CC - Minutes - 06-11-19 Special MINUTES OF THE CITY COUNCIL
SPECIAL AND REGULAR MEETING
JUNE 11, 2019
6:00 P.M.
The special meeting of the Rosemead City Council was called to order by Mayor Clark at
6:00 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Clark, Mayor Pro Tern Armenta, Council Members Dang, Low (arrived at
6:09 p.m.), and Ly
ABSENT: None
1. WORKSHOP
A. HUD 2019-2023 Consolidated Plan Workshop
Discussion and overview of the upcoming five-year HUD 2019-2023 Consolidated
Plan (CDBG and HOME Allocation)preparation and requirements.
Director of Community Development Kim reported that the City receives
Community Development Block Grants & HOME federal funding from the U.S.
Department of Housing and Urban Development (HUD) every year. Rosemead's
current Consolidated Plan was adopted in 2015 and will be entering the fifth year in
the 2019-2020 Fiscal Year. As such, a new five-year Consolidated Plan would be
prepared to start with the following year in 2020.
Damian Delaney, Housing Consultant, Michael Baker International, explained the
Analysis of Impediments (AI) is a review of impediments to fair housing choice in
the public and private sectors. The AI involves an assessment review of a
jurisdiction's laws, regulations, policies, procedures, and practices, laws affecting
location, availability, accessibility of housing, and conditions, affecting fair housing
choices for protected classes of the Fair Housing Act. At the same time, staff will be
working to create the next Consolidated Plan for the next five years that is designed
to aid jurisdictions in assessing affordable housing and community development •
needs to determine investment of funds from the U.S. Department of Housing and
Urban Development.
Council Member Ly asked for clarification as to why senior services decreased from
prior years as reflected under the Accomplishment column.
Mr. Delaney explained the first number in each column was the goal amount and
the second number was the accomplished number completed for the specified
project. For example, Fair Housing Services was projected to reach 75 citizens, and
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in year one, 77 citizens were reached. Therefore, the number difference in the first
two years for senior services was miscounted. The counts should have been based
on seniors served per day, not how many meals were served.
Council Member Low requested further clarification on how senior services were
being counted in the second year if the third year's count is people.
Director of Community Development Kim clarified the reporting was done by the
actual meals served. Staff corrected the numbers for year three, and the reporting is
per senior, regardless of how many times they were served a meal. The goals were
set five years ago, and the staff was incorrectly reporting the numbers. Staff began
correcting year three for the reported number of services provided.
Mayor Clark asked what agency was requiring the reporting.
Director of Community Development Kim explained that HUD requires annual
reporting through the Consolidated Annual Performance and Evaluation Report
(CAPER). The CAPER reports to HUD the City's performance measures or
performances based on that year of service.
Mayor Pro Tem Armenta requested further explanation of what each year's service
entails, such as Code Enforcement Services and the goal numbers project.
Mr. Delaney stated the current five-year Consolidated Plan was prepared by prior
staff,which would have come before the City Council for approval.He explained that
each service entailed the following: Affordable Owner Housing is the first-time
homebuyer program; Code Enforcement Services is the funding of two Code
Enforcement Officers for inspections in eligible CDBG Census track areas;
Community Housing Development is an affordable housing project; the Housing
Rights Center is providing fair Housing Services; The Homeless Services are for
public service providers such as Family Services; Services for Seniors is the meal
program;At-Risk Youth services are provided through the YMCA or School District;
Lead-Safe Housing is the inspections of lead on the rehabilitation of homes; Prevent
Homelessness is funding services to prevent homelessness; Repair Aging Housing
Infrastructure is the home-owner occupied rehabilitation program; and the Support
Community Housing Development that supports affordable housing providers.
Council Member Dang asked for an explanation of how the Repair Aging Housing
Infrastructure program worked.
Director of Community Development Kim explained the rehabilitation program has
a 30-year deferred loan at 0% or a 3% interest rate for income qualifying individuals.
There is also a$15,000 CDBG grant, a$2,000 emergency grant,and a rebate program
all under the Repair Aging Housing Infrastructure program.
Council Member Dang inquired about the community's stakeholders involved in the
survey Mr. Delaney referenced in the community outreach activity.
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Mr. Delaney explained stakeholders include business owners, faith leaders, and
service providers in the community. The meetings consist of questions to stakeholders
about their vision for the next five years relating to housing.
Director of Community Development Kim stated staff would present to the City
Council a new five-year Consolidated Plan after the community engagement was
completed. The workshop was the preliminary step to begin planning after the
Analysis of Impediments report is completed.
2. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL EXPOSURE TO
LITIGATION
Pursuant to Government Code Section 54956.9 (d)(2): 1 potential case
B. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(1) ,
Case Name: City of Rosemead and City of Temple City v. City of El Monte
LASC Case No. 19STCP00254
City Attorney Richman stated there are two Closed Session items for discussion and
would announce any reportable action taken at the 7:00 p.m. regular City
Council meeting.
Mayor Clark recessed the special meeting to Closed Session at 6:35 p.m.
RECONVENE TO REGULAR MEETING
The regular meeting of the Rosemead City Council was called to order by Mayor Clark at
7:21 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
City Attorney Richman announced there was no reportable action taken in Closed Session by the
City Council.
PRESENT: Mayor Clark, Mayor Pro Tem Armenta, Council Members Dang, Low, and Ly
ABSENT: None
STAFF PRESENT: City Manager Molleda, Assistant City Manager Tsujiuchi, City Attorney
Richman, Chief of Police Kusayanagi, Director of Finance Lieu, Director of Community
Development Kim,Director of Public Works Alfonso, Director of Parks and Recreation Boecking,
and City Clerk Hernandez
PLEDGE OF ALLEGIANCE was led by Council Member Ly
INVOCATION was led by Mayor Clark
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3. PUBLIC COMMENT
Mayor Clark opened the Public Comment period.
Speaker Brian Lewin wished City employee John Scott well on his retirement and
commended his work throughout the City for many years. As a Beautification
Commission member, he was grateful for Mr. Scott's continuous support during
Beautification events.
Speaker Arturo Perez expressed his concerns about the homeless problem in the
city. He stated there are free mobile health services at Legg Lake for the homeless,
suggested the City provide a shuttle every Thursday to transport homeless
individuals to obtain health services.
Council Member Ly suggested City staff contact California Contract Cities
Association staff in effort to coordinate a meeting with the Board of Supervisors about
reallocating some homeless initiative funds, which are going to the County directly
and not to the cities.
There being no further speakers, Mayor Clark closed the Public Comment period.
4. PRESENTATIONS
A. Presentation of Retirement Service Recognition of Colleen Ishibashi, Finance
Services Supervisor and John Scott, Public Works Superintendent
111
Director of Finance Lieu announced the retirement of Finance Services Supervisor
Colleen Ishibashi for 21 years of service to the City; wishing Colleen well on her
retirement.
Colleen Ishibashi thanked the City Council and City staff and expressed deep
sentimental appreciation for the people that made her days delightful.
The City Council all expressed their gratitude, shared their fond memories of
Colleen's service to the City of Rosemead, and presented her with a plaque and
a commemorative street sign for her years of service.
Director of Public Works Alfonso announced the retirement of John Scott for
22 '/2 years of civil service to the Rosemead community and wished John well on his
retirement.
John Scott thanked the City Council and City staff for providing the opportunity to
serve the City of Rosemead as Public Works Superintendent.
The Council shared their memories with John and appreciation for his passion for
City parks, trees, and the community. They presented John Scott with a plaque and
commemorative street sign for his years of service.
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B. Los Angeles County Temple Sheriff's Station Response Report
Chief of Police/Lieutenant Kusayanagi reported on the Los Angeles County Temple
Sheriffs Station response for the City of Rosemead compared to the adjacent cities.
He explained calls are categorized into three different categories:
1. Emergent Calls that are life-threatening situations.
2. Priority Calls with potential danger, which are prioritized over routine calls.
3. Routine Calls are calls where there is no danger.
The following months' response time for February, March, and April 2019, had
little response time variance on emergent and priority calls between Rosemead,
Temple City, and South El Monte. Routine calls had some discrepancies in response
time. For February, the City of Rosemead averaged about 50 minutes, Temple City
for about 35 minutes, and South El Monte about 40 minutes. He noted the volume of
calls each city received, with the City of Rosemead receiving about 1,100 calls in
February,compared to Temple City receiving 500 calls and South El Monte 600 calls.
Council Member Ly stated he met with Temple Station Captain Flores and Chief of
Police Kusayanagi, about his concerns with the response times for routine calls.
During the meeting, he requested data on response times and the ratio for Sheriff
Deputy to resident. He noted it is essential to control the routine calls because it
impacts residents' quality of life. The City Council receives calls about residents'
concerns when response times take longer than usual. He expected to see
improvements in the response time numbers for the City. Thanked Captain Flores
and Chief of Police, Lieutenant Kusayanagi, for meeting with him and their hard
work they do to ensure the community's safety.
Council Member Low agreed it was important to have better response times compared
with other cities. She asked for clarification on how routine calls are prioritized.
Chief of Police Kusayanagi replied calls are prioritized based upon emergent or
priority calls. He noted sometimes deputies are responding to a routine call but get
diverted to an emergent or priority call; emphasized it's important to look at the call
volume, the size of the city, the population, and the limited amounts of ways to
traverse the city negatively affect response times for routine calls, which are non-
threatening or dangerous situations.
Council Member Low commended Chief of Police Kusayanagi for identifying some
of the city limitations, which could be looked at to improve the response time for
deputies.
Council Member Ly added that other cities have freeway intersections, and some of
their data show aggregate response time to be significantly lower than the City of
Rosemead. He reiterated that he would like to see the City's response time numbers
improved upon comparable to other cities.
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Mayor Pro Tem Armenta thanked Chief of Police Kusayanagi for his presentation;
' acknowledged the City's size as an issue, noting Rosemead does have more square
miles compared to Temple City and South El Monte; shared that she has received
calls about the delay in response times. The Sheriffs Department is a unique entity
that can pull from other areas if needed. Ms. Armenta reiterated the City Council
wants to make sure Rosemead residents are taken care of and have a good working
relationship with the Sheriff's Department.
Council Member Ly reiterated his concerns and the importance of the impact on
the residents' quality of life.
Council Member Dang agreed it was a quality of life matter and recognized the
Sheriff Department's strength in drawing resources as needed. He noted that some
factors in the presentation were not taken into consideration such as the size of the
City and population.
5. PUBLIC HEARING -None
6. CONSENT CALENDAR
ACTION: Moved by Council Member Ly and seconded by Council Member Low to
approve Consent Calendar Items A through C,with the exception of Items D and E (pulled
for separate discussion). Motion was carried out by the following vote AYES: Armenta,
Clark,Dang,Low,Ly ABSENT: None
A. Claims and Demands
• Resolution No. 2019-27
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$1,281,522.46 NUMBERED 103270 THROUGH
NUMBER 103376
Recommendation: Adopt Resolution No. 2019-27.
B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of
February 26, 2019.
C. Ordinance Amending Chapter 3.24 (Purchasing System), Adding Chapter 3.28
(Public Works Bidding Procedure),and Adopting Other Conforming Amendments,
to the Rosemead Municipal Code
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Staff is recommending the City Council to adopt an ordinance,amending and
restating Chapter 3.24 (Purchasing System), adding Chapter 3.28 (Public Works
Bidding Procedure), and adopting other conforming amendments.
Recommendation: That the City Council move to waive further reading and
introduce Ordinance No. 988; and set a date for a second reading and adoption of
Ordinance No. 988, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING
AND RESTATING ROSEMEAD MUNICIPAL
CHAPTER 3.24 (PURCHASING SYSTEM), AND
ADDING CHAPTER 3.28 (PUBLIC PROJECT BIDDING
PROCEDURES)
ITEMS PULLED FOR SEPARATE DISCUSSION
D. Municipal Law Enforcement Services Agreement and Annual Services Level
Authorization with Los Angeles County Sheriff's Department
The Municipal Law Enforcement Services Agreement (MLESA) is the underlying
contract that allows the Sheriff's Department to provide law enforcement services
to contract cities.The previous MLESA was approved in March 2014 and will expire
June 30, 2019.
The Annual Service Level Authorization(ASLA)is provided annually and identifies
the service levels and cost. The FY 2019-20 ASLA maintains the existing service
levels of twelve (12) 56-hour patrol shifts, seven (7) special assignment deputies,
two (2) motor deputies, a Sergeant and a Lieutenant.
Recommendation: That the City Council approve and authorize the City Manager to
execute the Municipal Law Enforcement Services Agreement; and execute the
Annual Service Level Authorization Forms, and any additional necessary
documentation.
Council Member Ly asserted that the City was approving an$8.6 million contract with
the Los Angeles County Sheriff's Department, roughly one-third of the City's budget,
however acknowledged that the City was getting a great deal under the contract.
Council Member Low asked for clarification on the 56-hour line item for
deputy services.
Chief of Police Kusayanagi stated the 56-hour typically covers vacations,overtime and
overlap in shifts; clarified the 56-hours did not mean a deputy is working the full 56-
hours, simply allows for additional coverage.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tern Armenta to
approve and authorize the City Manager to execute the Municipal Law Enforcement
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Services Agreement; and execute the Annual Service Level Authorization Forms, and any
additional necessary documentation. Motion was carried out by the following vote AYES:
Armenta, Clark,Dang, Low, Ly ABSENT: None
th
E. The United States Conference of Mayors 87th Annual Meeting — June 28 -
July 1st Honolulu, HI
The City Council will consider authorizing the attendance of the Mayor who wishes
to attend the United States Conference of Mayors 87th Annual Meeting in Honolulu,
HI on June 28—July 1, 2019.
Recommendation: That the City Council authorize the attendance, at City expense
of registration cost only, of the Mayor, to attend the United States Conference of
Mayors 87th Annual Meeting in Honolulu, HI on June 28—July 1, 2019.
Mayor Clark stated she had not had the opportunity to attend the Conference of
Mayors while she has been a Mayor and would like the support of the City Council
to attend the next conference in Hawaii. The conference will focus on
homelessness,public safety, and water.
Council Member Ly indicated that he would support the conference request by
Mayor Clark. However, he recalled Mrs. Clark did not support his past requested
to attend a National League of Cities Leadership Summit to communicate better,
deal with mediation, and critical leadership lessons. He noted that he did attend and
began going to conferences specifically in Washington, D.C. as it allowed him to
have a presence at Capitol Hill to lobby and advocate on behalf of the City. He
noted that he would support her request, emphasizing each Council member needs
to decide the best way to utilize conferences to learn, network, or lobby for issues
that matter to the City. Lastly, stated there are local conferences that have topics on
homelessness and safety issues.
Council Member Clark she apologized and replied she did not remember telling
him to not go to a conference. She asked if she voted no on the item going to the
conference.
Council Member Ly responded that he couldn't recall if the Leadership Summit
was in Atlanta, but she had voted no or abstained.
Mayor Pro Tem Armenta agreed with Council Member Ly's comments. She stated
Mayor Clark opposed Council members attending an ethnic conference such as the
one by the National Association of Latino Elected and Appointed Officials she
requested.
Council Member Low suggested Mayor Clark share the letter she gave the City
Council for transparency with the public.
Mayor Clark stated in her letter that by attending the conference, she is also saving
the City $500 on airfare, since she already purchased her ticket to join her family111
at the same time for a trip on a different island. However, the hotel where the
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conference is held, cost$500 a night to stay and was sold out. The Conference staff
- was able to book another hotel room for a lot less. The hotel is at a distance away
from the conference and she would need paid transportation to the conference.
Council Member Low clarified Mrs. Clark is paying for her airfare and is only
asking for expenses involving the conference.
Mayor Pro Tem Armenta inquired on the specific expenses that will be paid
by the City.
City Attorney Richman clarified Mrs. Clark was already going to a Hawaiian island
and had to change her arrival to a different island for the conference,which cost her
an additional $200, which is why she was requesting that reimbursement.
Council Member Ly stated his motion that regular expenses for conferences should
be treated equally for all council members.
Mayor Pro Tem Armenta clarified the City would not cover transportation expense
to travel from one island to the other after the conference.
ACTION: Moved by Council Member Ly and seconded by Council Member Low to
authorize the attendance at City expense of the Mayor to attend the United States
Conference of Mayors 87th Annual Meeting in Honolulu, HI on June 28 — July 1, 2019.
Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly
ABSENT: None
7. MATTERS FROM CITY MANAGER& STAFF
A. Adoption of the Fiscal Year 2019-20 Operating and Capital Improvement Budget
The City Council will consider the adoption of the City's Fiscal Year 2019-20
Operating and Capital Improvement Budget, which provides for total
appropriations. of $38,873,700. The General Fund operating budget of
$23,891,700, is balanced with a surplus for the upcoming year. Consequently,
a full scope of services to residents will be continued without service reductions.
Recommendation: That the City Council take the following actions:
1. Adopt Resolution No. 2019-29 approving the City of Rosemead's Operating
and Capital Improvement Budget for the Fiscal Year 2019-20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING
THE ANNUAL OPERATING AND CAPITAL •
IMPROVEMENT BUDGET FOR THE FISCAL
YEAR 2019-20
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Minutes of June 11, 2019
Page 9 of 18
2. • Adopt Resolution No. 2019-04 RHDC approving the Housing Development
Corporation's Operating and Capital Improvement Budget for the Fiscal Year
2019-20, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING
THE ANNUAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR THE FISCAL
YEAR 2019-20
Director of Finance Lieu reported the 2019-2020 Operating and Capital Improvement
Budget was before the City Council for consideration for adoption.
Council Member Ly questioned if the Rosemead Housing Development Corporation
was an official 501(c)(3) non-profit agency.
Director of Finance Lieu confirmed the Housing Development Corporation is a
designated tax-exempt 501(c)(3).
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tern Armenta to
adopt Resolution No. 2019-29 approving the City of Rosemead's Operating and Capital
Improvement Budget for the Fiscal Year 2019-20.Motion was carried out by the following
vote AYES: Armenta, Clark,Dang,Low, Ly ABSENT: None
ACTION: Moved by Council Member Ly and seconded by Council Member Low to adopt
Resolution No. 2019-04 RHDC approving the Housing Development
Corporation's Operating and Capital Improvement Budget for the Fiscal Year 2019-20.
Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly
ABSENT: None
B. Adoption of the City of Rosemead's Fiscal Year 2019-20 Appropriation Limit
Article XIII-B of the Constitution of the State of California was enacted by a vote
of the people as Proposition 4 (the Gann Initiative) in November 1979. This law
limits the level of most appropriations from tax sources that the state and most local
government entities are permitted to make in any given year. It also requires that
annually, each governmental unit calculate its Appropriations Limit and adopt it by
Resolution prior to the beginning of the Fiscal Year under consideration.
Recommendation: That the City Council adopt Resolution No. 2019-28, approving
the FY 2019-20 Appropriation Limit according to Article XIII-B of the Constitution
of the State of California, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING
AN APPROPRIATION LIMIT FOR THE FISCAL
YEAR 2019-20
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Director of Finance Lieu reported law limits the level of appropriations from tax
sources that the state and local government entities are permitted to make in any
given year. It also requires that each governmental unit annually calculates its
Appropriations Limit and adopt it by Resolution before the beginning of the fiscal
year under consideration. The City of Rosemead's Appropriation Limit for Fiscal
Year 19-20 is$50.2 million,with the appropriation subject to the limitations of$18.8
million. The City is $31.4 million below the limit and,therefore, in compliance.
ACTION: Moved by Mayor Pro Tern Armenta and seconded by Council Member Ly to
adopt Resolution No. 2019-28, approving the FY 2019-20 Appropriation Limit according
to Article XIII-B of the Constitution of the State of California. Motion was carried out by
the following vote AYES: Armenta, Clark,Dang,Low, Ly ABSENT: None
C. Landscape Maintenance Services Award of Contract
The current contract for landscape maintenance services with Mariposa Landscapes
Inc.,will expire on June 30,2019.A Request for Proposals was circulated to several
landscape maintenance providers, and on May 29, 2019, five proposals were
received. Staff reviewed the proposals for completeness,understanding of scope of
work, methodology, experience and cost.
Recommendation: That the City Council take the following actions:
1. Authorize the City Manager to enter into a three-year contract with Evergreen
111 Landscaping in the amount of$343,740 per year, with the option for up to two
one-year extensions; Appropriate an additional$85,000 in General Funds in the
Fiscal Year 2019-20 to cover the cost of the new landscape maintenance
contract; and
2. Take such additional, related action that may be necessary.
Director of Public Works Alfonso reported that the current contract for landscape
maintenance services was expiring June 30, 2019, and staff opted to request for
proposals. Five proposals were received, and the lowest responsible bid was from
Evergreen Landscape at $343,740. Due to increases in prevailing wages and the cost
of the services is reflected in the proposal. Therefore, the staff is requesting an
additional appropriation of$85,000 in General Funds to cover the new contract's cost.
Mayor Pro Tern Armenta inquired if West Coast Arborists provides landscape
services or only tree trimming services.
Public Works Manager Chavez confirmed West Coast Arborists specializes in tree
trimming and does not provide landscaping services.
Council Member Dang asked if the City or Caltrans does the landscape maintenance
on Rosemead Boulevard.
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Public Works Manager Chavez explained the medians are owned and maintained by
the City, noting Caltrans owns and maintains the roadway only.
ACTION: Moved by Council Member Ly and seconded by Council Member Low to take
the following actions:
1. Authorize the City Manager to enter into a three-year contract with Evergreen
Landscaping in the amount of$343,740 per year, with the option for up to two one-
year extensions; Appropriate an additional$85,000 in General Funds in the Fiscal Year
2019-20 to cover the cost of the new landscape maintenance contract; and
2. Take such additional, related action that may be necessary.
Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly
ABSENT: None
D. Traffic Signal Maintenance Services Award of Contract
The current contract for traffic signal maintenance services with St.Francis Electric
will expire on June 30, 2019. A Request for Proposals was circulated to several
traffic signal maintenance providers, and on May 30, 2019, four proposals were
received. Staff reviewed the proposals for completeness,understanding of scope of
work, methodology, experience and cost.
- Recommendation: That the City Council take the following actions:
1. Authorize the City Manager to enter into a three-year contract with St. Francis
Electric for an amount not-to-exceed $160,000 per year, with the option for up
to two one-year extensions; and
2. Take such additional,related action that may be necessary.
Director of Public Works Alfonso reported that the current contract for traffic signal
maintenance would expire, and staff requested proposals. As a result, four proposals
were received for traffic signal maintenance, and St. Francis Electric, the current
service provider,was the lowest responsible bidder. The new service contract consists
of two components, Preventive Maintenance and Extraordinary Maintenance. He
explained Preventive Maintenances are routine inspections and minor repairs of the
traffic signals every month. Extraordinary Maintenances are scheduled repairs or
emergency repairs. Scheduled repairs may include the replacement of traffic signal
LED lamps. At the same time, emergency repairs may consist of the restoration of
equipment that has failed or knocked down or damaged in a traffic collision. In
' November 2018, the City Council granted a six-month extension to St. Francis
Electric to bring the contract in line with the fiscal year budget.
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Mayor Pro Tern Armenta expressed concern that due to staff oversight or
miscalculation in cost and a discrepancy regarding calendar year versus fiscal year,
St. Francis Electric requested an additional $162,000 on their last contract. She
reiterated she does not want the vendor to request additional funding again on
the new contract.
Public Works Manager Chavez explained that it would be for extraordinary measures
if the vendor is requesting additional funds. The money allocated is separated in two
parts, for monthly maintenance and the second for activities, such as things that are
damaged or need to be replaced.
Mayor Pro Tern Armenta reiterated that the issue was how the invoicing by the vendor
was being submitted, which resulted in the vendor going over the budget, thus
additional funds were requested.
Public Works Manager Chavez assured the City Council staff would monitor
the contract closely.
ACTION: Moved by Mayor Pro Tem Armenta and seconded by Council Member Ly to
take the following actions:
1. Authorize the City Manager to enter into a three-year contract with St. Francis Electric
for an amount not-to-exceed$160,000 per year, with the option for up to two one-year
extensions; and
2. Take such additional, related action that may be necessary.
Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly
ABSENT: None
E. License Agreement of 3212, 3220, 3224 and 3232 Del Mar Avenue for use of
Community Garden
At the January 2018 City Council meeting,Council Member Ly requested that staff
study the option for putting to recreational use privately-owned vacant lots,
benefitting the community, on a temporary basis. The use of vacant lots would
activate the idle properties for public good until such time the lots are developed by
the owners. On April 24, 2018, the City Council approved a license agreement for
a temporary Community Garden at 8828 Glendon Way. On January 19, 2019 the
opening of the garden was successful with all 26 plots reserved and four people on
the waiting list.
Staff has identified another potential location for the 2nd temporary Community
Garden, located at 3212, 3220, 3224 and 3232 Del Mar Avenue, north of Emerson
Place. The property owner has agreed to license the lot to the city for a period of
one year, the term will automatically extend on a month-to-month basis thereafter.
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Recommendation: That the City Council authorize the City Manager to execute a
License Agreement with Jenny Yan Yam and May Yam for a community garden
use of a property located at 3212, 3220, 3224 and 3232 Del Mar Avenue,
Rosemead, CA 91770.
Director of Parks and Recreation Boecking reported the property owners, Jenny Yan
Yam and May Yam, had agreed to license their vacant lots to the City for one year
for $1. The property owners have no plans to develop the property, which is
approximately 1.25 acres in the area. Similar to the existing community garden, staff
would incorporate a learning program for residents and the surrounding school in the
area. City staff has requested funds to cover the property's improvements and the cost
of the temporary garden structures in the Fiscal Year 19-20 budget.
Council Member Ly noted that it was beautiful to see the variety of plants and
vegetables growing by the community and utilizing the much-needed open space
when passing by the first community garden. He thanked staff for their hard work in
procuring a second vacant property for the community to use as a community garden.
Mayor Pro Tem Armenta commended City staff and asked if the vacant property on
Del Mar Avenue was adjacent to the Duff Park.
Director of Parks and Recreation Boecking confirmed the vacant lot is behind Duff
Park, but not connected.
Council Member Dang commended the program and putting to good use of vacant
properties to foster community involvement and local schools. He acknowledged
Council Member Ly for his idea to create the community garden.
Mayor Pro Tem Armenta stated the community garden idea was a vision of Council
Member Ly's and commended him for pursuing his vision.
ACTION: Moved by Council Member Ly and seconded by Council Member Low to
authorize the City Manager to execute a License Agreement with Jenny Yan Yam and
May Yam for a community garden use of a property located at 3212, 3220, 3224 and 3232
Del Mar Avenue, Rosemead, CA 91770. Motion was carried out by the following vote
AYES: Armenta, Clark,Dang,Low, Ly ABSENT: None
8. MATTERS FROM MAYOR& CITY COUNCIL
A. Discussion of Forming a Joint Powers of Authority—Transit Corridor Agency
This item is presented to the City Council at the request of Council Member Steven
Ly. Council Member Ly would like to discuss the possibility of forming a Joint
Powers of Authority—Transit Corridor Agency.
Recommendation: That the City Council discuss and provide further direction.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 14 of 18
Council Member Ly stated the San Gabriel Valley Transit Corridor Authority was an
idea initiated from cities part of the SR 60 Coalition. It was discovered that progress
in the San Gabriel Valley region that occurred, favored organizations that had extra
joint powers entity. For the past 20 years, the San Gabriel Valley's focus regarding
transportation has been the Foothill Gold Line Extension. Sacramento created a Joint
Powers Authority, which through the Authority, built the Gold Line Extension. In
addition,the San Gabriel Valley Council of Governments(COG)created the Alameda
Corridor-East (ACE) Construction Authority to mitigate the impacts of a significant
increase in freight rail traffic. The COG realized there was a need to expand the get
grade separations to the east-side of our jurisdiction because all those trains can
increase capacity onto our main rail lines along the gateway city region to move the
goods from the ports to the rest of the nation. Therefore, some member cities in the
SR-60
Coalition saw the need to create a Joint Powers Authority (JPA) to look at regional
and sub-regional transportation projects in an area historically underserved. The
Cities of Monterey Park and South El Monte, along with the City of Rosemead,have
expressed interest in creating a Joint Powers Authority. The JPA will provide the
ability to procure grant funding of regional projects to work on critical matters and
improvements on traffic and traffic flow in the region.
Council Member Low reiterated the JPA would serve to look at all transportation-
related issues in the region and to get funding on State and Federal levels.
Council Member Ly continued that the City of Rosemead would be receiving
allocated money from the 710 Freeway project, since the tunnel is not going to be
constructed. The funding may be used to restripe traffic lines or add lines but would
not solve the traffic issues. However, if there is a joint project with other cities, more
significant projects can be lobbied to Sacramento and Washington,D.C.to help obtain
grant funding for projects to improve regional traffic flow issues. The proposed JPA
can help facilitate and leverage resources as one major region.
Council Member Low asked how much it would cost to create a JPA.
Council Member Ly replied that each City joining would have to invest a one-time
cost of$25,000. The funding would provide enough money to retain an Executive
Director to find grant funding in Sacramento and Washington, D.C. to build the
organization.
Council Member Low asked if the Cities of Monterey Park and South El Monte were
the only cities interested in joining the JPA.
Council Member Ly confirmed both neighboring cities were interested in joining the
JPA. The goal is to invite other cities along the corridor to join the JPA.
Mayor Clark opened the Public Comment period.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 15 of 18
Speaker Brian Lewin expressed support for the proposed JPA, suggested the City also
invite the Cities of San Gabriel and Temple City as they are also affected by the traffic
on major corridors like Rosemead Boulevard, San Gabriel Boulevard, and Del Mar
Avenue. He also expressed concern with inviting the City of El Monte, since they
recently approved projects contrary to the interest of the City,including transportation
impacts due to the Magellan Gate Way Plaza,which have affect Rosemead residents.
There being no further comments, Mayor Clark closed the Public Comment period.
Council Member Ly stated that creating a JPA is not just for the current generation
but for future posterity. Although the Cities of San Gabriel and Temple City were not
part of the SR-60 Coalition,they are on the list to discuss further with.
Mayor Clark asked if the City of El Monte was on the list to join the JPA.
Council Member Ly replied the City of El Monte is on the list, however it would be
up to the City if they want to join the WA and they should be provided the opportunity
to make that decision.
City Attorney Richman stated that the concept of a JPA is that there is power in
numbers. The more members you have in the JPA, the more compelling an argument
is, and as a board,you are speaking as a region. The long-term goal is to find regional
projects.
Mayor Clark stated she would support creating a JPA if board members would agree
to vote unanimously on matters. She explained that in the collaborative with the
National Monument she serves on, they unanimously vote for a matter; noted if one
person does not support the matter and votes no, then the matter is not approved.
City Attorney Richman explained the documents before the City Council for
consideration is the creation of the JPA, which also has a sample by-law, which will
be adopted by the created JPA Board. Currently the sample by-laws state matters
will be approved by majority vote.
Council Member Clark reiterated she could not support that type of majority voting.
•
Council Member Ly explained that much like other government entities such as the
COG and ACE, you are not going to push a project on a city, if they do not want
that project.
Mayor Clark expressed concern with other cities possibly imposing a project on
another city. For example, she explained that a previous Council Member wanted to
take over Rosemead Boulevard and she opposed that. Having a City that may want to
do that in a JPA is concerning, they would be able to force a project onto the City of
Rosemead and asked how that can be prevented.
Council Member Ly replied that the JPA will not force a project on a city, if that city
does not agree to it.Another option is that a city can always leave the JPA at any time.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 16 of 18
Council Member Low stated the JPA is a good idea becausethe entity could obtain
111 federally funded projects on a larger scale. She agreed that other cities will not impose
a project on another city,that is not supported by the board.
Council Member Dangstated that traffic is a regional issue, and as mentioned by
Council Member Ly, once the Garvey Avenue Specific Plan is completed, and
neighboring cities have not put other traffic measures in place on Garvey Avenue,the
traffic issues will continue. In addition, Mayor Clark's concern with the sample by-
laws on how the Board will vote on matters, the representative of the JPA for
Rosemead would first bring the matter back to the City Council for review. He
expressed support for the City to join the JPA and having a mechanism where cities
collectively can have a unified voice.
Mayor Clark reiterated her concerns that if a city was noton board with a project, it
will create pressure and asked if there was any danger of having a higher threshold
for voting on projects. .
Council Member Ly argued he did not believe it was necessary to impose a voting
requirement in the sample by-laws.He expressed that the COG and the ACE authority
do not have that specific voting requirement in their by-laws either.
Mayor Clark stated that the JPA will not have 33 cities represented like the COG,
there will be at least five cities in the JPA that will directly affect Rosemead. Asked
what happens if there is one city that did not agree on a project.
Council Member Ly reiterated that if a city did not agree on a project and they felt a
project was going too infringed on them, they have the option to leave the JPA.
Mayor Clark ended the discussion and asked for a recommendation from the City
Attorney to proceed with the agendized item.
City Attorney Richman stated to the Council they could direct the Mayor or City.
Manager to sign an agreement once other cities join the JPA. Also, requested the
motion to include direction for her to review and make minor edits to the agreement
and direct the City Manager or Council Member Ly to begin reaching out to other
cities.
_ -Council Member Ly clarified the Council was just discussing the JPA agreement and
not the by-laws.:The by-laws would be developed by the newly created JPA board.
- - suggested the following minor amendments to the proposed JPA agreement, the
organization's name should be the San.Gabriel Valley Transit Corridor Authority,and
Recital C should read, The Members desire by this agreement to establish .an
independent special agency known as the San Gabriel Valley Transit Corridor
Authority ("Authority'), and under section 1.2, The legal entity established by this
agreement to:be known as the San Gabriel Valley Transit Corridor Authority.
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page17of18
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tern Armenta to
take the following action:
Adopt the San Gabriel Valley Transit Corridor Authority joint use powers agreement;
authorize the City Attorney to make diminutive changes and finalize the agreement; present
the final agreement to the City Manager's Office, to share with other agencies for their
consideration; authorize the City Manager to sign the agreement on behalf of the City of
Rosemead; nominate the City of Rosemead as lead agency to the JPA until an Executive
Director is hired; appoint Council Member Ly as delegate; and authorize the initial
contribution of$25,000 to be placed in escrow until the authority is established.
Motion was carried out by the following vote AYES: Armenta, Dang, Low, Ly
NOES: Clark ABSENT: None
B. Council Comments
Council Member Low congratulated Mayor Pro Tern Armenta on her Presidency of
the California Contract Cities Association.
Mayor Pro Tern Armenta requested that Council Members sitting on specific
association that requires a vote, representing the City of Rosemead, bring that item
before the City Council for a voting consensus. She noted a matter with the Los
Angeles County Sanitation District Board was not shared with the rest of the City
Council for input. Lastly, requested to adjourn the meeting in prayer for Deputy
Joseph Gilbert Solano, who was shot while off-duty at a restaurant in the City of
Alhambra.
Council Member Dang noted he requested the Public Works Department to reach out
to Caltrans regarding traffic issues on Rosemead Boulevard from Garvey Avenue to
Mission Drive.
City Manager ensured staff will follow-up on his request.
9. ADJOURNMENT
Mayor Clark adjourned the meeting in prayer for Deputy Joseph Gilbert. Solan,
at 9:36 p.m. The next regular City Council meeting is scheduled to take place on
June 25, 2019, at 7:00 p.m. in the Rosemead City Hall Council Chamber.
•�
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`. k
Ericka -ernandez, City Clerk
APPROVED:
&)1dAO
Sandra Armenia,Mayor
Rosemead City Council
Special and Regular Meeting
Minutes of June 11, 2019
Page 18 of 18