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CC - Item 4B - Minutes of 03-24-20MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING MARCH 24, 2020 The regular joint meeting of the Rosemead City Council, Successor Agency to the Community Development Commission, and Housing Development Corporation was called to order by Mayor Armenta at 7:36 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. 11L PRESENT: Mayor Clark, Mayor Pro Tem Armenta, Council Members Dang, Low and Ly ABSENT: None 7 STAFF PRESENT: City Manager Molleda, City Attorney Richman, Chief of Police Duong, Director of Community Development Frausto-Lupo, Director of Public Works Daste, and City Clerk Hernandez PLEDGE OF ALLEGIANCE was led by Council Member Dang INVOCATION was led by Council Member Ly CALL TO ORDER ROLL CALL 1. CLOSED SESSION - 6:00 P.M. Meeting is Cancelled. A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 2501 San Gabriel Blvd., Rosemead CA 91770 City Negotiators: Gloria Molleda, City Manager; Ben Kim, Assistant City Manager Negotiating Parties: Ardith M. Easley; Loretta L Corrigan; Louis V. Martel; David A. Martel; Norman C. Martel; Devisees of Debora C. Larson; Sunshine Carter; and Gregary G. Martel Under Negotiation: Price and terms of payment Regular 7:00 P.M. will continue. *Council Member Ly requested an urgency item be added to the agenda to provide COVID-19 updates so that the public can be kept informed of the City's actions. City Attorney Richman affirmed this item could be added with a motion and second on the record. ACTION: Moved by Council Member Ly and seconded by Council Member Dang to add Urgency Item 6B COVID-19 Discussion. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes ofMarch 24, 2020 Page I of 20 AGENDA ITEM 4.13 2.PUBLIC COMMENT Mayor Pro Tem Armenta opened the Public Comment period. Speaker Margaret Holt, orderson limiting gathering and socializing groups by closing the playgrounds and equipment at parks. She noticed that City staff has been active in advising groups to not congregate at parks, however, the homeless groups concern her because they just move to another section of the park. Ms. Holt asked the following: 1) Howis the City addressing the sanitation of homeless groups at Garvey Park? 2)Can the City provide portable restrooms and handwash sanitizers? 3) on COVID-19 that he refers to at his briefings? Ms. Holt shared that the Whittier Recreation Center has a community flyer that provides updates on program closures and resources available to the public; suggested the City of Rosemead do more in communicating with the people that do not have access to computers orinternet about what is going on in the community such as programs and servicesstill offered. Mayor Pro Tem Armenta directed the City Manager to reach out to Ms. Holt to address her concerns as we are not at liberty to discuss items not agendized. City Manager Molleda affirmed that she would contact Ms. Holt tomorrow morning. There being no further comments, Mayor Pro Tem Armenta closed the Public Comment period. 3.PRESENTATION A.Chamber of Commerce Presentation Update Mayor Pro Tem Armenta noted the B.Administration of the Oath of Office and Issuance of Certificates of Appointment to Sean Dang and Polly Low City Clerk Hernandez noted that the Oathof Office will be conducted tonight,and the ceremonywill be postponed to a later date. Mayor Pro Tem Armenta inquired if it is permissible to conduct the Oath of Office via teleconference. City Attorney Richman affirmed it is permissible as we are in a situation where you are able to participate via teleconference, so this action would fall under the same guidelines; noted the law requires the oath be administered and that the Council Member signs the oath. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 2of20 City Clerk Hernandez administered the Oath of Office to Council Members Sean Dang and Polly Low. 4. PUBLIC HEARINGS A. Public Hearing on the 2020 2025 Consolidated Plan, CDBG and HOME Programs Annual Action Plan for Fiscal Year 2020-21 A Consolidated Plan is required by the U.S. Department of Housing and Urban Development (HUD) as a condition of receiving federal funding. The City currently receives funding under the Community Development Block Grant (CDBG) Program and HOME Investment Partnerships (HOME) Program. The 2020-2025 Consolidated Plan is required to include an Annual Action Plan for the period of July 1, 2020 through June 30, 2021, which covers the first year of the five-year plan. The Annual Action Plan includes a list of the activities the City will undertake to address priority needs and local objectives with anticipated program income and funds received during the next program year for meeting housing and community development objectives as outlined in the Consolidated Plan. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and take public testimony on the Consolidated Plan covering the period July 1, 2020 June 30, 2025 and Annual Action Plan covering the period July 1, 2020 June 30, 2021. 2. Authorize staff to open 30-day comment period for Consolidated Plan and Annual Action Plan. Director of Community Development Frausto-Lupo stated as part of the process to receive funding from the U.S. Department of Housing and Urban Development, the City must undertake development of a Consolidated Plan and Annual Action Plan. It is called a Consolidated Plan because it consolidates the application process The City is eligible to participate in two (2) of these programs: CDBG and HOME. Mrs. Frausto-Lupo indicated in order to receive the Fiscal Year (FY) 2020-21 allocations, the City must comply with the following requirements of the Consolidated Plan final rule regarding pre-submission requirements: Fulfill citizen participation requirements by conducting a public hearing to receive citizen input regarding annual funding needs. Publish a Draft Consolidated Plan and Annual Action Plan for a 30-day comment period in order to receive citizen input regarding the final document. Conduct a public hearing adopting the final Consolidated Plan and the Annual th Action Plan, which is currently scheduled for April 28. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 3 of 20 Director of Community Development Frausto-Lupo explained as an Entitlement Community, the City of Rosemead is required to prepare and submit a five-year Consolidated Plan that serves as the federal planning document for receiving CDBG and HOME Program funds. The City is also required to prepare and submit an Annual Action Plan to HUD which serves to update and delineate efforts in the program year ahead toward meeting the priorities established by the City in its Consolidated Plan. The Annual Action Plan operates on a single program year established by the City (i.e., July 1, 2020 through June 30, 2021), whereas the Consolidated Plan covers a five-year planning period (July 1, 2020 through June 30, 2025). Mrs. Frausto-Lupo informed Council that funding awards for FY 2020-21 have been announced and it is estimated that the City of Rosemead will receive $754,219 in CDBG funds and an allocation of $356,716 in HOME funds. It should be noted that under the CDBG program eligible projects must either provide benefits to low- or moderate-income persons, eliminate slum or blighted conditions, or is an urgent need. In addition, at least 70 percent or more of the FY 2020-21 entitlement total must be used for activities benefiting low- and moderate-income residents of Rosemead. Director Frausto-Lupo noted that there were no new public service funding requests submitted for the FY 2020-21. Funding requests from Family Promise of San Gabriel Valley and Housing Rights Center have been received at the same amounts as last year. The Annual Action Plan continues to include funds for th Senior Nutrition Services at the Garvey Center and the Summer Youth Employment Program that was added last year as part of the Substantial Amendment to the Annual Action Plan and it would be appropriate to continue to support the public service agencies at the proposed funding levels. She stated in reviewing the HOME funds recommendations, it would be appropriate for the City Council to remember that no more than 10% ($35,671) can be used for administrative and program delivery activities. At least 15% ($53,507) must be set aside for CHDO, as constituted under the regulations. The balance of funds can only be used for housing activities. Unexpended amounts were carried over from the FY 2020-21 budget for Owner-Occupied Rehabilitation Loans and the affordable housing program. These Project which is covered in the current Consolidated Plan. There being no comments, Mayor Pro Tem Armenta opened and closed the Public Comment period. By Consensus, the City Council conducted a public hearing, provided an opportunity for public testimony; and authorized staff to open 30-day comment period on the Consolidated Plan covering the period July 1, 2020 June 30, 2025 and Annual Action Plan covering the period July 1, 2020 June 30, 2021. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 4 of 20 5. CONSENT CALENDAR Council Member Low pulled agenda Items 5D and 5F for separate discussion. ACTION: Moved by Council Member Ly and seconded by Council Member Dang to approve Consent Calendar Items A, B, C, E, G, and H. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None A. Claims and Demands Resolution No. 2020-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,433,143.62 NUMBERED 105720 THROUGH NUMBER 105865 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-06. Resolution No. 2020-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $609,922.92 NUMBERED 105866 THROUGH NUMBER 105965 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-09. Resolution No. 2020-04 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3,593.75 NUMBERED 10284 THROUGH NUMBER 10286 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-04 SA. Resolution No. 2020-05 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 5 of 20 CLAIMS AND DEMANDS IN THE SUM OF $2,792.50 NUMBERED 10287 THROUGH NUMBER 10288 INCLUSIVELY Recommendation: Adopt Resolution No. 2020-05 SA. B. Approval of Minutes Recommendation: That the City Council approve the emergency meeting minutes of March 13, 2020. C. 2019 General Plan and Housing Element Annual Progress Reports California Government Code § 65400 requires the filing of a General Plan and st Housing Element Annual Progress Report by April 1 of each year, for the prior calendar year, with the State Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). State law also requires that the Annual Progress Reports be presented at a public meeting before the City Council where members of the public are given an opportunity to comment This agenda item meets these statutory requirements. The General Plan Annual Progress Report summarizes General Plan and progress in its implementation. The Housing Element Annual Progress Report summarizes low to moderate-income residential building activity; Regional Housing Needs Allocation (RHNA) progress; and progress of housing program implementation for the 2019 calendar year. The Housing Element Annual Progress Report was prepared on forms provided by HCD, using definitions adopted by HCD. Recommendation: That the Council take the following actions: 1. Receive and file the 2019 General Plan and Housing Element Annual Progress Reports; and 2. Direct the Community Development Department to transmit the 2019 General of Planning and Research and California Department of Housing and Community Development. E. Release of Bond Tract Map No. 74095 1151 San Gabriel Boulevard A Faithful Performance Bond and a Labor and Material Bond were included as Conditions of Approval for Tract Map No. 74095 located at 1151 San Gabriel Boulevard to ensure the completion of required public works improvements. The developer provided the required bonds in the amount of $1,225,273 and $612,636.50 for each bond, respectively. Since the work has been completed to the satisfaction of the Public Works Department, it is recommended that the bonds be released to the developer per the schedule stipulated in the Undertaking Agreement. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 6 of 20 Recommendation: That the Council take the following actions: 1. Accept the completed public improvements, and; 2. Authorize the release of the Faithful Performance and Labor and Material Bonds, in the amount of $1,225,273 and $612,636.50 for each bond, respectively, per the schedule stipulated in the Undertaking Agreement (Subdivision Improvement Agreement (SIA). G. COVID-19 Related Budget Transfer and Authority The City Council will consider a recommendation to Transfer $105,000 from Account 101-1115-5699 (City Clerk Elections) to Account 101-2035-5637 (Emergency Preparedness) for emergency supplies and expenses related to the recent COVID-19 Virus Emergency and to authorize the City Manager to make other inter-departmental transfers (not-to-exceed the Council approved FY 2019- 20 operations budget) for other emergency needs and operations while the COVID- 19 emergency is in effect. Recommendation: That the City Council take the following actions: 1. Approve a Transfer of $105,000 from Account 101-1115-5699 (City Clerk Elections) to Account 101-2035-5637 (Emergency Preparedness); and 2. Authorize the City Manager to make other emergency transfers (not to exceed the Council approved FY 2019-20 operations budget) as necessary while the COVID-19 emergency is in effect. H. Professional Service Agreement to Prepare CEQA Study for the Proposed Residential/Commercial Mixed-Use Development Located at 3001-3027 Walnut Grove Avenue On February 10, 2020, the Community Development Department issued a Request studies for a residential/commercial mixed-use development proposed at 3001- with Phil Martin & Associates, Inc. to prepare the applicable CEQA analysis. consultant will be fully paid by the applicant. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to execute a contract agreement with Phil Martin & Associates, Inc., to assist in the preparation of required CEQA studies; and Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 7 of 20 2. Direct staff to obtain a deposit of $58,080 (Cost + 10% City Fee) from the developer to cover the full cost for contract services prior to authorizing the environmental studies consultant to proceed. ITEMS PULLED FOR SEPARATE DISCUSSION D. Participation in the San Gabriel Valley Regional Vehicles Miles Travelled Analysis Model This item details the need for a Vehicles Miles Travelled (VMT) analysis with a recommendation to enter into a Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for an amount not-to-exceed $14,855 for the implementation of the San Gabriel Valley Regional VMT Analysis Model. Recommendation: That the City Council approve a Memorandum of Agreement with the San Gabriel Valley Council of Governments for an amount not-to-exceed $14,855 for the implementation of the San Gabriel Valley Regional VMT Analysis Model. Council Member Low pulled Item 5D for clarification on SB 743 and the VMT Analysis Model. Director of Public Works Dastè explained that SB 743 mandates that every city st in the State complete the Vehicle Miles Travelled study by July 1, otherwise we cannot pass any kind of development in our city until it is completed; noted the study is expensive as it would cost approximately $50,000 to $55,000 if a city were to complete it on their own. However, after receiving requests from a majority of the San Gabriel Valley cities, the SGVCOG offered their services to lead a regional effort to assist cities with completing these VMT requirements; asserted their services will save the city money at a not-to-exceed amount of $14,855. Mayor Pro Tem Armenta stated the Governor is extending some mandates deadlines; inquired if we know of any extensions that affect the city. City Attorney Richman replied the League of California Cities sent a very extensive list that is still being developed, mainly to do with elections and penal code items; indicated she is unsure if the VMT study deadline has been extended; assured Council that we are monitoring extensions and if applicable to City projects. Mrs. Armenta indicated she would share this with the Senator at the daily conference calls and see if could look into state/city mandates. Council Member Dang asked for clarification on the following verbiage located on page 3 of 4 in Attachment A Sample Projects: The Consultant shall work with each participating City to identify projects to test Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 8 of 20 through significance criteria. Potential mitigation measures and realistic assessments of effectiveness in VMT reduction will be identified for various Director of Public Works Dastè responded that the City currently has no methodology or mechanism in place to transition to these new requirements; stated t a fair analysis of existing traffic conditions in the region to develop a baseline standard that determines significance CEQA thresholds for future land use and transportation projects within the San Gabriel Valley. Council Member Dang inquired how long will this VMT study take to complete and how will this impact our development, specifically if current projects in the pipeline must meet this VMT requirement. st Mr. Dastè reiterated the VMT study needs to be completed by July 1; opined it should not impact current projects in the pipeline, however, we will be sure to evaluate if a proposed project would require a full VMT analysis based on the adopted CEQA criteria and its impact on development. Council Member Ly stated the VMT analysis is not a projection of when a project comes online; indicated traffic number counts are currently a lot lower due to the pandemic; suggested thinking of this as a census of traffic as the state needs a standard way to quantify traffic and at a variety of geographic scales. ACTION: Moved by Council Member Ly and seconded by Council Member Low to approve a Memorandum of Agreement with the San Gabriel Valley Council of Governments for an amount not-to-exceed $14,855 for the implementation of the San Gabriel Valley Regional VMT Analysis Model. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None F. Traffic Commission Recommended Street Improvements to the Intersection of Evelyn Avenue and Emerson Place On February 6, 2020, a traffic study with several recommendations was presented to the Traffic Commission which included adding two (2) additional streetlights at the intersection to improve the visibility of the crosswalk. After significant deliberation, the Traffic Commission voted 4-0 to alternatively recommend the installation of crosswalk signing, pavement markings, and red curbing at the subject intersection. The recommended work would be carried out by Public Works Field Services staff. The materials and supplies required to fulfill and complete the recommended work would utilize existing City inventory and if necessary, the approved Fiscal Year 2019-2020 Traffic Signs & Markers budget. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 9 of 20 Recommendation recommendation by approving for the following mitigations to the intersection of Evelyn Avenue and Emerson Place: 1. Install signing and pavement markings to improve the advanced awareness of the crosswalk for traffic on Emerson Place. 2. Install red curbing on the southeast and northeast corners of Evelyn Avenue and Emerson Place. Council Member Low pulled Item 5F, stating it was her understanding there was a proposal taken to the Traffic Commission, in which they provided additional recommendations to take to Council; expressed confusion of what the new configuration will look like as the diagrams provided are separated documents. Director of Public Works Dastè affirmed the Traffic Commission was presented with recommendations from our Traffic Engineer, and the Commission voted unanimously to also recommend the installation of crosswalk signing, pavement markings, and red curbing at the subject intersection; indicated Attachment D has a diagram displaying the new configuration, however, affirmed in the future staff will provide one completed map so you can get an easy conceptualization. Mrs. Low inquired what kind of pavement markings are being completed. Mr. Dastè responded Attachment D provides the proposed signage for no crossing, and yellow delineations, which will give drivers advanced warning that they are approaching the intersection; noted Attachment E displays the proposed red curbs, which will address the blind spot across the street so that people are more visible. Mrs. Low asked if the reason we are installing crosswalk markings is because we do not currently have one in that location. Mr. Dastè replied that is correct, and that visible signs will also be installed to warn people that crosswalks are coming up. Council Member Low suggested installing flashing lights at the crosswalk to alert drivers that a pedestrian is crossing the street; noted she finds them useful, especially while driving in the evening. Mayor Clark concurred that was my exact thought. Mr. Dastè stated if Council would like to direct staff to look into the cost and report back to Council, we would be happy to do so. City Manager Molleda asked if Council would like to defer this item so that staff can gather the requested information. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 10 of 20 Council Member Ly inquired if there was a set date as to when the Traffic Commission would be reevaluating this item and whether additional measures were needed. Director of Public Works Dastè responded that there is no set date. Mr. Ly stated the Traffic Commission recognized there is a concern from the residents regarding this matter, so I think rather than delaying it altogether, it is better to implement this now and instruct staff to continue working with the Commission on adding the flashing lights at crosswalk. Mayor Clark concurred with Council Member Ly. Mayor Pro Tem Armenta inquired why a four-way stop could not be implemented. Council Member Low responded according to the Staff Report that a four-way stop was originally asked for. Mr. Dastè affirmed that is correct; stated the original traffic study did call for a four-way stop, unfortunately the warrant did not meet the threshold to necessitate it. As a result, we conducted a further study of the intersection to determine ways to mitigate this concern. Mayor Pro Tem Armenta asked what is the threshold in deciding if a four-way stop is needed? Mr. Dastè stated he is not sure of the threshold number off the top of his head; explained it has to do with how much traffic is going through and their speed. Mrs. Armenta thanked Council Member Low for suggesting the in-ground flashing lights; expressed concern that there are many brazen drivers that do not abide to the flashing lights alerting of pedestrians crossing; indicated that a pedestrian was killed at the intersection Council Member Low spoke of on Mission Drive, despite the flashing lights being on; asked the City Attorney if we have an abundance of people with near misses of getting hit does that factor in whether or not we meet the threshold of a four-way stop. City Attorney Richman stated I would defer that to the Traffic Engineer as they are familiar with what the thresholds are; opined in some situations installing stop signs does not necessarily mean it will make an area safer. Mayor Pro Tem Armenta agreed that unfortunately, it is not going to deter drivers from slowing down; opined curb extensions (bulb-outs) improve the visibility of pedestrians and give drivers the illusion that they must slow down; noted this would Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 11 of 20 be a practical place to put a four-way stop to cut that street especially since there is no break on Emerson Place from Del Mar Avenue to San Gabriel Boulevard. Council Member Low agreed a four-way stop would be safer; however, the report indicates the threshold does not warrant it. Mayor Clark stated she would like to move forward with staff recommendation and install the flashing lights, and if that does not work, then we can install a four-way stop but reiterated that she does not think it is warranted. Council Member Dang concurred with Mayor Clark that a stop sign would be more of a deterrent as opposed to just painting the pavement; asked if a four-way stop is not warranted, does that mean a stop sign is detrimental to the traffic flow? Mr. Dastè asserted that the study takes into account the speed in the area, the number of cars, and traffic flow near larger intersections. Mr. Dang echoed a stop sign is more of a deterrent; suggested moving forward with the pavement painting and have staff look into the flashing lights. Council Member Ly ascertained there are four options for Council to consider: 12) Approve the Traffic and either tonight or at a later date evaluate installing extra lighting on the crosswalks to add safety; 3) Approve the Traffic and evaluate the need to put a four-way stop on that corner; and 4) Table this item and instruct staff to come back with the findings necessary to override the Traffic Engineerinstall a four- way stop. Mr. Ly opined option 3 would be overkill; emphasized we need to decide what is more urgent right now and have a plan in place. Mayor Pro Tem Armenta suggested a fifth option would be to move forward with the striping of pavements and have the engineers look to see if it warrants a four-way stop, and if it does not then proceed with the in-ground flashing lights. Mr. Ly responded we can approve the current recommendation, then have the Traffic Commission reevaluate if additional measures are needed. suggested placing a threshold of a not-to-exceed amount so we can add the installation of flashing lights to the recommendation tonight and avoid having to bring back this item simply for the cost analysis; expressed having served on the Traffic Commission, she is not in favor of installing a four-way stop as there is liability you are taking on since the study does not warrant it. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 12 of 20 City Manager Molleda indicated she would feel more comfortable for transparency reasons having staff bring back the exact amount of the flashing lights for Council Member Ly asked if that would be considered a Change Order or an addendum and how much additional time would be needed? Director of Public Works Dastè responded that it would essentially be a separate project; asserted the recommended work would be carried out by Public Works Field Services staff utilizing existing City inventory for the materials and supplies required to complete the work; indicated he will have our Traffic Engineer provide a cost analysis for the flashing lights. Mr. Ly responded it sounds like we would not lose any time if we wait until staff comes back with the cost analysis. ACTION: Moved by Mayor Clark and seconded by Council Member Low to take the following actions: 1. Ay approving the following mitigations to the intersection of Evelyn Avenue and Emerson Place: Install signing and pavement markings to improve the advanced awareness of the crosswalk for traffic on Emerson Place. Install red curbing on the southeast and northeast corners of Evelyn Avenue and Emerson Place. 2. Direct staff to report back to Council with a cost analysis of the installation of flashing lights at the designated crosswalk. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None 6. MATTERS FROM CITY MANAGER & STAFF A. Fiscal Year 2019-20 Mid-Year Budget Review The City Council will consider amendments to the Fiscal Year (FY) 2019-20 Adopted Budget. During the fiscal year, unforeseen financial needs and opportunities arise which require Council approval and amendments to the Fiscal Year Adopted Budget, and the Council has already approved several amendments at prior meetings. At this time, there are several additional items that require Council approvals and budget amendments. Recommendation: That the City Council take the following actions: Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 13 of 20 1. Receive and file the Mid-Year Budget Review and related reports; and 2. Approve Resolution No. 2020-07, approving various appropriations, fund transfers and budget amendments. Scott Miller, Financial Consultant, stated: 1) On June 11, 2019, the City Council approved the FY 2019/20 Operating and Capital Improvement Budget; 2) Between July 1, 2019 and March 1, 2020, the City Council approved various budget adjustments and transfers; and 3) Two other Departments are requesting the City Council to approve budget adjustments and amendments for continuing operations and unanticipated programmatic changes as outlined. The needed mid-year adjustments to the current operating budget including the following: Parks and Recreation: Staff is requesting to purchase a new Replacement of the T Style Strainer with Basket at the Rosemead Aquatic Center. A new pump was recently installed at the Rosemead Aquatic Center and the existing strainer and basket are not compatible with the new pump system. Staff is requesting to increase the Facilities Repair & Maintenance account (101-4015-5340) by $6,000 from unallocated General Fund appropriations. Parks and Recreation: Staff is requesting to increase the class instruction account and the class instruction revenue account to accommodate programmatic changes in the Department. Council originally approved a $100,000 budget for Class Instruction costs, which is used to pay for the Rosemead Rapids Swim Team Coach. During the current fiscal year, the City has paid the instructor approximately $84,000; however, the City has already generated approximately $119,000 in revenues to date with another 3 months to go until the end of the Fiscal Year with an anticipated total revenue of approximately $150,000. Staff is requesting to increase the Class Instruction account (101-4015-5505) by $50,000 to $150,000 to offset the increase in costs of instruction. Parks and Recreation: Staff is requesting the replacement of the HVAC System in the snack bar at Rosemead Park. The current system in the snack bar does not function properly. The system has been recommended to be replaced after a routine maintenance check earlier this year. Staff is requesting to increase the Facilities Repair & Maintenance account (101-4015-5340) by $1,600 from unallocated General Fund appropriations. Finance: Staff is requesting a line-item transfer from Salaries and Wages account to Other Professional and Technical Services to provide funding for professional consulting agreements to handle finance related matters until a permanent Finance Director is selected. Staff is requesting to transfer $120,000 from the Salaries and Wages account (110-1305-5005) to the Other Professional and Technical Services account (101-1305-5299) to cover these expenses. No new funds are being requested at this time. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 14 of 20 Mr. Miller asserted that staff projects a minor impact in General Fund balance changes, a gross impact in General Fund expenditures dollars for all the previous Council approved requests and adjustments in this report of $451,421 with a new General Fund Appreciation increase to $24,343,121. Additionally, staff projects an increase in General Fund Additional Revenues of $238,421 resulting in a General Fund revenue increase of $25,101,321 and a negative General Fund balance to date of $213,000 or a negative net impact of approximately 1%. Mayor Pro Tem Armenta thanked Mr. Miller for explaining the figures so the public understands that we are not approving another 24-million-dollar budget. Council Member Dang asked for clarification on the appropriation request. Mr. Miller responded that the General Fund appropriations total of $57,600 stems from the three Parks and Recreation request. ACTION: Moved by Council Member Ly and seconded by Council Member Dang to take the following actions: 1. Receive and file the Mid-Year Budget Review and related reports; and 2. Approve Resolution No. 2020-07, approving various appropriations, fund transfers and budget amendments. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None B. COVID-19 Discussion (*Urgency Item Added) At the request of Council Member Ly, this item was added as an urgency item. 1:37:22 City Manager Molleda reported that she has had numerous conference calls Department, Department of Public Health, Senator Rubio, as well as the San Gabriel Valley City Managers; read the following from a recently released Press Release: The City of Rosemead continues to closely monitor the impact of COVID-19 developments. On March 13, 2020, the City Council proclaimed the existence of a local emergency and the City announced the cancellation of nonessential meetings including Commission meetings and events until further notice. On March 19, 2020, California Governor Gavin Newsom issued a statewide order for all , in addition Los Angeles County Public Health Department issued a separate mandatory order to slow the spread of COVID-19 the closure of nonessential businesses and muses such as shopping malls, shopping playgrounds, and nonessential retail businesses (Ms. Molleda noted since then, this has been amended to include additional nonessential Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 15 of 20 businesses and gathering places. We are currently updating this notice and will be releasing it tomorrow with the additional information.). The County Order has been in effect since March 19, 2020 and is set to end April 19, 2020, which the Governor and County will determine at that time if the Order needs to be extended. The City of Rosemead residents and businesses are subject to State and County orders, again the intent of this action is to avoid the spread of COVID-19 by having people shelter in places, which is another way of saying please stay home at their residence, while enabling only essential services to continue. When people need to leave their place of residence to obtain or perform vital services or to conduct activities necessary for the continuity of social and commercial life, they should maintain a distance of 6 feet from other persons (Ms. Molleda noted that is what we are doing tonight at public health We understand that residents and stakeholders have questions regarding how to continue to conduct business with the City and in light of this, City staff will continue to provide information. We did include in our Press Release a list of services that we continue to provide; we have cut down on staff, staggered shifts so some staff are coming in twice a week and telecommuting from home the other two days. We have staff here in the office answering calls as we are getting a numerous number of calls. Council Member Ly asked what is the percentage of our staff that is telecommuting? City Manager Molleda responded that it is more than half of our staff that we have on board; assured Council that Public Safety, which includes Code Enforcement, CSOs, and our Public Works Maintenance crew, have not changed their schedules as they are considered essential workers; emphasized they have been out in the field doing their day-to-day duties. Mayor Pro Tem Armenta inquired what protective gear (i.e., masks) are we providing those essential workers out in the field. Ms. Molleda replied our Public Works and Public Safety Departments already have safety equipment consisting of masks and gloves. We are in the process of trying to purchase more protective gear, however it is challenging as the demand is high. We continue to provide information through our website, social media venues, and at all City facilities; noted any information we are posting regarding COVID-19 is being translated in Spanish, Chinese, and Vietnamese; stated the Community Development Department has provided a business informational page on our City website, which includes guidelines on how to apply for disaster loans, a list of restaurants that are still open for takeout and delivery, as well as a list of grocery stores that are open and their current business hours. There are three supermarkets Big Saver Foods, Target, and Walmart, that are providing special hours for medical professionals, disabled and special needs, residents and seniors that are 65 years and older; indicated the senior lunch program at Garvey Center is still ongoing, so this information will be shared with the sen-up. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 16 of 20 Council Member Dang asked if those special hours are assigned so the store is closed to the rest of the public? City Manager Molleda affirmed that is correct, Big Saver Foods is open daily to medical professionals from 6 a.m. to 7 a.m., disabled and special needs from 7 a.m. to 8 a.m., and for seniors from 7:30 a.m. to 8:30 a.m. Mr. Dang expressed that is a great idea; suggested sharing this information with Ray Jan so the Chamber can promote this program. Ms. Molleda asserted that staff has already shared this information with the Chamber and will continue to do so. Mr. Dang inquired what is Code Enforcement current procedure for nonessential businesses (i.e., telling businesses they must close); opined it is important to ensure everyone is safe but also not to punish people during these trying times. City Manager Molleda indicated that the Code Enforcement, CSOs, and Department, are not citing any businesses, rather we are being proactive and providing information; noted last week Code Enforcement drove around to restaurants to give friendly reminders and the same goes with reminding people that the parks are closed. Council Member Ly requested this be a recurring item on the agenda until the pandemic ends so that updates related to COVID-19 can be provided to Council and the public at the same time. Mr. Ly referenced Rosemead Municipal Code Section 2.40.030 Disaster Council membership, which should be activated in an emergency and consists of the Mayor, Director Emergency Services (City Manager), Assistant Director of Emergency Services (Assistant City Manager), Such chiefs of emergency services (Chief of Police), and such representatives appointed by the Director with consent of the City Council; asked the City Attorney what the purpose of the Disaster Council is, and if it can be empowered to act on behalf of the Council if an emergency meeting cannot be held. City Attorney Richman stated our code mimics what most cities have as far as when the emergency code is activated; indicated the Disaster Council creates a group of people to address an emergency and then put that plan into place. Mr. Ly clarified it is not a body that is meant for action rather it is a body meant for planning. City Attorney Richman affirmed the Disaster Council develops and makes recommendations to the City Council, pertaining to emergency and mutual aid plans, and determines what ordinances and resolutions need to be implemented. Mayor Pro Tem Armenta asked Instacartbe added Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 17 of 20 shared Instacart allows you to purchase groceries and have them delivered to your home at no extra cost but you can opt to leave a tip. Council Member Ly suggested consolidating our resource lists for seniors, under the age of 18 groups (coordinating with school districts as to their meal programs), and business community (providing a list of SBA or disaster relief loans, etc.); thanked City staff and colleagues on Council for their efforts in taking care of the community. City Manager Molleda stated we are working on gathering more information and will consolidate the resource lists; affirmed you have very committed staff that also have families that want to stay home but are working hard for the community. Mayor Clark requested information regarding the Women, Infants, and Children (WIC), a federally funded health and nutrition program, be added to the resource page a card is provided so they can buy healthy foods from WIC approved grocery stores. Council Member Low inquired how do we help the community determine what information is valid and what is untrue. Ms. Molleda responded unfortunately, this is an ongoing issue, stating we just posted scam information provided by the SDepartment; indicated the rumor that people are being cited was not true as I confirmed with our Captain; asserted we are striving to provide as much information on our website and social media, and encouraged Council to also share information with residents who reach out to them as well. Council Member Ly suggested staff documenting questions received so that an FAQ can be created for the community to refer to. Council Member Dang inquired since Rosemead businesses are closed due to County orders, if there is a projection on tax revenue or fiscal impact at this point; asked if it was logistically possible to obtain food from food banks, then have staff distribute it to our senior groups or those most vulnerable. City Manager Molleda replied she does not feel comfortable answering the projection on tax revenue right now, noted there will be impacts on our upcoming budget, however we are being very conservative as we do not know how long this will last or affect us; indicated we are keeping track of hours that staff is spending on COVID-19 matters so we can submit for federal refund. Ms. Molleda said in regard to the food bank, since staff is staggering their schedules, will have the manpower to take on another food distribution program, but we will see if there is anything we can do; shared through our lunch senior program, residents receive a food box of general food on a monthly basis. Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 18 of 20 Mayor Pro Tem Armenta stated she was certain that having worked with food banks through the Senathey do not give food to an entity as they have to report everything that comes out of their place, but it does not hurt to ask. Council Member Dang clarified the entity I am referring to is not a food bank, rather those import/export companies that have goods that the markets do not take; indicated Ray Jan has contact information for such operators. City Manager Molleda indicated staff will look into request and discuss liability with the City Attorney. Council Member Ly reminded residents that there is not a food shortage and there is no need to hoard food, as that puts pressure on our more vulnerable community; applauded companies like Costco that are not giving refunds on key items, especially nonperishable goods. Mayor Pro Tem Armenta thanked City Manager Molleda for the update, City staff for doing their very best to protect our residents and businesses. 7. MATTERS FROM MAYOR & CITY COUNCIL A. Appointment of Mayor City Clerk Presiding City Clerk Hernandez opened nominations for Mayor. ACTION: Moved by Council Member Ly and seconded by Council Member Clark to appoint Sandra Armenta as Mayor. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None B. Appointment of Mayor Pro Tem Newly Appointed Mayor Presiding Mayor Armenta opened nominations for Mayor Pro Tem. Council Member Ly nominated Council Member Dang as Mayor Pro Tem. Council Member Dang respectfully declined and nominated Council Member Low as Mayor Pro Tem; expressed he would like additional time in the position as Council Member before he takes the next role as Mayor Pro Tem. Council Member Ly withdrew his motion to nominate Council Member Dang. Council Member Low stated she understands where Council Member Dang is coming from and accepts the nomination of Mayor Pro Tem. ACTION: Moved by Council Member Dang and seconded by Council Member Ly to appoint Polly Low as Mayor Pro Tem. Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 19 of 20 C. City Council Comments Mayor Armenta shared that leaders in surrounding cities have tested positive for the Coronavirus; emphasized this pandemic is serious and in order to get through this, we need to abide by the Stay-at-Home order. Council Member Ly urged residents to stay home and stay safe. Council Member Dang echoed the need to stay home to flatten the curve; gave kudos to the City team for their personal sacrifices in ensuring essential services are still provided to the community. Council Member Clark expressed appreciation to City staff for their efforts, especially with all the pressure they are under; requested staff look into any grants pertaining to storm water as that issue will hurt our city financially. City Manager Molleda affirmed we will look into her request. Mayor Pro Tem Low thanked City staff, and healthcare workers for all that they are doing; asked if IT could work on fixing the delay in the video as the feed is a few minutes behind the real time. Council Member Ly suggested using Skype or similar platform as he used to when teleconferencing for a meeting. City Manager Molleda assured Council IT would look into fixing the video feed delay and providing Council another option for teleconferencing; asked Council if th they would like to consider canceling the April 14 meeting as it is a light agenda. Council Member Ly opined we should not cancel the meeting as important items may come up pertaining to COVID-19. 8. ADJOURNMENT Mayor Armenta adjourned the regular meeting at 9:49 p.m. The next regular City Council meeting is scheduled to be held on April 14, 2020, at 7:00 p.m., in the Rosemead City Hall Council Chamber. ________________________________ Ericka Hernandez, City Clerk APPROVED: _____________________________ Sandra Armenta, Mayor Rosemead City Council, Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 24, 2020 Page 20 of 20