2400 - Los Angeles County Metropolitant Transportation - 710 Mobility Funding Agreement- I-10/Walnut Grove Freeway - MR4.1.2.09FTIP #: LA9918872
MEASURE R FUNDING AGREEMENT
HIGHWAY PROGRAM (General)
Project#: MR4.1.2.09
FA# 9200000000MR41209
This Funding Agreement ("FA") is made and entered into effective as of April 7, 2020
("Effective Date"), and is by and between the Los Angeles County Metropolitan Transportation
Authority ("LACMTA") and City of Rosemead ("GRANTEE") for I-10/Walnut Grove Avenue
Freeway [Westbound] Ramp Improvements, LACMTA Project ID# MR4.1.2.09 and FTIP#
LA9918872, (the "Project"). This Project is eligible for funding under Line 36 of the Measure R
Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #08-01, the Traffic Relief and Rail Expansion
Ordinance, on July 24, 2008 (the "Ordinance"), which Ordinance was approved by the voters of
Los Angeles County on November 4, 2008 as "Measure R" and became effective on January 2,
2009.
WHEREAS, $780,000,000 in Measure R funds was identified in Line 36 of the Measure R
Expenditure Plan for the SR -710 North Gap Closure [tunnel] Project [SR -710 North].
WHEREAS, the LACMTA Board at its May 25, 2017 meeting, reallocated the remaining
Measure R Funds for the SR -710 North Project to new mobility improvement projects within
the San Gabriel Valley subregion, if consistent with the purpose and need of the Gap Closure
Project to relieve congestion on local streets along the SR -710 alignment between Interstates 10
and 210, with the highest priority for projects proximate to the Interstate 10 freeway.
WHEREAS, the funding set forth herein is intended to fund the Project
Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E),
Right -of -Way, and Construction, of the Project.
WHEREAS, the LACMTA Board, at its September 26, 2019 meeting, programmed $6,000,000,
in Measure R Funds to GRANTEE for Project Approval/Environmental Document (PAED),
Plans, Specifications and Estimates (PS&E), Right -of -Way, and Construction, subject to the
terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $150,000 in Measure R Funds in
Fiscal Year FY 2020-21, $350,000 in FY 2021-22, $200,000 in FY 2022-23, $200,000 in FY 2023-
24, $4,700,000 in FY 2024-25, and $400,000 in FY 2025-26. The total designated for Project
Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E),
Right -of -Way, and Construction of the Project is $6,000,000.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by
reference herein as if fully set forth herein:
1. Part I — Specific Terms of the FA
2. Part II — General Terms of the FA
3. Attachment A — Project Funding
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General
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
4. Attachment B — Measure R Expenditure Plan Guidelines
S. Attachment B-1— Expenditure Plan- Cost & Cash Flow Budget
6. Attachment C — Scope of Work
7. Attachment D — Project Reporting and Expenditure Guidelines
8. Attachment D-1— intentionally omitted
9. Attachment D-2 — Quarterly Progress/Expenditure Report
10. Attachment E — Federal Transportation Improvement Program (FTIP) Sheet
11. Attachment F — Bond Requirements
12. Attachment G — Special Grant Conditions
13. Any other attachments or documents referenced in the above documents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terns of the FA and any attachments and the Specific Terms of the FA shall prevail over the
General Tenns of the FA.
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General
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly
authorized representatives as of the dates indicated below:
LACMTA:
LOS WILES CO
By:
METROPOLITAN TRANSPORTATION AUTHORITY
A. Washington
Executive Officer
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By:� ve .
(! Deputy
GRANTEE:
CITY OF ROSEMEAD
Date: 5,�AOC*H -
Date: 6111hZa
Bv,k6'"L—
Date:
Gloria Molleda
City Manager
APPROVED AS TO FORM: "
By: 4a
Rachel H. Richman
City Attorney
Rev: 02.20.2020
Date: -E/I� L;2t
Measure R Funding Agreement — Highways —
General
FTIP #: LA9918872
PART I
SPECIFIC TERMS OF THE FA
Project#: MR4.1.2.09
FA# 9200000000MR41209
1. Title of the Project (the "Project"): I-10/Walnut Grove Avenue Freeway [Westbound]
Ramp Improvements —Project Initiation Document (PID), Project Approval/Environmental
Document (PAED), Plans, Specifications and Estimates (PS&E), Right -of -Way, and
Construction. LACMTA Project ID# MR4.1.2.09, FTIP# LA9918872.
2. Grant Funds:
2.1 Programmed Funds for this Project consist of the following: Measure R Funds.
2.2 To the extent the Measure R Funds are available; LACMTA shall make to
GRANTEE a grant of the Measure R funds in the amount of $6,000,000 (the "Fund") for
the Project. LACMTA Board of Directors' action of September 26, 2019 granted the
Measure R Funds for the Project. The Funds are programmed over six years for Fiscal
Years (FY) FY 2020-21, FY 2021-22, FY 2022-23, FY 2023-24, FY 2024-25, and FY 2025-
26.
3. This grant shall be paid on a reimbursement basis. GRANTEE must provide the
appropriate supporting documentation with the Quarterly Progress/ Expenditure Report.
GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to
the Funds with each quarter's expenditures. LACMTA will withhold five percent (5%) of
eligible expenditures per invoice as retention pending an audit of expenditures and
completion of scope of work.
4. Attachment A the "Project Funding" documents all sources of funds programmed for
the Project as approved by LACMTA. The Project Funding includes the total programmed
funds for the Project, including the Funds programmed by LACMTA and, if any, the
GRANTEE Funding Commitment of other sources of funding. The Project Funding also
includes the fiscal years in which all the funds for the Project are programmed. The Funds are
subject to adjustment by subsequent LACMTA Board Action.
5. Attachment B-1 is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure
Plan"). It is the entire proposed cash flow, the Budget and financial plan for the Project, which
includes the total sources of all funds programmed to the Project, including GRANTEE and
other entity funding commitments, if any, for this Project as well as the fiscal year and quarters
the Project funds are anticipated to be expended. GRANTEE shall update the Expenditure Plan
annually, no later than December 31, and such update shall be submitted to LACMTA's Senior
Executive Officer of Construction & Engineering in writing. If the LACMTA's Senior Executive
Officer of Construction & Engineering concurs with such updated Expenditure Plan in writing,
Attachment B-1 shall be replaced with the new Attachment B-1 setting forth the latest approved
Expenditure Plan. Payments under this FA shall be consistent with Attachment B-1 as revised
from time to time. Any change to the final milestone date must be made by a fully executed
amendment to this FA.
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FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
6. Attachment C is the "Scope of Work". The GRANTEE shall complete the Project as
described in the Scope of Work. This Scope of Work shall include a detailed description of the
Project and the work to be completed, including anticipated Project milestones and a schedule
consistent with the lapsing policy in Part II, Section 9, and a description of the Project limits, if
applicable. No later than December 31 of each year, GRANTEE shall notify LACMTA if there
are any changes to the final milestone date set forth in the schedule or any changes to the
Scope of Work. If LACMTA agrees to such changes, the parties shall memorialize such
changes in an amendment to this FA. Work shall be delivered in accordance with the schedule
and scope identified in this FA unless otherwise agreed to by the parties in writing in an
amendment to this FA. If GRANTEE fails to meet milestones or delivery of the Project,
LACMTA will have the option to suspend or terminate the FA for default as described in Part
II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone dates are not met but
GRANTEE believes and can show documentation acceptable to LACMTA supporting
GRANTEE'S ability to make up the time so as to not impact the final milestone date,
GRANTEE shall notify LACMTA of such changes in its Quarterly Progress/Expenditure
Reports and such interim milestone dates will automatically be amended to the latest interim
milestone dates provided in the Quarterly Progress/Expenditure Reports Attachment D-2. In
no event can the final milestone date be amended by a Quarterly Progress/Expenditure Report.
7. No changes to this FA, including but not limited to the Funds, and any other source of
funds from LACMTA in the Project Funding, Expenditure Plan or the Scope of Work shall be
allowed without an amendment to the original FA, approved and signed by both parties.
8. Attachment D is the "Project Reporting & Expenditure Guidelines". GRANTEE shall
complete the "Quarterly Progress/Expenditure Report". The Quarterly Progress/ Expenditure
Report are attached to this FA as Attachment D_2 in accordance with Attachment D — Project
Reporting and Expenditure Guidelines.
9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the
Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT
SHEET (PDF) can be found in PrograimMetro FTIP database under the reports section at
http:,//12rograin.metro.net. All projects that receive funding through Measure R must be
programmed into the FTIP, which includes locally funded regionally significant projects for
information and air quality modeling purposes. GRANTEE shall review the Project in
PrograimMetro each year and update or correct the Project information as necessary during a
scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and
adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made
as soon as possible after GRANTEE is aware of any changes to the Project, but no later than
October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date,
it may affect GRANTEE's ability to access funding, delay the Project and may ultimately result
in the Funds being lapsed.
10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the
interest on which is tax exempt for federal tax purposes and/or Build America Bonds as
defined in the American Reinvestment and Recovery Act of 2009 or similar types of bonds
(collectively, the 'Bonds") to provide at least a portion of its funding commitments under this
Agreement to GRANTEE. GRANTEE shall ensure that the expenditure of the Funds
Rev: 02.20.2020 5 Measure R Funding Agreement — Highways —
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FTIP #: LA9918872 Project#: MR4.1,2.09
FA# 9200000000MR41209
disbursed to GRANTEE does not jeopardize the tax -exemption of the interest, the Federal
subsidy payment or the tax credit, as applicable, as specified in the Bond Requirements
attached as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with
progress reports, expenditure documentation, and any other documentation as reasonably
requested by LACMTA and necessary for LACMTA to fulfill its responsibilities as the
grantee or administrator or bond issuer of the Funds. With regard to LACMTA debt
financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as
may be requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in
demonstrating and maintaining over time, compliance with the relevant sections of the
Federal Tax Code to maintain such bonds tax status.
11. GRANTEE shall comply with the "Special Grant Conditions" attached as Attachment G,
if any.
12. No changes to the (i) Grant amount, (ii) Project Funding, (iii) the Scope of Work (except
as provided herein), (iv) Final milestone date or (v) Special Grant Conditions, shall be allowed
without a written amendment to this FA, approved and signed by the LACMTA Chief Executive
Officer or his/her designee and GRANTEE. Modifications that do not materially affect the
terms of this FA, such as redistributing Funds among existing budget line items or non-
material schedule changes must be formally requested by GRANTEE and approved by
LACMTA in writing. Non -material changes are those changes which do not affect the grant
amount or its schedule, Project Funding, or the Scope of Work, including the Work schedule.
13. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Julio Perucho
LACMTA Project Manager
Mail Stop 99-18-2
Phone (213) 922-4387
E-mail PeiuchoJ@metro.net
14. GRANTEE's Address:
City of Rosemead
8838 East Valley Boulevard
Rosemead, CA 91770
Attention: Christopher Daste
Phone: (626) 569-2158
Email: cdaste@cityofrosemead.org
Rev: 02.20.2020 6 Measure R Funding Agreement — Highways —
General
FTIP #: LA9918872
PART II
GENERAL TERMS OF THE FA
1. TERM
Project#: MR4.1.2.09
FA# 9200000000MR41209
The term of this FA shall commence on the Effective Date of this FA, and shall terminate upon
the occurrence of all of the following, unless terminated earlier as provided herein: (i) the
agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting
requirements have been satisfied; and (iii) the final disbursement of the Funds has been made
to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure
Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in
accordance with the terms and conditions of this FA unless otherwise agreed to by the parties
in writing.
SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Measure R Funds available for the Project,
LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least
thirty (30) days in advance of the effective date of such suspension or termination. If a Project
is suspended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE
any costs incurred after that suspension or termination date, except those costs necessary to: (i)
to return any facilities modified by the Project construction to a safe and operable state; and (ii)
suspend or terminate the construction contractor's control over the Project. LACMTA's share
of these costs will be consistent with the established funding percentages outlined in this F.A.
INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Progress/ Expenditure Report, with
supporting documentation of expenses, Project progress and other documents as required,
which has been pre -approved by LACMTA, all as described in Part II, Section 6.1 of this FA,
shall satisfy LACMTA invoicing requirements. Grantee shall only submit for payment the
LACMTA pre -approved Quarterly Progress/ Expenditure Report Packets to the LACMTA
Project Manager at the email address shown in Part I and to LACMTA Accounts Payable
Department as shown below.
Submit invoice with supporting documentation to:
ACCOUNTSPAYABLF,OMETRO.NET (preferable)
or
snail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051.0296
All invoice material must contain the following information:
Re: LACMTA Project ID# MR4.1.2.09 and FA# FA9200000000MR41209
[Julio Perucho; Mail Stop 99-18-2]
Rev: 02.20.2020 7 Measure R Funding Agreement — Highways —
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FTIP #: LA9918872
4. USE OF FUNDS
Project#: MR4.1.2.09
FA# 9200000000MR41209
4.1 GRANTEE shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and the
specifications for use for the transportation purposes described in the Ordinance.
4.2 Attachment C shall constitute the agreed upon Scope of Work between
LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be
used towards the completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use the Funds to substitute for any other funds or
projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses
or activities above and beyond the approved Scope of Work (Attachment C) without an
amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his
Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper
proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax
exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. If
GRANTEE intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with GRANTEE's
contracting procedures and consistent with State law as appropriate. GRANTEE will also
use the Funds in the most cost-effective manner when the Funds are used to pay "in-house"
staff time. This effective use of funds provision will be verified by LACMTA through on-
going Project monitoring and through any LACMTA interim and final audits.
4.5 GRANTEE'S employee, officers, councilmembers, board member,
agents, or consultants (a "GRANTEE Party") are prohibited from participating in the selection,
award, or administration of a third -party contract or sub -agreement supported by the Funds if a
real or apparent conflict of interest would be involved. A conflict of interest would include,
without limitation, an organizational conflict of interest or when any of the following parties
has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any
member of a GRANTEE Party's immediate family, (c) a partner of a GRANTEE Party; (d) any
organization that employs or intends to employ any of the above. This conflict of interest
provision will be verified by LACMTA through on-going Project monitoring and through any
LACMTA interim and final audits.
4.6 If a facility, equipment (such as computer hardware or software), vehicle
or property, purchased or leased using the Funds, ceases to be used for the proper use as
originally stated in the Scope of Work, or the Project is discontinued, any Funds expended for
that purpose must be returned to LACMTA as follows: GRANTEE shall be required to repay
the Funds in proportion to the useful life remaining and in an equal proportion of the grant to
GRANTEE Funding Commitment ratio.
4.7 If the Project requires the implementation of an Intelligent
Transportation Systems ("ITS") project, GRANTEE shall ensure the Project is consistent
with the Regional ITS Architecture. Attachment H, the Los Angeles County Regional ITS
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FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
Architecture (CONNECT -IT) Consistency Self -Certification Form, must be completed and
signed for planned ITS projects and/or ITS projects that use local, state, or federal funds
programmed or administered through LACMTA. Refer to www.laconnect-it.com to find
information about the CONNECT -IT Service Packages.
4.8 If any parking facilities are designed and/or constructed using the
Funds, GRANTEE shall coordinate with LACMTA parking program staff (see
www.metro.net for staff listing) in the planning, design and management of the facility and
shall ensure that its implementation is consistent with the LACMTA adopted parking policy.
For the parking policy, see
http•//media metro net/projects studies/call projects/images/09%20Appendix%20D%20Pa
rking%20Poligy.pdf
S. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in
support of the Quarterly Progress/Expenditure Reports. LACMTA will make all disbursements
electronically unless an exception is requested in writing. Reimbursements via Automated
Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must complete the
ACH form and submit such form to LACMTA before grant payments can be made. ACH
Request Forms can be found at www.metro.net/l2rojects/call—projectsicall projects -reference -
documents/. GRANTEE must provide detailed supporting documentation with its Quarterly
Progress/Expenditure Reports, GRANTEE Funding Commitment, if any, must be spent in
direct proportion to the Funds with each quarter's payment.
REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure
Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of
the months November, February, May and August to the LACMTA Project Manager for review
and pre -approval of the applicable report. LACMTA Project Manager shall review and respond
in writing to the draft Quarterly Progress/Expenditure Reports within thirty (30) calendar days
from receipt. Grantee shall submit the LACMTA pre -approved Quarterly Progress/Expenditure
Report no later than five (5) days after receipt of LACMTA's written approval. Should
GRANTEE fail to submit either the draft or pre -approved reports within five (5) days of the due
date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the
completed required reports are received, reviewed, and approved. The Quarterly
Progress/Expenditure Reports shall include all appropriate documentation (such as contractor
invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not
impact the final milestone date. All supporting documents must include a clear justification
and explanation of their relevance to the Project. If no activity has occurred during a particular
quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports
indicating no dollars were expended that quarter. If a request for reimbursement exceeds
$500,000 in a single month, then GRANTEE can submit such an invoice once per month with
supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable
Rev: 02.20.2020 9 Measure R Funding Agreement — Highways —
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FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not
eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the
subsequent fiscal year by February of each year. LACMTA will use the estimates to determine
the Project budget for the upcoming fiscal year.
6.3 LACMTA, and/or its designee, shall have the right to conduct audits of
the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre-
award audits, performance audits and final audits. LACMTA will commence a final audit
within six months of receipt of acceptable final invoice, provided the Project is ready for final
audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA,
and such costs, charges and invoices are properly documented and summarized in the
accounting records to enable an audit without further explanation or summarization
including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash
management records and documents in accordance with Generally Accepted Accounting
Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in
compliance with the Scope of Work and/or not in compliance with other terms and conditions
of this F.A. The allowability of costs for GRANTEE's own expenditures submitted to LACMTA
for this Project shall be in compliance with Office of Management and Budget (OMB) Circular
A-87. The allowability of costs for GRANTEE's contractors, consultants and suppliers
expenditures submitted to LACMTA through GRANTEE's Quarterly Progress/Expenditures
shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR)
Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of
the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return
monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the
final audit is sent to GRANTEE.
6.4 GRANTEE's records shall include, without limitation, accounting
records, written policies and procedures, contract files, original estimates, correspondence,
change order files (including documentation covering negotiated settlements), invoices, and
any other supporting evidence deemed necessary by LACMTA to substantiate charges related
to the Project (all collectively referred to as "records"). Such records shall be open to
inspection and subject to audit and reproduction by LACMTA auditors or authorized
representatives to the extent deemed necessary by LACMTA to adequately permit evaluation
of expended costs. Such records subject to audit shall also include, without limitation, those
records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs,
(including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under
this Agreement. Payment of retention amounts shall not occur until after the LACMTA's
final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements
of Part II, Section 5, paragraphs 6.2 and 6.3 above. GRANTEE shall cause all contractors to
cooperate fully in furnishing or in malting available to LACMTA all records deemed
necessary by LACMTA auditors or authorized representatives related to the Project.
Rev: 02.20.2020 10 Measure R Funding Agreement — Highways —
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FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
6.6 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall be afforded access to all GRANTEE'S records and its
contractors related to the Project, and shall be allowed to interview any employee of
GRANTEE and its contractors through final payment to the extent reasonably practicable.
6.7 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall have access to the offices of GRANTEE and its contractors,
shall have access to all necessary records, including reproduction, at no charge to LACMTA,
and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as indicated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6.9 GRANTEE shall be responsible for ensuring all contractors/
subcontractors for the Project comply with the terms of the Ordinance. GRANTEE shall
cooperate with LACMTA Management Audit Services Department such that LACMTA can
meet its obligations under the Ordinance.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor
costs and maintaining internal control to ensure that all expenditures are allocable, allowable
and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A,
Chapter II, part 225, (whichever is applicable) and the terms and conditions of this F.A.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs
are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part
225, (whichever is applicable) and the terms and conditions of this FA.
6.12 In addition to LACMTA's other remedies as provided in this FA,
LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE
failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds
owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of
compliance with other terms and conditions as defined by this FA, including the access to
records provisions of Part II, Section 6.
7. GRANT
This is a one-time only grant of the Measure R Funds subject to the terms and conditions
agreed to herein. This grant does not imply nor obligate any future funding commitment on
the part of LACMTA.
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FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
8. SOURCES AND DISPOSITION OF FUNDS
8.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA Board of
Directors. If such Funds are not made available as anticipated from Measure R Program
revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds
become available. LACMTA shall have no obligation to provide any other funds for the
Project, unless otherwise agreed to in writing by LACMTA.
8.2 GRANTEE shall fully fund and contribute the GRANTEE Funding
Commitment, if any is identified in the Project Funding (Attachment A), towards the cost of
the Project. If the Funds identified in Attachment A are insufficient to complete the Project,
GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds
necessary to complete the Project.
8.3 GRANTEE shall be responsible for any and all cost overruns for the
Project pursuant to Section 8.2.
8.4 GRANTEE shall be eligible for the Funds up to the grant amount
specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be
reimbursed nor shall they be credited toward the GRANTEE Funding Commitment
requirement, without the prior written consent of LACMTA. GRANTEE Funding
Cornmitrnent dollars expended prior to the year the Funds are awarded shall be spent at
GRANTEE's own risk, or as delineated in a Letter of No Prejudice executed by the prospective
GRANTEE and LACMTA.
8.5 If GRANTEE receives outside funding for the Project in addition to the
Funds identified in the Project Funding and the Expenditure Plan at the time this grant was
awarded, this FA shall be amended to reflect such additional funding. If, at the time of final
invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding
Commitment, and any additional funding) exceeds the actual Project costs, then the cost
savings shall be applied in the same proportion as the sources of funds from each party to this
FA as specified in the Project Funding and both the Funds and GRANTEE Funding
Commitment required for the Project shall be reduced accordingly. LACMTA shall have the
right to use any cost savings associated with the Funds at its sole discretion, including, without
limitation, programming the unused Funds to another project or to another grantee. If, at the
time of final voucher, it is determined that GRANTEE has received Funds in excess of what
GRANTEE should have received for the Project, GRANTEE shall return such overage to
LACMTA within 30 days from final voucher.
9. TIMELY USE OF FUNDS/ REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) Executing this FA within ninety (90) days of receiving formal
transmittal of the FA from LACMTA, or by December 31 of the
Rev: 02.20.2020 12 Measure R Funding Agreement — Highways —
General
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
first Fiscal Year in which the Funds are programmed, whichever
date is later; and
(ii) Beginning Project Design, Preliminary Engineering (PE) within
six (6) months from completion of environmental clearance, if
appropriate.
(iii) Expending Project Development or Right -of -Way costs (including
by deposit into a condemnation action) by the end of the second
(2nd) fiscal year following the year the Funds were first
programmed; and
(iv) Executing Contracts for Construction or Capital purchase within
twelve (12) months from the date of completion of design; and
(v) Delivering Work in accordance with schedule; changes to the
schedule will require an Amendment to Attachment C to reflect
updated milestone dates. Meeting the Project milestone due
dates as agreed upon by the LACMTA and GRANTEE in
Attachment C (Scope of Work) of this FA; and
(vi) Submitting the Quarterly Progress/Expenditure Reports as
described in Part II, Section 6.1 of this FA; and
(vii) Expending the Funds granted under this FA for allowable costs
within three years or 36 months July 1 of the Fiscal Year in which
the Funds are programmed, unless otherwise stated in this FA.
All Funds programmed for FY 2020-21 are subject to lapse by
June 30, 2023. All Funds programmed for FY 2021-22 are subject
to lapse by June 30, 2024. All Funds prograrnmed for FY 2022-23
are subject to lapse by June 30, 2025. All Funds programmed for
FY 2023-24 are subject to lapse by June 30, 2026. All Funds
programmed for FY 2024-25 are subject to lapse by June 30, 2027,
All Funds programmed for FY 2025-26 are subject to lapse by
June 30, 2028.
9.2 In the event that the timely use of the Funds is not demonstrated as
described in Part II, Section 9.1 of this FA, the Project will be reevaluated by LACMTA and the
Funds may be reprogrammed to another project by the LACMTA Board of Directors in
accordance with the Ordinance. In the event that all the Funds are reprogrammed, this FA
shall automatically terminate.
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to
comply with the terms and conditions contained herein; and/or (ii) GRANTEE fails to perform
satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the
Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA's prior written
consent or approval as provided herein.
11. REMEDIES
Rev: 02.20.2020 13 Measure R Funding Agreement — Highways —
General
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall
have all rights and remedies set forth herein.
13. OTHER TERMS AND CONDITIONS
13.1 This FA, along with its Attachments, constitutes the entire
understanding between the parties, with respect to the subject matter herein. The FA shall not
be amended, nor any provisions or breach hereof waived, except in writing signed by the parties
who agreed to the original FA or the same level of authority. Adoption of revisions or
supplements to the Guidelines shall cause such revisions or supplements to become
incorporated automatically into this Agreement as though fully set forth herein.
13.2 GRANTEE is obligated to continue using the Project dedicated to the
public transportation purposes for which the Project was initially approved. The Project right-
of-way, the Project facilities constructed or reconstructed on the Project site, and/or Project
property purchased, excluding construction easements and excess property (whose
proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE
Funding Commitment ratio), shall remain dedicated to public transportation use in the same
proportion and scope and to the same extent as described in this FA. Equipment acquired as
part of the Project, including office equipment, vehicles, shall be dedicated to that use for their
full economic life cycle, including any extensions of that life cycle achieved by reconstruction,
rehabilitation, or enhancements.
13.3 In the event that there is any legal court (e.g., Superior Court of the State
of California, County of Los Angeles, or the U.S. District Court for the Central District of
California) proceeding between the parties to enforce or interpret this PA, to protect or establish
any rights or remedies hereunder, the prevailing party shall be entitled to its costs and
expenses, including reasonable attorney's fees.
13.4 Neither LACMTA nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or committed to
be done by GRANTEE under or in connection with any work performed by and or service
provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under
this FA. GRANTEE shall fully indemnify, defend and hold LACMTA and its subsidiaries, and
its officers, agents and employees harmless from and against any liability and expenses,
including without limitation, defense costs, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of risk of property, any
environmental obligation, any legal fees and any claims for damages of any nature whatsoever
arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its
officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE's
obligations under this FA; or (iii) any act or omission of GRANTEE, or its officers, agents,
employees, contractors or subcontractors in the performance of the work or the provision of the
services, in connection with the Project including, without limitation, the Scope of Work,
described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of
its obligation hereunder to the extent that the performance of any such obligation is prevented
Rev: 02.20.2020 15 Measure R Funding Agreement — Highways —
General
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
11.1 In the event of a Default by GRANTEE, LACMTA shall provide written
notice of such Default to GRANTEE with a 30 -day period to cure the Default. In the event
GRANTEE fails to cure the Default, or commit to cure the Default and commence the same
within such 30 -day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further
disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any
Funds disbursed to GRANTEE as allowed by law or in equity.
11.2 Effective upon receipt of written notice of termination from LACMTA,
GRANTEE shall not undertake any new work or obligation with respect to this FA unless so
directed by LACMTA in writing. Any Funds expended after termination shall be the sole
responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
12. COMMUNICATIONS
12.1 GRANTEE shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Project as more particularly set forth in
"Funding Recipient Communications Guidelines" available online at
http://rnetro.net/partners-civic. The Funding Recipient Communications Guidelines may
be changed from time to time during the course of this Agreement. GRANTEE shall be
responsible for complying with the latest Funding Recipient Communications Guidelines
during the term of this Agreement, unless otherwise specifically authorized in writing by the
LACMTA Chief Communications Officer.
12.2 For purposes of this Agreement, "Communications Materials"
include, but are not limited to, press events, public and external newsletters, printed
materials, advertising, websites radio and public service announcements, electronic media,
and construction site signage. A more detailed definition of "Communications Materials" is
found in the Funding Recipient Communications Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines. The preferred logo lock-up for
Funding Recipients to use is included in the Funding Recipient Communications
Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not
limited to, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials for public and external purposes will comply with the
requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible for monitoring
GRANTEE's compliance with the terms and conditions of this Section. GRANTEE's failure to
Rev: 02.20.2020 14 Measure R Funding Agreement — Highways —
General
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
or delayed by unforeseen causes including acts of God, acts of a public enemy, and government
acts beyond the control and without fault or negligence of the affected party. Each party hereto
shall give notice promptly to the other of the nature and extent of any such circumstances
claimed to delay, hinder, or prevent performance of any obligations under this FA.
13.6 GRANTEE shall comply with and ensure that work performed under this
FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or local
laws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be
included in every contract entered into by GRANTEE or its contractors relating to work
performed under this FA and LACMTA shall have the right to review and audit such contracts.
13.8 GRANTEE shall not assign this FA, or any part thereof, without prior
approval of the LACMTA Chief Executive Officer or his designee. Any assignment by
GRANTEE without said prior consent by LACMTA shall be void and unenforceable.
13.9 This FA shall be governed by California law. If any provision of this FA
is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining
provisions shall nevertheless continue in full force without being impaired or invalidated in any
way.
13.10 The covenants and agreements of this FA shall inure to the benefit of,
and shall be binding upon, each of the parties and their respective successors and assigns.
13.11 GRANTEE will advise LACMTA prior to any key Project staffing changes.
Notice will be given to the parties at the address specified in Part I, unless otherwise notified
in writing of change of address.
13.12 GRANTEE, in the performance of the work described in this FA, is not
a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational
or personal conflicts of interest and agrees to notify LACMTA immediately in the event that
a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent
or employee of LACMTA and shall have no powers to bind LACMTA in contract or
otherwise.
Rev: 02.20.2020 16 Measure R Funding Agreement— Highways —
General
FrIP n: I A9918872
ATTACHMENT A - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000000MR41209
Project Title: 1-10/1Valtlut Grove Avenue Freeway [%Vestbound] Ramp Improvements Project#: MR4.1.2.09
PROGRAMMED BUDGET • SOURCES OF FUNDS
SOURCES OF FUNDS
Prior Years
PY20.21
PY21.22
FY22.23
FY23.24
FY24.25
FY25.26
Total
Budget
%of Budget
I.ACMTA PROGRAMMED FUNDING
MBASURH R AUNDS
S 150,000
S 350,000 1 S
200,0001
S 200,000
S 4,700,000
S 400,000
S G,000,000
LACMTAPROGRAMMED PUNDS B
YEAR SUBTOT
OTHER SOURCES OF FUNDING:
S
S 150,000
$ 350,000 $
200,000
S 200,000
S 4,700,000
S 400,000
$ G,000,000
777
100%
LOCAL:
STATE:
$
0%
FEDERAL:
$
o%
PRIV TE OR OTHER:
S
096
Ell
OTHER FUNDING SURTOT41
S
S
S -$
- S -
$
11s
T0%
TOTAL PROJECT FUNDS
$
11111
S 150,000
S 350,0001 S
200,000 1
S 200,000 1
$ 4,700,0-0-01-$-400,000
11
$ 6,000,000
100%
Rev. 05.03.19 FA Measure R H%vys Gen Attachment A Project Funds
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
ATTACHMENT B
MEASURE R EXPENDITURE PLAN GUIDELINES
PROJECT DEVELOPMENT AND RIGHT OF WAY
To be eligible to receive Measure R revenues, an agency sponsoring a capital project or
program must by state law (AB 2321) submit an expenditure plan that is acceptable to the
Los Angeles County Metropolitan Transportation Authority (LACMTA). Pursuant to this
law, LACMTA cannot release Measure R funds to capital project or program sponsors until
an expenditure plan containing the following elements is submitted, reviewed and deemed
satisfactory by LACMTA. LACMTA staff will request that an expenditure plan be submitted
before making a recommendation to the LACMTA Board to program funds to that project:
o The estimated total cost for each project and program and/or each project or program
activity;
o Funds other than Measure R that the project or program sponsor anticipates will be
expended on the projects and programs and/or each project or program activity;
o The schedule during which the project sponsor anticipates funds will be available for
each project and program and/or each project or program activity; and,
o The expected completion dates for each project and program and/or project or program
activity.
Each of the above elements must be provided in enough detail to determine consistency with
Measure R, the Long Range Transportation Plan for Los Angeles County, and the Los
Angeles County Transportation Improvement Program (also a statutorily mandated
function), as follows:
o Project or program scope of work, including sufficient information to determine funding
eligibility, including, but not limited to, the anticipated proportional use of current rail
rights-of-way, state highways, and below -ground subways versus any other rights-of-way
or above -ground work;
o A current -year cost estimate breakdown of the major sub -elements of the project such as
overhead, environmental and permit work, design and engineering, right-of-way,
construction/installation (including maintenance facilities, rail yard, equipment and
other major components), construction/installation support, interest costs, rolling stock,
and other supporting components;
o Any extraordinary project cost escalation issues, such as extraordinary commodity, right-
of-way,
ight-
ofway, surety, energy costs, etc.;
o A specific and accurate description of the source, commitment, and anticipated annual
availability of any federal, state, local, or private funding identified for the project if
applicable including a 3% local funding contribution to rail projects if indicated in
Measure R and necessary to meet project expenses, and if the source funds are in current
or year -of -expenditure dollars;
Rev: 11-1-14 1 FA Measure R Hwys Sub Attachment B
Measure R Expenditure Guidelines
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
o An annual schedule, in current dollars, of anticipated costs by the cost estimate
categories described above; and;
o The expected completion by month and year of project or program completion.
Below is an excerpt of AB 2321 (2008, Feuer), the state legislation that requires the
expenditure plan.
What AB 2321 (2008. Feuer) Says About the Expenditure Plan:
Section b (3) B
(f) Prior to submitting the ordinance to the voters, the MTA shall adopt an expenditure plan
fol- the net revenues dellved from the tax. The expenditure plan shall include, in addition to
other projects and progranss identified by the MTA, the specified projects and programs
listed in paragraph (3) of suhdivision (h), the estimated total costfol- each project and
program, funds other than the taxrevenues that the MTA anticipates will be expended on
the projects and programs, and the schedule during which the MTA anticipates funds will be
available for each project and program. The MTA shall also identify in its expenditure plan
the expected completion dates for each project described in subparagraph (A) ofparagraph
(3) ofsubdivision (h). To he eligihle to receive revenues derived f om the tax, an agency
sponsoring a capital project or capital program shall submit to to MTA an expenditure plan
for its project or program containing the same elements as the expenditure plan that MTA is
required by this subdivision to prepare.
(k) No later than 365 days prior to the adoption ofan arnendnsent described in paragraph (1)
to an expenditure plan adopted pursuant to subdivision (), including, h ut not limited to, the
expenditure plan adopted by the MTA board as 'AttachmentA "in Ordinance #08-01
adopted by the hoard on July 24, 2008, and in addition to any other notice requirements in
the proposing ordinance, the hoard shall notify the Members ofthe Legislature representing
the County ofLos Angeles ofall of the following -
(1) A description of the proposed amendments to the adopted expenditure plan that would
do any of the following.
(A) Affect the amount ofnetrevenues dellved from the taximposed pursuant to this act
that is proposed to he expended on a capital project or projects identified in the adopted
expenditure plan.
(B) Affect the schedule for the availability offunds proposed to be expended on a capital
project or projects identified in the adopted expenditure plan.
(C) Affect the schedule for the estimated or• eipected completion date ofa capital project or
projects identified in the adopted expenditure plan.
(2) The reason for the proposed amendment.
(3) The estimated impact the proposed amendment will have on the schedule, cost, scope,
or timely a vailahility offundingfor the capital projector projects contained in the adopted
expenditure plan.
Rev: 11-1-14 2 FA Measure R Hwys Sub Attachment B
Measure R Expenditure Guidelines
ATTACHMENT B-1- EXPENDITURE PLAN COST & CASH FLOW BUDGET
Measure R Program - Funding Agreement Projects - FA# 9200000000MR41209
Project Title: I-10/Walnut Grove Avenue Freeway [Westbound] Ramp Improvements Project#: MR4.1.2.09
PROGRAMMED SOURCES OF FUNDS
SOURCES OF FUNDS
FY 2020-21
trl
FY 2020.21
tr2
FY 2020.21
tri
FY -21
tr4
PY2021.22
Qtr
FY 2021-22
Qtr2
PY2021.2Z
Qtr3
FY2021.22
Qtr4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS:
PAED
$500
$1,500
$3,000
$25,000
$35,000
$35,000
550,000
$0
$150,000
PS&E
$7,500
$12,500
$15,000
$85,000
$80,000
$50,000
$50,000
$50,000
$350,000
RW Support
$o
Const. Support
SO
RW
$0
Constnrction
$o
Total MEASURE R
$8,000
$14,000
$18,000
$110,000
1 $115,000
1 $85,000 1
$100,000
1 $50,000 1
$500,000
SUM PROG LACMTA FUNDS:
$8,000
$14,000
$18,000
$110,000
$115,000
$85,000
$100,000
$50,000
$500,000
SOURCES OF. FUNDS FY 2022.23 FY 2022.23 i FY 2022.23
Qtr Qtr2 1 Qtr3
FY 2022.23
Qtr4
FY 2023.24
Qtrl
at'
FY 2023.24 FY 2023-24
Qtr2 Qtri
FY 2023.24
Qtr4
�.
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS:
PAED
$o
PS&E
$50,000
550,000
$50,000
$50,000
$60,000
560,000
$55,000
$375,000
RW Support
SO
Const. Support
525,000
$25,000
R%v
$a
Construction
$0
Tot2l MEASURUTF
$50,000
$50,000
$50,000
$50,000
1 $60,000
$60,000
$55,000
$25,000
$400,000
SUM FROG LACMTA FUNDS:
$50,000
$50,000
$50,000
$50,000
$60,000
$60,000
$55,000
$25,000
$400,000
SOURCES OF FUNDS
FY 2024.25
Qtrl
PY 202425
Qtr2
FY 2024-25
Qbr3
FY 2024.25
Qtr4
FY 2025.26
qtrl
FY 2025.26
Qtr2
FY 2025.26
Qtri
FY 2025.26
Qtr4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS:
PAED
$0
PS&E
$0
RW Support
50
Const. Support
$160,000
$140,000
$140,000
$160,000
$90,000
$690,000
RW
$0
Construction
$1,050,000 1
$1000,000
1 S1000000
1 $1,050,000
$310000
1
$4,410000
Total MEASURE R
$1,210,000
$1,140,000
51,140,000
$1,210,000
$400,000
1 sol
$0
I SO
$5,100,000
SUM PROG LACMTA FUNDS:
$1,210,000
$1,140,000
$1,140,000
51;210,000
$400,000
$0
$0
$0
$5,100,000
1
SUMMARY OF ALL FUNDS
F:
PAED
$500
51,500
$3,000
$25,000
$35,000
$35,000 1
$50,000
1 $0
$150,000
PS&E
$57,500
$62,500
1 $65,000
1 $135,000
1 $140,000 1
$110,000 1
$105,000
1 $50,000
$725,000
RW Support
$0
$0
I SO
I SO
1 $0 1
SO I
$0
I $0 1
$0
Const. Support
$160,000
$140,000
$140,0001
$160,000
1 $90,000
SO
$0
$25,000
5715,000
RW
SO I
SO
1 $0
1 So
SO
$0
$0
So
SO
Construction
$1,050,000
$1,000,000
1 $1,000,000
$1,050,000
$310,000
$0
$0
$0
$4,410,000
TOTAL MILESTONES
$1,268,000
$1,204,000
1 $1,208,000
$1,370,000
$575,0001
$145,0001
$155,000
$75,000
$6,000,000
SUM FROG LACMTA FUNDS
$1,268,000
$1,204,000
1 $1,208,000
$1,370,000
1 $575,000 1
$145,0001
$155,0001
$75,0001
56,000,000
SUM NON-LACMTA FUNDS
Sol
$0
I $0
I SO
I SO I
so I
Sol
so I
$0
TOTAL PROJECT FUNDING
$1,268,000
$1,204,000
$1,208,000
$1,37000
$575,000
$145,000
$155,000
$75,000
$6,000,000
FTIP #: LA9918872
ATTACHMENT C
SCOPE OF WORK
PROJECT TITLE:
I-10/Walnut Grove Avenue Freeway [Westbound] Ramp Improvements.
Project#: MR4.1.2.09
FA# 9200000000MR41209
PROJECT LOCATION:
The project is located in the City of Rosemead at the intersection of Walnut Grove Avenue, and
Interstate 10 (I-10) Freeway Westbound (WB) On and Off Ramps.
PROJECT LIMITS:
This project limits are the following: the intersection of Walnut Grove Avenue and I-10 Freeway WB
On and Off Ramps (approximate postmile: Route 10, LA 26.3), and extend approximately 300' north,
east, south and west of the intersection to accommodate geometric/lane adjustments as necessary.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
The proposed project involves improvements to Walnut Grove Avenue and 1-10 Freeway WB On and
Off Ramps (approximate postmile: Route 10, LA 26.3). The improvements include geometric
realignment to increase capacity, improve traffic flow, and reduce congestion at the intersection,
which will continue to worsen over time without improvements.
PROJECT BACKGROUND:
The proposed project was identified, and was awarded LACMTA Measure R funding, as part of a
broader package of projects known as the SR -710 Mobility Improvement Projects (MIPS). The SR -
710 MIPS are the result of reallocated Measure R Funds for the SR -710 North Project to new mobility
iunprovernent projects within the San Gabriel Valley subregion. These projects are consistent with
the purpose and need of the Gap Closure Project to relieve congestion on local streets along the SR -
710 alignment between Interstates 10 and 210, with the highest priority for projects proximate to the
Interstate 10 freeway. Walnut Grove Avenue is a regional corridor that extends from SR -60 to I-10
and from I-10 to Las Tunas Drive in the City of San Gabriel north of the City of Rosemead providing
connectivity to Las Tunas Drive, which is a major regional east -west corridor. Due to insufficient
geometric configuration and lane capacities at the Walnut Grove Avenue and I-10 Freeway WB On
and Off Ramps, significant delays are experienced throughout the day.
PROJECT BUDGET:
COMPONENT
AMOUNT
PA/ED
150,000
PS&E
725,000
R/W Support
0
R/W Capital
0
Construction Support
715,000
Construction Capital
4.410,000
Total Budget
$6,000,000
SCOPE:
The City plans to improve Walnut Grove Avenue and I-10 Freeway WB On and Off Ramps and
prepare PA/ED, PS&E, R/W, and Construction phase documents. The proposed improvements are
as follows:
Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
1. Realign SB RT Lane from Walnut Grove Avenue to the I-10 Freeway WB On Ramp, and
install a realigned I-10 Freeway WB On and Off Ramp at Walnut Grove Avenue.
2. Realign striping and north and south approaches of Walnut Grove Avenue at realigned I-10
Freeway WB On and Off Ramp.
3. Install new traffic signal at realigned I-10 Freeway WB On and Off Ramp.
DESIGN:
I. Preliminary Design
Tasks to be performed include, but are not limited to, the following:
A. Conduct field visits of the project area to identify design issues. Record existing
site conditions in photographs and/or video.
B. Conduct survey of the project area, establishing horizontal and vertical control for
the project as necessary.
C. Identify and coordinate with all utilities in the project area to facilitate the final
design of the Project.
D. Verify if a geotechnical survey will be necessary. If yes, conduct geotechnical
investigations as necessary.
E. Verify if right-of-way (R/W) acquisitions and/or vacations will be necessary. At
this point all work assumed to be within existing City and Caltrans R/W.
F. Coordinate with Caltrans for work within Caltrans R/W and establish required
environmental, review, approval and permitting process.
G. Prepare construction cost estimate.
H. Environmental Analysis
It is anticipated this project will be either an exempt project or a Mitigated Negative
Declaration (MND). Tasks to be performed include, but are not limited to, the
following:
A. Prepare Initial Study (IS), consistent with CEQA Guidelines.
B. If IS results in any impacts, prepare MND or any other applicable environmental
document as necessary.
C. Prepare the Draft IS and Draft MND for public circulation as necessary, respond
to questions and comments, and finalize the enviromnental process.
D. Coordinate with Caltrans for work within Caltrans R/W for required
environmental review and approval.
III. Final Design
Tasks to be performed include, but are not limited to, the following:
A. Prepare plans for the required improvements, consistent with City and/or
Caltrans format.
B. Assist the City for any Community Information Workshop if necessary.
C. Prepare construction specifications.
D. Prepare an engineer's construction cost estimate based on the itemized quantity
take -off from the contract documents.
E. Coordinate with Caltrans for work within Caltrans R/W and obtain required
approval and permits.
Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
F. Complete Final Plans, Specifications and Estimates (PS&E) Bid Package.
IV. Project Management
Grantee expects to provide overall project and program management, finding
management through its in-house staff, and by using its in-house, already approved,
engineering consultant.
RIGHT-OF-WAY:
At this point, all work assumed to be within existing City and Caltrans R/W.
CONSTRUCTION:
The construction contract will be bid out per Public Contract Code and City
requirements. Grantee expects to provide construction management, inspection,
contract administration, funding management tlu•ough its in-house staff, and by
using its in-house, already approved, engineering consultant.
Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
MILESTONES: The implementation schedule for this project will be as follows:
Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of
Work
START DATE
COMPLETION DATE
SOLICITATION BID PROPOSAL
7/20
2/21
Develop Solicitation Package
7/20
9/20
RFP Advertisement
9/20
11/20
Evaluations
11/20
12/20
Selection
12/20
1/21
Contract Award
1/21
2/21
Fully Executed Contract
2/21
2/21
PLANNING
2/21
8/21
Coordinate with LA County for regional
system compatibility and integration
2/21
Until end of project
Review and Data Collection
2/21
5/21
Prepare Design Criteria/Requirements,
including coordination with LACO for
regional system compatibility and
integration
2/21
8/21
PA&ED
2/21
2/22
Prepare IS, if applicable MND, finalize
environmental approval
2/21
2/22
PS&E
2/21
4/23
Preliminary PS&E
2/21
4/22
Final PS&E
4/22
4/23
JURISDICTIONAL REVIEW,
APPROVALS, AND PERMITS
2/23
6/24
Local Agencies
2/23
6/24
Caltrans
2/23
6/24
CONSTRUCTION
4/24
11/25
PS&E Bid Package Advertisement
4/24
6/24
Contract Award
7/24
8/24
Fully Executed Contract
8/24
8/24
Construction
9/24
8/2
Punch list allowance during System
Integration and Testing
9/25
11/25
System Integration and Testing
9/25
11 25
Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
ATTACHMENT C — Location Map(s)
PROJECT LOCATION MAP 1L�
Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
ORealign SB RT Lane from Walnut Grove Avenue to the I-10 Freeway WB On Ramp, and
install a realigned I-10 Freeway WB On and Off Ramp at Walnut Grove Avenue.
ORealign striping and north and south approaches of Walnut Grove Avenue at realigned I-10
Freeway WB On and Off Ramp.
OInstall new traffic signal at realigned I-10 Freeway WB On and Off Ramp.
Rev: 05.03.19 G FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of
Work
FTIP #: LA9918872 Project#: MR4.1.2.09
FA# 9200000000MR41209
FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
Quarterly Progress/Expenditure Report (Attachment D-2) are required for all projects.
The GRANTEE shall be subject to and comply with all applicable requirements of the
funding agency regarding project -reporting requirements. In addition, GRANTEE will
submit the Quarterly Expenditure Report to the LACMTA, after receiving LACMTA
Project Manager's acceptance of the draft report, at
ACCOUNTSPAYAB LE a METRO. NET or by mail to Los Angeles Metropolitan
Transportation Authority, Accounts Payable, P. O. Box 512296, Los Angeles, California
90051-0296. Please note that letters or other forms of documentation may not be
substituted for this form.
• The Quarterly Progress/Expenditure Report covers all activities related to the project and
lists all costs incurred. It is essential that GRANTEE provides complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a clear explanation of the purpose and relevance of each expense to
the project.
• In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
• GRANTEE is required to track and report on the project schedule. LACMTA will monitor
the timely use of funds and delivery of projects. Project delay, if any, must be reported
each quarter.
• The draft Quarterly Progress/Expenditure Report is due to the LACMTA as soon as
possible after the close of each quarter, but no later than the following dates for each fiscal
year:
Quarter Report Due Date
July —September
November 30
October - December
February 28
January - March
May 31
April - June
August 31
LACMTA Project Manager shall review and respond in writing to the draft Quarterly
Expenditure Report within thirty (30) calendar days from receipt.
Rev: 02.13.2020 FA Measure R Hwys Gen Attachment D Project
Reporting & Expenditure Guidelines
FTIP #: LA9918872
Project#: MR4.1.2.09
FA# 9200000000MR41209
Upon completion of the Project a final report that includes project's final evaluation must be
submitted.
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA
Attachment C) is considered ineligible and will not be reimbursed by the LACMTA
unless prior written authorization has been granted by the LACMTA Chief Executive
Officer or his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project.
Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of
the project and for the direct benefit of the project as specified in the Scope of Work
(Attachment C). Examples of administrative costs are personnel, office supplies, and
equipment. As a condition for eligibility, all costs must be necessary for maintaining,
monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses
must be reasonable and appropriate to the activities related to the project.
• LACMTA is not responsible for, and will not reimburse any costs incurred by the
GRANTEE prior to the Effective Date of the FA, unless written authorization has been
granted by the LACMTA Chief Executive Officer or his/her designee.
DEFINITIONS
Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
• Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted to
reflect a "reasonable and customary" level. For detail definition of "reasonable cost",
please refer to the Federal Register OMB Circulars A-87 Cost Principals fol- State and
Local Govemments; and A-122 Cost Pllncipals for Nonprofit Organizations
• Ineligible Expenditures: Any activity or expense charged above and beyond the approved
Scope of Work is considered ineligible.
Rev: 02.13.2020 FA Measure R Hwys Gen Attachment D Project
Reporting & Expenditure Guidelines
LACMTA FA MEASURE R ATTACHMENT D-2
QUARTERLY PROGRESS / EXPENSE REPORT
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
ACCO U NTS PAYAB LE@ M ETRO. N ET
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30. February 28
May 31 and August 1. Please note that letters or other forms
of documentation may not be substituted for this forth. Refer to the
Reporting and Expenditure Guidelines (Attachment D) for further information.
SECTION 1: QUARTERLY EXPENSE REPORT
Grantee To Complete
Invoice #
Invoice Date
FA# 9200000000MR41209
Quarterly Report #
Please itemize grant -related charges for this Quarter on Page 5 of flus report and include totals in this Section.
Rev: 05.03.19 1 PA Measure R Hwys Gen Attachment D-2 Quarterly Report
LACMTA Measure R Grant $
ProjectQuarter
This Quarter Expenditure
Retention Amount
Net Invoice Amount (Less Retention)
rFundxpendedto Date (Include this
)
Total Project Budget
of Project Budget Expended to Date
Balance Remaining
Rev: 05.03.19 1 PA Measure R Hwys Gen Attachment D-2 Quarterly Report
SECTION 2: GENERAL INFORMATION
PROJECT TITLE: I-10/Walnut Grove Avenue Freeway [Westbotuid) Ramp Improvements
FA #: 9200000000MR41209
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year: 2014.2015 2015-2016 2016.2017
2017-2018 2018-2019 2019.2020
Quarter: [-�Ql: Jul- Sep F-IQ2: Oct- Dec
E]Q3: Jan - Mar F-IQ4: Apr - Jun
DA'Z'E SUBMI'1.1'ED:
LACMTA MODAL CATEGORY:
RSTI [—]Pedestrian
TDM ❑ Bicycle
Transit
Name:
LACMTA Project Manager Phone Number:
E-mail:
Project Sponsor Contact / Project
Manager
itact Name:
Title:
Signal Synchronization
Goods Movement
Julio Pewcho
(213) 922-4387
P_eruchoi@ ndra net
Christopher Daste
Director of Public Works
Public Works
City of Rosemead
Mailing Address: 18838 East Valley Boulevard, Rosemead, CA 91770
Phone Number: (626) 569.2158
Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment D-2 Quarterly Report
1. DELIVERABLES & MILESTONES
List all deli etables and milestones as stated iu die FA, uddi start and end dates. Calculate die total project duration. DO NOT CHANGE THB ORIGINAL
FA MILBSTONB STARTAND IND DATES SHOWNIN THB2ND AND 3RD COLUMNS BBLOJV
Grantees mustmakeei geiforttoaccuratelyporhal•milestonedatesmdieoriginalFAScopeofIrroi sincetrisaillphoridethebasis for calculadngan}projectdelaf. If
milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate Ore neer dates under Actual Schedule below and re -calculate the project
duration. However, this does not change the original milestones in you FA. PER YOUR FA AGREEAIENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE
FORMALLY SUBMITTED UNDERSEPARATE COVER TO LACAITA FOR IVRIYTEN CONCURRENCE,
FA Milestones
Original FA Schedule in Scope of Work Actual Schedule
Start Date End Date Start Date End Date
Environmental Clearance
Design Bid & Award
Design
Right -of -Way Acquisition
Construction Bid & Award
Ground Breaking Event
Construction
Ribbon Cutting Event
Total Project Duration (Months)
2. PROJECT COMPLETION
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
Flon schedule per original FA schedule 0 Less than 12 months behind original schedule
❑ Between 12.24 months behind original schedule 0 More than 24 months behind original schedule
B. Was the project design started within G months of the date originally stated in the FA?
F] Yes ❑ No F] Not Applicable
C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
F Yes [:] No F� Not Applicable
Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment D-2 Quarterly Report
3. TASKS / MILESTONES ACCOMPLISHED
List tasks or milestones accomplished and progress made this quarter.
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned
in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
Rev: 05.03.19 4 PA Measure R Hwys Gen Attachment D-2 Quarterly Report
FSECTI
• OF QUARTER
All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation. The
total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report. All expenses and charges must be reflective of the
approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.
ITEM
INVOICE#
TOTAL EXPENSES CHARGED TO LACMTA MEASURE R GRANT
1
2
3
4
5
6
7
8
9
10
11
12
13
TOTAL
Note:
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown tinder the Invoice Number column of the
Itemized Listing (above).
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213.922.6107.
ACH Request Forms can be found at tvww.nnetro.net/callforprojects.
Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213.922-6107.
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature Date
Name
Rev: 05.03.19 5 rA Measure R Hwys Gen Attacbment D-2 Quarterly Report
ATTACHMENT E - PTIP PROJECT SHEET
Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
Project Description: Improve 1-10 WB on- & off -romps at Walnut Grove Avenue. Realign SB RT lane from Walnut Grove Ave to SCAG RTP Project M
I-10 WB on-ramp; Install a realigned 1-10 WB on- and DIT -ram at Walnut Grove Ave; realign striping at north and south
Study:NIA C Is ode!: Model #;
P P 19 P 9 PM: Ali Caylr - (714)883677
approached of Walnut Grove Ave at realigned 1-10 WB ramps; install new traffic signal al realigned 1-10 WB ramps.
LS: N LS GROUPA
Conformity Category.
System :Slate Hwy Roule :10 Postmile: 26.3 to 26.3
Distance: 0 Phase: No Project Activity
Completion Dale 11101/2025
Lane # Extd: Lane # Prop: ImpryDesc:
Air Basin: SCAB
Envir Doc: INITIAL STUDY - CEQA - 02/28/2022
Toll Rale: Toll Colo Loc: Toll Method:
Hov acs eg loc:
Liza: Los Angeles -Long
Sub -Area:
Sub -Region: San Gabriel Valley
0.00
Beach -Santa Ana
COG
CTIPS ID:
EAA
PPNO:
Program Code: RAMPS? MODIFYILANE ADDITIONS Stop
Loc:
PHASE PRIOR 18/19 19/20
200
21/22
22/23
23/14 BEYOND PROG TOTAL
MR20H - Measure R 20% Highway
PE
$150
$350
$2DD
$175 50 $875
RW
$0
$0
$0
$0 _0$0
CON
$0
$0
$0
$25 $5,1 $5,125
Sl1ATOTAI -
3158
Angel
Genn
Genn ec a ec _-
-General Comment:
-Modeling Comment:
-TCM Comment:
-Amendment Comment:
-CMP Comment:
-Narrative:
TOTAL PE: 5876 TOTAL RW: $0 TOTAL CON: $6,125 TOTAL PROGRAMMED: $6,000
Change reason:NEW PROJECT Total Project Cost $6,000
Page 1 Tuesday, Apd121, 2020
FTIP #: LA9918872
ATTACHMENT F
BOND REQUIREMENTS
Project#: MR4.1.2.09
FA# 9200000000MR41209
The provisions of this Attachment F apply only if and to the extent some or all of the Funds
are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt
for federal tax purposes (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the
interest on which is tax-exempt for federal tax purposes or with respect to which LACMTA
receives a Federal subsidy for a portion of the interest cost or the investor receives a tax
credit. GRANTEE further acknowledges its understanding that the proceeds of the Bonds are
subject to certain ongoing limitations relating to the use of the assets financed or provided
with such proceeds ("Project Costs" or "Project Components") in the trade or business of
any person or entity other than a governmental organization (any such use by a person or
entity other than a governmental organization is referred to as "Private Use"). Private Use
will include any sale, lease or other arrangement pursuant to which a nongovernmental
person or entity receives a legal entitlement of a Project Component and also includes
certain agreements pursuant to which a nongovernmental person will operate or manage a
Project Component. Each quarterly invoice submitted by GRANTEE to reimburse prior
expenditures (or to be received as an advance) shall provide information regarding the
specific Project Costs or Project Components to which the Funds which pay that invoice will
be allocated and whether there is or might be any Private Use associated with such Project
Costs or Project Components. GRANTEE will, for the entire time over which LACMTA's
Bonds or other debt remains outstanding, (1) notify and receive LACMTA' s approval prior
to entering into any arrangement which will or might result in Private Use and (2) maintain
records, including obtaining records from contractors and subcontractors as necessary, of all
allocations of Funds to Project Costs or Project Components and any Private Use of such
Project Costs or Project Components in sufficient detail to comply and establish compliance
with Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"), or similar
code provision then in effect and applicable, as determined by the LACMTA in consultation
with its bond counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with
the obligations described in this Attachment F and notify LACMTA of such designations.
Rev: 05.15.19 FA Measure R Hwys Gen Attachment F
Bond Requirements
FTIP #: LA9918872
ATTACHMENT G
SPECIAL GRANT CONDITIONS
Project#: MR4.1.2.08
FA# 9200000000MR41208
1. With regards to Part II, Paragraph 7, the following shall also apply:
a. Funds allocated for each SR -710 North Mobility Improvement Project [MIP] shall
be on a one-time basis. LACMTA shall not fund any cost increase. Potential cost
savings shall remain in the Corridor and shall be assigned to other projects
consistent with the purpose of the program as determined by LACMTA.
b. Grantee is responsible for all cost overruns incurred. Under no circumstances
will the total amount of money that LACMTA reimburses the Grantee exceed the
amount of Funds approved by LACMTA.
c. LACMTA shall reimburse Grantee up to a maximum amount of $6,000,000 as
specified for the Project subject to the terms and conditions contained herein.
d. LACMTA shall transfer the Funds to the Grantee on a reimbursement basis only.
No advance of Funds shall be allowed.
2. With regards to Part II, Paragraph 8.2, the following shall also apply:
a. LACMTA shall not be obligated to program additional funds to the Project.
3. Grantee shall conduct Before and After Studies to evaluate and document the results of
project implementation in terms of congestion relief and air quality improvements.
a. Grantee shall maintain proper records of the existing conditions before and after
each MIP to assess the performance of the completed MIP as well as the overall
program.
b. A copy of the Before and After Study shall be submitted to LACMTA within six
months of completion of the project construction.
Rev: 05.03.19 1 FA Measure R H-svys Gen Attachment G
Special Grant Conditions