CC - Item 4B - Minutes of Special Meeting of May 26, 2020MINUTES OF THE CITY COUNCIL
AND SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT COMMISSION
SPECIAL JOINT MEETING
MAY 26, 2020
The special meeting of the Rosemead City Council was called to order by Mayor Armenta
at 6:08 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Armenta, Mayor Pro Tem Low
Dang, and Ly (teleconferenced)
ABSENT:NONE
A. Budget Workshop
Discussion and
Dr. Scott Miller, Finance
2020-2021 proposed operatinj
the Counci AR riot be, taking
will be bf6 ht back to Cot
approved'- e June
nationwide, pa larl
ve
Council Members Clark,
udget for Fiscal Year 2020-2021.
esented an overview of the Fiscal Year
m, rovemei Program (CIP) Budget; noted
��lons-at tonight's meeting, and the Budget
de fe64*k at the June 9th meeting and
.use of the economic situation occurring
nia, there is a sudden decrease at such a fast
revenues. Rosemead is blessed with ample
P those reserves as high as possible.
the budget is considered a balanced budget even though
Dr. NW responded�e will not have enough revenues to meet the expenditures,
so we tread the transf reserves as a revenue, which will give us a balanced budget
of zero at the exd of}e year.
Mayor Armenta' explained the reason it is not considered a deficit is because we have
the saving in the reserves.
Dr. Miller discussed the General Fund Revenue Assumptions as follows:
• The City's Economic Environment will continue to slump from FY 19-20 into
first 2-3 quarters of FY 2020/21
• Hardest hit revenues are Sales Tax, TOT and Permits/Plan Checks; average total
decrease of approximately 12%-20%.
Rosemead City Council and Successor Agency to the Community
Development Commission Special Joint Meeting
Minutes of May 26, 2020 AGENDA ITEM 4.11
Page I of 5
• Possibility of Federal Aid is still unknown at this point.
• State of CA and LA County are also in very difficult budget positions in FY 20-21.
• At this point, no one can accurately determine when a material recovery will occur
and at what level.
Council Member Dang asked if there is a more refined decreased number for the permits/
plan checks.
Dr. Miller replied we completed estimates of the future based off average numbers
from the past.
Finance Consultant Miller discussed
department's FY 20/21 Expenditures:
• City Clerk/City Attorney: State
save money.
• City Manager: IT Division wash
• Public Safety: Total L.A. Sheriff
FY 20-21 of $9,248,000, with a 5.f
Unit and an 11.5% inot ase in the
Division was consols `ed into
Code Enforcement posif�, way i
position to increase effi6i� cy a
public sa: eq I& ts.
• Public%rl. Incxased Labor Co
• Parks and reatior d 11 summe
due to LA 19
enhanced Fall/ u i Prod azn �d
Positionvas' zdeleted and 3
flexibility an iciency,�,,ro
allowed by law f
the fo# significant changes to each
Lob l?yr a efforts were reduced to
wed under the City Mala�ger's Office.
contract increase of ap&oxtmately $500k or in
nOease,dnstlze cost of a Deputy Sheriff Service
Liabilit�,,Tiuk Account; The %de Enforcement
the Puh-xc _Safety Department; An additional
Bated and`supervisor was upgraded to a manager
�d effectivene§"''of City code enforcement and
tsffl i&4R*d dollars saved from transferring
e general 1~undto Sbecial Revenue Funds.
`r ograms were cancelled, and pools were closed
&,Jations and cleaning requirements; Possible
ie ding on COVID-19 requirements and impact;
y; ,Senior Lunches to continue; Pool Manager
istant Pool Managers were added for better
use of CDBG funds for infrastructure needs as
• F%` e: ReductiQny�in General Fund Ca1PERS Assessment by almost $500,000;
UN of softwa gfor Finance system and additional software for capabilities to
provid&�ft ost p&less purchasing process; Increase finance capabilities to handle
on-line an oti�ztlie phone financial transactions for certain City fee programs;
Reclassify apnior Accounting Technician position to Management Analyst
position with total General Fund cost increase of $4,012; Go out to bid for Banking/
Depository Services; Added a part-time account position for professional accounting
work for a cost to the General Fund of $42,000.
• Human Resources: Reduction in Summer Programs and closing of pool - possible
changes in fall and spring programs due to COVID-19 issues.
• Community Development: The Code Enforcement Division was moved to the
Public Safety Department; Additions to CDBG dollars and rules.
Rosemead City Council and Successor Agency to the Community
Development Commission Special Joint Meeting
Minutes of May 26, 2020
Page 2 of 5
Mayor Armenta inquired why summer programs and pools was included under changes
to the Human Resources.
Dr. Miller stated Human Resources assists with the hiring of part-timers.
City Manager Molleda clarified those items were included under Human Resources
because it is a reduction of the actual recruitment cost.
Finance Consultant Miller noted the proposed staff
and Recreation Manager; 2) Eliminate the Publi
Engineer, and Civil Engineering Assistant as thesd 3
contract with Transtech Engineering; 3) Elimi*
position is not needed at this time; and 4)�Add -ons
position and eliminate certain part-timeta�ff >"
Mayor Pro Tem Low noted she was ini6#
City Manager Molleda stated �$he has that
Budget since it was not broi�g up ata
Monterey Park, San Gabriel � �'d �empl
Building Official with salary ra'� froom
added on top of
$9,219 to $12 9
based this op
—A
-
we pay for they
Official, we woi
Cl
or payin
wiser to
May6f Q, Tem Low
in case Corcil decides
Council Meml
Legislative Lo
benefits
check
are: 1) To eliminate a Parks
Inspector, Associate Civil
are being provided under the
Project Coordinator as this
ie Code Enforcement Office
in bringing an in-hO*,Building Official.
City w�a
j,259 to
eni, whip
tha��7�t�a
#Hey brn
we did n
wever it was ,rmf�ncluded in the
; noted that the`Cities of Azusa,
rveyed as they have their own
200; shared that 27% would be
[figs the monthly salary between
.'s e is $130 per hour but we
,and get 47% back which is how
forward with adding a Building
with Interwest as it expires next year.
mot be in favor of hiring a new full-time
during these uncertain times; stated it would
contract at this time.
it wbbld be beneficial to have the salary information ready
>ve forward with an in-house Building Official.
staff to explain why there is a proposed reduction of State
City Clerk Hernandez responded she does not recall adding that item.
City Manager Molleda stated it was most likely a typo, as it should have been in reference
to the city not conducting an election next year.
Rosemead City Council and Successor Agency to the Community
Development Commission Special Joint Meeting
Minutes of May 26, 2020
Page 3 of 5
Council Member Clark stated there was a typo regarding the total of the L.A. Sheriff
contract, which indicated an "increase of approximately $500k or in FY 20-21 of
$9,248,000"; asserted it should state "an increase of approximately $500k in FY 20-21
total of $9,248,000".
Dr. Miller concurred it was a typo that will be fixed.
Council Member Dang indicated he also asked the City Manager to gather information
about hiring our own Building Official; stated economic growth starts with the Planning
and Building Department, since COVID-19 has affected'e way we do things, it is a good
time to reexamine and realign the City's and County' ruction guideline. Provided the
following examples how the City's guidelines do not sign with the County's: The County
exempts soil analysis reports from the fees, wkaach between $1,000 to $3,000, and the
City charges residents that fee; and our City requires a hcer%sd soils engineer to complete
a compaction report when pools are demche and backfilled:
Mayor Armenta expressed concern that to Q.5% deferment of labi gty trust fund will affect
the budget projection; asked if we know Jong the deferment wi111a ?
City Manager Molleda replied Contract Cities` -. With the County who confirmed the
0.5% liability will be deferred op,,year.
Mayor Armenta agreed with Council MeinbClark that we need to be mindful when
considering hirarip -� to positio �at this ane; stxggestedstaff analyzing whether there
VzIis an actual need or the l is Safety Q #Wer'smce-4064ave survived over a year without
that position. ls, Armerixpresse%oncern why we are in Code Enforcement
Division back to h Publie� fQty Department.
Manage lleda Wed CodgEo rdei ent Division will not physically be moving
to the Pu`` -Safety `gi lding, they�still be located at City Hall;
Code Enforcement will cost us anything.
Ms. Mowreplied nQ,we are simply moving those same funds from Community
Developme~e Pula §afety Department.
Council Member UW--- led in the past Code Enforcement reported to the Chief of Police
when it fell under the'Public Safety Department; asked who Code will be reporting to now
that they are being moved back to that department.
City Manager Molleda stated the Code Enforcement will be reporting to the Assistant
City Manager.
Mayor Armenta thanked Dr. Miller for a very detailed presentation.
Rosemead City Council and Successor Agency to the Community
Development Commission Special Joint Meeting
Minutes of May 26, 2020
Page 4 of 5
Mayor Armenta adjourned the special meeting to the regular meeting at 7:08 p.m.
Ericka Hernandez, City Clerk
APPROVED:
Polly Low, Mayor
Rosemead City Council and Successor Agency to the Community
Development Commission Special Joint Meeting
Minutes of May 26, 2020
Page 5 of 5