CC - Item 4F - One-Year Extension to Professional Services Agreement to Provide Engineering, Traffic Engineering and General Engineering ServicesROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: GLORIA MOLLEDA, CITY MANAGER
DATE: SEPTEMBER 7, 2021
SUBJECT: ONE-YEAR EXTENSION TO PROFESSIONAL SERVICES
AGREEMENT TO PROVIDE CITY ENGINEERING, TRAFFIC
ENGINEERING AND GENERAL ENGINEERING SERVICES
SUMMARY
In September 2019, an RFP for City Engineering, Traffic Engineering, and General Engineering
Services was released. On February 11, 2020, the City Council approved a motion to finalize and
terminate the proposal process for engineering services and authorized the City Manager to enter
into a new agreement with Transtech Engineers for a two-year term with an option for a one-year
extension. The existing agreement is set to expire on February 17, 2022. In accordance with the
original agreement, the City Council may extend the term of the agreement for up to one
additional year. Staff recommends that the Council authorize the additional one-year term
beginning February 18, 2022, to February 17, 2023, in an amount not -to -exceed $342,420.
DISCUSSION
The Public Works Department Engineering Division is responsible for the Capital Improvement
Program (CIP) management, contract administration, public works permits/inspections, Traffic
Commission support, Plan Check, Map Review, NPDES permit compliance support, and other
areas of focus. Most of the Engineering Division responsibilities are handled by Transtech
Engineers with City staff assisting with internal support.
Transtech provides engineering services for the City which include but are not limited to public
works inspections, plan checking, map review, city engineer advisement, traffic engineering
advisement, Capital Improvement Program management, grant writing, and transportation grant
management among several other general engineering services. Throughout the current contract,
Transtech has been instrumental in assisting to develop City processes and procedures,
supporting Traffic Commission meetings, providing project management of the Capital
Improvement Program, and day to day engineering services support. The firm has continued to
secure grants for the City, provide a wide range of engineering expertise, and rise to the occasion
to ensure tasks are completed.
AGENDA ITEM 4.F
City Council Meeting
September 7, 2021
Page 2 of 3
The letter of extension provided by Transtech requested a one-year extension honoring the rates
of the existing contract. The City is able to utilize special revenue funds towards eligible
engineering services costs to offset what may otherwise be General Fund expenditures.
STAFF RECOMMENDATION
It is recommended that the City Council:
1) Authorize a one-year extension for the term of February 18, 2022, to February 17, 2023,
with Transtech Engineers for engineering services as described in the original scope of
services in an amount not -to -exceed $342,420.
FISCAL IMPACT
The costs associated with the contract extension through June 30, 2022, has been approved in the
FY 2021-22 budget. The remaining cost of the contract through the end of the proposed term will
be included in the proposed FY 22-23 budget.
STRATEGIC PLAN IMPACT
Strategy Three of the City of Rosemead's Strategic Plan is Beautification and Infrastructure. By
utilizing professionals to ensure codes and plans are legal and safe, this item fulfills Strategy
Three.
City Council Meeting
September 7, 2021
Page 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
k
orid Molleda
City Manager
Attachment A: Extension Request Letter
Attachment B: Amendment #1
Attachment A
Extension Request Letter
Est. 1989
September 2, 2021
CITY OF ROSEMEAD
8838 E. Valley Blvd.
Rosemead, CA 91770
www.transtech.ora
855.595.2495 (toll-free)
ISO 9001:2015 Certified
Subject: Extension Request of Transtech's Professional Services Agreement for City
Engineering, Traffic Engineering, Capital Improvement Program Management,
and General Engineering Services for the City of Rosemead
On behalf of the Transtech Team, it has been our absolute honor to be of service to the great City
of Rosemead providing City Engineering, Traffic Engineering, Capital Improvement Program
Management, and General Engineering Services. As per the terms of our contact and as the two
(2) year term concludes on February 18, 2022, we respectfully request a one-year extension from
the end of the original contact term.
With our continued and reinforced commitment to the City of Rosemead, we will not be revisiting
our fee rates and will honor our 2019 Fees part of our original contract if granted an extension.
This letter serves as Transtech's formal request to extend Transtech's Professional Services
Agreement for City Engineering, Traffic Engineering, and General Engineering Services for the City
of Rosemead.
Below summarizes an overview of our company and diversity of services:
Company Profile: Established in 1989, Transtech is a multi -disciplinary full-service engineering consulting
firm. Transtech is currently providing municipal services to approximately 60 agencies and has extensive
experience working with governmental agencies in a mixed staff/consultant environment for over 30
years. Transtech has an in-depth understanding of governmental issues and budgetary complexities, which
include but are not limited to policies and procedures. Our staff and resources include approximately 150
engineers, building officials, project managers, designers, plan checkers, inspectors, construction
managers, traffic and transportation analysts, technicians, administrative support personnel, and
contract/subcontract staff. We consider our staff as an extension of City Staff, and work in the same
structure and hierarchy as other City Staff, and coordinate and interact with various City staff members
and departments accordingly.
s
ILWI ISO 9001 Certified
Better Business Bureau Accredited (BBB) with A+ Rating
3.3367 Benson Avenue I Chino CA 9173-0 1 T 909 595 8599 1 F 909 590 8599 1 Transtech.org
Transtech is a full-service municipal consulting firm. Our service capabilities include:
✓ City Engineer, City Traffic Engineer, ✓ Building & Safety Services, Building Official
Development Review, Public Works
Building Inspection, Plan Check, Permit
Engineering, Plan Check, Inspection, and Public
Technician, Building Evaluations, Code
Works Staff Augmentation
Enforcement, & Related Staff Augmentation
✓ Civil Engineering, Freeways and Interchanges,
✓
Grant Writing
Local Streets and Roads, Sewerage, Water and
✓
Labor Compliance
Storm Drain, Pavement Management System,
✓
Planning Support
Grading Studies
✓
Traffic and Transportation Planning and Eng
✓ Staff Augmentation
✓
Water Resources Engineering
✓ CIP Program Management
✓
Surveying, Mapping, ALTA, Right-of-way Eng
✓ Construction Management and Inspection
✓
Emergency and Disaster Response, Support
✓ Federally Funded Project Management
and Recovery Services
✓ CDBG Project Management
Unique Qualifications: One of the unique qualifications of Transtech is that we serve a number of public
agencies as municipal contract service providers. We serve as Contract City Engineer, City Traffic Engineer,
CIP Manager, PW Director, Building Official, Building Inspector, Plans Examiner/Plan Checker, Permit
Technician, Public Works Inspector, Construction Manager, Construction Inspector, Designer, Federally
Funded Project Manager and in other capacities for a number of public agencies. We have extensive
experience working with Public Agencies in similar assignments, including experience working with Public
Agency Staff, City Council, Boards, and Commissions, including preparing staff reports, resolutions, and
presenting at those meetings.
Experience in local area and region, and regional agencies (CALTRANS, LA METRO, LOS ANGELES
COUNTY, SCAG): Our staff members have extensive experience not only as Contract City Engineers and
Building & Safety Officials, but also have direct intimate knowledge and experience with the local area and
region, as we provide similar services to over 60 agencies, which include several surrounding and local
communities, including Temple City, South EI Monte, EI Monte, Alhambra, Monterey Park, Azusa, West
Covina, Commerce, San Marino, and Cudahy. We always have staff members nearby, who can respond to
urgent requests and emergencies with a moment's notice when needed. We work closely and effectively
with LA METRO, Caltrans, Los Angeles County, and SCAG.
Experience in Grants: Transtech also represented, secured, and, obtained $27 Million for major
transportation projects on behalf of the City of Rosemead for Metro's 710 North Corridor Mobility
Improvements Proiects under Round 2 applications. Our team has a proven track record in obtaining
outside grants for its client cities. Our staff works with our client cities to find potential funding sources,
and to prepare competitive applications for various programs. Just recently, our firm obtained
approximately $80 Million in funding from METRO for the 710 North Corridor Mobility Improvements
Projects under Round 2 applications, including $9 Million for Monterey Park, $27 Million for Rosemead,
and $76 Million for Alhambra. We also obtained approximately $150 Million under Round 1 projects for
our client cities. Additionally, after funds are awarded to a client, our experienced staff provides assistance
to ensure compliance with applicable funding program requirements, including preparing necessary
clearance approvals (environmental, utilities, ROW), processing E-76 authorizations, reimbursement
reporting, and managing projects.
i
Local Firm: Our resources and staff are always within the nearby area, and always available to respond to
the City's needs and requests in an efficient manner on short notices consistent with our "Same Day
Response" motto. We have extensive experience in managing contracts acting as staff extension with a
turnkey service approach. Few of the agencies where we provide similar services in the nearby local area
include the Cities of Temple City, South El Monte, EI Monte, Alhambra, West Covina, Azusa, Commerce,
Monterey Park, San Marino, and Cudahy.
Staff Longevity. Transtech is well known in the industry for our staff longevity. Many of our employees
have been with Transtech for many years and have several second -generation staff members, who have
joined Transtech following their parents' footsteps.
Our staff members are involved in many local and national ICC and CALBO committees, and are involved
in the development of local and national guidelines and codes.
Organizations and positions we are involved with are as follows:
✓ APWA (American Public Works Association) ✓ Commissioner; CALBO Outreach/
✓ ASCE (American Society of Civil Engineers)
✓ CMAA (Construction Management Association of ✓
America) ✓
✓ ITE (Institute of Transportation Engineers)
✓ CCCA (California Contract Cities Association) ✓
✓ League of California Cities
✓ ICC (Code Council for the International Building✓
Code)
✓ CALBO (California Building Officials) ✓
✓ Commissioner; ICC Codes & Standards Council ✓
✓ Commissioner; CALBO Green Committee
✓ Commissioner, ICC/CALBO CA Exam Committee
✓ IAS Accreditation Committee
Communications Committee
Chair; ICC Sustainability Membership Council
Chair; ICC LA Basin Chapter Inspection
Committee
ICC Los Angeles Basin Chapter Board of
Directors
ICC Building Officials Membership Governing
Council
ICC Code Development Committee Vice Chair
ICC Technology/Web Advisory Group
ICC LA Chapter Accessibility Committee
✓ Commissioner; CALBO State Licensing Boards
Committee
Electronic Plan Check: Transtech provides Electronic Plan Check, including ePlanSoft, Bluebeam, or PDF
based files on Dropbox. Transtech will provide access to City staff to plan check tracking data through
ePlanSoft and Dropbox City staff can access the tracking system to check status of the plan reviews on
real time. We offer the electronic plan check platforms at no cost to the City.
Readily available experienced in-house staff: Transtech has a large pool of well experienced in-house staff
readily available to provide the requested services, and respond to specific requests in a timely, efficient
and cost effective manner. We are also able to provide services during off hours, if requested; as well as
provide immediate staff or interim staffing if requested.
Cost Effective, Customer Friendly, Responsive Services: Transtech is well known in providing cost effective
services, on time and within budget project delivery, with customer friendly and responsive approach.
Community Benefit Enhancement (CBE): We formally offer our clients a special service as part of our
community commitment that we have branded as "Community Benefit Enhancement" or "CBE".
Supporting civic and community activities demonstrates Transtech's commitment to the progress, health,
and well-being of the communities we serve. This is something that we take pride in as a company. In
services and partnership with our client cities, we have a proven record of active engagement in City and
Community events. This could include involvement or presence at City programs or events, supporting local
businesses through the chamber, youth events, hosting workshops, sports, scholarship opportunities,
community service, managing homelessness challenges, public safety, crime prevention, or any other
community benefit that the City wishes us to be a part of. Our goal is not just to serve as an engineering
consultant which is what we are best at, but also be an active community partner with our clients, to
further enhance the City's reputation as an ideal community to live, invest, work, and play in.
We believe our team is well qualified to continue to perform the services requested.
✓ Successfully providing similar services to many agencies for over 30 years.
✓ Proven track record in on time and within budget project delivery.
✓ Multi -disciplinary engineering consulting service capabilities to provide an array of expert technical
staff.
✓ Multi -disciplinary engineering consulting service capabilities with a large pool of experienced staff to provide
an array of municipal services.
✓ Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate
effectively with diverse audiences and stakeholders at public forums.
✓ Committed to producing a high-quality work product and deliver a high level of customer care.
✓ Commitment of principal level management and involvement throughout the contract duration.
✓ Well experienced in-house staff readily available to commence with the services upon City's
authorization.
Thank you for the opportunity and your consideration. If you should have any questions, or
require additional information, please feel free to contact me.
Sincerely,
Ahmad Ansari, PE, Principal
ahmad.ansari@transtech.or�
C: 949-702-5612
O: 909-595-8599
4
Attachment B
Amendment No.
FIRST AMENDMENT
TO PROFESSIONAL SERVICES AGREEMENT FOR
CITY ENGINEERING, TRAFFIC ENGINEERING,
AND GENERAL ENGINEERING SERVICES
(TRANSTECH ENGINEERS, INC.)
This FIRST AMENDMENT ("Amendment") is made and entered into this day
of , 20_ ("Effective Date"), by and between the City of Rosemead, a
municipal organization, .organized under the laws of the State of California with its
principal place of business at 8838 East Valley Blvd., Rosemead, California 91770 ("City")
and Transtech Engineers, Inc., a limited liability corporation with its principal place of
business at 13367 Benson Avenue, Chino, CA 91710 ("Contractor"). City and Contractor
are sometimes individually referred to herein as "Party" and collectively as "Parties."
WHEREAS, City and Contractor entered into an agreement on February 18, 2020,
for City Engineering, Traffic Engineering, and General Engineering Services (the
"Agreement"); and
WHEREAS, this Agreement is set to expire on February 17, 2022 ;
and
WHEREAS, the City and the Contractor may mutually agree to extend the term of
this Agreement for up to a one-year.
NOW, THEREFORE, the Parties agree as follows:
SECTION 1. Section 3 " Term " shall be amended to read:
3.1.2 Term. The term of this Agreement shall be extended for an additional
one-year term from February 18, 2022, to February 17, 2023, at the sole
and absolute discretion of the City, unless earlier terminated as provided
herein. Consultant shall complete the Services within the term of this
Agreement and shall meet any other established schedules and deadlines.
SECTION 2. All other terms, conditions, and provisions of the original agreement not in
conflict with this addendum, shall remain inn full force and effect.
SECTION 3. The City Clerk shall certify to the adoption of this Addendum and hereafter
the same shall be in full force and effect.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed
by their duly authorized representatives as of the day and year first above written.
CITY OF ROSEMEAD
Gloria Molleda, City Manager Date
Attest:
Ericka Hernandez, City Clerk
Approved as to Form:
Date
Rachel Richman Date
TRANSTECH ENGINEERS, INC.
By:
Name:
Title:
[if Corporation, TWO
SIGNATURES, President OR Vice
President AND Secretary, AND
CORPORATE SEAL OF
CONTRACTOR REQUIRED]
0
Name:
City Attorney Title: