials as needed. Following the meeting, MPG will provide a meeting summary with meeting notes. Administrative Draft Supplemental EIR MPG will prepare a First and Second Administrative Draft SEIR for submittal to the City. The SEIR will focus on the issues that are identified to have potentially significant impacts in the Initial Study.The SEIR will include all contents required by City requirements, CEQA statutes, CEQA Guidelines, and applicable court decisions. The SEIR will include a table of contents and maps and other graphics to clearly present the environmental analysis to the decision makers, responsible agencies, and the public. Executive Summary The Executive Summary will include a project summary, an overview of project impacts, mitigation measures, and levels of significance after mitigation, and a summary of project alternatives. The Executive Summary will be prepared and submitted as part of the Second Administrative Draft EIR submittal to the City. This section will include a summary table of all impacts and mitigation measures identified in the SEIR. Introduction and Purpose The Introduction will cite the provisions of CEQA,the CEQA Guidelines, and the City of Rosemead CEQA Implementation procedures to which the proposed project is subject. This section will identify the purpose of the study and statutory authority, document scoping procedures, provide a summary of the SEIR format, provide a listing of responsible and trustee agencies, and provide a listing of documentation incorporated by reference. Project Description The Project Description section will detail the project location, background, and history of the project, RRM Design Group Page 26 of 37 discretionary actions, characteristics, goals and objectives, phasing, agreements, and permits and approvals that are required for the proposed project based on available information. Basis of Cumulative Analysis In accordance with CEQA Guidelines Section 15I30, this section provides a listing of cumulative projects and actions under consideration for the analysis. The purpose of this section is to present a listing and description of projects, past, present, and anticipated in the reasonably foreseeable future, even if those projects are outside of the jurisdiction of Rosemead. It is anticipated that cumulative development would be reported from the General Plan PEIR and subsequent General Plan Amendments, as applicable. MPG will consult with City Staff and other applicable local jurisdictions to define the appropriate study area for the cumulative analysis. Environmental Analysis The specific environmental topics to be analyzed will be determined as part of the Initial Study and NOP scoping process. MPG will evaluate the necessary information with respect to the existing conditions,the potential adverse effects of project implementation (both individual and cumulative), and measures to mitigate such effects. Environmental issues raised during the scoping process(Notice of Preparation responses, Scoping Meeting comments, and any other relevant and valid informative sources)will also be evaluated. The analyses will be based upon all available data and results from additional research. The Environmental Analysis section will thoroughly discuss the regulatory setting, existing conditions for each environmental topic, identify short-term and long-term environmental impacts associated with the project, and their levels of significance. Feasible mitigation measures will be recommended to reduce the significance of impacts and identify areas of significant unavoidable impacts even after mitigation.This section will include analysis for the environmental issue areas identified in the Initial Study and based on public and agency NOP comments received during the Scoping process. Thresholds of Significance will be based on CEQA Guidelines Appendix G,thresholds used in the General Plan Final PEIR, and other City or applicable agency standards. In accordance with CEQA Guidelines Section 15130, the SEIR will discuss cumulative impacts for all the resource issues evaluated in the SEIR. Alternatives to The Proposed Action Pursuant to CEQA Guidelines Section 15126.6, MPG will provide an analysis of up to three alternatives, comparing the environmental impacts of each alternative in each impact area to the project. Each alternative will be selected in an effort to reduce any identified significant impacts to less than significant. The team will work with the City to determine the final selection of alternatives.For each alternative,the team will provide an analysis of impacts to environmental resources. One important Element of the Alternatives section will be an impact matrix that will offer a comparison of the varying levels of impact of each alternative being analyzed. This matrix will be prepared in a format to allow decision-makers a reference that will be easily understood while providing a calculated, where feasible, accurate comparison of each alternative. Additional Required CEQA Sections The following additional sections will be included in the EIR to meet CEQA and City requirements,including RRM Design Group Page 27 of 37 the following: • Growth Inducing Impacts. Potential growth-inducing impacts pursuant to CEQA Guidelines Section 15126.2 will be analyzed in this section based on data from the City of Rosemead. The section discusses ways in which the proposed project could foster economic or population growth, or the construction of additional housing, either directly or indirectly, in the surrounding environment. • Significant Irreversible Environmental Changes That Would Be Involved in the Proposed Action Should It Be Implemented. Changes in the environment and uses on non- renewable resources that will occur as a result of the proposed project and that can be considered irreversible or irretrievable will be evaluated and discussed within this section of the EIR. • Effects Found Not to Be Significant. The section will provide a qualitative explanation of issues checked "No Impact" in the Initial Study in order to substantiate the conclusions of .. the Initial Study, along with the "Less Than Significant Impact" and "Less Than Significant Impact with Mitigation" conclusions from the EIR. • Significant Unavoidable Impacts. This section will be a comprehensive list of significant unavoidable impacts associated with the proposed project. • Organizations and Persons Consulted/Bibliography.Any federal, state,or local agencies, other organizations, and private individuals consulted in preparing the EIR will be listed in this section, along with a complete list of reference materials used in preparation of the EIR. Following receipt of consolidated City comments on the First Administrative Draft SEIR, MPG will prepare the Second Administrative Draft SEIR for City staff review. TASK B6.3 ENVIRONMENTAL NOTICING, OUTREACH, AND FILING Native American Tribal Consultation Per SB 18 and AB 52 MPG will contact the Native American Heritage Commission to provide the list of Native American tribes to consult. Upon receipt of the NAHC letter, MPG will support the City by providing draft letters for City review and to be put on City letterhead. Upon receipt of the letter back from the City, MPG will transmit letters via email if available or send letters to Tribes via US Certified Mail or overnight delivery service, initiating the consultation process under AB-52 and SB-I8. MPG will follow-up once with each group via email or telephone. It is assumed that City staff would meet with requested tribes in person or by telephone. MPG is available to attend meetings in support of the consultation process on a time and materials basis, estimated at $450 per meeting. MPG would assist City staff in drafting a summary of the consultation process. CEQA Notices MPG will prepare all CEQA public notices required for the proposed project for City review and sign:Notice of Preparation, Notice of Completion, Notice of Availability, and Notice of Availability and Notice of Determination. MPG will be responsible for transmitting notices and a CD/USB drive to designated reviewing agencies (State Clearinghouse and up to 15 agencies). It is assumed that the City will be responsible for public noticing to comply with City requirements, such as posting notices or newspaper notices. This scope of work excludes payment of any CDFW filing fees, if applicable. MPG will be responsible for RRM Design Group Page 28 of 37 filing notices with the State Clearinghouse and Los Angeles County Clerk; however, the City will be responsible for the payment of any fees for such filings. Project Coordination Ms. Morse will assume primary responsibility for the management and supervision of the team, as well as consultation with the City Staff. She will be involved in all aspects of preparation of the EIR for compliance with CEQA requirements and City CEQA procedures. She will coordinate with all technical consultants toward the timely completion of the EIR. The budget assumes twenty (20) hours. Meetings MPG Staff will attend up to four meetings with City Staff. This task includes a budget of sixteen (I6) hours for meetings. TASK B6.4 FINAL DRAFT OF ENVIRONMENTAL ANALYSIS Draft Supplemental EIR Following receipt of consolidated City comments on the Second Administrative Draft SEIR, MPG will prepare the Draft SEIR. Draft Final Supplemental EIR The Draft Final SEIR will consist of the Draft SEIR, Responses to Comments, Errata for Final EIR (revised Draft EIR text, as necessary) and the Mitigation Monitoring and Reporting Program (prepared as part of Task B6.5). The level of effort required to prepare a Final SEIR is directly related to the number and complexity of agency and public comments received on the Draft SEIR. MPG will respond to comments received on the Draft EIR during the 45-day public review period, and additional comments raised during public hearings. MPG will prepare thorough, reasoned, and sensitive responses to relevant environmental issues. MPG will review and respond to comments received during the Draft SEIR comment period and provide the First Administrative responses to comments to the City for review. MPG will prepare the Second Administrative responses to comments to address City comments and submit to the City for review. Following receipt of City comments on the Second Administrative responses to comments, MPG will incorporate the revised responses into the Administrative Final SEIR and submit the Administrative Final SEIR to the City for review. MPG should assume a third review of the Responses to Comments following review by City Attorney. For budgeting purposes, responses to comments are assumed to involve referencing commenters to existing analysis in the Draft SEIR, or clarification and explanation of the existing analysis and conclusions. Analysis of new issues, alternatives, or data is assumed to not be needed in responses to comments. Up to 40 hours of MPG staff time may be allocated to the preparation of responses to comments and up to another 40 hours to finalize the responses to comments and completion of the Final SEIR. RRM Design Group Page 29 of 37 TASK B.6.5 ADOPTION Mitigation Monitoring and Reporting Program, Findings, Statement of Overriding Considerations In coordination with City staff, MPG will prepare the Mitigation Monitoring and Reporting Program (MMRP), Statement of Facts and Findings (Findings), and a Statement of Overriding Considerations (SOC), if necessary. The MMRP will describe the implementation and monitoring approach for mitigation measures included in the SEIR to address significant impacts. The Findings will specify which mitigation measures have been incorporated into the project and those measures that have not and will explain why certain measures have been found to be infeasible. If applicable, the Findings will also identify feasible project alternatives that could reduce adverse environmental effects but are not being implemented,with an explanation as to why they are considered to be infeasible. The SOC will describe any unavoidable environmental effects and the considerations that warrant approval of the City, despite the unavoidable impacts. MPG will prepare an Administrative Draft of the MMRP, Findings, and SOC and will submit (electronically) to the City for review and comment. Once comments are received, MPG will incorporate comments and produce an electronic copy of the final MMRP, Findings, and SOC. Public Hearings MPG will represent the Project Team at public hearings and make presentations, as necessary. MPG will attend two public hearings, each with the Rosemead Planning Commission and City Council. This task includes a budget of 32 hours for public hearings. MPG is available for additional public hearings on a time and materials basis for an estimated $600 (4 hours) per meeting. Deliverables for Tasks B6.l-B6.5 • One (1) electronic file (PDF and Word) of Administrative Draft EIR • One (1) electronic file (PDF and Word) of"Check Copy"of Draft EIR • Ten (10)hard copies of Draft EIR and three (3) hard copies of Draft EIRAppendices • One (1) electronic copy (PDF and Word) of Draft EIR&Appendices • Thirty-five (35) CDs/USB Drives with PDF Files of Draft EIR &Appendices for City, State Clearinghouse, and Reviewing Agencies • One (1) electronic copy(Word) of Draft Mitigation Monitoring Program • One (1) electronic copy (Word) of Final Mitigation Monitoring Program • One (1) electronic copy (Word and PDF) of Draft Comments and Responses • One (1) electronic copy(Word and PDF) of Draft Final EIR(includes Comments and Responses, Mitigation Monitoring and Reporting Program) • One (1) electronic copy(Word) of Draft Statement of Facts and Findings • One (1) electronic copy (Word and PDF) of Final Statement of Facts and Findings • One (1) electronic copy (Word) of Draft Statement of Overriding Considerations, ifneeded • One (1) electronic copy(Word and PDF)Draft Statement of Overriding Considerations, ifneeded • Five (5) hard copies of Final EIR and three (3)hard copies of Final EIRAppendices • One (1) electronic copy(Word and PDF) of Final FIR • One (1) electronic copy (Word and PDF) of Native American Consultation Letters RRM Design Group Page 30 of 37 Rosemead Housing Element Update Timeline 2020 20111. September 15,2020 .- - - --------- -- -- Sept° Oct Nov I Dec Jan i Feb Mar Apr May June July Aug 1111 Oct TASK,is PROJECT ADMINISTRATION Subtask I.L:Project Kick-Off Meeting • Subtask 1.2:Project Schedule Development •■ -- Subtask 1.3:Project Coordination • .. TASK 2:HOUSING'ELEMENT UPDATE-EXISTING CONDITIONS,ISSUES OPPORTUNITIES AND CHALLENGES I Subtask 2.1:Current Housing Element Review Subtask 2.2:Housing Assessment and Needs Analysis Subtask 2.3:Housing Parcel Identification Analysis Subtask 2.4:Housing Production Constraints Analysis Subtask 2.5:General Plan Consistency Subtask 2.6:Revised Maps and Figures .. TASK 3:FACILITATION OF REVIEW OF DRAFT HOUSING ELEMENT AND APPROVAL OF FINAL HOUSING ELEMENT Subtask 3.1:Ongoing Staff Review Draft of Housing Element Sections • Subtask 3.2:Draft Housing Element Subtask 3.3:Final Draft of Housing Element • Subtask 3.4:State Certification and City Adoption =IIMMIIIMM— _8 Subtask 3.5:Public Noticing • ! , I -"ASK 4;.COMMUNITY ENGAGEMENT AND PUBLIC HEARINGS " Subtask 4.1:Community Outreach Strategy and Meetings Subtask 4.2:Public Hearings/Presentation Materials �� •_ • • • • • TASKS PUBLIC SAFETY ELEMENT UPDATE&ENVIRONMENTAL JUSTICE POLICIES 1_ Subtask 5.1:Current Public Safety Element and Environmental Justice Setting -mill Subtask A5.2:Proposaed Amendments&Consistency with General Plan&State Requirements • Subtask A53:Public Safety Element Update and Environmental justice Policies TASK b_ENVIRONMENTAI ANALYSIS(ALTERNATIVE.A) _ _ _ Subtask6.1:Environmental Determination • Subtask A6.2:Draft of Environmental Analysis • Subtask A6.3:Environmental Noticing,Outreach and Filing • Subtask A6.4:Final Draft of Environmental Analysis ■ Subtask A6.5:Adoption • - • Meeting 11 Duration RRM Design Group Page 31 of 37 Rosemead Housing Element UpdateM Schedule Jami oav�e *BradykBradSr Matt Fret S7II >� �hercancaTaaa IAcrtseE'tanrong Fee Sarhedu'e Williams C ingate , ;:viaoas . :cmos°. u ainscxo Main associates Group September 15 2020 Principal-iro-Charge PrctjectManager �arorPLanne Policy S or2�hAnal Analyst Architect Housing Element Enr'romur�attal T Planner'Qutreach Research 4rulyst Consultant Ccosuttaat 220$per hour 210$per hour 155$pa-hour 135$pa-hour 135 S per hour 205$per hour kamp sum per Sark lump sum pa-task FEE TASK 1: PROJECT ADMINISTRATIONTYPEFEE 1.1 Project Kick-Oft Meeting T&M NTE $ 1,780 ® $440 ® $420 ME $310 © $270 - $0 - $0 $340 1.2 Project Schedule Development T&M NTE $ 760 - $0 MI $420 I. $0 - $0 IIIII $0 - $0 $340 1.3 Project Coordination T&M NTE $ 9,980 ® $440 MI $5,460 - $0 - $0 - $0 - $0 $4,060 Task 1 Value: $ 12,520 TASK 2: HOUSING ELEMENT UPDATE!-EXISTING CONDITIONS,ISSUES, FEE FEE OPPORTUNITIES,AND CHALLENGES TYPE 2.1 Current Housing Element Review T&M NTE $ 3,860 - $0 MEI $420 20 $3,100 - $0 - $0 - $0 $340 2.2 Housing Assessment and Needs Analysis T&M NTE $ 7,240 - $0 ® $840 16 52,480 - $0 MI $3,240 - $0 $680 2.3 Housing Parcel Identification Analysis T&M NTE $ 18,580 ® $4401113 $1,680 MI $3,720 MI $2,160 40 $5,400 MI $2,460 $2,720 2.4 Housing Production Constraints Analysis T&M NTE $ 7,600 - $0 © $840 20 $3,100 16 $2,160 - $0 MI $820 $680 2.5 General Plan Consistency T&M NTE $ 1,240 - $0 - $0 © $1,240 - $0 - SO - SO 2.6 Revised Maps and Figures T&M NTE $ 2,780 - $0 - $0 IEI $620 _ $0 16 $2,160 - $0 Task 2 Value: $ 41,300 TASK 3: FACILITATION OF REVIEW OF DRAFT HOUSING ELEMENT AND APPROVAL.OF FEE FEE. FINAL HOUSING ELEMENT TYPE 3.1 Ongoing Staff Review Draft of Housing Element Sections T&M NTE $ 16,440 ® $440 16 $3,360 ® $3,720 MI $1,080 WI $6,480 - $0 $1,360 3.2 Draft Housing Element T&M NTE $ 9,620 - $0 10 $2,100 18 $2,790 I. $0 30 $4,050 - $0 $680 3.3 Final Draft of Housing Element T&M NTE $ 5,200 - $0 ® $840 12 $1,860 - $0 En $2,160 - 50 $340 3.4 State Certification and City Adoption T&M NTE $ 3,700 - $0 ® $420 IM $1,240 - $0 - $0 - $0 $2,040 3.5 Public Noticing T&M NTE $ 620 - $0 - $0 © $620 - $0 - $0 - $0 Task 3 Value: $ 35,580 FEE TASK.4: COMMUNITY ENGAGEMENT AND PUBLIC HEARINGS , FEE TYE 4.1 Community Outreach Strategy and Meetings T&M NTE $ 23,760 - $0 ® $6,720 40 $6,200 16 52,160 MI S3,240 MI $0 $5,440 4.2 Public HeatingslPresentation Materials T&MNTE $ 14,440 IM $0 MO $3,360 40 $6,200 111.3 $1,080 NE $1,080 - $0 $2,720 4.3 Supporting Graphics(Optional) T8.114 NTE S 14,910 - $0 11.3 $1,260 8 $1,240 ED $2,160 - SO 50 $10,250 Task 4 Value: $ 38,200 Not including optional task FEE TASKS: PUBLIC SAFETY ELEMENT UPDATE& ENVIRONMENTAL JUSTICE.POLICIES , FEE TYPE5.1 Current Public Safety Element and Environmental Justice Setting T&M NTE $ 17,280 1.1 $0 MI $1,680 No $3,720 8 $1,080 80 $10,800 - $0 $0 5.2 Proposed Amendments and Consistency with the General Plan&State Requirements T&M NTE $ 20,610 - $0 ® $2,520 MI $8,370 IM3 $1,080 MI $8,640 - $0 $0 5.3 Final Public Safety Element Update and Environmental Justice Policies T&M NTE $ 6,100 - $0 NE $840 20 $3,100 - $0 16 52,160 - $0 SO Task 5 Value: $ 43,990 RRM Design Group Page 32 of 37 Rosemead Housing Element Update 'Irv. = Schedule 'Jami Ct.ne Mat ',Bret ".::AZ 4cracs ca Tam+ . �,Sarp Planning Fee Williams Bating=e Ottoson Stinson -Martin Associates ' Grap F September 15, 2020 Principal-in-Charge Project Manager Policy Planner/OutreachS�uctePannet Architect Housing Ressaroh Analyst Consultant Consultant en;a9 N ;, - - - ---- 220 har 210 hour 155 hour 135$par hour 135$pe hour 205 pet hour trip sum per task lump sum pertask '11 1-1: 1. °,, r i ? l 1-LC i ° a,s•TlS1 .6,EHVIONMEtTALANALYSIS j A,UTE Rel ,7��VEA�. ... . lE . _ ll _ 6.1 Environmental Determination T&M NTE $ 1,200 IN $0 - $0 I. 0 - $0 - $0 - $0 $1,200 A6.2 Draft of Environmental Analysis T&1 NTE $ 9,600. ® $0 - $0 - $0 - $0 - $6 - $0 $9,600 A6.3 Environmental Noticing,Outreach and Filing T8CJ1 NTE $ 1,800 - $6 I. $0 - $0 - $0 - $0 - $0 $1,800 A6.4 Final Draft of Environmental Analysis T&51 NTE $ 2,400 M $0 ME $0 111 $0 NE $0 I= $0 MI A6.5 Adoption $0 $2,400 T&M NTE $ 900 - $0 - $0 - $0 - $0 - $0 - $0 $900 Task 6 Value: $ 15,900 T4SIC. ENVIRONMENTALjA IALYSIS IeEAL TE R N A T[°kF°E ,13 ° �� FEE -° - '� v'j °r FES 9 1 I 6.1 Environmental Determination T&M NTE $ 1,200 a $0 - $0 - $0 - $0 - $0 - $0 $1,700 B6.2 Draft of Environmental Analysis T&M NTE $ 77,400 11. $0 $1,680 ® $3,720 - $0 - $0 - $0 $72,000 B6.3 Environmental Noticing,Outreach and Filing TWA NTE $ 8,400 - $0 - $0 - $0 - $0 I. $0 I. $0 $8,400 B6.4 Final Draft of Environmental Analysis T&M NTE $ 13,240 SI $0 - $0 MI $1,240 $0 $0 $0 $12,000 B6.5 Adoption T&M NTE $ 18,000 $0 - $0 - $0 - $0 - $0 - $0 $18,000 Task 6 Value: $ 118,240 Fee Footnote Estimated fees for tasks shown as"Time and Materials-Not to Exceed"(T&M/NTE)are provided for informational FEE SUMMARY WITH TASK 6 ALTERNATIVE A purposes only.Amounts billed for these tasks,which will reflect actual hours,will not be exceeded without prior approval by the client. Subtotal $ 187,490 Reimbursable Expenses Reimbursable Expenses $ 2,800 Incidental expenses incurred by RRM Design Group or any subconsulltant it may hire to perfomi services for this project are reimbursed by the client at actual cost plus 10%to cover its overhead and administrative expenses. ESTIMATED PROJECT TOTAL $ 190,290 Adjustment to Hourly Billing Rates • RRM reserves the right to adjust hourly rates on an annual basis. FEE SUMMARY WITH TASK 6 ALTERNATIVE B Subtotal $ 289,830 Reimbursable Expenses $ 12,800 ESTIMATED PROJECT TOTAL $ 302,630 ° 5.1 Current Public Safety Element and Environmental Justice Setting TS/ANTE $ 17,280 $0 8 $1,680 24 $3,720 3 $1,030 80 $10,800 $0 SO 5.2 Proposed Amendments and Consistency with the General Plan&State Requirements TWA NTE $ 20,610 $0 12 $2,520 54 $8,370 3 $1,080 64 $8,640 $0 SO 5.3 Final Public Safety Element update and Environmental Justice Policies TWA NTE $ 6,100 - $0 4 $840 20 $3,100 $0 16 $2,160 $0 SO Task 5 Value: $ 43,990 RRM Design Group Page 33 of 37 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross- liability exclusion precluding coverage for claims or suits by one insured against another. RRM Design Group Page 34 of 37 Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1 Million per occurrence. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend the Named Insured. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third-party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 (or otherwise consistent with the insurer's endorsement). Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. RRM Design Group Page 35 of 37 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. A ten (10) day notice to City shall apply to nonpayment of premiums. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage (except Professional Liability and Workers' Compensation) required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that RRM Design Group Page 36 of 37 upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until. City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is RRM Design Group Page 37 of 37 acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement.Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. s r` c '; ' ® DATE(MM/DDIYYYY) A`�o CERTIFICATE OF LIABILITY INSURANCE 10/12/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Dealey, Renton&Associates PHONE Marie Swaney FAX 790 E. Colorado Blvd,#460 (A/C.No.Eat): (NC,No): Pasadena CA 91101 ADDRESS: mswaney@dealeyrenton.com INSURER(S)AFFORDING COVERAGE NAIC# License#:0020739 INSURER A:Evanston Insurance Company 35378 INSURED RRMDESI-02 INSURER B:Sentinel Insurance Company 11000 RRM Design Group 3765 S. Higuera St., Suite 102 INSURER C:Trumbull Insurance Company 27120 San Luis Obispo, CA 93401 INSURER D:HARTFORD INSURANCE COMPANY 38288 805 543-1794 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:401988455 • REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD wvIY D POLICY NUMBER (MM/DDYYY) (MM/DD/YYYY) B X COMMERCIAL GENERAL LIABILITY Y Y 84 SBW BG6537 6/30/2020 6/30/2021 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1,000,000 X Contractual Liab MED EXP(Any one person) $10,000 . , . PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY X JECr LOC PRODUCTS-COMP/OPAGG _S 2,000,000 OTHER: $ C AUTOMOBILE LIABILITY V Y 84UEGAC1692 _ 6/30/2020 6/30/2021 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY.INJURY(Per accident) $ _AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ I B X 'UMBRELLA LIAB X OCCUR Y Y 84 SBW BG6537 6/30/2020 6/30/2021 . EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE ' AGGREGATE $5,000,000 DED X RETENTION$D $ D WORKERS COMPENSATION Y 84WEGAG7CTV 6/30/2020 6/30/2021 X STATUTE OTH- ER AND EMPLOYERS'LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVEN N/A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liability MKLV7PL0004245 6/30/2020 6/30/2021 Per Claim _ $2,000,000 Annual Aggregate $4,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Umbrella policy is a follow-form to its underlying Policies:General Liability/Auto Liability/Employers Liability.AM Best's Rating of Policies above:A/XV or greater. RE:2021-2029 Housing Element PSA— City of Rosemead,its officials,officers,agents,volunteers and employees are named as an additional insured as respects general liability as required per written contract or agreement.General Liability is Primary/Non-Contributory per policy form wording.Insurance coverage includes waiver of subrogation per the attached endorsement(s). CERTIFICATE HOLDER CANCELLATION 30 Day Notice will be sent to holder SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Rosemead ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Lily Valenzuela 8838 E Valley Blvd AUTHORIZED REPRESENTATIVE Rosemead CA 91770 f' I • ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD