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CC - Agenda - 04-27-2021 - RevisedREVISED 4/26/21 CITY OF ROSEMEAD CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Tuesday, April 27, 2021, at 7:00 P.M. -Regular Joint Meeting City Council Polly Low, Mayor Sean Dang, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clary Council Member Steven Ly, Council Member To adhere to the Los Angeles County Health Officer's, updated June 11, 2020, Revised Safer at Home Order, this City Council Meeting will be held via teleconference and the public will have access to observe the meeting telephonically and to watch online. Please note that, in accordance with Governor Newsom's Executive Order N-29-20 and N-35-20, there will not be a physical location from which the public may attend. If you have a request for an accommodation under the ADA, please contact Ericka Hernandez at (626) 569-2100. Agenda: City Council agenda materials may be viewed online at www.citvofrosemead.org Streaming: The meeting will be streamed live on the City's meeting web portal under the Meetings and Agendas page. Listen to the meeting only by phone: (206) 462-5569, Code ID: 6533-01-4502. 1 Rosemead City Council & &cceou,r Agency to the Commwvty Development Commission Regular.lo,nt Meeting Agenda Aphil27, 2021 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE — Mayor Pro Tem Dang INVOCATION — Council Member Ly 1. PUBLIC COMMENT Remote public comments will be received by calling (626) 569-2100 or via email at publiccommentAcitvofrosemead.org by 5:00 p.m. A live phone call option may also be requested by calling the number provided above or email at publiccommentAcitvofrosemead.org before 5:00 p.m. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. All comments are public record and will be recorded in the official record of the City. 2. PRESENTATIONS A. Business Recognition of Tito Auto Trim for 50 Years of Service to the City of Rosemead B. Declaring the Month of April 2021 as "Earthquake Preparedness Month" in the City of Rosemead C. Service Recognition of Outgoing Los Angeles County Sheriff and Rosemead Chief of Police, Lieutenant Tony Duong D. Presentation from Parent Engagement Institute - Parent, Family Engagement and Community Services, Inc. 3. PUBLIC HEARING A. Public Hearing and Approval of the 2021-2022 Annual Action Plan as Required by the Community Development Block Grant (CDBG), HOME investment Partnership (HOME), and Community Development Block Grant — Coronavirus (CDBG-CV) Programs The U.S. Department of Housing and Urban Development provides funding to states, counties and cities in the form of Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds. Since the City of Rosemead is an Entitlement City, the City is eligible to receive both CDBG and HOME funds which it has for many years. Before Rosemead can receive these funds, federal regulations require that a Consolidated Plan (i.e., five-year plan) be adopted by the City that serves as the federal planning document for those jurisdictions receiving Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) 2 Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 Program funds. The Consolidated Plan was adopted by the City Council in 2020. In addition, federal regulations also require the adoption of an Annual Action Plan to the Consolidated Plan that operates on a single program year established by the City (i.e., July 1, 2021 through June 30, 2022). As required by federal requirements, the City will submit its One Year Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) by May 15, 2021. The City of Rosemead views the Annual Action Plan requirements as an opportunity to reassess its housing needs and priorities, as well as its programs and resources in a manner that will best meet the affordable housing and community development challenges of the Rosemead community. The estimated City entitlement for FY 2021-21 is $738,492 in CDBG funding and $337,512 in HOME funding. It should be noted that under the CDBG program, eligible projects must either provide benefits to low- or moderate -income persons, eliminate slum or blighted conditions, or be an urgent need. In addition, at least 70 percent or more of the FY 2021-22 entitlement total must be used for activities benefiting low- and moderate - income residents of Rosemead. Of the HOME funds received, funds can only be used for housing activities benefiting low- or moderate -income persons. As a recipient of Community Block Development Grant (CDBG) funds, the City of Rosemead is eligible to receive $528,646 in Community Development Block Grant Coronavirus (CDBG- CV) Round 3 funds from the U.S. Department of Housing and Urban Development (HUD). CDBG-CV funds must be used to prevent, prepare for, or respond to the Coronavirus pandemic, and may not be used to supplant other funding sources. Additionally, CDBG-CV funds must meet a CDBG program national objective, and the activity must be CDBG-eligible. HUD also provided for communities to accept several regulatory waivers that facilitate the rapid use of CDBG-CV funds. The purpose of this public hearing is to provide the public with an opportunity to comment on the programs and activities proposed in the FY 2021-2022 Annual Action Plan. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and receive public testimony on the Annual Action Plan; and 2. Approve the FY 2021 - 2022 Annual Action Plan including CDBG, HOME, and CDBG-CV3 funding recommendations, and authorize the submittal of the Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and 3. Authorize City Manager to execute all appropriate and necessary documents to receive funding and implement approved use and make necessary budget adjustments based on HUD's final allocation amount; and Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 4. Authorize City Manager to execute sub -recipient agreements with the non- profit organizations receiving CDBG, HOME, CDBG-CV3 allocations in the Action Plan. 4. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2021-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $431,060.14 CHECKS NUMBERED 108760 THROUGH NUMBER 108811, DRAFTS NUMBERED 5009 THROUGH NUMBER 5021, AND EFT NUMBERED 50514 THROUGH NUMBER 50524 INCLUSIVELY Recommendation: Adopt Resolution No. 2021-15. • Resolution No. 2021-06 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $500.00 NUMBERED 10312 INCLUSIVELY Recommendation: Adopt Resolution No. 2021-06 SA. B. Approval of Minutes Recommendation: Thatthe City Council adoptthe special meeting minutes of April 13, 2021. C. Second Reading and Adoption of Ordinance No. 998 - Municipal Code Amendment 21-01 — Residential Small Lot Ordinance At the April 13"' meeting, the City Council held a Public Hearing and introduced for first reading Ordinance No. 998, amending various sections of the Rosemead Municipal Code Title 17 ("Zoning") by defining and establishing standards to allow the construction of homes on small lots with fee -simple ownership in the R-3 ("Medium Multiple Residential") zone. The Ordinance is now being presented for adoption by the City Council. Recommendation: That the City Council approve the second reading and adopt Ordinance No. 998 by title only, entitled: 4 Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, FOR THE APPROVAL OF MCA 21-01, AMENDING TITLE 17 (ZONING) OF THE ROSEMEAD MUNICIPAL CODE BY ADDING DEFINITION FOR SMALL LOT AND AMENDING THE DEFINITION FOR LOT AREA TO SECTION 17.04.050; AMENDING SECTION 17.12.010.0 TO INCLUDE SMALL LOT SUBDIVISION IN THE R-3 ZONING DISTRICT; AMENDING VARIOUS SECTIONS OF 17.12.020 INCLUDING TABLE 17.12.020.1 PERTAINING TO RESIDENTIAL USES AND SMALL LOT SUBDIVISION; AMENDING VARIOUS SECTIONS OF 17.12.030 INCLUDING TABLE 17.12.030.1 PERTAINING TO RESIDENTIAL DEVELOPMENT STANDARDS INCLUDING SMALL LOT SUBDIVISION; ADDING SECTION 17.12.030.B.2.g FOR SMALL LOT SUBDIVISION IN THE R-3 ZONING DISTRICT; AMENDING SECTION 17.136.030.A TO ADD SMALL LOT SUBDIVISION IN SITE PLAN AND DESIGN REVIEW REQUIREMENT D. Building and Safety Services Contract Extension On May 31, 2018, the City Council approved athree-year agreementwith Interwest Consulting Group, Inc. to perform the Building and Safety Division services (building plan check and permitting) as required for enforcement of the City and State building laws and codes. The existing agreement is set to expire on June 30, 2021. In accordance with the original agreement, the City Council may extend the term of the agreement for up to two additional years. At this time, staff is recommending Council approve the extension for one year. If approved, the annual compensation will remain the same. Total payment to Interwest shall not exceed forty-seven percent (47%) of net plan check fees and forty-seven percent (47%) of net building permit fees collected. Recommendation: That the City Council authorize a one-year extension for the term of July 1, 2021 to June 30, 2022 with Interwest Consulting Group, Inc. for Building and Safety Division services as described in the scope of services per the original Professional Service Agreement. E. Approval of the Traffic Commission Recommendations from the March 11, 2021, Traffic Commission Special Meeting for Traffic Calming Measures at the Intersection of Encinita Avenue and Pitkin Street At the March 11, 2021, Traffic Commission Special Meeting, staff presented traffic calming measures along the intersection of Encinita Avenue and Pitkin Street. The presented recommendations were approved by the Traffic Commission to be brought before the City Council for final approval. 5 Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 Recommendation: That the City Council approve the following items: 1. Install Bollards along the bulb out, made of concrete approximately 4 -feet apart, with atotal of 11 bollards in the northern section, and 6 bollards at the southern portion of the bulb out (17 total). The Bollards should be concrete or steel painted in yellow and black following guidelines per CAMUTCD Section 2C. 2. Install an Intersection Warning (W 1-7) Sign with a Type N-1(CA) sign below at the edge of the bulb out, as shown in Figure 4, facing WB traffic on Pitkin Street. This would add a visual cue that Pitkin Street dead ends at Encinita Avenue. Installation should follow guidelines per CAMUTCD Sections 2C.47 and 2065. 3. Refresh all existing curb markings at intersection in this area F. Approval of the Traffic Commission Recommendations from the March 11, 2021, Traffic Commission Special Meeting for Traffic Calming Measurers at the Intersection of Pistache Lane and Mission Drive Atthe March 11, 2021, Traffic Commission Special Meeting, staff presented traffic calming measures along the intersection of Pistache Lane and Mission Drive. The presented recommendations were approved by the Traffic Commission to be brought before the City Council for final approval. Recommendation: That the City Council approve the following items: 1. Install approximately 29 -ft of red curb along the north side of Mission Drive beginning from the east side corner of Pistache Lane and Mission Drive. The additional red curb will improve line -of -sight for left turning vehicles and will prevent vehicles from parking too close to Pistache Lane. This will remove approximately 1 parking space along the north side of Mission Drive, just east of Pistache Lane. Approximately 52 -feet of available parking will remain to accommodate approximately 2 vehicles to park along the north side of Mission Drive, just east of Pistache Lane. 2. Install approximately 12 -feet of red curb along the north side of Mission Drive beginning from the west side corner of Pistache Lane and Mission Drive. The additional red curb will improve line -of -sight for right turning vehicles and will prevent vehicles from parking too close to Pistache Lane. This will remove approximately 1 parking space along the north side of Mission Drive, just west of Pistache Lane. 57 feet of available parking will remain to accommodate approximately 3 vehicles to park along the north side of Mission Drive, just west of Pistache Lane. G. Adopt Resolution No. 2021-17, amendment to Capital Improvement Program Budget to Include the City's Four 710 North Mobility Improvement Projects Selected by Metro; Approval of Funding Agreements With Metro for the Four Projects; and Award of a Professional Services Agreement With Transtech Engineers, Inc. for Program & Project Management Services of the Four Projects Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 Through the recent Los Angeles Metropolitan Transit Authority (L.A. Metro) 710 North Mobility Study, the City's Public Works/Engineering identified and applied for qualifying projects under the program. The City was successful in receiving a total allocation of $27,000,000 for the following four (4) projects: L I-10/Rosemead Boulevard Freeway [Westbound] Ramp Improvements ($6,000,000) 2. Adaptive Traffic/Traffic Responsive Control Project [Garvey, Valley, San Gabriel, Walnut Grove and Rosemead] ($9,000,000) 3. Traffic Signal Improvements [San Gabriel Walnut Grove at Mission, Rosemead and Valley] ($6,000,000) 4. I-10/Walnut Grove Avenue Freeway [Westbound] Ramp Improvements ($6,000,000) All costs under the program from initial phases through construction and implementation, are fully reimbursable by L.A. Metro. The four (4) projects will need to be included in the City's Capital Improvement Program (CIP) Budget for activity status monitoring and cost tracking as well as entering into Funding Agreement with Metro. Additionally, there is a need for program & project management services to assure the projects remain on schedule and within budgets for which the City undertook an RFP Process as further discussed below. On December 3, 2020, the City of Rosemead released a Request for Proposal (RFP) for Program and Project Management of the four (4) L.A. Metro awarded mobility improvement grants and four (4) proposals were received by the deadline of January 14, 2021. The firms that submitted proposals were: • CAV Consulting • Interwest Consulting Group, Inc. • JMD, Inc. • Transtech Engineers, Inc. The four (4) proposals were submitted to City Clerk's Office as required by the RFP. CAV Consulting, Interwest Consulting Group, Inc., JMD, Inc., and Transtech Engineers, Inc. were invited for an interview process by a panel, which included Assistant City Manager, Ben Kim, the Director of Public Works, Chris Daste and peer Director of Public Works William Wittkopf from the City of Rancho Cucamonga. The interview process gave the panel an opportunity to meet each firm's team of experts and assess which firm's strengths best matched the needs of the City of Rosemead. Ultimately, the panel recommended Transtech as the firm to provide program & project management for the four (4) 710 North Mobility Improvement Projects based on their proposal and interview. Amongst other factors considered through the competitive process, Transtech's familiarity with the projects, their assistance in securing the $27,000,000 in 2019, their understanding of scope and recommendation of priorities in the four projects, their demonstration of their experience and understanding of the requirements, policies and procedures with METRO, Caltrans and Los Angeles County, which 7 Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 will be involved in the review, approval and processing of these projects at various levels, their understanding of the regional issues in the San Gabriel Valley as they are also assisting several local cities that are also recipients of L.A. Metro's funding under 710 North Mobility Program, and readiness to include relinquishment of Rosemead Boulevard (State Highway 19) from Caltrans if approved by the City Council, set them apart from other proposers. Recommendation: That the City Council take the following actions: 1. Adopt Resolution No. 2021-17, amending the City's 2020-2021 CIP Budget to include the four (4) 710 North Mobility Improvement Projects to be funded according to project priority, through multiple fiscal years, and according to L.A. Metro programmed funds; entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FY 2020-21 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE THE CITY'S FOUR (4) 710 NORTH MOBILITY IMPROVEMENT PROJECTS AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE FOUR (4) 710 NORTH MOBILITY PROJECT FUNDING AGREEMENTS BETWEEN THE CITY OF ROSEMEAD AND THE LOS ANGELES METROPOLITAN TRANSPORTATION AUTHORITY 2. Authorize the City Manager to execute the four (4) funding agreements with L.A. Metro for the 710 North Mobility Improvement Projects for a total of $27,000,000 in grant funding and take any steps required to finalize such agreement with Metro including any non -substantive edits that may be required in consultation with the City Attorney; and 3. Award a Professional Services Agreement with Transtech Engineers, Inc. to provide Program & Project Management Services of the four (4) 710 North Mobility Improvement Projects at a Not -To Exceed budget of $1,500,000 to allow the projects to be completed on the timeline provided by Metro for the use of the Funds. 5. MATTERS FROM CITY MANAGER & STAFF A. Discussion of the Rosemead Park Walking Trail and the Parks Commission Recommendations from the March 2, 2021, Parks Commission Meeting for Rosemead Park Walking Trail At the January 26, 2021, City Council Meeting, the City Council discussed the recently completed replacement of the Rosemead Park Walking Trail. The City Council was responding to a petition filed at the City of Rosemead. After discussion, the City Council directed staff to provide two (2) potential alternatives to the newly installed trail surface and to provide cost estimates for the alternatives. The City Council also directed staff to take the options to the Parks Commission and for the Parks Commission to make a recommendation to the City Council for discussion at a later date. The Parks Commission recommended Option 2 which s Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 would add an additional one -inch layer of Rubberway Pervious Pavement (PP) 3000 (a porous material) atop the recently completed non -porous surface. The Parks Commission recommended item would cost approximately $163,649 to complete. Recommendation: That the City Council provide direction to staff to proceed with one of the following options: Option 1: Acceptance of the Completed Surface for which there would be no cost impact; or • Option 2: Additional Layer Over Completed Surface for an estimated cost of $163,649; or • Option 3: Demolish and Replace Rosemead Park Trail for an estimated cost of $984,463. B. COVID-19 Update This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19. Recommendation: That the City Council discuss and provide further direction. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Approval of Third Amendment to City Clerk Employment Agreement The City and the City Clerk entered into an Employment Agreement ("Agreement") on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. Pursuant to Section 3 (A)(2) of the Agreement, the City Council conducted the City Clerk's performance evaluation. The City Clerk received a "substantially exceeds expectations" review with a 5 rating. A substantially exceeds expectations review entitles the City Clerk to a 5% salary increase. A 5% increase would bring the City Clerk's total annual salary to $113,949.06. In addition, the amendment would change the current severance of 9 -month pay and benefits to 12 -months pay and benefits in the event of a not for cause termination by the City Council. Recommendation: That the City Council take the following actions: 1. Consider approving the Third Amendment to the City Clerk Employment Agreement granting a 5% salary merit increase for a "substantially exceeds expectations" performance evaluation; and 2. Consider approving an amendment that would change the current severance of 9 -months pay and benefits to 12 -months pay and benefits; and 3. Consider approving Resolution No. 2021-16, entitled: Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 27, 2021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING RESOLUTION NO. 2020-07 ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL-TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD B. Consolidated Disposal Services Discussion This item is presented to the City Council at the request of Council Member Steven Ly. The current consolidated disposal services agreement expires on July 31, 2023. Recommendation: That the City Council discuss and provide further direction. C. Council Comments 7. ADJOURNMENT The next regular meeting will take place on May 11, 2021, at 7:00 p.m. in the Rosemead City Hall Council Chamber. 1, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) Ericka Hernandez, City Clerk 10 Rosemead City Council & Successor Agency to the Community Development Commission Regular Joint Meeting Agenda April 23, 2021 Date April 27, 2021 ANNOUNCEMENTS & EVENTS: / Enchanted Entryway BestCur6Appeal the.,a&ard n Be 6fyng Rosemead V m/� E Award DD��4���C�pD00a Gl 8EDD NOW ACCEPTING NOMINATIONSlk" �\ FOOD DISTRIBUTION EVENT Nominations are now being accepted for the 8th Annual Beautification Awards, which recognizes residents & businesses for the improvements and maintenance of their properties that enhance Rosemead's beauty and livability. You are welcome to nominate your own home or a neighbor's property, or a business that beautifully stands out in your community. Nominations can be submitted by sending an email with a name, address, phone #, and 3 to 5 photos, to BeautifyingRosemead@cityofrosemead.org. The deadline to apply is Thursday, June 3rd, by 5:00 p.m. For more information, please contact the City Clerk's Office at (626) 569-2100 or BeautifyingRosemead@cityofrosemead.org. In response of the physical needs in our community, Rosemead Churches are co -hosting a food distribution drive-through on Saturday, April 24th, at 11:00 a.m., at Open Bible Church, 7915 Hellman Avenue. It will take place in the church parking lot. Please remain in your vehicles for the safety of the volunteers and social dis- tancing. The next community food distribution event will take place on Saturday, May 29th, at Mission Community United Methodist Church. For more information, please visit https:Hebcla.org/pandemic-updates/ or contact info(cDebcla.org. The certified Farmers' Market returns to the City of Rosemead start- ing on Monday, May 3, 2021. Visit the Farmers' Market each Monday evening from 5:00 p.m. FARMER'S MARKET to 9:00 p.m. The Farm- ers Market will feature 8838 E. Valley Blvd. Rosennead, CA 91770 fruits, vegetables, pre- packaged foods and many more! Social distancing guidelines will be in place for the safety of all participants. For vendor information please contact Amy Arnold at (626) 484-1296 or fmlce123(ftmail.com. COMMISSION VACANCIES 0' _ The City of Rosemead invites residents over the age of 18 to apply to serve on: Beautification Commission Parks Commission Planning Commission Traffic Commission Interested applicants should submit an application no later than Monday, May 31, 2021. For additional information and qualification requirements, please visit www.cityofrosemead.org or call the Office of the City Clerk at (626) 569-2100.