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CC - Agenda - 06-14-2021CITY OF ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION SPECIAL JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Monday, June 14, 2021, at 7:00 P.M. - Special Joint Meeting City Council Polly Low, Mayor Sean Dang, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clary Council Member Steven Ly, Council Member To adhere to the Los Angeles County Health Officer's, updated June 11, 2020, Revised Safer at Home Order, this City Council Meeting will be held via teleconference and the public will have access to observe the meeting telephonically and to watch online. Please note that, in accordance with Governor Newsom's Executive Order N-29-20 and N-35-20, there will not be a physical location from which the public may attend. If you have a request for an accommodation under the ADA, please contact Ericka Hernandez at (626) 569-2100. Opportunity to address the City Council is limited to 3 minutes per speaker on agenda items. All comments are public record and will be recorded in the official record of the City. Agenda: City Council agenda materials may be viewed online at www.citvofrosemead.org Streaming: The meeting will be streamed live on the City's meeting web portal under the Meetings and Agendas page. Listen to the meeting only by phone: 1(669) 900 6833, Meeting ID: 812 5374 0008 Passcode: 324424 Rosemead City Council & Housang Development Corporation Special Joint Meeting Agenda June 14, 2021 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE - Council Member Clark INVOCATION — Mayor Pro Tem Dang 1. PUBLIC COMMENT Remote public comments will be received by calling (626) 569-2100 or via email at publiccommentAcitvofrosemead.org by 5:00 p.m. A live phone call option may also be requested by calling the number provided above or email at publiccomment@cityofrosemead.org before 5:00 p.m. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. All comments are public record and will be recorded in the official record of the City. 2. PRESENTATIONS A. Presentation by the San Gabriel Council of Governments on the Regional Housing Trust to Support Regional Solutions to Affordable and Homeless Housing in the San Gabriel Valley 3. PUBLIC HEARING 4. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2021-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,347,018.11 CHECKS NUMBERED 109001 THROUGH NUMBER 109066, DRAFTS NUMBERED 5071 THROUGH NUMBER 5103, AND EFT NUMBERED 50564 THROUGH NUMBER 50590 INCLUSIVELY Recommendation: Adopt Resolution No. 2021-21. 2 Rosemead City Council & Housing Development Corporation Special Joint Meeting Agenda June 14, 2021 • Resolution No. 2021-02 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $85.00 NUMBERED 1623 THROUGH NUMBER 1624 INCLUSIVELY Recommendation: Adopt Resolution No. 2021-02 RHDC. B. Approval of Minutes Recommendation: That the City Council approve the regular meeting minutes of May 12, 2020. C. Assignment of Professional Services Agreement to Levine Management Group, Inc. for Property Management Services The Rosemead Housing Development Corporation operates two senior apartment communities: Angelus Senior Housing located at 2417 Angelus Street and Garvey Senior Housing located at 9118 Garvey Avenue. Angelus was built in 1994 and is comprised of 51 residential dwelling units. Garvey was built in 2002 and is comprised of 72 residential dwelling units. Both senior apartment communities are currently managed by Levine Management Group, Inc. The Rosemead Housing Development Corporation entered into the agreements with Levine when both projects were under construction in 1994 and 2002, respectively. Both agreements are "evergreen" and are automatically renewed annually. Since the City's current Purchasing Policy does not allow contracts to exceed (5) years in duration, it was necessary to release a Request for Proposal (RFP) to solicit bids from qualified firms and enter into a new agreement for property management services. Recommendation: That the City Council, sitting as the Rosemead Housing Development Corporation Board of Directors, take the following actions: 1. Authorize the City Manager to execute an agreement with Levine Management Group, Inc. to provide property management services for two senior apartment communities Angelus Senior Housing and Garvey Senior Housing at a cost of $49.00 per unit per month with an annual cost of living increase in the management fee based on the annual change in the "All Urban" Consumer Price Index (CPI -U) increase for the Los Angeles County Area; and 2. The term of the agreement shall be for three (3) years with two (2) one-year options beginning on July 1, 2021. 3 Rosemead City Council & Housing Development Corporation Special Joint Meeting Agenda June 14, 2021 D. Contract Extension for Professional Services Agreement with Lance, Soll & Lunghard, LLP for Auditing Services In 2018, the City Council awarded a three-year contract with two additional one- year extensions to Lance, Soll & Lungard, LLP for auditing services. The City has completed the initial term of the contract and staff recommends the acceptance of the two additional one-year extensions. Approval of the extension would extend the contract through the FY 2021-22 audit period. Recommendation: That the City Council take the following actions: 1. Accept and approve the two additional one-year extensions provided within the current auditing service contract with Lance, Soll & Lunghard, LLP; and 2. Authorize the City Manager to sign any required contract extension documents. E. City Network and Communication Infrastructure Upgrades — TPx Communications The City's network and communication infrastructure system (internet and VOIP phone) is over ten years old and is near "end -of -life" (i.e., equipment is no longer sold and/or updated). During this period, the City made incremental updates but the overall system requires a substantial upgrade to maintain the necessary connection, speeds, and network protections to operate efficiently. TPx Communications (formerly TelePacific) has been the service provider since 2010 and the current service agreement expires between April -October 2022 (depending on the facility location). As the City plans to fully reopen from COVID-19, staff has been working with TPx to develop a comprehensive network and communication system plan that would improve and protect the City's infrastructure. The proposed recurring monthly charge of $12,941 per month will increase the monthly service cost by approximately $3,000 and has been incorporated in the FY 2021-2022 budget. Recommendation: That the City Council authorize the City Manager to execute the proposed Service Agreement with TPx for upgrades and services to the City's network and communication infrastructure. 5. MATTERS FROM CITY MANAGER & STAFF A. Adoption of Resolutions Approving the City of Rosemead's FY 2021-22 Operating Budget, Capital Improvement Program Budget, Financial Policies, Establishing the FY 2021-22 Appropriations Limit, Amending the FY 2020-21 Appropriations Limit, and Approving the Rosemead Housing Development Corporation FY 2021- 22 Annual Budget The following summarizes the City's overall financial plan for the 2021-22 Fiscal Year. The City's Operating Budget totals $35,360,800 with $25,514,200 dedicated to General Fund Operations. The Capital Improvement Program (CIP) totals 4 Rosemead City Council & Housing Development Corporation Special Joint Meeting Agenda June 14, 2021 $8,092,000 and provides funding to 12 new, annual, and additionally funded projects. The FY 2021-22 budget for the Housing Development Corporation is proposed at $917,400. A budget workshop was held on May 25, 2021, to present the proposed budget and answer questions. As discussed during the workshop, revenue estimates for Gas Tax and Road Maintenance and Rehabilitation funds have been updated based on new information. Recommendation: That the City Council adopt the following resolutions approving the FY 2021-22 budgets, entitled: • Resolution No. 2021-25 RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEMEAD ADOPTING THE CITY'S OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2021- 22 FISCAL YEAR; • Resolution No. 2021-26 RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEMEAD ADOPTING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE 2021-22 FISCAL YEAR; • Resolution No. 2021-03 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2021-22; • Resolution No. 2021-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN AMENDED APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2020-21; and • Resolution No. 2021-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2021-22 s Rosemead City Council & Housing Development Corporation Special Joint Meeting Agenda June 14, 2021 B. Adoption of Resolution No. 2021-30 Approving the FY 2021-22 Comprehensive Fee Schedule In FY 2020-21, the City entered into an agreement with Willdan and Associates to undertake a complete review of the City's user charges and development impact fees. The work is progressing, but the new fees will not be ready for implementation by July 1. Staff is therefore presenting an interim Fee Schedule to be used until the study is finalized and accepted by the City Council. Very few changes are proposed at this time, but highlights include the restoration of business license fees that were temporarily reduced for FY 2020-21 and charges for credit card acceptance. Recommendation: That the City Council approve Resolution No. 2021-30, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A COMPREHENSIVE SCHEDULE OF FEES AND CHARGES FOR FY 2021-22 C. COVID-19 Update This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19. Recommendation: That the City Council discuss and provide further direction. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Discussion on a Procedure for Issuance of Proclamations At the May 25, 2021, City Council meeting, a discussion was held regarding the issuance of proclamations. The City Council directed City staff to bring back a procedure on how proclamations should be issued. To facilitate the process, City staff compiled a list of routine proclamations that can be approved on an annual basis. By approving a list annually, staff can coordinate proclamation presentations with ample time. Any item not on the list will be presented to the City Council for discussion and approval before officially declaring the proclamation. Recommendation: That the City Council discuss and approve the list of proclamations. B. Discussion of a Proclamation for Pride Month The City received a request to issue a Pride Proclamation for the month of June. The proposed proclamation is being brought before the City Council for discussion and direction. If approved the proclamation will be agendized for the following City Council meeting. 6 Rosemead City Council & Housing Development Corporation Special Joint Meeting Agenda June 14, 2021 Recommendation: That the City Council discuss and provide further direction to staff. C. Discussion on the State's New Organic Law Senate Bill 1383 — Short -Lived Climate Pollutants This item is presented to the City Council at the request of Council Member Sandra Armenta. She would like to discuss how the City will follow compliance with regards to Senate Bill 1383. The City's waste hauler, Republic Services will be providing a presentation on the item. Recommendation: That the City Council discuss and provide further direction. D. Council Comments 7. ADJOURNMENT The next regular meeting will take place on June 22, 2021, at 7:00 p.m. in the Rosemead City Hall Council Chamber. AFFIDAVIT I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) 251� June 10, 2021 Ericka Hernandez, City Clerk Date Rosemead City Conned & Housing Development Corporation Special JointMeetingAgenda June 14, 2021 Fund a Dream Scholarship Program This program gives Rosemead youth from low and moderate -income families an opportunity to participate in Rosemead's Recreation enrichment classes/activities at a reduced fee. The Fund a Dream Program is funded through contributions from local businesses, community groups, and individuals. For more information on the program, please contact the Parks and Recreation Department at (626) 569-2160 or visit www.cityofrosemead.org. Blood Drive City of Rosemead Share the vibe. Glw doo0 to Nip save I"$. Cl Donors lRetlLroee6 orn l Gu i BWRED CR0W Food Distribution Event In response of the physical needs in our community, Rosemead Churches are co -hosting a food distribution drive-through on Saturday, June 26th, at 11:00 a.m., at Evergreen Baptist Church of Los Angeles, 1255 San Gabriel Blvd. Rosemead. It will take place in the church park- ing lot. Please remain in your vehicles for the safety of the volun- teers and social distancing. The next community food distribution event will take place on Saturday, July 31st, at Open Bible Church. For more information, please visit https://ebcla.org/pandemic- updates/ or contact infoltbebcla.or0. Rosemead July 4th Chalkathon p .:ajill I Join us in our first July 4th Chalkathon! We invite residents to display their patriotic pride while beautifying Rosemead in the comfort of your own home. For more information, please contact the City Clerk's Office + v at (626) 569-2100 or visit www.cityofrosemead.org. Rosemead Community Recreation Center 3936 Muscatel Ave Rosemead, CA 91]]0 Monday, June 28, 2021 9:30 a.m. to 3:30 p.m. Pleasevisit RedCrossBloodong and enter sponsor code: cityofroseto schedule anappointment, Share the vibe. Glw doo0 to Nip save I"$. Cl Donors lRetlLroee6 orn l Gu i BWRED CR0W Food Distribution Event In response of the physical needs in our community, Rosemead Churches are co -hosting a food distribution drive-through on Saturday, June 26th, at 11:00 a.m., at Evergreen Baptist Church of Los Angeles, 1255 San Gabriel Blvd. Rosemead. It will take place in the church park- ing lot. Please remain in your vehicles for the safety of the volun- teers and social distancing. The next community food distribution event will take place on Saturday, July 31st, at Open Bible Church. For more information, please visit https://ebcla.org/pandemic- updates/ or contact infoltbebcla.or0. Rosemead July 4th Chalkathon p .:ajill I Join us in our first July 4th Chalkathon! We invite residents to display their patriotic pride while beautifying Rosemead in the comfort of your own home. For more information, please contact the City Clerk's Office + v at (626) 569-2100 or visit www.cityofrosemead.org.