CC - Minutes - 11-10-20 MINUTES OF THE
CITY COUNCIL AND SUCCESSOR AGENCY TO
THE COMMUNITY DEVELOPMENT COMMISSION
REGULAR JOINT MEETING
NOVEMBER 10,2020
The regular meeting of the Rosemead City Council was called to order•by Mayor Armenta
at 7:02 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Armenta, Mayor Pro Tem Low, Council Members Dang and Ly
ABSENT: Council Member Clark
PLEDGE OF ALLEGIANCE & INVOCATION was led by Mayor Armenta
STAFF PRESENT: City Manager Molleda, Assistant City Manager Kim,- City Attorney
Richman, Chief of Police Lt. Duong, Director of Community Development Frausto-Lupo,
Director 'of Public Works Daste, Interim Director of Finance Miller, Director of Parks and
Recreation Boecking, and City Clerk Hernandez
1. PUBLIC COMMENT
Speaker Stephanie Garcia, resident and Beautification Commissioner, submitted a public
comment via email to commend City staff for their continued efforts during the pandemic
by facilitating City events such as the Halloween Drive-thru. Ms. Garcia also expressed
concern with the increase of crime on vehicles and home break-ins, especially on the south
side of the City. She suggested-increasing Sheriff's patrol in residential neighborhoods to
make residents feel safe.
There being no further speakers, Mayor Armenta closed the Public Comment period.
2. PRESENTATION-None
3. PUBLIC HEARING
A. Public Hearing on General Plan Amendment 19-01, Zone Change 19-01, Planned
Development 19-01, and Tentative Tract Map 82875, 3133-3141 Willard Avenue
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and receive public testimony;
2. Adopt City Council Resolution No. 2020-43 and introduce for first reading
of Ordinance No. 997 for the approval of General Plan Amendment 19-01,
Zone Change 19-01, Planned Development 19-01, and Tentative Tract
Map 82875; and
3. Adopt the Mitigated Negative Declaration and Mitigation Monitoring and
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Reporting Program and file the Notice of Determination for the project.
Planning and Economic Development Manager Valenzuela reported the proposed
project consisted of two parcels totaling 1.2 acres of land and 31 residential
townhome units from 1,232 square feet to 1,1698 square feet,and six different floor
plans. The proposed development consists of 18,170 square feet of landscape and
14,377 square feet of hardscape. However, the Olson Company was requesting a
zone amendment from a Light Multiple Residential (R-2) to a Plan Development
Zone for land use designation of high-density residential. City staff verified the
proposed development complied with the applicable development standards of the
zoning code. In addition, there was no height requirement for residential projects
in the Planned Development zone; the applicant was complying with the height
regulations of apartments and condominiums. The Olson Company met parking
requirements with two parking spaces in a garage and sixteen guest parking spaces.
The buildings are Spanish style and enhanced with decorative metal guards,
decorative shutters, boxy windows, gable roofs, and sectional garage doors.
Buildings 4, 5, and 6 will have a gable roof to ensure safety due to the nearby high
voltage powerlines.
At a previous concept presentation on May 18, 2019, the City Council requested
the Olson Company speak to Southern California Edison about creating a
pedestrian or vehicular access road through the powerline easement. Southern
California Edison stated it was not feasible. In addition,a traffic study and on-street
parking evaluation was completed while the adjacent school was in full session.
The study concluded that the 31 residential townhome units proposed were not
considered a substantial number of units and was not expected to generate
additional school-related pedestrian trips. The Olson Company retained Kirste
Ripley Public Relations services to assist with neighborhood outreach within the
community and received a letter of support from the Garvey School District. The
Company addressed other concerns that include incorporating a lot of landscaping
and block walls around the perimeter for added privacy.
Mayor Armenta opened the Public Hearing for public comments.
City Clerk Hernandez confirmed no public comments were received regarding the
Public Hearing item.
Mayor Pro Tern Low asked if the entranceway of the property met the requirements
for fire truck access.
Planning and Economic Development Manager Valenzuela confirmed the Olson
Company met the requirements,and the Fire Department provided other conditions
for the project.
Mayor Armenta stated she worked at Willard Elementary School, near the project
site, and a family had originally owned the property for many years. She expressed
support for the project and putting the land to good use. She also indicated the
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project might bring families with school-age kids, which will benefit the Garvey
School District.
There being no other comments, Mayor Armenta closed the Public Hearing.
City Attorney Richman read the first reading of Ordinance No. 997, by title only,
for the approval of Zone Change 19-01 and Planned Development 19-01,amending
the zoning map of the subject site from Light Multiple Residential(R-2)to Planned
Development (P-D) Zone. The subject site is located at 3133-3141 Willard
Avenue.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tern Low to take
the following actions:
1. Adopt City Council Resolution No. 2020-43 and introduce for first reading
of Ordinance No. 997 for the approval of General Plan Amendment 19-01,
Zone Change 19-01, Planned Development 19-01, and Tentative Tract
Map 82875; and
2. Adopt the Mitigated Negative Declaration and Mitigation Monitoring and
Reporting Program and file the Notice of Determination for the project.
Motion was carried out by the following roll call vote AYES: Armenta, Dang, Low, Ly
ABSENT: Clark
4. CONSENT CALENDAR
Mayor Pro Tem Low pulled agenda Item 4E for separate discussion.
City Attorney Richman read for the record agenda Item 4G,the second reading and
adoption of Ordinance No. 996, by title only, adding Chapter 8.38 to Title 8 of the
Rosemead Municipal Code Relating to Pool Maintenance.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tem Low
to approve Consent Calendar Items A through H, with the exception of E.
Motion was carried out by the following roll call vote AYES: Armenta, Dang, Low, Ly
ABSENT: Clark
A. Claims and Demands
• Resolution No. 2020-45
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$808,200.04 NUMBERED 107678 THROUGH NUMBER
107758 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-45.
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• Resolution No. 2020-17 SA
A RESOLUTION OF THE CITY OF ROSEMEAD AS -
THE SUCCESSOR AGENCY TO THE ROSEMEAD
COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF ROSEMEAD ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF
$1,097,076.59 NUMBERED 4732 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-17 SA.
B. Approval of Minutes
Recommendation: That the City Council adopt the regular meeting minutes of
October 27, 2020.
C. Adopt Resolution No. 2020-46 Approving the Certification of the City of
Rosemead 2013 Engineering and Traffic Survey to be Effective for a Total of
10-Years, Until March 2023 as Permitted Under Vehicle Code Section 40802
The City Engineer's certification of the 2013 Engineering and Traffic Survey will
allow the Survey to be valid for a total of 10-years,from March 2013 through March
2023. This extension will allow for posted speed limits in the City of Rosemead to
be upheld by the courts and not be deemed an impermissible "Speed Trap" as
defined by CVC Section 40802.
Recommendation: That the City Council adopt Resolution No. 2020-46 approving
the Certification of the City of Rosemead 2013 Engineering and Traffic Survey to
10-Years, effective until March 2023.
D. Consideration of Vehicles Leases with Enterprise Fleet Management
Approval of this item will authorize the second-year implementation of the Vehicle
Leasing and Replacement- Program and authorize the City Manager to execute
vehicle leases with Enterprise Fleet Management.
Recommendation: That the City Council take the following actions:
1. Authorize the City Manager to execute vehicle leases with Enterprise Fleet
Management for eight(8)vehicles; and
2. Declare various City-owned vehicles displaced by the lease program as surplus
and dispose of such vehicles as deemed appropriate.
F. Extensions to Animal Shelter and Care Services Agreements
The animal shelter and care services agreements with Rosemead Animal Hospital
(RAH) and Volunteers in Defense of Animals (VIDA) are scheduled to expire on
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December 31, 2020. The proposed extensions would extend the RAH and VIDA
Agreements in order to continue the ongoing animal control services operated by
the Rosemead Public Safety Department.
Recommendation: That the City Council take the following actions:
1. Execute the Second Amendment to the Agreement with Rosemead Animal
Hospital with authority to negotiate and execute any contract amendments or
extensions on behalf of the City; and
2. Execute the Second Amendment to the Agreement with Volunteers in Defense
of Animals (VIDA) with authority to negotiate and execute any contract
amendments or extensions on behalf of the City.
G. Second Reading and Adoption of Ordinance No. 996, Adding Chapter 8.38 to
Title 8 of the Rosemead Municipal Code Relating to Pool Maintenance
On October 13, 2020, the San Gabriel Valley Mosquito and Vector Control staff
provided a presentation on a proposed Pool Maintenance Ordinance. The City
Council directed staff to bring back an ordinance to address mosquito abatement
and enforcement of swimming pool maintenance. At the October 27th meeting the
City Council introduced for first reading Ordinance No. 996.,
Recommendation: That the City Council approve the second reading and adopt
Ordinance No. 996 by title only, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADDING
CHAPTER 8.38 TO TITLE 8 OF THE ROSEMEAD
MUNICIPAL CODE RELATING TO POOL
MAINTENANCE
H. Compensation and Benefits Resolution for Part-Time Employees - Amending
Resolution No. 2020-40
Resolution No. 2020-40 established the compensation and benefits for Part-Time
Classifications effective September 22, 2020, and January 1, 2021. The City
Council will consider the approval of a revision to the Salary Schedule for
Part-Time Employees.
Recommendation: That the City Council approve Resolution No.2020-47, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING
RESOLUTION NO. 2020-40, WHICH ESTABLISHED
THE ANNUAL SALARY RANGES AND BENEFITS
FOR PART-TIME CLASSIFICATIONS IN THE
SERVICE OF THE CITY OF ROSEMEAD
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ITEMS PULLED FOR SEPARATE DISCUSSION
E. Tyler Technologies Financial Software Hosting Agreement Approval
The City currently uses the INCODE-10 Financial Accounting System from Tyler
Technologies (Tyler) as the City's Official Accounting System of Record. The
system was purchased over 10 years ago in May 2010 and is located on servers
within City Hall. The City has been approached by Tyler Technologies about an
opportunity to change the current City hosted system to an on-line Cloud-Based
hosted system by Tyler.
In the interest of being security conscious in this age of sophisticated hackers and
data hijackers and in moving forward with a plan to allow 24/7 access to the City's
financial information and systems, the proposed five-year term agreement meets
the needs of the City. The agreement is a fixed annual amount of$71,250 for the
initial three years of the contract with a maximum 4% increase in years four
and five.
Recommendation: That the City Council take the following actions:
1. Approve a Five-Year Agreement with Tyler Technologies to host and maintain
the City's Financial Software for$71,250 a year for the initial three years; and
2. Authorize the City Manager to finalize and execute the Agreement.
Mayor Pro Tem Low inquired how the cloud-based system would work with the
current financial software and if other cities were using the same cloud-base
financial system.
Interim Director of Finance Miller explained the current 10-year-old financial
system was on computer servers at City Hall. The proposed new system would
provide better accessibility. He added there are over 300 public agencies using the
Tyler Technologies cloud-base financial system.
Mayor Pro Tem Low inquired if the current internet bandwidth and speed would
work with the new cloud-based system.
City Manager Molleda affirmed the new online system would work with the City's
current internet bandwidth.
Mayor Pro Tern Low asked how the additional $20,000 cost for the new cloud-
based system was budgeted and how the City will have a copy of the software
application's code and licenses.
Interim Director of Finance Miller explained that the City had money aside from
saved funds from other projects that could be used for the new financial system's
initial cost. After that, staff would budget the cost of the entire system annually.
The contract will include that the City will have a copy of the system code and
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retain ownership. For example, if the company were to go bankrupt, the City will
still have access to the software code through an escrow. As part of the contract,
111 the City is also given updates periodically or on annual basis.
Council Member Dang inquired if the purchase was like buying software, not
hardware equipment that may require a bid process.
City Manager Molleda clarified the current financial system had been used for the
last 10-years and it had gone through a bidding process then.
Council Member Dang reiterated the software's purchase would include
professional security like ransomware and things of that nature.
Mayor Armenta asked if the new system would be compatible with the current
online payment system currently being used.
City Manager Molleda assured the new cloud-base system would be compatible
with.the online payment system and improve online payment services.
ACTION:Moved by Mayor Pro Tem Low and seconded by Council Member Dang to take
the following actions:
1. Approve a Five-Year Agreement with Tyler Technologies to host and maintain
the City's Financial Software for $71,250 a year for the initial three years; and
2. Authorize the City Manager to finalize and execute the Agreement.
Motion was carried out by the following roll call vote AYES: Armenta, Dang, Low, Ly
ABSENT: Clark
5. MATTERS FROM CITY MANAGER& STAFF
A. COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on
items related to COVID-19.
•
Recommendation: That the City Council discuss and provide further direction.
City Manager Molleda reported no new changes to the current County Health Order
from the last reporting. She shared the City has issued 143 COVID-19 test kits,
and the recently confirmed positive COVID-19 cases for the City of Rosemead was
at 1,035.
Mayor Armenta expressed concern with the increase of confirmed COVID-19 cases
and that a potential surge was expected. She commended City staff for their
assistance in providing a site at the Garvey Community Center to allow Senator
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Susan Rubio's office to host a drive-thru COVID-19 testing event. She encourages
the public to take a test when COVID-19 testing sites are occurring in the City.
6. MATTERS FROM MAYOR& CITY COUNCIL
A. Council Comments
Council Member Ly wished everyone a happy Veterans Day and a happy
Thanksgiving holiday.
Council Member Dang commended City staff for working during the pandemic.
Thanked all the veterans for their service, heroism, and sacrifice to keep citizens
safe and wished everyone a Happy Thanksgiving.
Mayor Pro Tem Low inquired about her request regarding Caltrans improvement
project on the 60-Freeway.
City Manager Molleda explained staff at Caltrans had confirmed the project on the
60-Freeway was completed. She reiterated City staff would provide other options
regarding her safety concerns of the 60-Freeway project.
Mayor Armenta interjected and suggested a complaint could be filed with Senator
Susan Rubio's office as well.
Mayor Pro Tern Low reiterated her safety concerns of the narrow on-ramp merge
111
lanes were dangerous.
Mayor Armenta congratulated Parks and Recreation staff for their work on the first
Halloween Drive-thru event. The event was well attended and provided something
on Halloween night for the public during the pandemic. She also acknowledged
Republic Services Municipal Representative Tania Ragland for her response on
bulky item pick-ups.
Mrs. Armenta explained that Mrs. Ragland informed her that all residential
customers have 25 free bulky item pick-ups per year, including duplexes and
fourplexes. Larger apartment buildings that have commercial bin service have 16
free bulky item pick-ups during the year. She encouraged the public to utilize the
free service provided by Republic Services and schedule a pick-up. She further
clarified the bulky item truck is different from the regular trash truck.
Mayor Pio Tem Low asked for clarification that when the trash truck sees any bulky
items on the sidewalk, is the hauler supposed to report it.
Mayor Armenta agreed and stated that she was working with Mrs. Ragland since
one truck is assigned to service the City.
Mayor Pro Tem Low suggested that Parking Enforcement Officers follow the street
sweeper truck and report bulky items on sidewalks.
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Mayor Armenta clarified Parking Enforcement Officers usually look for
abandoned shopping carts. However, she did agree that the officers could take
pictures of bulky items and report those to the waste hauler.
City Manager Molleda stated the Parking Enforcement Officer following the street
sweeper is moving continuously; however, she could look into how the officers
could report bulky items on the sidewalk. She mentioned that staff would continue
to work with Republic Services to further improve the bulky item pick-up service
and added Public Services staff also picks up bulky items when they can.
Mayor Armenta reiterated the importance of scheduling bulky item pick-ups and
working together to keep the City clean. She mentioned an incident where a
furniture store left items on the sidewalk, and a neighbor reported it. The City went
out to pick up the items and cleaned the sidewalk.
City Manager Molleda stated City staff did speak to the furniture business about
the illegal dumping of bulky items.
Mayor Armenta also mentioned that Republic Service would be translating their
bulky item flyer in Chinese, Spanish, and Vietnamese to provide awareness of
services offered to the community.
Lastly, Mayor Armenta thanked and wished a 245th happy birthday to the United
States Marines; wished a happy Thanksgiving holiday to all; and adjourned the
meeting in memory of Rosemead longtime resident Diane Drange, who was
married to Garvey School District music teacher Michael Drange.
7. ADJOURNMENT
Mayor Armenta adjourned the meeting in memory of Rosemead Resident Diane Drange
at 7:56 p.m. The scheduled meeting of November 24, 2020 is cancelled due to the
Thanksgiving holiday. The next regular meeting will take place on December 8, 2020,
at 7:00 p.m. in the Rosemead City Hall Council Chamber.
Ericka Hernan , City Clerk
APPROVED:
Sandra Armenta, Ma or
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