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CC - Item 3A - Public Hearing to Consider Amendment to the CDBG and Home Citizen Participation 5 E. M F 9 W ROSEMEAD CITY COUNCIL it ~ ' PRIDE STAFF REPORT ` 4c Q /NCCRPORATED 1959 TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: GLORIA MOLLEDA, CITY MANAGER 1 . DATE: MARCH 9, 2021 SUBJECT: PUBLIC HEARING TO CONSIDER AMENDMENT TO THE CDBG AND HOME CITIZEN PARTICIPATION PLAN AND SUBSTANTIAL AMENDMENTS TO FY 2019-2020 AND FY 2020-2021 ANNUAL ACTION PLANS SUMMARY The purpose of this public hearing is to provide the public with an opportunity to comment on the Amendment to the Citizen Participation Plan and Substantial Amendments to the City's FY 2019-2020 and FY 2020-2021 Annual Action Plans. Amendment to Citizen Participation Plan U. S. Department of Housing and Urban Development (HUD) requires participating jurisdictions to adopt a citizen participation plan establishing policies and procedures for citizen participation. As required by HUD regulations found at 24 CFR 91.105,the Citizen Participation Plan sets forth the City of Rosemead's policies and procedures for providing citizens and other interested parties with opportunities to participate in an advisory role in the planning, implementation, and evaluation of the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. Staff is revising and clarifying process and procedural requirements to the Citizen Participation Plan. Substantial Amendments to Action Plans In accordance with the HUD 24 CFR Part 91.505, and the Citizen Participation Plan of Rosemead, Substantial Amendments to fiscal year (FY) 2019-20 and FY 2020-2021 Annual Action Plans are required. The Substantial Amendments are needed to: (1) Cancel CDBG and Community Development Block Grant-Coronavirus (CDBG-CV1) activities: and (2) Re-allocate and increase funds to CDBG, HOME and CDBG-CV1 programs to existing activities. AGENDA ITEM 3.A City Council Meeting March 9,2021 Page 2 of 6 DISCUSSION HUD provides funding to states, counties and cities in the form of CDBG and HOME funds. Since the City of Rosemead is an entitlement city, the City is eligible to receive both CDBG and HOME funds which it has for many years. Amendment to Citizen Participation Plan The purpose of the Citizen Participation Plan is to set forth the policies and procedures by which the City will encourage citizens to participate in the development of the CDBG strategic plans and the use of the grant funding. This Amendment to the Citizen Participation Plan will govern the City of Rosemead's citizen participation policies and procedures for all substantial amendments to the Consolidated Plan, Annual Action Plans, Consolidated Annual Performance Evaluation Reports, and Analysis of Impediments to Fair Housing. The proposed amendment to the Citizen Participation Plan is needed to clarify the process for outreach, public hearings, community forums, and opportunities for comment to the documents submitted to HUD. For reference purposes, the current Citizen Participation Plan is attached, Attachment A. The amended Citizen Participation Plan meets HUD's mandate to involve residents in the planning and implementation of related projects and programs, Attachment B. Each of these processes are further explained under subsequent sections of the Citizen Participation Plan. Staff is also proposing that one of the definitions of a "substantial change" be defined as an increase or decrease in the amount of a particular activity's budget by no more than 50% (currently 25%)when funds are available. The City shall amend the Citizen Participation Plan, as necessary, to ensure adequate engagement and involvement of the public in making decisions related to the programs and documents governed by HUD 24 CFR Part 91. Formal amendment of the Citizen Participation Plan may be required should a provision of the Citizen Participation Plan be found by the City to conflict with HUD regulations. Substantial Amendments to Action Plans Before Rosemead can receive CDBG and HOME Program funds, federal regulations require that a Consolidated Plan (i.e., five-year plan) be adopted by the City which serves as the federal planning document for the CDBG and HOME Program funds. The City's current Consolidated Plan (FY 2020-2024) was adopted by the City Council in April 2020. In addition, federal regulations also require the adoption of an Annual Action Plan to the Consolidated Plan that operates on a single program year established by the City (i.e., July 1, 2020 through June 30, 2021). The Annual Action Plan provides a concise summary of the actions, activities, and the specific resources that will be used each year to address the priority needs and specific goals identified in the Consolidated Plan. As required by federal requirements, the City submitted its One Year Annual Action Plan (FY 2020-2021) to HUD in May 2020. For FY 2020-2021, the City received$754,104 in CDBG and$356,613 in HOME funds. City Council Meeting March 9,2021 Page 3 of 6 The FY 2019-2020 Annual Action Plan was approved by the City Council at its meeting on May 14, 2019. Subsequently, the approved Action Plan was submitted to HUD on May 15, 2019. For FY 2019-20,the City received $746,633 in CDBG and $351,721 in HOME funds. On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act of 2020 (the "CARES Act") was signed into law by the Federal Government. The City of Rosemead received $443,682 in CDBG- CV 1 funds to be used for activities that prevent, prepare for, or respond to the impacts of the Coronavirus. The City's Citizen Participation Plan states that the City shall amend the approved Annual Action Plan if a "substantial change" is proposed by City staff or the City Council. For the purpose of the Action Plan, a"substantial change" is defined as: • Carrying out an activity not previously described in the Action Plan; • Canceling an activity previously described in the Action Plan; • Increasing or decreasing the amount to be expended on a particular activity from the amount stated in the Action Plan by more than 50 percent; or • Substantially changing the purpose, scope, location, or beneficiaries of an activity. The proposed changes meet one of these four criteria, and so requires a Substantial Amendment to FY 2019-2020 and FY 2020-2021 Annual Action Plans,Attachment C. The following table exhibits the proposed Substantial Amendments to the CDBG, HOME and CDBG-CV1 program activities and allocation: FY 2019-2020 Proposed Annual Action Plan Substantial Amendments (Third Substantial Amendment) CDBG BUDGET Original Proposed Change Funding Funding Summer Youth $25,000 $0 Cancel -Program was not able to be initiated Employment Program because of COVID-19. HOME BUDGET Original Proposed Funding Funding Short Term Housing $85,920 $250,000 Increase- $164,080 will be used from Assistance Payments unallocated HOME funds. City Council Meeting March 9,2021 Page 4 of 6 CDBG-CV1 Budget Original Proposed Change Funding Funding Senior Nutrition $14,946 $0 Cancel-CDBG-CV1 funds were not able to Program be used because seniors were not able to document COVID-19 impact as required by HUD.Program still funded with regular CDBG funds. Emergency Utility $30,000 $0 Cancel-Utilities assistance will be funded Payment Program with HOME funds. Purchase of Personal $10,000 $0 Cancel—Intent was to assist subrecipients; Protection Equipment however, subrecipients already had sufficient PPE available due to community donations. Business Assistance $200,000 $254,946 Increase-$54,946 from CDBG-CV1 funds Program cancelled above. FY 2020-2021 Proposed Annual Action Plan Substantial Amendment (First Substantial Amendment) CDBG Budget Original Proposed Change Funding Funding Summer Youth $34,885 $0 Cancel-Program was not able to be initiated Employment Program because of COVID-19. Senior Nutrition $60,000 $94,885 Increase- $34,885 from CDBG Summer Program Youth Employment funds cancelled above. Commercial Façade $100,000 $0 Cancel-Program has prior year funding and Program staff is reviewing the program to look for opportunities to make it more desirable to businesses. The Rosemead City Council has the authority to revise the above recommendations within the HUD regulations. STAFF RECOMMENDATION That the City Council: 1. Conduct a public hearing and receive public testimony; 2. Approve the Amendment to the City of Rosemead Citizen Participation Plan; and 3. Approve the Substantial Amendments to the FY 2019-2020 and FY 2020-2021 Annual Action Plans. City Council Meeting March 9,2021 Page 5 of 6 FISCAL IMPACT There is no fiscal impact to the General Fund. The proposed Substantial Amendments are to the CDBG, HOME and CDBG-CV1 funds received in FY 2019-20 and FY 2020-2021 from HUD. STRATEGIC PLAN IMPACT The Substantial Amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans implements the "Key Organizational Goals" of ensuring the City's continued financial viability by actively pursuing quality economic development; enhance public safety and quality of life; and beautify residential neighborhoods and commercial corridors. PUBLIC NOTICE PROCESS Amendment to Citizen Participation Plan This item has been noticed through the regular agenda notification process, which includes a public hearing notice published in the Rosemead Reader on February 4, 2021, Attachment D. Copies of the draft Plan were available during the 15-day public review and comment period from February 4, 2021 through February 18, 2021. Substantial Amendments to Action Plans This item has been noticed through the regular agenda notification process, which includes a public hearing notice published in the Rosemead Reader on February 16, 2021, Attachment E. Copies of the proposed Substantial Amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans were available during the public review and comment period from February 16, 2021 through February 22, 2021. Please note, the original Public Hearings for both the Citizen Participation Plan and Substantial Amendments was scheduled for February 23, 2021. However, due to a lack of quorum, the meeting was canceled and the Public Hearings regarding these two items were postponed to March 9, 2021. The City made the public aware of this change. Prepared by: C ei/C_A__.1-4/1/01)—/Air° Angelica rausto-Lupo Director of Community Development City Council Meeting March 9,2021 Page 6 of 6 Attachment A: Current Citizen Participation Plan Attachment B: Draft Amendment to Citizen Participation Plan Attachment C: Draft Substantial Amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans Attachment D: Rosemead Reader Public Notice—Citizen Participation Plan Attachment E: Rosemead Reader Public Notice—Substantial Amendments S E M F O 1417 ori :11 CIVIC PRIDE' fns 111 'HCORAORATEp Ate Attachment A Current Citizen Participation Plan _ __.._,. .IV 201572020 Consolidated Plan APPENDIX H CITY OF ROSEMEAD CITIZEN PARTICIPATION PLAN (For all Federally Funded Grant Programs) INTRODUCTION Pursuant to Section 104(a)(3) of the Housing and Community Development Act of 1974 as amended, the City of Rosemead first adopted this Citizen Participation Plan in June of 1978 (previously revised in 1979, 1988, and 1991). By doing so, the City acknowledges the integral role of citizen participation in the process of planning and development, and the execution of the Community Development Block Grant (CDBG) Program, and all other Federally Funded Grant Programs. This document outlines basic tenets of the citizen participation regulations and will remain in effect throughout the implementation of the City's entitlement awards from the federal government, or until these funds are completely exhausted. The following details Rosemead's Citizen Participation Plan: POLICY STATEMENT It is the policy of the City of Rosemead to provide for full involvement by the community and its residents in the planning, development,implementation and evaluation of programs funded under the Housing and Community Development Act of 1974, as amended, including the Community Development Grant(CDBG) Program and HOME Investment Partnership Act(HOME). CDBG is a federal entitlement grant that allows entitlement jurisdictions to undertake a variety of housing and community development programming for persons who are primarily low to moderate income. The HOME program provides funding for a variety of affordable housing development and assistance. This Citizen Participation Plan sets forth the procedures and guidelines to be implemented by the City to provide for the continuing participation by the citizens of Rosemead. The City acknowledges the need for, and the role, of citizen involvement,but also recognizes that the final determination and responsibility for policy development rests with the City Council. This plan may be amended from time to time and shall remain in effect until superseded by a new plan or until the City no longer participates in programs that require such a plan. Citizen Participation does not restrict the responsibility or the authority of the City for the development execution of its Consolidated Plan and Annual Action Plan. Community Development Department Consolidated Plan City of Rosemead33 FY 2015-2020 FY 2015-2020 Consolidated Plan S COPE OF PARTICIPATION A. Citizens' Roles All citizens of Rosemead are encouraged to participate in the public meetings and hearings and to contact the City's Community Development Department with regard to any questions they may have concerning the process and programs under the Consolidated Plan. In general, the City holds two (2) public hearings during the course of its program year. One is regarding community needs for the Consolidated Plan or Annual Action Plan and one is regarding the funding of projects for the fiscal year. Other public hearings may also be held. The City also holds a planning meeting during the development of its Consolidated Plan or Annual Action Plan at a minimum of one City Council Meeting. In addition, the Consolidated Plan and/or Annual Action Plan, is published for a 30-day comment period. The City's annual report, known as CAPER (Consolidated Annual Performance and Evaluation Report) is published annually for a 15-day comment period. All public hearings and meetings take place in the Council Chambers located at City Hall, 8838 E. Valley Boulevard,Rosemead, California 91770, unless another location and/or time is publicized in advance. Questions and comments regarding the Citizen Participation Plan may be addressed to: Ms. Michelle Ramirez, Community Development Director City of Rosemead Community Development Department 8838 E. Valley Boulevard Rosemead, California 90771 Telephone Number: (626) 569-2158 mramirez @cityofrosemead.org B. Written Comments The City encourages the submission of views and written comments by citizens regarding the Citizen Participation Plan, Consolidated Plan, Annual Action Plan and CAPER. The comments may be submitted to the City's Acting Community Development Director or the City Clerk at any time. In addition, comments may be submitted to the City Council at any public hearing meeting. The City will respond to all written comments within fifteen (15) working days and state the reasons for the action taken on the proposal or view. All comments or views that were not accepted will be attached to the final plan, amendment or performance evaluation, along with the reasons why they were not accepted. Community Development Department Consolidated Plan City of Rosemead34 FY 2015-2020 FY 2015-2020 Consolidated Plan C. City's Role 1. Technical Assistance and Accessibility To help facilitate citizen input, the City will provide technical assistance, through its staff, to the community-wide and neighborhood associations and to groups of low-to- moderate income residents who request such assistance. Questions regarding specific programs can be answered by program staff and guidelines for programs will be made available on request. There is no charge for one copy of program materials. On request,the City will make available translators/interpreters for speakers other than English, as available, for meetings and hearings relating to the Consolidated Plan, Annual Action Plan and CAPER. The City's primary languages are Chinese, Spanish and Vietnamese. Public hearings will be held in the City Council Chambers, which are accessible to the handicapped and disabled. Persons requiring translation should contact the City Clerk at least 72 hours in advance of the meeting to make arrangements. The City Clerk can be reached at 626-569-2171. Citizens with handicaps/disabilities who need special accommodation in order to access program information must contact the City Clerk at least 72 hours in advance with its reasonable accommodation request. Reasonable accommodation includes the following: providing materials in a different and/or larger typeface/font; providing materials in an alternative medium, making special arrangements for meeting attendance. The City Clerk can be reached at 626-569-2171. 2. Public Information In order for citizens to become informed and involved in the program, the City will provide comprehensive access to program information. The following information will be made available during the planning process of program development and implementation: a. Amount of Entitlement b. Types of activities that are eligible for funding and activities previously funded c. Ineligible activities d. Schedule of meetings and hearings and the process to be followed by the City in approving applications In addition, documents relevant to the Consolidated Plan, funding and reporting processes are available to all citizens during normal working hours. Normal working hours are defined, as Monday through Thursday from 7:00 to 6:00 p.m. Copies of the following materials are available for review at City Hall: a. Mailings and promotional material b. Records of hearings and meetings c. Prior applications d. Reports required by HUD Community Development Department Consolidated Plan City of Rosemead35 FY 2015-2020 FY 2015-2020 Consolidated Pian e. Regulations and issuances governing aspects of the program f. Records of prior use of funds for the last five (5) years Citizen involvement, as stated earlier, will be sought in the development, implementation and evaluation stages of the City's plan.This will be accomplished in the following manner: CONSOLIDATED PLAN DEVELOPMENT Citizens will be invited to provide Input into development of the 5-Year Strategic Plan, including identification of needs and setting of priorities, through public hearings and/or community meetings and public comment period, as scheduled by the City of Rosemead. IMPLEMENTATION Citizen involvement in the program implementation shall be in the form of public hearings and/or community meetings, as scheduled by the city of Rosemead. EVALUATION Citizens will be given the opportunity to review and comment on the entitlement programs, including the opportunity to review evaluation of the program,projects and activities.This will be in the form of public comment period and/or public hearing as applicable. PUBLIC HEARINGS AND MEETINGS Public hearings shall provide the major source of citizen input on proposed neighborhood improvement programs, activities,policies and procedures. At a minimum, the City will conduct two separate public hearings at two (2) different stages of the program year in order to address housing and community development needs. At least one of these hearings will be conducted before the proposed Consolidated Plan/Annual Action Plan is adopted. All public hearings will be held in the Council Chambers, which are accessible to the handicapped/disabled. To ensure that all city residents have ample opportunity to take notice of all scheduled public hearings, all notices regarding such hearings, including the date, time and location, shall be published in a local newspaper of general circulation at least ten (10) days prior to date of public hearing. All notices will be published in the Rosemead Reader, as well as posted in a minimum of three(3)public locations. Materials are available at City Hall and at the Rosemead Library. The Council may hold additional hearings as necessary for the Plan, evaluation and/or substantial amendments to the adopted Plan. All hearings will be noticed in the same manner as hearings for the Plan process. Minutes of all hearings shall be kept by the City in accordance with its standard practice. Copies of minutes shall be available on request, in accordance with City's adopted practice. The City shall also consult with surrounding jurisdictions, other local and state agencies as applicable,regional partners, and applicable non-profit organizations as part of the process. Community Development Department Consolidated Plan City of Rosemead36 FY 2015-2020 FY 2015-2020 Consolidated Plan PUBLIC HEARING NOTICES As stated above, in order to give adequate notice of public hearings, the City shall publish a legal notice in a newspaper of general circulation. In addition, all notices shall also be posted and/or available at City Hall,the public library and to several posting areas in general use throughout the City. All legal notices shall be published at a minimum of ten (10) days prior to the hearing and shall contain the following: A. Date of the Hearing B. Time of the Hearing C. Place of the Hearing D. Topics to be considered E. Basic information and/or Summary PROGRAM AMENDMENTS U.S. Department of Housing and Urban Development regulations state that a grantee shall amend its Consolidated Plan submission whenever it decides not to carry out an activity described in the Consolidated Plan, to carry out an activity not previously described, or to substantially change the purpose, scope, location, or beneficiaries of an activity. Furthermore, the grantee is required to develop and make public its criteria for what constitutes a substantial change. A substantial change is herein defined as any amendment that changes program beneficiaries, the location of approved activities and major budget shifts between approved activities. A major budget shift is defined as an increase or decrease in budget of more than 25%. In the event that an amendment to the Consolidated Plan qualifies as a substantial change, citizens will be given an opportunity to participate in the planning process. This opportunity will be afforded to the citizens in the following manner: A. Publication of Information for 30-day Comment Period B. Adoption of change through public hearing process, as outlined above C. Publication of 30-day comment period and notification of public hearing may run concurrently. All substantial amendments to the Consolidated Plan and any and all amendments to the Citizen Participation Plan will be reviewed by and must receive approval from the City Council. CITIZEN SERVICE REQUESTS AND GRIEVANCE PROCEDURE Citizens should be aware that any questions or grievances, regarding entitlement programs and projects can be submitted to Community Development located at 8838 E. Valley Boulevard During the actual development of the Consolidated Plan submission, written concerns or complaints regarding the Plan shall initiate a written response indicating assessment of the complaint and/or proposals and actions taken to address the complaints and/or proposals before final submission of the Plan to HUD as outlined in"B.Written Comments". The City shall ensure that reasonable attempts are made to respond to questions or complaints in a timely manner,usually within fifteen (15) working days after receipt of the inquiry. Community Development Department Consolidated Plan City of Rosemead37 FY 2015-2020 FY- 2015=2020Consolidated Plan If complaints are not addressed at the City level,citizens may forward such concerns or complaints to HUD.Although HUD will consider objections submitted at any time, such objections should be submitted within thirty(30)days of the submission of either the Consolidated Plan or Performance Report to HUD. Any written inquiries submitted to HUD should be addressed as follows: U.S. Department of Housing and Urban Development Los Angeles Area Office, CPD Division 611 West Sixth Street Los Angeles, CA 90017 Objections submitted to HUD must meet one or more of the following criteria: A. The description of needs and objectives are plainly inconsistent with available facts and data. B. The activities to be undertaken are plainly inappropriate to meeting the needs and objectives identified by the applicant jurisdiction. C. The submission does not comply with specific requirements or law. D. The submission proposes the undertaking of ineligible activities. Community Development Department Consolidated Plan City of Rosemead38 FY 2015-2020 g CIVIC PRIDE. ACORPORATED Ass% Attachment B Draft Amendment to Citizen Participation Plan CITY OF ROSEMEAD Citizen Participation Plan U.S. Department of Housing and Urban Development Grant Programs February 2021 Table of Contents Citizen Participation Plan 1 A. Encouragement of Citizen Participation 2 B. Citizen Participation Plan 3 1. Plan Development 3 2. Amendments 4 C. Five-Year Consolidated Plan 5 1. Plan Development 5 2. Consolidated Plan Amendment 8 D. Annual Action Plan 9 1. Plan Development 9 2. Annual Action Plan Amendment 11 E. Consolidated Annual Performance and Evaluation Report (CAPER) 12 1. Plan Development 12 F. Analysis of Impediments or Assessment of Fair Housing (AI or AFH) 13 1. Plan Development 13 2. AI or AFH Amendment 15 G. Public Hearings, Notification and Access 16 1. Public Meetings and Hearings 16 2. Documents for Public Review 17 3. Access to Meetings 18 4. Access to Consolidated Plan Documents and Records 18 H. Technical Assistance 19 I. Comments and Complaints 20 1. Comments 20 2. Complaints 21 J. Language Access 21 K. Appeals 21 Citizen Participation Plan As required by the U.S. Department of Housing and Urban Development (HUD) regulations found at 24 CFR 91.105, this Citizen Participation Plan sets forth the City of Rosemead's policies and procedures for providing citizens and other interested parties with opportunities to participate in an advisory role in the planning, implementation, and evaluation of the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. The purpose of the CDBG and HOME programs is the provision of decent housing, a suitable living environment, and expanded economic opportunities for low- and moderate-income residents earning less than 80 percent of the Area Median Income, or in predominantly low- and moderate-income neighborhoods where at least 51 percent of the households are low and moderate-income households. As a recipient of CDBG and HOME funds, the City is required to produce the following Consolidated Plan Documents: 1. Citizen Participation Plan - the City's policies and procedures for community participation in the planning, implementation, and evaluation of the CDBG and HOME programs. 2. Consolidated Plan - a five-year plan that documents the City of Rosemead's housing and community development needs, outlines strategies to address those needs and identifies proposed program accomplishments. 3. Annual Action Plan - an annual plan that describes specific CDBG and HOME projects and activities that will be undertaken over the course of the program year, which runs from July 1 to June 30. 4. Consolidated Annual Performance and Evaluation Report (CAPER) - an annual report that evaluates the City's accomplishments and use of CDBG and HOME funds. 5. Analysis of Impediments to Fair Housing Choice or Assessment of Fair Housing (AI or AFH) - a five-year plan completed by the City individually or as part of a local consortium of other HUD grantees pursuant to HUD guidance for the evaluation of local housing conditions, economics, policies and practices and the extent to which these factors impact the range of housing choices and opportunities available to all residents in an environment free from discrimination. The HUD requirements for citizen participation do not restrict the responsibility or authority of the City of Rosemead for the development and execution of the Consolidated Plan Documents, but rather facilitate citizen access to, and engagement with the CDBG and HOME programs. In accordance with the regulations, the minimum annual number of public hearings at which citizens may express their views concerning the Consolidated Plan Documents shall be two (2) public hearings. These public hearings shall occur at two different points during the program year, as directed by the City of Rosemead. Additional public hearings and comment periods will be held in the event of substantial amendments to the 11 Page Consolidated Plan, Annual Action Plan, CAPER, and AI or AFH become necessary as described later in this document. The City, at its discretion, may conduct additional outreach, public meetings, or public hearings as necessary to foster citizen access and engagement. A. Encouragement of Citizen Participation The City of Rosemead provides for and encourages citizens to participate in the development of the Citizen Participation Plan, Consolidated Plan, Annual Action Plan, CAPER, and AI or AFH. The City encourages participation by low- and moderate-income persons, particularly those living in slum and blighted areas (if any such areas are formally designated) and in areas where CDBG and HOME funds are proposed to be used, and by residents of predominantly low- and moderate-income neighborhoodsl. The City will: also take appropriate actions to encourage the participation of all its citizens, including ethnic minorities and non-English speaking persons, as well as persons with disabilities. The City will make a concerted effort to notify and encourage the participation of citizens, local and regional institutions, the local Continuum of Care organization addressing homelessness, and public and private organizations including businesses, developers, nonprofit organizations, philanthropic organizations, community-based and faith-based organizations, broadband internet service providers, organizations engaged in narrowing the digital divide, agencies whose primary responsibilities include the management of flood prone areas, public land or water resources, emergency management agencies, state and local health service providers, social service providers, fair housing organizations, state and local governments, public housing agencies, affordable housing developers, and other stakeholders in the amendment of the Citizen Participation .Plan or the development of the Consolidated Plan, Annual Action Plans, and AI or AFH through mailings (including electronic mailings), online postings and public notices in the newspaper. The City may also explore alternative public involvement techniques and quantitative ways to measure efforts that encourage citizen participation in a shared vision for change in communities and neighborhoods, and the review of program performance as directed by the City Manager or designee. All communication, public comments, and complaints concerning the Citizen Participation Plan and the Consolidated Plan Documents should be directed to: Ms. Gloria Molleda City Manager 8838 E. Valley Blvd. Rosemead, CA 91770 Office: (626) 569-2100 Fax: (626) 307-9218 1 Predominately low-and moderate-income neighborhoods are defined as those in which 51%of the residents have incomes at or below 80%of area median income,as determined with HUD-supplied data. - - -- _- - - - -- 2 I P a 9 e- B. Citizen Participation Plan The following describes the process and procedures related to the development of the Citizen Participation Plan. 1. Plan Development The City's Citizen Participation Plan development procedures are outlined below. a. Plan Considerations As a part of the Citizen Participation Plan process, and prior to the adoption of the Consolidated Plan, the City will make available the information required by HUD. This information will be made available to citizens, public agencies, and other interested parties. The information to be supplied will include: the amount of funding that the City expects to receive (including grant funds and program income, as applicable), the range of activities that may be undertaken, and the estimated amount of funds that will benefit persons of low- and moderate-income. The City will also provide an assessment of community development and housing needs and identify short-term and long-term community development objectives directed toward the provision of decent housing and the expansion of economic opportunities primarily for persons of low- and moderate income. b. Plan Review and Comment The draft Citizen Participation Plan shall be made available for public review for a 15-day period. The Citizen Participation Plan shall be provided in a format accessible to persons with disabilities upon request. Such formats may include, but are not limited to, providing oral, Braille, electronic or large print versions of the plan to those visually impaired and delivering copies to those who are homebound. The Citizen Participation Plan will encourage comment and participation by ethnic minority and non-English speakers. Publication of the plan may be advertised in other non-English languages and translation services will be available upon request. Written comments will be accepted by the City Manager or designee during the 15-day public comment period. A summary of all comments and views, along with the City's responses will be attached to the Plan. 31 Page c. Public Hearing A public hearing is not required by HUD, only reasonable opportunity to comment on the original Citizen Participation Plan and on substantial amendments to the Citizen Participation Plan, which must be made public. The City will publish a public notice informing citizens of a public. review and 15-day comment period. The City may or may not hold a public hearing. 2. Amendments The City shall amend the Citizen Participation Plan using the following procedures, as needed: a. Amendment Considerations The City shall amend the Citizen Participation Plan, as necessary, to ensure adequate engagement and involvement of the public in making decisions related to the programs and documents governed by 24 CFR Part 91. Formal amendment of the Citizen Participation Plan may be required should a provision of the Citizen Participation Plan be found by the City to conflict with HUD regulations. b. Public Review and Comment For Program Years 2019 and 2020, the City of Rosemead will exercise the waiver afforded by the CARES Act (Public Law 116-136) and have a reduced public review and comment period of 5 days for the draft amendment to the Citizen Participation Plan. In all other Program Years, the draft amendment to the Citizen Participation Plan shall be made available for public review and comment for a 15-day period. Written comments will be accepted by the City Manager or designee during the 15-day public comment period. A summary of all comments and views, along with the City's responses will be attached to the Plan. Minor edits to the Citizen Participation Plan, such as updating contact information or technical details about schedules and publications, will not constitute a "Substantial Amendment", and therefore, will not be released for public review and comment. Copies will be made available following the process described in Section G of this document. c. Public Hearing A public hearing is not required by HUD, only reasonable opportunity to comment on the original Citizen Participation Plan and on substantial amendments to the Citizen Participation Plan, which must be made public. The City will publish a public notice informing citizens of a public review and 15-day comment period. The City may or may not hold a public hearing. 4iP_age C. Five-Year Consolidated Plan The following paragraphs describe the policies and procedures for the development of the Five-Year Consolidated Plan. To comply with 24 CFR Part 91.105(b), the information supplied in the draft Consolidated Plan for public review will include: • Amount of assistance the City expects to receive (grant funds and program income) • Range of activities that may be undertaken • Estimated amount of funding that will benefit low- and moderate- income persons The City shall also provide an assessment of community development and housing needs and identify short term and long-term community development objectives directed toward the provision of decent housing and the expansion of economic opportunities primarily for persons of.low- and moderate-income. Additionally, the City must attest to its compliance with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24, as effectuated by the City's adopted Residential Anti-Displacement and Relocation Assistance Plan, as required under Section 104(d) of the Housing and Community Development Act of 1974, as amended. Persons displaced as a result of HUD-assisted activities, whether implemented by the City or by others, shall receive relocation benefits as required under Federal Law. The City will make this information available in the Consolidated Plan published for comment and review. 1. Plan Development The City encourages the participation of residents and stakeholders in the development of the Consolidated Plan. The City shall follow the following procedures to prepare and adopt the Consolidated Plan: a. Plan Considerations The City will make a concerted effort to notify and encourage the participation of citizens, local and regional institutions, the local Continuum of Care organization addressing homelessness, and public and private organizations including businesses, developers, nonprofit organizations, philanthropic organizations, community-based and faith-based organizations, broadband internet service providers; organizations engaged in narrowing the digital divide, agencies whose primary responsibilities include the management of flood prone areas, publicland or water resources, emergency management agencies, 51 Page state and local health service providers, social service providers, fair housing organizations, state and local governments, public housing agencies, affordable housing developers, and other stakeholders in the development of the Consolidated Plan through mailings (including electronic mailings), online postings and public notices in the newspaper. When preparing the Consolidated Plan describing the City's homeless strategy and the resources available to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) and persons at risk of homelessness, the jurisdiction must consult with: • The Los Angeles County Continuum of Care (CoC); • Public and private agencies that address housing, health, social service, victim services, employment, or education needs of low-income individuals and families; homeless individuals and families, including homeless veterans; youth; and/or other persons with special needs; • Publicly funded institutions and systems of care that may discharge persons into homelessness (such as health-care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and • Business and civic leaders. When preparing the portion of the Consolidated Plan concerning lead- based paint hazards, the City shall consult with state or local health and child welfare agencies and examine existing data related to lead-based paint hazards and poisonings, including health department data on the addresses of housing units in which children have been identified as lead poisoned. When preparing the description of priority non-housing community development needs, the City must notify adjacent units of general local government, to the extent practicable. The non-housing community development plan must be submitted to the state and to the county. The City also will consult with adjacent units of general local government, including local government agencies with metropolitan- wide planning responsibilities, particularly for problems and solutions that go beyond the City's jurisdiction. The City will consult with the Los Angeles County Development Authority (Housing Authority), the local public housing agencies (PHA) concerning consideration of public housing needs and planned programs and activities. If the City becomes eligible to receive Emergency Solutions Grants (ESG),the City will consult with the Continuum of Care in determining how to allocate its ESG grant for eligible activities; in developing the performance standards for, and evaluating the outcomes of, projects and activities assisted by ESG funds; and in developing funding, policies, and procedures for the operation and administration of the Homeless Management Information System (HMIS). A variety of mechanisms may be utilized to solicit input from these persons/service providers/agencies. These include telephone or personal interviews, focus groups, surveys, and consultation and community workshops. b. Plan Review and Comment For Program Years 2019 and 2020, the City of Rosemead will exercise the waiver afforded by the CARES Act (Public Law 116-136) and have a reduced public review and comment period of 5 days for the Consolidated Plan. In all other Program Years, the draft Consolidated Plan will be made available for public review and comment period for a 30-day period. The complete, draft Consolidated Plan shall be made available for public review during the review period. The Consolidated Plan shall be provided in a format accessible to persons with disabilities upon request. Such formats may include, but are not limited to, providing oral, Braille, electronic or large print versions of the plan to those visually impaired and delivering copies to those who are homebound. The plan will encourage comment and participation by ethnic minority and non- English speakers. Publication of the plan may be advertised in non-English languages and translation services will be available upon request. The plan will encourage comment and participation by low- and moderate-income residents, especially those living in low- and moderate-income neighborhoods, in areas where CDBG and HOME funds are proposed to be used and residents of public and assisted housing. Activities to encourage participation may include, but are not limited to, advertising publication of the Consolidated Plan in target areas, hosting community meetings in target areas, and making copies of the plan available in these neighborhoods. Copies will be made available following the process described in Section G of this document. Written comments will be accepted by City Manager or designee during the public review period. A summary of all written comments and those received during the public hearing as well as the City's responses will be attached to the Consolidated Plan prior to submission to HUD. Public Hearing Per Federal regulations at 24 CFR Part 91, at least two public hearings per year is required to obtain residents' views and to respond to questions. 71 Page The City will hold one public hearing to discuss all eligible project proposal and funding recommendations and accept comments on the draft prior to final adoption which will be available for a 30-day comment period during the development stage. Section G describes the process for publishing notice for and conducting public hearings. c. Submittal to HUD The Consolidated Plan shall be submitted to HUD with a summary of all written comments and those received during the public hearing as well as the City's responses and proof of compliance with the minimum 30- day public review and comment period requirement. A summary of any comments or views not accepted and the reasons therefore shall be supplied to HUD as applicable. The Consolidated Plan will be submitted to HUD 45 days before the program year pursuant to regulations, unless otherwise directed by HUD. 2. Consolidated Plan Amendment The City shall follow the following procedures to complete substantial and minor amendments to the Consolidated Plan, as needed: a. Amendment Considerations The City shall substantially amend the Consolidated Plan if a "substantial change" is proposed by City staff or the City Council. For the purpose of the Consolidated Plan, a "substantial change" is defined as: • The City adds or removes Consolidated Plan - Strategic Plan goals. The City may make minor changes to the Consolidated Plan, as needed, so long as the changes do not constitute a substantial amendment as described above. Changes to numeric accomplishment goals within an existing strategic plan goal shall not constitute a substantial amendment. Such changes to the Consolidated Plan will not require public review or a public hearing. b. Public Review and Comment For Program Years 2019 and 2020, the City of Rosemead will exercise the waiver afforded by the CARES Act (Public Law 116-136) and have a reduced public review and comment period of 5 days for the draft amendment to the Consolidated Plan. In all other Program Years, the draft amendment to the Consolidated Plan will be made available for public review and comment period for a 30-day period. The City encourages residents and stakeholders to participate in the development of substantial amendments. Written comments will be 81 Page accepted by the City Manager or designee during the public review period. A summary of the comments and the City's responses to the comments will be attached to the Consolidated Plan Substantial Amendment. The City will encourage participation from all residents, especially low- and moderate-income residents, ethnic minorities, non-English speakers and those with disabilities. The City will take efforts to make the plan accessible to all such groups. Copies will be made available following the process described in Section G of this document. c. Public Hearing The City Council shall conduct a public hearing to accept public comments on the draft amendment to the Consolidated Plan. Section G describes the process for publishing notice for and conducting public hearings. d. Submittal to HUD A copy of the Amended Consolidated Plan, including a summary of all written comments and those received during the public hearing as well as the City's responses and proof of compliance with the minimum 30 day public review and comment period requirement shall be submitted to HUD for their records. A summary of any comments or views not accepted and the reasons therefore shall be supplied to HUD as applicable. D. Annual Action Plan The following describes the process and procedures related to the development of the Annual Action Plan. 1. Plan Development The City's procedures for preparing and adopting the Annual Action Plan include: a. Plan Considerations In addition to local residents, the City will ensure that public (including City staff) and private agencies that provide the following services will be consulted in the development of the Action Plan: • Health Services Providers • Social Services for: Children, Elderly, Disabled, Homeless, Persons with AIDS • State and Local Health Agencies 9IPage • Adjacent Local Governments • Economic Development Interests • Community and Faith-Based Organizations • Los Angeles County Housing Authority • Housing Developers The City may choose to fund outside service providers/agencies with its CDBG and HOME funds. In the event City decides to the following process will be taken: • Send a written Notice of Funding Availability (NOFA) to each cooperating department and nonprofit agency advising them that the planning cycle has begun for CDBG and HOME funds, and that the City is accepting project proposals. • City will conduct an eligibility analysis on all project proposals submitted and review the eligible proposals for service provider grants. The review for funding consideration will be conducted by the Administration or designated department with final approval by City Council at the public hearing. b. Plan Review and Comment For Program Years 2019 and 2020, the City of Rosemead will exercise the waiver afforded by the CARES Act (Public Law 116-136) and have a reduced public review and comment period of 5 days for the draft Annual Action Plan. In all other Program Years, the draft Annual Action Plan will be made available for public review and comment period for a 30-day period. The draft Annual Action Plan incorporating the City's proposed uses of CDBG and HOME funds. The City will encourage participation from all residents, especially low- and moderate-income residents, ethnic minorities, and those with disabilities. The City will make the plan accessible to all such groups. Copies will be made available following the process described in Section G of this document. Written comments will be accepted during public review period by the City Manager or designee. A summary of the comments and the City's responses to the comments will be attached to the draft Action Plan. c. Public Hearing The City Council shall conduct a public hearing to accept public comments on the draft Annual Action Plan. Section G describes the process for publishing notice for and conducting public hearings. 101 Page d. Submittal to HUD Upon adoption of the Annual Action Plan pursuant to HUD regulations, the City Council shall direct City staff to submit the Action Plan to HUD. Documents related to the public participation process, including copies of public notices and a summary of all public comments received, shall be attached to Action Plan. The Action Plan will be submitted to HUD at least 45 days before the program year pursuant to regulations, or as otherwise allowed or required by HUD. 2. Annual Action Plan Amendment The City shall follow the following procedures to complete substantial and minor amendments to the Annual Action Plan, as needed: a. Amendment Considerations The City shall substantially amend the Action Plan if a "substantial change" is proposed by City staff or the City Council. For the purpose of the Action Plan, a "substantial change" is defined as: ■ Carrying out an activity not previously described in the Action Plan; • Canceling an activity previously described in the Action Plan; • Increasing or decreasing the amount to be expended on a particular activity from the amount stated in the Action Plan by more than 50 percent; or • Substantially changing the purpose, scope, location, or beneficiaries of an activity. Changes in funding for an existing activity not amounting to more than 50 percent will not be considered as a substantial change to the Annual Action Plan; no formal amendment to the Action Plan requiring public review and comment will be warranted. b. Public Review and Comment For Program Years 2019 and 2020, the City of Rosemead will exercise the waiver afforded by the CARES Act (Public Law 116-136) and have a reduced public review and comment period of 5 days for draft substantial amendment to the Annual Action Plan. In all other Program Years, the draft substantial amendment to the Annual Action Plan will be made available for public review and comment period for a 30-day period. The City encourages citizen participation in the development of substantial amendments. Written comments will be accepted during public review period. Comments should be directed to the City Manager or designee. A summary of the comments and the City's responses to the comments will be attached to the Action Plan Substantial Amendment. 111 Page The City will encourage participation from all residents, especially low- and moderate-income residents, ethnic minorities, and those with disabilities. The City will take efforts to make the plan accessible to all such groups. Copies will be made available following the process described in Section G of this document. c. Public Hearing The City Council shall conduct a public hearing to review and consider the draft substantial amendment to the Action Plan. The City Council shall accept public comments on the substantial amendment to the Action Plan at the public hearing. After public comments are heard and considered by the City Council, the City Council shall approve, approve with modifications, or deny the request for a substantial amendment to the Action Plan. Section G describes the process for publishing notice for and conducting public hearings. d. Submittal to HUD A copy of the Substantial Amendment to the Annual Action Plan along with copies documenting the public participation process (i.e., public notices and public comments) shall be submitted to HUD for their records. E. Consolidated Annual Performance and Evaluation Report (CAPER) The following describes the process and procedures related to the development of the Consolidated Annual Performance and Evaluation Report (CAPER): 1. Plan Development The City shall follow the following procedure in the drafting and adoption of Consolidated Annual Performance and Evaluation Report (CAPER): a. Plan Considerations Staff will evaluate and report the accomplishments of the previous program year for CDBG and HOME and will summarize expenditures that took place during the previous program year. b. Plan Review and Comment The City encourages citizen participation in the development of the CAPER. The draft CAPER shall be made available for public review and comment period for a 15-day period. Written comments will be accepted during public review period by the City Manager or designee. A summary of any written comments received, or oral comments provided and the City's responses to the comments will be attached to the final CAPER or provided 121 Page during the public hearing if one is required. Copies will be made available following the process described in Section G of this document. c. Public Hearing A public hearing is not required by HUD. If the City has not conducted its two separate public hearings for the program year, a public hearing will be conducted on the CAPER. Section G describes the process for publishing notice for and conducting public hearings. d. Submittal to HUD Upon completion of the public review period, City staff shall submit the CAPER to HUD. Documents related to the public participation process, including copies of public notices and a summary of all public comments received, shall be attached to the CAPER. The CAPER shall be submitted to HUD within 90 days following the end of the program year pursuant to regulations. F. Analysis of Impediments or Assessment of Fair Housing (AI or AFH) The Analysis of Impediments to Fair Housing Choice (AI) or Assessment of Fair Housing (AFH) is a five-year plan completed by the City individually or as part of a local consortium of other HUD grantees pursuant to HUD guidance for the evaluation of local housing conditions, economics, policies and practices and the extent to which these factors impact the range of housing choices and opportunities available to all residents in an environment free from discrimination. HUD currently requires the submission of an AI not an AFH. As of April 2019, HUD has suspended the AFH planning framework. The City submitted its AI with its 2020-2024 Consolidated Plan. 1. Plan Development The City shall follow the following procedures in the drafting and adoption of the AI or AFH: a. Plan Considerations As soon as feasible after the start of the public participation process for the AI or AFH, the City will make the HUD-provided data and any other supplemental information available to residents, public agencies, and other interested parties by posting the data on the City's website and referencing this information in public notices. - - - -_ 13 I Page The City will make a concerted effort to notify and encourage the participation of citizens, local and regional institutions, the local Continuum of Care organization addressing homelessness, and public and private organizations including businesses, developers, nonprofit organizations, philanthropic organizations, community-based and faith-based organizations, broadband internet service providers, organizations engaged in narrowing the digital divide, agencies whose primary responsibilities include the management of flood prone areas, public land or water resources, emergency management agencies, state and local health service providers, social service providers, fair housing organizations, state and local governments, public housing agencies, affordable housing developers, and other stakeholders in the development of the AI or AFH through mailings (including electronic mailings), online postings and public notices in the newspaper, as well as telephone or personal interviews, mail surveys, and consultation and community workshops. b. Plan Review and Comment The draft AI or AFH shall be made available for public review and comment period for a 30-day period. Written comments will be accepted during public review period by the City Manager or designee. A summary of the comments and the City's responses to the comments will be attached to the draft AI or AFH. Copies will be made available following the process described in Section G of this document. c. Public Hearing The City Council shall conduct a public hearing to accept public comments on the draft AI or AFH. The City Council shall approve or reject the AI or AFH. Section G describes the process for publishing notice for and conducting public hearings. d. Submittal to HUD AI - Upon adoption, the City shall retain the AI in its records and annually report in the Annual Action Plan and CAPER the status and disposition of the Fair Housing Plan recommendations. AFH - Should HUD require the AFH in the future, upon adoption of an AFH, the City shall submit the AFH to HUD for review and acceptance or rejection. The goals of the AFH shall be incorporated into the Consolidated Plan prior to submission of the Consolidated Plan to HUD. 14i Page 2. AI or AFH Amendment The City shall follow the following procedures to complete substantial amendments to AI or AFH, as needed. a. Amendment Considerations The City shall substantially amend the AI if a "substantial change" is proposed by City staff or the City Council. For the purpose of the AI, a "substantial change" is defined as the addition or deletion of Fair Housing Plan recommendations. The City shall substantially amend the AFH if a "substantial change" is proposed by City staff or the City Council or as otherwise required by HUD. An AFH that was previously accepted by HUD must be revised and submitted to HUD for review if a material change occurs. A material change is a change in circumstances in the jurisdiction of a program participant that affects the information on which the AFH is based to the extent that the analysis, the fair housing contributing factors, or the priorities and goals of the AFH no longer reflect actual circumstances. Examples include Presidentially declared disasters, under title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.), in the program participant's area that are of such a nature as to significantly impact the steps a program participant may need to take to affirmatively further fair housing; significant demographic changes; new significant contributing factors in the participant's jurisdiction; and civil rights findings, determinations, settlements (including Voluntary Compliance Agreements), or court orders; or, upon HUD's written notification specifying a material change that requires the revision. A revision to the AFH consists of preparing and submitting amended analyses, assessments, priorities, and goals that take into account the material change, including any new fair housing issues and contributing factors that may arise as a result of the material change. b. Public Review and Comment The City encourages residents and stakeholders to participate in the development of substantial amendments. Substantial Amendments to the AI or AFH shall be made available for public review and comment period for a 30-day period. Written comments will be accepted by the City Manager or designee during the public review period. A summary of the comments and the City's responses to the comments will be attached to the Consolidated Plan Substantial Amendment. The City will encourage participation from all residents, especially low- and moderate-income residents, ethnic minorities, and those with disabilities. The City will take efforts to make the plan accessible to all such groups. Copies will be made available following the process described in Section G of this document. 15 I Page c. Public Hearing The City Council shall conduct a public hearing to accept public comments on the draft amendment to the AI or AFH. The City Council may approve or reject the amendment to the AI or AFH. A revised AFH must be submitted within 12 months of the onset of a material change that triggers a "Substantial Amendment," or at such later date as HUD may specify. Section G describes the process for publishing notice for and conducting public hearings. G. Public Hearings, Notification and Access The following policies and procedures outlining the public hearing process and public hearing notification apply to the development and substantial amendment of the Consolidated Plan, Citizen Participation Plan, Annual Action Plan, CAPER, and AI or AFH. 1. Public Meetings and Hearings a. Public Hearing Process The City will conduct at least two (2) public hearings per year to obtain citizens' views and comments on planning documents during the public review and comment period. These meetings will be conducted at different times of the program year and together will cover the following topics: • Housing and Community Development Needs • Development of Proposed Activities • Review of Program Performance During a program year when the City develops an AI or AFH and Consolidated Plan, at least one public meeting or public hearing will be conducted prior to the draft AI or AFH and Consolidated Plan being published for comment. b. Public Hearing Notification For Program Years 2019 and 2020, the City of Rosemead will exercise the waiver afforded by the CARES Act (Public Law 116-136) and have a reduced public review and comment period of 5 days for the Consolidated Plan. In all other Program Years staff shall ensure adequate advance notice of all public meetings and hearings. Notices will be printed/posted at least 10 calendar days prior to the meeting date. Adequate noticing will include: • Printing a public notice in the Rosemead Reader and possibly other newspaper(s) of general circulation in the City; • Display copies of notices on the City's website; and • Posting notices at City Hall and at the Rosemead Public Library. 16 I Page Notices will include information on the subject and topic of the meeting including summaries when possible and appropriate to properly inform the public of the meeting. Notices may be published in different languages and will be accessible to those with disabilities. Meeting locations and access is described below. 2. Documents for Public Review Staff will ensure adequate advanced notice of all public review/comment periods. Notices will be printed/posted prior to the commencement of the public review period alerting residents of the documents for review and providing a summary of the contents of the documents to include information on the content and purpose of the document and the list of locations where copies of the entire draft document(s) may be reviewed. The public comment period for each Consolidated Plan document and substantial amendment to each document subject to public review is listed in each document section above. The City will ensure that documents are available for disabled and non- English speaking residents upon request. Adequate noticing will include: • Printinga public notice in the Rosemead Reader and possibly other newspaper(s) of general circulation in the City; • Display copies of notices on the City's website; and • Posting notices at City Hall and at the Rosemead Public Library. The City will place an adequate supply of draft copies of each document and substantial amendments to each document subject to public review at the following locations: City Hall 8838 E. Valley Blvd. Rosemead, CA 91770 Rosemead Public Library 8800 Valley Blvd. Rosemead, CA 91770 Materials will also be posted to the City website at: www.cityofrosemead.orq. All printed reports and materials shall be made available in a form accessible to persons with disabilities, upon request. 17 ! Page 3. Access to Meetings Unless otherwise noted, Public Hearings requiring City Council action will be conducted in front of the Rosemead City Council at 7:00 P.M. at the Rosemead City Hall Council Chambers (8838 E. Valley Blvd., Rosemead, California 91770). For public meetings not requiring City Council participation, the City will make every reasonable effort to conduct such hearings in the low- and moderate-income target areas and at times accessible and convenient to potential and actual beneficiaries. Efforts to ensure this may include, but are not limited to, scheduling meetings in target neighborhoods, scheduling meetings during the evening and weekend and requesting feedback from neighborhood groups and stakeholders for guidance in effective meeting scheduling. Such meeting or hearing will be posted and advertised to allow sufficient notice to all interested persons. In accordance with the City's Policy, translations will be available at all public hearings if the City Manager or designee receives such a request at least 72 hours prior to the public meeting or hearing. It is the intention of the City to comply with the Americans with Disabilities Act (ADA) in all respects. If an attendee or participant at a public hearing needs special assistance beyond what is normally provided, the City will attempt to accommodate these attendees in every reasonable manner. Efforts may include, but are not limited to, accessible seating, video recording for those homebound, sign language services and production of written transcripts.The City Manager or designee must be notified at least 72 hours prior to the public meeting or hearing. The City Manager or designee may be reached at: 8838 E. Valley Blvd. Rosemead, CA 91770 Office: (626) 569-2100 Fax: (626) 307-9218 4. Access to Consolidated Plan Documents and Records All approved Consolidated Plan Documents, and any approved amendments thereto, will be kept on file by the.City at the City Hall, 8838 E. Valley Blvd., Rosemead, California 91770, online at: www.cityofrosemead.org and can be made available to those requesting the plan. The Consolidated Plan Documents shall be provided in a format accessible to persons with disabilities upon request. Such formats may include, but are not limited to, providing oral, Braille, electronic or large print versions of the plan to those visually impaired and delivering copies to those who are homebound. Upon request, the Consolidated Plan Documents or summaries of those documents will be made available in an accessible manner to non-English speaking persons or those with disabilities. 18 I Page The City will ensure timely and reasonable access to information and records related to the development of the Consolidated Plan Documents, and the use of HUD CPD funds from the preceding five years. Information to be made available will include budget and program performance information, meeting minutes, and comments received by the City during the development of the Consolidated Plan and its supporting documents. Requests for information and records must be made to the City in writing. Staff will respond to such requests within 10 working days or as soon as possible thereafter. H. Technical Assistance Upon request, staff will provide technical assistance to groups representing extremely low-, low-, and moderate-income persons to develop funding requests for HUD CPD eligible activities. Technical assistance will be provided as follows: • Establish an annual project proposal submission and review cycle (Notice of Funds Availability, or "NOFA") that provides information, instructions, forms and advice to interested extremely low-, low- and moderate-income citizens or representative groups so that they can have reasonable access to the funding consideration process. • Provide self-explanatory project proposal forms and instructions to all persons who request them whether by telephone or by letter. The City's funding application form is designed to be easily understood and short, while still addressing all key items necessary to assess the proposed project. • Statistics concerning specific areas of the City are furnished by City staff upon request. • Answer, in writing, all written questions and answer verbally all verbal inquiries received from citizens or representative groups regarding how to write or submit eligible project proposals. • Meet with groups or individuals as requested, to assist in identifying specific needs and to assist in preparing project proposal applications. • Obtain information in the form of completed project proposal forms from citizens or non-profit agencies and assemble a list of proposals available for public review. • Conduct a project eligibility analysis to determine, at an early stage, the eligibility of each project. In cases where only minor adjustments are needed to make proposals eligible or otherwise practical, City staff will advise the applicants on the options available and desired changes to the proposals. • Provide bilingual translation on as needed basis. - -- -- - -------- -- - - _ _ _ -- ---------- - 19 I Page To request technical assistance, please contact the City Manager or designee at: City of Rosemead 8838 E. Valley Blvd. Rosemead, CA 91770 Office: (626) 569-2100 Fax: (626) 307-9218 I. Comments and Complaints 1. Comments Citizens or the City government, as well as agencies providing services to the community, are encouraged to state or submit their comments in the development of the Consolidated Plan Documents and any amendments to the Consolidated Plan. Written and verbal comments received at public hearings or during the comment period, will be considered and summarized, and included as an attachment to the City's final Consolidated Plan. Written comments should be addressed to: Ms. Gloria Molleda City Manager 8838 E. Valley Blvd. Rosemead, CA 91770 Office: (626) 569-2100 Fax: (626) 307-9218 A written response will be made to all written comments within ten working days, acknowledging the letter, and identifying a plan of action, if necessary. Every effort will be made to send a complete response within 15 working days to those who submit written proposals or comments. Copies of the complete final Consolidated Plan and amendments to it will be available to residents at the following location: Rosemead City Hall 8838 E. Valley Blvd. Rosemead, CA 91770 20 I Page 2. Complaints A complaint regarding the Consolidated Planning process and Consolidated Plan amendments must be submitted in writing to the Community Development Department Director. A written response will be made to written complaints within 10 working days, acknowledging the letter and identifying a plan of action, if necessary. The City will accept written complaints provided they specify: • The description of the objection, and supporting facts and data; and • Provide name, address, telephone number, and a date of complaint. 7. Language Access When a significant number of people speak and read a primary language other than English, translation services at public hearings will be provided in such language if translation services are requested in advance at least 72 hours prior to the public meeting. Requests should be addressed to the City Manager or designee. The City Manager may be reached at: Ms. Gloria Molleda City Manager 8838 E. Valley Blvd. Rosemead, CA 91770 Office: (626) 569-2100 Fax: (626) 307-9218 K. Appeals Appeals concerning the Consolidated Plan, statements, or recommendations of the staff should be made to the following persons in the order presented: • City Manager's Designee • City Manager • City Council • Los Angeles Area Office of HUD (if concerns are not answered) 211 Page S E M4 irar '94. O civic PRIDE ___.,......./) 114; ' l:�T� � INCORPORATED 1943 Attachment C Draft Substantial Amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans CikcoE M F l`� OPORATEO'959 CITY OF ROSEMEAD PROPOSED SUBSTANTIAL AMENDMENTS TO FY 2019-2020 & FY 2020-2021 ANNUAL ACTION PLANS CITY OF ROSEMEAD PROPOSED SUBSTANTIAL AMENMENTS TO FY 2019 - 2020 AND FY 2020-2021 ANNUAL ACTION PLANS Introduction On an annual basis, the City receives Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Program funds. In order to receive these grant funds, the City must adopt a Consolidated Plan. The Consolidated Plan serves as the City's 5-year planning document for the use of the funds. The Consolidated Plan is carried out each fiscal year (July 1 — June 30) through an Annual Action Plan. The Annual Action Plan provides a concise summary of the actions, activities, and the specific resources that will be used each year to address the priority needs and specific goals identified by the Consolidated Plan. The City's current Consolidated Plan was adopted by the City Council in April 2020 and its current fiscal year(2020-2021)Annual Year Annual Action Plan was submitted to the U. S. Department of Housing and Urban Development (HUD) in May 2020. On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act of 2020 (the "CARES Act") was signed into law by the Federal Government. The City of Rosemead received CDBG-CV 1 funds to be used for activities that prevent,prepare for, or respond to the impacts of the Coronavirus. The City's Citizen Participation Plan states that the City shall amend the approved Annual Action Plan if a "substantial change" is proposed by City staff or the City Council. For the purpose of the Action Plan, a"substantial change" is defined as: • Carrying out an activity not previously described in the Action Plan; • Canceling an activity previously described in the Action Plan; • Increasing or decreasing the amount to be expended on a particular activity from the amount stated in the Action Plan by more than 50 percent; or • Substantially changing the purpose, scope, location, or beneficiaries of an activity. The proposed changes meet one of these four criteria, and so requires a substantial amendment to FY 2019-2020 and FY 2020-2021 Annual Action Plans. The following table exhibits the proposed Substantial Amendments to the CDBG, HOME, and CDBG-CV1 program activities and allocation: FY 2019-2020 Proposed Annual Action Plan Substantial Amendments (Third Substantial Amendment) CDBG BUDGET Original Proposed Change Funding Funding Summer Youth $25,000 $0 Cancel-Program was not able to be initiated Employment Program because of COVID-19. HOME BUDGET Original° Proposed Funding. . Funding. Short Term Housing $85,920 $250,000 Increase- $164,080 will be used from Assistance Payments unallocated HOME funds. CDBG-CV1.Budget n Original Proposed Change Funding Funding Senior Nutrition $14,946 $0 Cancel-CDBG-CV1 funds were not able to Program be used because seniors were not able to document COVID-19 impact as required by HUD.Program still funded with regular CDBG funds. Emergency Utility $30,000 $0 Cancel-Utilities assistance will be funded Payment Program with HOME funds. Purchase of Personal $10,000 $0 Cancel—Intent was to assist subrecipients; Protection Equipment however, subrecipients already had sufficient PPE available due to community donations. Business Assistance $200,000 $254,946 Increase- $54,946 from CDBG-CV1 funds Program cancelled above. FY 2020-2021 Proposed Annual Action Plan Substantial Amendment (First Substantial Amendment) CDBG Budget Original` Proposed Change Funding Funding Summer Youth $34,885 $0 Cancel-Program was not able to be initiated Employment Program because of COVID-19. Senior Nutrition $60,000 $94,885 Increase- $34,885 from CDBG Summer Program Youth Employment funds cancelled above. Commercial Façade $100,000 $0 Cancel-Program has prior year funding and Program staff is reviewing the program to look for opportunities to make it more desirable to businesses. Citizen Participation Review and Comment Period Copies of the proposed substantial amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans are available during the public review and comment period from February 16, 2021 through February 22, 2021. Copies of the proposed amendments will be available for public review on the City's website at www.cityofrosemead.org/cd. Those people wishing to comment on the proposed amendments should submit written comments no later than 5:00 p.m. on Monday, February 22, 2021 to Priscila Davila, CDBG/HOME Consultant, at 8838 E. Valley Blvd., Rosemead CA 91770, by email to prisciladh@yahoo.com, or by telephone at 562-673-3388. You may also contact Angelica Frausto-Lupo,Director of Community Development, at afrausto-lupo@cityofrosemead.org or by telephone at (626) 569-2261 with any questions concerning this notice. Public Hearing This item has been noticed through the regular agenda notification process, which includes a public hearing notice published in the Rosemead Reader on February 16, 2021. Copies of the proposed Substantial Amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans were available during the public review and comment period from February 16, 2021 through February 22, 2021. The City Council will hold a virtual public hearing during the council meeting on Tuesday, February 23, 2021 at 7:00 pm. At that time, citizens and other interested parties will be invited to provided comments on the proposed amendments to FY 2019-2020 and FY 2020-2021 Annual Action Plans. Please note, the original Public Hearings for both the Citizen Participation Plan and Substantial Amendments was scheduled for February 23, 2021. However, due to a lack of quorum, the meeting was canceled and the Public Hearings regarding these two items were postponed to March 9, 2021. The City made the public aware of this change. Public Comments The City will incorporate any comments received during the public review/comment period. (..ri- MtThs ei0 A / 0 .ek CIVIC PRIrDE lialia'ss 'NCORPOHATEO AS Attachment D Rosemead Reader Public Notice Citizen Participation Plan BEACON MEDIA INC.LEGAL QUOTES 626-301-1010 . , CITY OF ROSEMEAD PUBLIC NOTICE CDBG AND HOME CITIZEN PARTICIPATION PLAN NOTICE IS HEREBY GIVEN that the City of Rosemead has revised •. its Citizen Participation Plan(CPP)for the Community Develop- -• ment Block Grant(CDBG) and HOME Investment Partnerships • , , • , (HOME)Programs administered by the US Department of Hous- ••• ing and Urban Development.The CPP sets forth how the City will x Run ---$228 encourage,public participation in the CDBG and HOME Programs planningprocess. Review and Comment Period Copies of the draft CPP will be available during the 15-day public review and bOmment period from February 4,2021 through Febru- Total COSt $128■00 my 18,2021. Copies of the draft CPP will be available for public review on the City's website at www.cityofrosemead.org/cd. • Those people wishing to comment on the report should submit written comments nor later than 5:00 p.m.on Friday,February 18, 2021 to Priscila Davila,CDBG/HOME Consultant,at 8838 E.Valley Blvd., Rosemead CA 91770,by email to prisciladh@yahoo.com, 76 lines or by telephone at 562-673-3388.You may also contact Angelica Frausto-Lupo, Director of Community Development, at afrausto- lupo@cityofrosemead.org or by telephone at(626)569-2261 with _ any questions concerning this notice. Public Hearing The City Council will hold a virtual public hearing'during•the council meeting on Tuesday,February 23,2021 at 7:00 pm. At that time, _ citizens and other interested parties will be invited to provided corn- ments on Citizens Participation Plan. „ Ericka Hernandez City Clerk . City of Rosemead _ Publish:February 4,2021 ROSEMEAD READER •., . • • . • . . • E M 11141-O CIVIC PRIDE // -"WM./ Ilii NCOHPORATEO 1' Attachment E Rosemead Reader Public Notice Substantial Amendments BEACON MEDIA INC.LEGAL QUOTES 626-301-1010 CITY OF ROSEMEAD Public Hearing COMBINED NOTICE OF REVIEW/COMMENT PERIOD AND PUBLIC .4 .- The City Council will hold a virtual public hearing during the:_coun- --- .cii meeting on Tuesday, February 23,2021 at 7:00 pm. At that HEARING FOR PROPOSED SUBSTANTIAL ;-`time;citizens and other interested parties will be invited to provided ' AMENDMENTS `r.comments on the proposed amendments to FY 2019-2020'and FY TO FY 2019-2020 AND FY 2020-2021 ANNUAL 2020-2021 Annual Action Plans. , ACTION PLANSEricka'Hemandez NOTICE IS HEREBY GIVEN THAT the City of Rosemead is pro- City Clerk posing.arrendments to FY 2019-20 and FY 2020-21 Annual Action City of Rosemead Plans: Publish:February 15,2021 . On an annual basis,the City receives Community Development ROSEMEAD READER . Block Grant(CDBG)and HOME Investment Partnership Program funds. In order to receive these grant funds,the City must adopt a Consolidated Plan.-.The Consolidated Plan serves as the City's __ 5-year planning,document for the use of the funds.The Consoli- dated Plan is carriedout each fiscal year(July 1-June 30)through an Annual Action Plan.The Annual Action Plan provides a concise summary of the actions;tactivities,and the specific resources that �p n ® 609 will be used each year to address the priority needs and specific x goals identified by the Consolidated Plan.The City's current Con- solidated Plan was adopted by the City Council in April 2020 and its current fiscal year(2020-2021)Annual Year Annual Action Plan was submitted to the U.S.Department of Housing and Urban De- — velopment(HUD)in May 2020.On March 27,2020,. the Coronavi- rus Aid,Relief,and Economic Security Act of 2020(the"CARES Total Cost 609 00 Act")was signed into law by the Federal Government.The City of ■ = Rosemead received CDBG-CV1 funds to be used foractivities that "..Ar - prevent,prepare for,or respond to the impacts of,the'Coronavirus. The City's Citizen Participation Plan states that the..City.shall amend the approved Annual Action Plan if a"substantial change" j is proposed by City staff or the City Council.For the purpose of the 203 lines Action Plan,a"substantial change"is defined as: • Carrying out an activity not previously described in the'Action Plan; • Canceling an activity previously described in the Action Plan--'_'t • Increasing or decreasing the amount to be expended on a par • - ticular activity from the amount stated in the Action Plan by _ more than 50 percept;'or , • Substantially changing the purpose,scope,location,or benefi- ciaries of an activity. 1, A summary of the proposed substantial amendments to the CDBG- • CV1,CDBG and HOME program allocations are shown below. FY 2019-2020 Annual Action Plah'(Substantial Amendment 831 CDBG-CV1 ' , Senior Nutrition Program Emergency Utility Payment Program --. . Purchase of Personal Protection Equipment Small Business Assistance Program CDBG BUDGET - Summer Youth Employment HOME BUDGET i Short Term Housing Assistance Payments-. FY 2020-2021 Annual Action Plan(Substantial Amendment#1). CDBG BUDGET Summer Youth Employment Program Senior Nutrition Program Commercial Facade Program Review and Comment Period =. Copies of the proposed substantial amendments to FY 2019-2020 -s'),, and FY 2020-2021 Annual Action Plans will be available during the public review and comment period from February 16,2021 through _ February 22,2021. Copies ofithe proposed amendments will be available for public review on the City's website at www.cityofrose- mead.org/cd. • - Those people wishing to comment on the proposed amendments • should submit written comments no later than 5:00 p.m.on Mon- day, February 22,2021 to Priscila Davila,CDBG/HOME Consul- • - tant,at 8838 E.Valley Blvd., Rosemead CA 91770, by email to prisciladh@yahoo.com,or by telephone at 562-673-3388.You may also contact Angelica Frausto-Lupo,Director of Community Devel- opment,at afrausto-lupo@cityofrosemead.org or by telephone at (626)569-2261 with any questions concerning this notice.