CC - Item 5A - Adoption of Resolutions Approving the City's FY 2021-22 Operating Budget, CIP Budget, Financial Policies, Establishing FY 2021-22 Appropriations Limit, Amending FY 2020-21 Appropriations Limit, and Approving RHDC FY 2021-22 Annual BudgetROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: GLORIA MOLLEDA, CITY MANAGER
DATE: JUNE 8, 2021
SUBJECT: ADOPTION OF RESOLUTIONS APPROVING THE CITY OF
ROSEMEAD'S FY 2021-22 OPERATING BUDGET, CAPITAL
IMPROVEMENT PROGRAM BUDGET, FINANCIAL POLICIES,
ESTABLISHING THE FY 2021-22 APPROPRIATIONS LIMIT,
AMENDING THE FY 2020-21 APPROPRIATIONS LIMIT, AND
APPROVING THE ROSEMEAD HOUSING DEVELOPMENT
CORPORATION FY 2021-22 ANNUAL BUDGET
SUMMARY
This report summarizes the City's overall financial plan for the 2021-22 Fiscal Year. The City's
Operating Budget totals $35,360,800 with $25,514,200 dedicated to General Fund Operations.
The Capital Improvement Program (CIP) totals $8,092,000 and provides funding to 12 new,
annual, and additionally funded projects. The FY 2021-22 budget for the Housing Development
Corporation is proposed at $917,400.
A budget workshop was held on May 25, 2021 to present the proposed budget and answer
questions. As discussed during the workshop, revenue estimates for Gas Tax and Road
Maintenance and Rehabilitation funds have been updated based on new information.
DISCUSSION
As shown in the following chart, the City of Rosemead's Proposed Operating Budget for FY 2021-
22 is $35,360,800 with an additional $8,092,000 within the Proposed CIP.
Revenue
AGENDA ITEM 5.A
Appropriations
Capital
over
Revenue and
and Transfers
Improvement
Expense
Proposed Budgets
Transfer In
Out
Program
Total
General Fund
25,587,500
25,514,200
60,000
13,300
Special Revenue
21,758,430
9,726,600
8,032,000
3,999,830
Internal Service
50,000
120,000
0
(70,000)_
Total
47,395,930
35,360,800
8,092,000
3,943,130
AGENDA ITEM 5.A
W
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City Council Meeting — Approval of FY 2021-22 Budgets and Related Items
June 8, 2021
Page 3 of 4
OTHER FuNDs — The City has 20 Special Revenue funds that are restricted in their use based on
the purpose for which the revenue is collected. Collectively, the funds are proposed at $9,726,600
in operating appropriations and $8,032,000 in capital improvement appropriations, offset by
$21,758,430 in restricted revenue budget estimates. The City has two Internal Service funds which
together, are proposed at $50,000 in revenue (transfer from the General Fund) and $120,000 in
proposed expenditures for capital equipment and improvements. There is sufficient fund balance
to cover the shortfall between revenue and appropriations.
CHANGES SINCE THE WORKSHOP — As discussed during the Budget Workshop, new revenue
estimates had been received from the League's Analyst for the Gas Tax and Road Maintenance
and Rehabilitation funds. Based on the new data, the budgeted estimates have been reduced by
$94,000 and $32,600, respectively. In addition, the $41,700 appropriation within the TDA Art -III
fund has been removed from the original proposal as it relates to carryover appropriations rather
than the proposed year.
CAPITAL, IMPROVEMENT PROGRAM — The FY 2021-22 Proposed CIP adds $8,092,000 to the current
program for a total Capital Improvement Program Plan consisting of 29 projects in the amount of
$44,364,383. This year's plan includes a substantial investment in the City's streets, parks, and
facilities as follows:
• Street Improvements $ 6,232,000
• Parks & Facilities Improvements $ 1,860,000
These new projects are funded primarily by transportation related special revenue funds, the
streetlight district, and grants. Use of the streetlight fund for these projects is allowable due to the
approval of Senate Bill No. 1307 which allows Rosemead to use its Street Lighting Act of 1919
revenue in accordance with Landscaping and Lighting Act of 1972 regulations. The City's lighting
district is part of the I% property ad valorem tax and not an additional assessment to city residents.
Of the $44 million total CIP, $36 million is for active existing projects of which approximately
$36 million remains unspent and will be carried forward to the new year. Funding for the $36
million is provided by $29 million in reimbursable income and $7 million in fund balances across
eight funds.
STAFFING — There are no changes to full-time positions proposed within the FY 2021-22 budget.
Funding has been included to provide for step increases due within the fiscal year, the January 1,
2022 minimum wage increase, and the increase in the Ca1PERS unfunded liability payment.
APPROPRIATIONS LIMIT — Article XIII -B of the California Constitution (Proposition 4 as modified
by Proposition 111) limits the amount of tax revenue that can be appropriated by State and local
governments in a fiscal year. A City with appropriations greater than the limit must either refund
the excess tax proceeds to the taxpayers or obtain their approval to raise the limit. Adoption of a
Resolution is required annually to establish the limit. The calculation is based on the prior year's
limit multiplied by a factor of the change in City or County population and the percent increase in
City Council Meeting — Approval of FY 2021-22 Budgets and Related Items
June 8, 2021
Page 4 of 4
per capita personal income or non-residential assessed valuation. Both population and per capital
income data is supplied by the State of California Department of Finance. The City's limit for
2021-22 is $54,976,824 with appropriations subject to the limit at $19,792,316. Therefore, the
City of Rosemead is $36,506,794 below its appropriation limit.
The FY 2020-21 Appropriations Limit was miscalculated at $52,226,576 but should have been
$52,227,174. The difference is only $597 but is important since future years are based on the prior
year, and it is a required component of the annual audit. An amended resolution has been prepared
for City Council consideration.
STAFF RECOMMENDATION
It is recommended that the City Council adopt the attached resolutions approving the FY 2021-22
budgets and related actions.
FISCAL IMPACT
The City's FY 2021-22 Operating and Capital Improvement Program Budget (All Funds), include
total revenues of $47,395,930 and total expenditures of $43,452,800.
The Rosemead Housing Development Corporation's FY 2021-22 Operating budget is proposed at
$917,400 in both revenue estimates and appropriations.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
Paula Chamberlain, Interim Finance Director
Attachments: A
— Resolution No. 25 — Adopting the City's FY 2021-22 Operating Budget
Exhibit A — Schedule of Appropriations
B
— Resolution No. 26 — Adopting the City's FY 2021-22 CIP Budget
C
— Resolution No. 27 — Amending the FY 2020-21 Appropriations Limit
Exhibit A — Appropriations Limit
D
— Resolution No. 28 — Adopting the FY 2021-22 Appropriations Limit
Exhibit A — Appropriations Limit
E —
Resolution No. 03 of the RHDC — Adopting the FY 2021-22 Budget
Attachment A
Resolution No. 2021-25
Attachment A
RESOLUTION NO. 2021-25
RESOLUTION OF THE COUNCIL OF THE CITY OF
ROSEMEAD ADOPTING THE CITY'S OPERATING
BUDGET AND FINANCIAL POLICIES FOR THE 2021-22
FISCAL YEAR
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, the City Council was presented with a FY 2021-22 Proposed Budget at its
May 25, 2021 Budget Workshop.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. That certain document entitled "City of Rosemead Annual Budget for Fiscal
Year 2021-22", a copy of which is on file in the office of the City Clerk and on the City's Web
Site, which may hereafter be amended by the Council, is hereby approved as the operating budget
for the City of Rosemead for the Fiscal Year 2021-22.
Section 2. The proposed operating budget for the City of Rosemead is hereby approved
and adopted in the amount of $35,360,800. Appropriations for the General Fund are approved at
the department level, with all other funds approved at the fund level. The approved appropriations
for all operating funds are contained in Exhibit A attached hereto, and incorporated herein by this
reference.
Section 3. The Director of Finance, with the approval of the City Manager, is hereby
authorized to transfer appropriations as needed from savings available in any department/object
account in the budget to other accounts within the same fund to meet overall budget requirements
provided the fund is within the approved budget by the City Council.
Section 4. That any subsequent Council action prior to June 30, 2021 that has the effect of
amending the approved FY 2021-22 Operating Budget will be reflected in the final FY 2021-22
budget document without additional or separate Council action.
Section 5. In the case of fee-based programs, if the revenues for such programs exceed the
amount budgeted, the City Council hereby authorizes the Finance Director, upon approval of the
City Manager, to allow program expenditures to exceed appropriations of said program in the same
amount of the increased revenue until amended by the City Council. A semi-annual report shall
be made to the Council describing each such action with revisions to the revenue estimate and
corresponding appropriation made by a resolution of the City Council.
Section 6. Pursuant to the provisions of Section 37208 of the California Government Code,
the Council, payroll checks and checks drawn in payment of demands approved by the Finance
Director as conforming to the budget as approved by Council resolution, need not be audited by
the legislative body prior to payment.
Section 7. The City Council hereby adopts the Comprehensive Financial Policies of the
City for Fiscal Year 2021-22, as included in the FY 2021-22 City of Rosemead Proposed Budget
and without modification, in the FY 2021-22 Adopted Budget as part of this resolution.
Section 8. The City Clerk shall certify to the adoption of this resolution and hereafter the
same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 8th day of June 2021.
Polly Low, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
Ericka Hernandez, City Clerk
Exhibit A
City of Rosemead
FY 2021-22 Adopted Operating Budget
General Fund by Department
noo
City Council/ Commissions/ City Attorney
731,900
1115
City Clerk
1,212,300
12o5
Administration
1,464,600
13o5
Finance
738,400
1325
General Services
989,800
2000
Public Safety
11,097,100
3000
Public Works
4,040,200
4000
Parks & Recreation
3,511,400
5000
Community Development
1,728,500
231
Total - General Fund
25,514,200
Internal Service Funds
505 Technology Replacement 120,000
Total 120,000
Total - Operating Budget 35,360,800
Special Revenue Funds
201
Gas Tax
780,500
202
Road Maintenance & Rehabilitation
206,600
215
Prop A
1,467,300
220
Prop C
88,500
225
Measure R
137,300
226
Measure M
43,700
228
American Rescue Plan
1,500,000
230
AQMD
10,100
231
Clean Water Program
502,500
232
Other Grants
80,000
245
Street Lighting District
800,100
260
CDBG
1,974,600
275
HOME Grant
2,13 5,400
Total
9,726,600
Internal Service Funds
505 Technology Replacement 120,000
Total 120,000
Total - Operating Budget 35,360,800
Attachment B
Resolution No. 2021-26
Attachment B
RESOLUTION NO. 2021-26
RESOLUTION OF THE COUNCIL OF THE CITY OF
ROSEMEAD ADOPTING THE CITY'S CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE
2021-22 FISCAL YEAR
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, the City Council was presented with a FY 2021-22 Proposed Capital
Improvement Program Budget at its May 25, 2021 Budget Workshop.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. The proposed FY 2021-22 Capital Improvement Program budget for the City
of Rosemead is hereby approved and adopted in the amount of $8,092,000.
Section 2. The amount of all projects within the Capital Improvement Program, excluding
annual programs and the FY 2021-22 additions, is confirmed at $36,172,383. Any remaining
appropriations from prior projects not in the current carryover listing within the FY 2021-22
document are hereby released.
Section 3. Any changes to project budgets, including funding sources, within the CIP must
be authorized by City Council resolution.
Section 3. Project balances remaining at June 30, 2021 for confirmed projects will be
carried forward to FY 2021-22. The Finance Director is authorized to bring forward appropriate
balances to be reaffirmed by City Council resolution with the first quarter report.
Section 4. That any subsequent Council action prior to June 30, 2021 that has the effect
of amending the approved FY 2021-22 Capital Improvement Program Budget will be reflected in
the final FY 2021-22 budget document without additional or separate Council action.
Section 5. The City Clerk shall certify to the adoption of this resolution and hereafter the
same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 8th day of June 2021.
Polly Low, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
Ericka Hernandez, City Clerk
Attachment C
Resolution No. 2021-27
Attachment C
RESOLUTION NO. 2021-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ADOPTING AN AMENDED
APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2020-21
WHEREAS, Article XIII -B of the Constitution of the State of California provides that total
annual appropriations subject to limitation of the City shall not exceed the appropriations limit of the
City for the prior year as adjusted for annual adjustment factors; and
WHEREAS, Section 7910 of the Government code of the State of California directs the
governing body of each local jurisdiction to establish its appropriations limit by resolution each
year; and
WHEREAS, the governing body of each local jurisdiction must select the annual
adjustment factors to be used in determining the appropriations limit pursuant to Article XIIIB of
the State Constitution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby elects the change in the California per capita
personal income as the cost of living adjustment factor and the annual population change for the
City of Rosemead as the population adjustment factor.
SECTION 2. The appropriations limit fiscal year 2020-21 is hereby set at $52,227,174, as
detailed in the attached Exhibit A, which is hereby made a part of this Resolution.
SECTION 3. The City reserves the right to adjust or amend the appropriations limit based
upon the use of alternative growth factors as authorized by Proposition 111 if such changes or
revisions would result in a more advantageous appropriations limit, now or in the future.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and hereafter the
same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 8th day of June, 2021.
Polly Low, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Ericka Hernandez, City Clerk
Exhibit A
City of Rosemead
Appropriations Limit
FY 2020-21
a) Prior Year Appropriations Limit
b) Adjustment Factors _
1) Population Change*
2) Cost of Living **
3) Combined Adjustment Factor
c) Adjusted Limit
d) Alterations
e) Appropriations Limit - Current Year
Percent Ratio
0.30% 1.0030
3.73% 1.0373
APPROPRIATIONS SUBJECT TO LIMITATION
a) Proceeds of Taxes
b) Exclusions
c) Appropriation Subject to Limitation
d) Appropriation Limit - Current Year
e) Under (Over) Limit
Amount
$ 50,198,555
1.0404119
$ 52,227,174
0
$ 52,227,174
$ 17,700,388
0
$
17,700,388
$
52,227,174
$
34,526,786
Sources:
* Annual Percent Change in Population City of Rosemead -Provided by CA Dept of Finance
** Price Factor: Per Capita Personal Income -Provided by CA Dept of Finance
Computations based on the 2021-22 Adopted Budget
Attachment D
Resolution No. 2021-28
Attachment D
RESOLUTION NO. 2021-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATIONS
LIMIT FOR THE FISCAL YEAR 2021-22
WHEREAS, Article XIII -B of the Constitution of the State of California provides that total
annual appropriations subject to limitation of the City shall not exceed the appropriations limit of the
City for the prior year as adjusted for annual adjustment factors; and
WHEREAS, Section 7910 of the Government code of the State of California directs the
governing body of each local jurisdiction to establish its appropriations limit by resolution each
year; and
WHEREAS, the governing body of each local jurisdiction must select the annual
adjustment factors to be used in determining the appropriations limit pursuant to Article XIIIB of
the State Constitution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby elects the change in the California per capita
personal income as the cost of living adjustment factor and the annual population change for the
City of Rosemead as the population adjustment factor.
SECTION 2. The appropriations limit fiscal year 2021-22 is hereby set at $54,976,824, as
detailed in the attached Exhibit A, which is hereby made a part of this Resolution.
SECTION 3. The City reserves the right to adjust or amend the appropriations limit based
upon the use of alternative growth factors as authorized by Proposition 111 if such changes or
revisions would result in a more advantageous appropriations limit, now or in the future.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and hereafter the
same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 8th day of June, 2021.
Polly Low, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
Ericka Hernandez, City Clerk
Exhibit A
City of Rosemead
Appropriations Limit
FY 2021-22
a) Prior Year Appropriations Limit
b) Adjustment Factors
1) Population Change*
2) Cost of Living **
3) Combined Adjustment Factor
Percent
Ratio
-0.44%
5.73%
0.9956
1.0573
c) Adjusted Limit
d) Alterations
e) Appropriations Limit - Current Year
APPROPRIATIONS SUBJECT TO LIMITATION
a) Proceeds of Taxes
b) Exclusions
c) Appropriation Subject to Limitation
d) Appropriation Limit - Current Year
e) Under (Over) Limit
Amount
$ 52,227,174
1.05264788
$ 54,976,824
0
$ 54,976,824
$ 19,792,316
0
$
19,792,316
$
54,976,824
$
35,184,507
Sources:
* Annual Percent Change in Population City of Rosemead - Provided by CA Dept of Finance
** Price Factor: Per Capita Personal Income -Provided by CA Dept of Finance
Computations based on the 2021-22 Adopted Budget
Attachment E
Resolution No. 2021-03 RHDC
Attachment E
RESOLUTION NO. 2021-03 RHDC
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING THE ANNUAL
BUDGET FOR FISCAL YEAR 2021-22
WHEREAS, a proposed annual budget for the Rosemead Housing Development
Corporation for the Fiscal Year commencing July 1, 2021 and ending June 30, 2022 was
submitted to the Housing Development Corporation Board of Directors for its review and
consideration and the proposed annual budget is on file in the Corporation Secretary's office.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD
SITTING AS THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION
COMMISSION, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
SECTION 1. The 2021-22 Annual Budget for the Rosemead Housing Development
Corporation is hereby adopted in the amount of $917,400.
SECTION 2. The Corporation Secretary shall certify to the adoption of this resolution
and hereafter the same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 8th day of June, 2021.
Polly Low, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Ericka Hernandez, City Clerk