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CC - Item 4B - Minutes of October 27, 2020MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING OCTOBER 27, 2020 The regular meeting of the Rosemead City Council was called to order by Mayor Armenta at 7:04 p.m., in the Rosemead City Council Chamber, located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenta, Mayor Pro Tem Low, Council (Council Member Ly teleconferenced from 8838 E. Valley Blvd ABSENT: NONE PLEDGE OF ALLEGIANCE was led by Council INVOCATION was led by Mayor Armenta STAFF PRESENT: City Manager Molleda, Assist Richman, Chief of Police Lt. Duong; ,) irector of C Director of Public Works Daste, Interif4! Director of Recreation Boecking, and City Clerk Hernatlde � 1. PUBLIC COMMENT i rClark, Dang, and Ly Conference Room) Manager Kim, City Attorney y Development Frausto-Lupo, biller. Director of Parks and Sue Yaim oto U.' ager, County, of Los Angeles Library, submitted a public commet via email5i announce a fry Walk-Thru Flu Shot event at the Rosemead Library on Otobex$# 2020, betwee42:30 p.m. to 3:30 p.m. on a first-come, first- serued basis: Speake l garet`14Iolt, resident, submitted a public comment via phone to recognize ` . arvey C i 4" staff and commended Recreation Coordinator Jannette Vicario for lozng the;�brive-in Bingo event. Seniors were delighted to attend an dent since tlW'closure of the Community Center eight months ago. Also, she egglMended tkie-Garvey Center staff for the Crafts to -go packages the seniors are gi'�n`ta pass 'e time during the pandemic. There b;0`ng no further speakers, Mayor Armenta closed the Public Comment period. -{ 2. PRESENTATION A. Proclamation Declaring the Week of October 23-31, 2020 as "Red Ribbon Week" in the City of Rosemead Mayor Armenta read the Proclamation declaring the week of October 23-31, 2020 as "Red Ribbon Week". Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 1 of 12 AGENDA ITEM 4.11 Council Member Clark stated she appreciated the work and effort that Mandy Wong and staff put into "Red Ribbon Week" and acknowledged that substance abuse is a community problem. Council Member Ly stated it was essential to continue to address substance abuse and illegal drugs as a community, and ensure the youth are on the right path. Council Member Dang commended Public Safety Supervisor Wong for her hard work in keeping the community safe. Mayor Pro Tem Low thanked City staff for in the community. She reiterated the importai reminding the community to stay away from Mayor Armenta stated that the Counci such as "Red Ribbon Week" to advoe community. She thanked Public Safe Sheriff Station for their ongoing work commitment and work "Red Ribbon Week" and to continue to sipportproclamations ast,drug abuse and drugs in the rvis _tWong, City sta�and Temple ,the community informed and safe. Public Safety Supervisor' Wong accepted tfiaroclamation virtually and stated "Red Ribbon Week" was ; and largesC drtz prevention program in the nation; noted the goal during "fed bion Week'�syo reach millions of young people during the week of Oetober 2?#lstjeach year. Due to the COVID-19 pandemic, the Srtpecial Assignnt peputiese not able to visit local schools to speak dents; therefQxe, she enages the youth to focus on their distanc�larning,Qt}tinuing a healthy lifestyle, and commitment to staying safe and dru'i ee. B. PToc amatiori pi? 6jar ng Npv b r%28, 2020 as "Small Business Saturday" in the Mayor Arrnta read tkie Proclamation and encouraged the public to support and shop at local'b4usinesses,during the Thanksgiving weekend. Ly reiterated the importance of supporting all local businesses Clark agreed it was necessary to support local businesses during the Council Member Dang stated it has been hard on small businesses during the pandemic and encouraged people to shop at Rosemead small businesses. Mayor Pro Tem Low agreed with the Council and urged the public to shop our local businesses. Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 2 of 12 3. CM Mayor Armenta stated small businesses are the backbone to our local economy that employs many residents in the community. She urged the public to shop local and patronize local restaurants and shop safely. PUBLIC HEARING - None CONSENT CALENDAR Mayor Pro Tem Low requested to pull Item 4.0 for separate discussion. City Attorney Richman read the title for Ordinance No. 996 ACTION: Moved by Mayor Pro Tem Low and to approve Consent Calendar Items A, B and D. M vote AYES: Armenta, Clark, Dang, Low, Ly 41111 A. Claims and Demands • Resolution No. 2020-44 A RESOLUTIOK' .,QF THE CITY CITY OF ROSEV EAR, CALIF( CERTAIN CLAIMS RAN"EMAT\ $552,835.70 NUMBERD 1075'59 ` 107677 -INCLUSIVELY. ion: Adopt • Res61ition No :2020-16 SA ide-& Council Member Dang was cared out by the following C: None a IL OF THE ALLOWING 49 SUM OF H NUMBER No. 2020-44. ARESOLUTION OF THE CITY OF ROSEMEAD AS THi✓:,SUCESSOI. AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE `'AffY OR ROSEMEAD ALLOWING CERTAIN CLAIl: AND DEMANDS IN THE SUM OF $1,532.40 NUMBERED 10301 THROUGH NUMBER 10302 r INCLUSIVELY Recommendation: Adopt Resolution No. 2020-16 SA. B. Approval of Minutes Recommendation: That the City Council adopt the special and regular meeting minutes of October 13, 2020. C. Comprehensive User Fee Study Agreement Approval with Willdan Financial Services (WFS) Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 3 of 12 The City provides various "individualized" services (i.e., inspections, permits, variances, etc.) that are not of general benefit and is allowed by State law to charge fees. Historically, many of these services have been provided at a city cost greater than the price being charged for them, thus, resulting in the subsidies of the remaining costs of service from the general taxpayers. As a matter of routine fee maintenance and to keep pace with increasing costs of individualized services, the fees charged to users' needs to be reviewed on a regular basis, preferably once every three years. The City has not had a Comprehensive User Fee study in over 8 years and no Development Impact Fee Analysis for 5 years. Recommendation: That the City Council take the 1. Approve the Proposal with Willdan Fbnaricra) Services to conduct a Comprehensive User Fee Study and the optional Fiil Development Impact Fee Study for the City of Rosemead' the ark Wit of $64; 70 y and 2. Authorize the City Manager to execute the Agreement. Mayor Pro Tem Low stated she pulled the ,item reasons. She explained that City staff seleeted� Due to the current pandemic, City staff opte vendor already vetted by ,;another City complt expressed concern since the pity hof Rosemead Proposal process; emphasized{she anted to be the City Council agreed collectivel- Shy ac budgeted for-.Fi§cel Year 20-21 and aligned wit, discussion and fo'r"transparency ndor to conduct a City fee study. piggyback on a contract from a ig, a similar process. Mrs. Low s iot conducting the Request for inspa ent and to see if the rest of owledged that the project was :ie upcoming budget timeline. Councit Member E stated he understood Mayor Pro Tem Low's concerns about the procdsS� He reit ated that the Citi -:Council had tasked the City Manager with a difficult joltCo s�ficapt�y redu`e the structural deficit during the pandemic. Che short f6ftn, staTloolred 'oaf a process that had already been vetted and analyzed e expro ��.ed the fee study itself was not comprehensive enough since the City Council has<tti"sed looking into Transient Occupancy Tax, Sales Tax, and other reA imue-generating measures. He stated he was comfortable with the nroiect and w'backiniz on a contract in which the firm has been vetted. clarified that the City Council has always strived to ensure there is i asked what services Willdan Financial Services will provide. Interinn:` Finance Director Miller stated the City of Lomita was going through a similar process and had similar needs the City of Rosemead has. City staff looked at the City of Lomita's Request for Proposal process, and ascertained it was like the City of Rosemead's Purchasing Policy. The City of Lomita spent months conducting an extensive process and interviewed all seven firms and chose Willdan for their price and experience. City staff looked at the current situation, and felt with the timing of the upcoming budget; it was appropriate to take the opportunity to piggyback on their contract and save cost on city staff to facilitate the project. He clarified the City of Lomita's bidding process, follows the City of Rosemead's Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 4 of 12 bidding criteria under the provisions of the City's Purchasing Policy. The firm will be doing a combination of financial analysis and time analysis to determine how much it costs to provide services when fees are charged for planning fees, building fees, recreation fees, and many other city services fees. State law does not allow for a city to charge more than what it cost a city to provide those services. Mayor Armenta expressed concern that the City already outsources many services and wanted to know if Willdan would be conducting the inspections. Interim Finance Director Miller explained Willdan Financial Services was not pY 3'vfA going to conduct any inspections but was only goirto lookat processes that the City charges fees for. The main scope of service world be to provide data on cost and compare the cost with similar communitie ,,,# t charge for the same service. Mayor Armenta reiterated that Willdaj,,qwhs..only gom1FJ ��pok at how much something should cost, how much the City pays' an employee; �(4ff time spent, and provide a figure from the data. Interim Finance Director Miller affirmed and`statie}d t E consultant vi ould then bring back a report before the City Council. a � 4 1 � } City Manager Molleda clam :that Willdan FiWeial ,Services is a division of Willdan that also does financial"serv'ices and are onlconducting the fee study. Mayor Pro Ternf ow stated WilidarrmancialSer�ices would be analyzing all costs and fees assocYatedwith the services the residents and business developers pay. Mayor enta reiiated she ran on a.yslate with Council Members Clark and Ly about the � aiortan'iJ of transparency. She made it clear that she was not comfortable aar did not go through the bidding process. Mrs. Armed stated sie}appreciated fhe thorough analysis done by the City of Lomita and shared heir valn�s but was not in support of awarding a contract to a vendor without a nrober bidden , rocess. Council Member Clark expressed support of staff's recommendation given the dent situati6ii and timing of the project. She reiterated the City of Lomita conducted an extensive vetting process and interviewed the firms; stated City staff did nod �' st: ecommend a random vendor. Council Member Dang stated after reading the analysis and the report, he commended staff for being creative and looking at ways to piggyback on a contract to save the City $7,500. Mr. Dang shared the same concerns with Mayor Pro Tem Low about transparency; however, he was comfortable that the City of Lomita did the pre -filtering in vetting the firms. He suggested the City staff also conduct interviews of the firms being vetted to ensure the City Council will be comfortable with a firm in the future. Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 5 of 12 City Manager Molleda clarified piggybacking on a contract is not the City's standard practice, but under the circumstances, City staff was trying to do it the most feasible way in the shortest time. Council Member Ly agreed it was an uncommon practice for the City of Rosemead; however, there was precedence on a similar item the City piggybacked on from another city's Request for Proposal. He reiterated that City staff did their due diligence in doing the research and vetting of the final firm, he was comfortable with the staff s recommendation. Council Member Dang agreed with Council Members sy'a"n"'d indicated that under R 3i the circumstances with the COVID-19 pandemic, th'ere,is a necessity to be creative and expedite things. s City Attorney Richman stated that Coundij,_1\4bmber Ly s correct, and the City has piggybacked on construction, acts, which the City`Vlunicipal Code does allow; indicated the City of Rosemead rarely piggybacks o ' ofessional Services contract, which is more comrnoia with construction contracts:' Mayor Armenta reiterated her concernsAli she vowed to always maintain transparency during a pr6Ggss Mayor Pro Tem Low also Mteraia5her„ concerns about transparency and setting precedence in the future. Council IMi be ;;Clark stated" 'she would.' motion staff's recommendation, acknowledging thitt his process was unusual for the City; however, it's permitted under fl eZCatv's MiWcipal Code. k and seconded by Council Member Ly to Approve the.�f��osal"' th;�illdan Financial Services to conduct a Comprehensive User Fee Study and the optional Full Development Impact Fee Study for the City "osemead m;�l e amount of $64,470; and 2. Authorize the Cfy Manager to execute the Agreement. Motion was 'carred out by the following vote AYES: Clark, Dang, and Ly NOES: Armenta and Low Mayor Armenta stated her vote had nothing to do with Willdan Financial Services or the hard work Dr. Miller and the City Manager have done for the City of Rosemead. Her vote reflected her values regarding transparency for a process. D. Introduction and Reading of Ordinance No. 996 Adding Chapter 8.38 to Title 8 of the Rosemead Municipal Code Relating to Pool Maintenance Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 6 of 12 On October 13, 2020, the San Gabriel Valley Mosquito and Vector Control provided a presentation on a proposed Pool Maintenance Ordinance. The City Council directed staff to bring back an ordinance to address mosquito abatement and enforcement of swimming pool maintenance. Recommendation: That the City Council introduce the first reading, by title only, of Ordinance No. 996, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ,,,ADDING CHAPTER 8.38 TO TITLE 8 OF THE I OSEMEAD MUNICIPAL CODE RELATING 'TO POOL s MAINTENANCE y'a 5. MATTERS FROM CITY MANAGER & ST A. Discussion and Consideration of Campaign Contribution Limits In 2019, the Governor signed Assembly 13111 ;x;71 on January 1, 2021, imposing default campy elected offices and some f'eg>t1, ions regarding c local campaigncontribution lirTiit' aid permits campaign contribution limits; The is t ;Cour establishing a local campaigii cont fbutfon lyim status quo of rio local ordinance'arrd'default to t1 571 (AB 5 Local (AB 571) which will take effect n contribution limits upon city paign funds for cities with no ,jgcele, to enact their own local ih �s asked to consider either s ordinance or maintaining the State requirements of AB 571. and protide direction to staff on one of the two options: 1. Take no � ehon'"find; rraintam t o status quo of no local ordinance setting or e lating`campaign contKbWns limits, in which the requirements of AB 571 woad provide d ofault limit to the State which is currently $4,700; or 2. Give dife'#on to�devet``op local campaign contribution limits that are "different" than state :law, to be,"effective by January 1, 2021. c�� Clerk Hez andez reported that the Governor signed into law Assembly Bill 57VUIBocal Campaign Contribution Limits, which amends portions of the Political Reforrri ct"to enhance transparency for political campaign contributions. Effective Januarys Y 2021, Assembly Bill 571 establishes campaign contribution limits for counties and cities that have not established their own campaign contribution limits. State contribution limits are established and adjusted by the Fair Political Practices Commission every odd -numbered year. Since the City of Rosemead does not have its own campaign contribution limits, the City Council could decide to take no action and default to the state limits or decide to impose its own campaign contribution limits by adopting an ordinance at a future meeting. Council Member Clark asked if the state limits meant that a candidate could not receive more than the $4,700 from a single donor. Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 7 of 12 City Clerk Hernandez replied a candidate could not receive more than the state limit from an individual, which is defined as a single person, developer, or company. Council Member Clark inquired if you could receive donations from several different donors. City Clerk Hernandez affirmed that a candidate could receive campaign contributions from several individuals (single donors) per election. Mayor Armenta inquired how someone could address~'ari "individual donating to a candidate from multiple sources, using diffeor company entities but is a single donor. City Attorney Richman explained that whexi: hose types b f�' _ mplaints are filed with the Fair Political Practices Cornznission; they investigq the companies, which may be shell companies used'to funnel money to one indli: The Fair Political Practices Commission is the agency khat investigates t i9'se campaign contribution issues. Council Member Ly moved to maintain the status. :quo and follow Assembly Bill 571 as a standard for the Cdofgsemead.. ACTION: Moved by Council Men' to maintain the statin quo and follo, January 1, 2021 Motion was carried Dang, Low aady ABSENT: None B. COVID- fihiss;aecurrmg item that items r&tated to COVTD719., Lydseconded` by Council Member Dang ate" contribi-- limits under AB 571 effective y the following votes AYES: Armenta, Clark, e on the agenda to update the City Council on City Council discuss and provide further direction. ty�Manager Molleda reported that on October 23rd, the County of Public Health revfsed, their reopening Safer at Work order to indicate: batting cages, miniature golf, a :g4 kart racing may open and operate outside; arcades and other indoor family eertainment operations remain closed; personal care establishments may offer services indoors, with modifications; food court dining areas and specific common areas located within indoor malls and shopping centers must remain closed to the public until further notice. Ms. Molleda stated schools may continue to provide essential assessments to students with IEP and ESL students; schools may increase their percentage of students allowed at any one time on a K-12 campus from 10% to 25% or less of the total student bodies; schools may reopen TK to second grades for classroom instructions with a waiver application approved by the County of Public Health. The City has received up to 223 requests for Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 8 of 12 COVID-19 kits. One hundred twenty-three have been approved and disseminated. As of today, there are 952 COVID-19 confirmed cases in the City of Rosemead. Mayor Armenta stated she received an email from a resident expressing concern about the number of people at the Walmart store, possibly over 1,500 people, and lack of social distancing; indicated the resident was upset that small businesses in the City must follow stricter guidelines. Mrs. Armenta also expressed concern as there are Rosemead residents that work at the Rosemead Walmart store. She explained that the public should report businesses not following safety guidelines to the Los Angeles County of Public Health Department City Manager Molleda stated Chief of Police Lt Dtt1g}had gone out of his way to contact the Walmart store manager numerous" ties The City has posted information on the City's website and social rrie Iia outlets pn resources and safety practices during the pandemic. ` Mayor Pro Tem Low inquired on t4e status of the, Project RoomI e ,,I,Motel 6. City Manager Molleda reported the Chief of Police Lt. Duong.,,alded that Projec£ that occupants all left the 1Votl°u However, d Avenue and San Gabriel Boulevards there is an Council Member Dang inquired,, if there also included `assrsng individuals from ber 14, Key staff notified City staff up,,and down Walnut Grove se'of transients in the area. agreement with the County that Room Key to go back to their City Manager;MoJf 6d� replied the `ounty had initially stated they would find housing for pip��ct Rdom jib geupants. City staff requested a list of locations where ople weresupposed f 'be placed, and nothing had been provided. Mayor Arme to remind-b4d'the Council that City staff had initially asked for an exit plan fors Projpd Room Key, which would have detailed the steps after ;endiniz the vra Cf Managei.Molleda interjected that the County did provide an exit plan after Proj6d,,Aoo' ' Key ended, but the plan did not include the list of locations where the indiy? Council Member Clark expressed concern that many of those individuals are now homeless in the City, which were relocated from other areas. Chief of Police Lt. Duong stated the increase in transients near the Walmart store panhandling were likely participants from Project Room Key. Council Member Clark expressed concern that the additional 147 Project Room Key participants still in the area will increase the homeless count in the City. City Manager Molleda reminded the Council that the Citywouldhave its homeless count in January, and the new numbers will likely proje�cti=ltgher. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments Council Member Ly spoke on the pas ig of fors Traffic Commissioner Jean Hall, alsosown as the sweetest lady in the community with, Stroh positive and always encouraging. Mr. Ly f&' for City Council and always supported him and 1. her positive attitude and fie forward -thinking a� of Grandma Jean was that sho always advocated f supporter of the Rosemead Sate Pari„� Sloe reco the City and to build for the next,,genEra! 6h to know thatshe cared about th on the 0t,”,Cine his Council Meber and former ima Jean. lVl Y7oa i Hall was 4d fierce heagRShe was very when she encouraged him to run rest of the Council. He described �t the future. The embodiment �T text generation. She was a ;meed the needs of the youth in y'stated it was important for him and therefore asked her to serve on military service leave. Mr. Ty staffed Mrd' Jean Hall w .' n��� great listener and was empathetic. He appreciated"-,"-,,,exyon� Vhos always asked about Grandma Jean, which showed the type pf ersori she was `Duhtig ,the Great Depression, her husband was in World War II ,we she wad, home, supporting the home front and raising her children in RosemeadSe was<44ive4in the community during her golden years. Mrs. Hall actively engag ed in the'C'ty, her passion in supporting the Walmart project, and getting appoied to the Traffic Commission and later as Council Member at the ee of 78. Mr.shared he would like to be like her, kindhearted, and still engaged ri p-,' ommu}uty during his golden years. Lastly, he echoed her comments that she always;said, £flowers were for the living", she recognized the importance of always thankirig� h other, forgiving each other, and loving each other while we can. He requested tonight's meeting be adjourned in memory of former Council Member and former Traffic Commissioner Jean Hall. Council Member Clark stated she was a wonderful person and could not thank her enough for her City involvement. Mrs. Jean Hall did so much for the community and helped take back the City. She always wanted the right things for the City. Council Member Dang expressed appreciation of Council Member Ly's comments and stories about Mrs. Jean Hall. He stated that although he did not know Mrs. Hall, she was loved and seemed to have a passion for the City. Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 10 of 12 Mayor Pro Tem Low stated that even though they were on the opposite ends of the political side, Mrs. Jean Hall was truly a wonderful person, respected and had a genuine love for the City. She will be missed but remembered for all the great things that she did for the community. Mayor Armenta reminisced on the memories she had with Grandma Jean. She recalled her home was the campaign headquarters for her first election. She mentioned when Council Member Ly and she would disagree on things, Mrs. Jean Hall was there and would intervene and say, "Okay.,,ghildren, just make up already". Mrs. Armenta reiterated how grateful s,1eY was ;for Grandma Jean's encouragement and support to run for City Counql? Mrs. Armenta asserted that Mrs. Jean Hall was" --ho" yond ar£ c Commissioner and Council Member, she was a Rosemead Pio ee,� yemphasizedih was not just about the title and that she wanted to make a,difference in the commune y. Mrs. Armenta also acknowledged Mrs. Jean Hall's daughter Kathy for caring fo�keother. Lastly, Mrs. Armenta thanked Tania Ra..1 d�Castaneda, Municipal Manager, Republic Services for Republic Services;�'-', k response in picking up bulky items reported. Council Member Clark thanked CitG1rk Hernance for being helpful during the Vote by Mail process and helping othevoter addre`gs their issues. Mayor Armenta also thanked City Clerk Hernandez and Deputy City Clerk Haworth r their dutreach efforts ro-n the 2020 Census. Mayor Pd� Lowk.",', quired if Cal -II had completed their improvement project Y Y op,the }60 -freeway `She stat ,ed tlt`ear her house, the 60 -freeway westbound exit, inerge�ane is short gaud extremely dangerous. She also mentioned that the surface of the fr'0gM is ve tough when driving over it. She asked if staff could contact Caltrans t&, ss soixme:bf the issues. Member Clark shared that Caltrans' representative recently spoke at the of Government (COG) meeting, indicating that City staff could request the contact from the COG's staff. City Manager Molleda stated that the Director of Public Works Daste would contact Caltrans to invite them to talk to the Council at a future meeting. Mayor Armenta stated since she works for Senator Susan Rubio, that they meet with Caltrans regularly. She indicated a new District 7 Director is being appointed, and a new liaison from Sacramento will be the new contact for the City to address any concerns. Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 11 of 12 7. ADJOURNMENT Mayor Armenta adjourned the meeting in memory of Grandma Jean Hall, former Traffic Commissioner, former Council Member, and Rosemead Pioneer, at 8:38 p.m. The next regular scheduled meeting will take place on November 10, 2020, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Ericka ... 6]1"D Sandra Armenta, Mayor Rosemead City Council and Successor Agency Regular Joint Meeting Minutes of October 27, 2020 Page 12 of 12