CC - Item 4C - Engineering Proposal - 1996-97 Slurry Seal on Various Streets LS E M
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TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER e'Y
DATE: JANUARY 21, 1997
RE: ENGINEERING PROPOSAL- 1996-97 SLURRY SEAL ON VARIOUS
STREETS
Attached for your consideration is an engineering proposal from Willdan Associates
for engineering design (preliminary and final), construction observation, contract
administration, and utility coordination for slurry seal of pavement on various streets
identified as Exhibit "A". The streets selected conform to priorities shown in the
updated Pavement Management System report.
The total construction cost for this project is estimated to be $40,000. The City's
share is estimated at $20,000 and the Agency's estimated at $20,000. The
proposed project is currently programmed in both the 1996-97 City and
Redevelopment Agency budgets. The City budget utilizes State Gas Tax funds.
Construction of the project is anticipated to begin in the Spring of 1997.
The proposed fees are as follows:
Preliminary and Final Design $ 3,000
Utility Coordination $ 1,500
Construction Observation $ 3,600
Contract Administration $ 60Q
Total Proposed Fee $8,700
COUNCIL AGENDA
JAN 2 81997
ITEM No. . . LL-
January 21, 1997
Page 2.
The total fee, excluding utility coordination, is in conformance with that portion of
the City's agreement with Willdan Associates which pertains to design engineering
services.
RECOMMENDATION
It is recommended that the Rosemead City Council:
1. Approve the attached engineering proposal.
2. Direct staff to begin the preparation of the necessary plans and
specifications.
Attachment
C:11 FI LES1611R PTCTYl9697S LU R.PRO
EXHIBIT "A"
1996-97 SLURRY SEAL PROGRAM
City of Rosemead
Hart Avenue Ramona Boulevard/Glendon Way
Lee Street Marshall Street/South End
Bente) Avenue Loma Avenue/Rosemead Boulevard
Bartlett Avenue Mission Drive/580' South of Mission Drive
Grand Avenue Walnut Grove Avenue/West City Limit
Ellis Lane Guess Street/Temple City Boulevard
Ivar Avenue Mission Drive/Grand Avenue
Ralph Street Muscatel Avenue/Gernert Avenue
Brookline Avenue Marshall Street/Loftus Drive
Marshall Street Temple City Boulevard/Brookline Avenue
Marshall Street Brookline Avenue/Strang Avenue
Rosemead Redevelopment Agency
Alley East of San Gabriel Boulevard Graves Avenue/Klingerman Street
Denton Avenue Graves Avenue/Garvey Avenue
Dequine Avenue Egley Avenue/Garvey Avenue
Evelyn Avenue Garvey Avenue/Emerson Place
Evelyn Avenue Emerson Place/Hellman Avenue
Isabel Avenue Hellman Avenue/Emerson Place
Isabel Avenue Emerson Place/South End
Lindy Avenue Garvey Avenue/Egley Avenue
Prospect Avenue Garvey Venue/Egley Avenue
Gladys Avenue Garvey Avenue/South End
WILLDAN ASSOCIATES ❑ E\GI\EERS & PLA\\ERS
,✓ Professional Consulting Services Since 1964
3
January 22, 1997
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770 .
Subject: Proposal for Professional Engineering Design, Construction
Observation, Contract Administration, and Utility Coordination
for the 1996-1997 Slurry Seal Program on Various Streets
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal
• for the above-referenced services. Generally, this project includes a slurry seal
coat for the streets throughout and serving the City of Rosemead and the
Rosemead Redevelopment Agency area as listed in Exhibit "A." The streets
selected conform to priorities shown in the updated Pavement Management System
report.
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
Preliminary and Final Design
1. Confer with City staff to review, in full detail, the requirements for the project.
Review available information and data assembled by City staff.
2. Prepare plans identifying the streets to be slurried, the trash pickup
schedule, and street sweeping schedule.
3. Attend coordination meetings, as necessary, with City personnel at various
times during the design phase to obtain additional input and review work.
•
4. Prepare specifications and contract documents to conform to applicable
requirements of the City of Rosemead.
5. Prepare final project cost estimates.
=� _. CS RO.-.DS P.RKV'AY SOUTH•SUITE 200• iNDLISTRY. C.''LiFOR'•: 908-6200
�, I„o i7t6-399•1310) •FAX (310) 695-2120
January 22, 1997
Page 2
Utility Coordination
1. Submit copies:of plans to all affected utilities and agencies.
2. Coordinate with affected utility companies to provide for any proposed utility
improvements.prior to pavement construction.
3. Coordinate with water company to implement an upgrade of fire hydrants, as
needed, within the project.
4. Send notification to affected utility companies, other agencies, contractor
and City staff, and attend and coordinate the preconstruction conference.
Contract Administration
1. Provide the City with 20 sets of final plans and specifications for bidding.
2. Assist the City in securing bids and awarding project.
3. Attend preconstruction conference and prepare minutes.
4. Provide contract administration for proper enforcement of the contract plans
and specifications.
5. Provide engineering support, as needed.
6. Provide the necessary consulting services required to coordinate the efforts
between the City and contractor.
7. Review and recommend approval of progress payment requests.
8. Answer inquiries and complaints for the City relating to the project.
Construction Observation
1. Provide daily construction observation during the construction period.
2. Provide the necessary weekly, monthly, and final reports.
3. Provide copies of daily construction observation reports on a weekly basis.
4. Provide necessary coordination with other agencies to provide final
inspection of the project.
January 22, 1997
Page 3
5. Provide report to City following final inspection stating that the project has
been completed, and provide necessary data for City acceptance of the
project.
Our proposed fees are as follows:
• Preliminary and Final Design (Fixed Fee) $3,000
• Utility Coordination (Fixed Fee) 1,500
• Construction Observation (Fixed Fee) 3,600
• Contract Administration (Fixed Fee) 600
Total Proposed Fee $ 8,700
The current estimated construction cost for the project is $40,000. The total fee,
excluding utility coordination, is in conformance with that portion'of the City's
agreement with Willdan Associates which pertains to design engineering services.
The construction contract period is estimated to be 10-working days.
Compensation for weekend inspection and inspection beyond the allocated working
days and hours of the construction contract will be on time-and-materials basis.
If you have any questions regarding this proposal, please contact Mr. Ken Rukavina
at (310) 908-6228.
Respectfully submitted,
WILLDAN ASSOCIATES
•
Ken Rukavina, P.E. Richard L. Kopecky, P.E./
Manager Senior Vice President
Public Works Design and
Construction Management/Survey
Enclosure
AF:mm
956107166301p7-15
EXHIBIT "A"
1996-97 SLURRY SEAL PROGRAM
City of Rosemead
Hart Avenue Ramona Boulevard/Glendon Way
Lee Street Marshall Street/South End
Bentel Avenue Loma Avenue/Rosemead Boulevard
Bartlett Avenue Mission Drive/580' South of Mission Drive
Grand Avenue Walnut Grove Avenue/West City Limit
Ellis Lane Guess Street/Temple City Boulevard
Iva-.Avenue Mission Drive/Grand Avenue
Ralph Street Muscatel Avenue/Gernert Avenue
Brookline Avenue Marshall Street/Loftus Drive
Marshall Street Temple City Boulevard/Brookline Avenue
Marshall Street Brookline Avenue/Strang Avenue
Rosemead Redevelopment Agency
Alley East of San Gabriel Blvd. Graves Avenue/Klingerman Street
Denton Avenue Graves Avenue/Garvey Avenue
Dequine Avenue Egley Avenue/Garvey Avenue
Evelyn Avenue Garvey Avenue/Emerson Place
Evelyn Avenue Emerson Place/Hellman Avenue
Isabel Avenue Hellman Avenue/Emerson Place
Isabel Avenue Emerson Place/South End
Lindy Avenue Garvey Avenue/Egley Avenue
Prospect Avenue Garvey Venue/Egley Avenue
Gladys Avenue Garvey Avenue/South End