CC - Item 4I - Reorganization of Planning Department - Code Enforcement for the Remainder of Fiscal Year 1996-97 E M 4.
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TO: - HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
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DATE: JANUARY 22, 1997
RE: REORGANIZATION OF PLANNING DEPARTMENT-CODE
ENFORCEMENT FOR REMAINDER OF FISCAL YEAR 1996-97
The retirement of our Code Enforcement Officer has provided management with an opportunity
to evaluate staffing in both the Planning Department and Building Department. There currently
exists overlapping areas of responsibilities between the Building Department's Rehabilitation
Inspector who is concerned with substandard building conditions and the Code Enforcement.
Officer who responds to zoning violations and property maintenance problems. Staff has found in
many cases both positions have been involved in resolving identified problems and deficiencies.
Usually a property maintenance problem is initially handled by the Code Enforcement Officer who
also has the discretion of referring various cases to the Building Rehabilitation Inspector. Often
both these positions must be present at City Prosecutor Hearings. The vacancy provides us with
the opportunity to consolidate the code enforcement position with the part-time contract building
rehabilitation position.
Attached for your consideration is a letter from Jim Guerra, Manager of Willdan's Building
Inspection Services proposing to combine both positions at the same rate they provide
rehabilitation inspection services. The letter includes a cost analysis which projects a savings of
$13,426.65 from February through June of 1997.
RECOMMENDATION
It is recommended that the Rosemead City Council authorize Wilidan Associates to provide
rehabilitation and code enforcement services through June 30, 1997 at a cost not to exceed
$9,964.75 per month with an evaluation during the 1997-98 budget deliberations.
ccstaf(5) COUNCIL AGENDA
JAN 281997
ITEM No. .l�. CCS-/
WILLDAN ASSOCIATES ❑ ENGINEERS & P.ANNERS
Professional Consulting Services Since 1964
January 21, 1997
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 East Valley Boulevard
Rosemead, CA 91770
Subject: Proposal to Provide Interim Code Enforcement Services
Dear Mr. Tripepi:
Willdan Associates is happy to submit a proposal to provide Interim code enforcement
services to the City of Rosemead. As you are aware with the recent retirement of the
City's code enforcement officer, a vacancy now exists in this position. Willdan is proposing
to provide part-time interim service for this position. Our proposal is to combine the duties
of the City code enforcement officer with the duties of the contract rehabilitation inspector
position currently provided by Willdan. This combining of these two (2) positions will
eliminate some duplication of inspections and follow-up for properties and businesses that
have both substandard conditions and zoning violations. Likewise there will be increased
efficiency in City prosecution cases by combining these duties.
In reviewing the duties of the code enforcement officer with Mr. Peter Lyons, the City
Planning Director, we believe we can provide the same level of service the City is seeking
on a part-time basis. It is our understanding that the duties of the code enforcement officer
include the following:
• Public counter assistance and answering phone inquiries
• Complaint investigations and follow-up
• CUP inspection for both new and existing cases
• Occupancy permit inspection and follow-up
• Street patrol for both vendors and signs in public right-of-way
• Garment factory inspection and follow up
• Periodic weekend patrol
• , Miscellaneous duties including mail pick-up and delivery, and posting and
delivering agendas.
Willdan's cost to provide these services is $52.00 per hour. This rate includes all required
insurance and mileage. We initially propose to provide these services approximately 20
hours per week on an as-needed basis. The level of service and it's effectiveness will be
monitored by both myself and Mr. Lyons. These hours may be adjusted as desired by the
12900 CROSSROADS PARKWAY SOUTH•SUITE 200•INDUSTRY, CALIFORNIA 91746-3499•(310)908-6200•FAX(310) 695-2120
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January 21, 1997
Page 2
City. Additionally, Willdan's company automobile insurance can be extended to cover the
use of the City code enforcement truck by the Willdan inspector.
The current City budget uses CDBG funds to-pay for both the City code enforcement --
officer and the Willdan contract Rehabilitation inspector. However, for these interim
services,it will be necessary to use general funds monies until the City can go through a
procurement procedure to qualifyfor the use of CDBG funds to fund these services
through a contract. While this procurement can be part of obtaining funding for the next
fiscal year, it is also to complete the procurement procedure earlier in order to obtain
partial CDBG funding for this fiscal year. Willdan's CDBG coordinator, Ms. Lisa Baker, is
available to expedite this procurement process.
Willdan is available to immediately began these new services. I have already interviewed
four (4) candidates for this combined position all of whom are bilingual in either Spanish
or Cantonese. A second interview with City Staff can also be set-up. If you have any
questions regarding this proposal, please contact me at (310) 908-6289.
Very truly yours,
WILLDAN ASSOCIATES
s M. Guerra
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Manager
Building Inspection Services
copy: Peter Lyons
Richard L. Kopecky
Fred Wickman
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CITY OF ROSEMEAD
COST COMPARISON
FEBRUARY THROUGH JUNE 1997
COMBINATION CONTRACT CODE ENFORCEMENT AND REHABILITATION
SERVICES
PROJECTED COSTS - CITY EMPLOYEE PROJECTED COSTS - COMBINATION
AND CONTRACT SERVICE CONTRACT SERVICE ONLY
CODE ENFORCEMENT - $ 4,461.66 CODE ENFORCEMENT - $ 4,505.80
(Including vacation and sick accruals)
REHABILITATION- $ 8,188.42 REHABILITATION - $ 5,458.95
TOTAL $12,650.88/month $ 9,964.75/month
FIVE MONTH TOTAL $63,250.40 $49,823.75
COST SAVINGS: $13,426.65