CC - Agenda - 11-09-21CITY OF ROSEMEAD
CITY COUNCIL
REGULAR MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Tuesday, November 9, 2021, at
7:00 P.M. — Regular Meeting
City Council
Polly Low, Mayor
Sean Dang, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
John Tang, Council Member
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency
or special circumstances exist The City Council may direct staff to investigate and/or schedule certain matters for consideration at a
future City Council meeting.
Public Comment from the Audience
• Ifyou wish to address the City Council, please complete a SpeakerReguestCard as itmust be handed to the City Clerk before the start
of the meeting. Public may observe and offer comment telephonically or via zoom:
httns://us02web.zoom.us/j/85462555245?pwd=TOI1aHd6eUtnWT VRT VAwT V14cTNDOT09
• Dial (669) 900-9128, enterMeetinglD: 854 6255 5245 andPasscode: 957581 or email comment to publiccomment(acitvofrosemead org
by 5:00 p.m. the day of the meeting.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience.
• Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker.
Pursuant to Assembly Bill 361
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member is
participating in a public meeting.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at least 48
hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk's Office during normal business hours.
Rosemead City Council
Regular Meeting Agenda November 9, 2021
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Clark
INVOCATION — Council Member Armenta
1. PUBLIC COMMENT
Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes
per speaker. Public may address comments via zoom using meeting ID: 854 6255 5245
Passcode: 957581 or by dialing: (669) 900-9128, enter meeting ID and passcode. Written
public comments may be submitted via email at publiccommentAcitvofrosemead.org
by 5:00 p.m. on the day of the meeting. All comments are public record and will be recorded
in the official record of the city.
2. PRESENTATIONS
A. Administration of the Oath of Office as an Appointed Council Member to John Tang.
B. Presentations and Commendations for Newly Appointed Council Member
John Tang.
3. PUBLIC HEARING
4. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2021-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF $1,226,391.20
CHECKS NUMBERED 110011 THROUGH NUMBER
110085, DRAFTS NUMBERED 5332 THROUGH NUMBER
5370, AND EFT NUMBERED 50774 THROUGH NUMBER
50803 INCLUSIVELY
Recommendation: Adopt Resolution No. 2021-54.
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Regular Meeting Agenda
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B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of June
23, 2020.
C. Adoption of Resolution No. 2021-55 Approving a Revised Fund Balance Policy
for the City of Rosemead
A revised Fund Balance Policy has been prepared in accordance with Governmental
Accounting Standards Board (GASB) Statement No. 54. The Policy, as proposed,
increases the General Fund committed fund balance requirement from 31% of
General Fund revenue to 40% of General Fund annual expenditures. The proposed
policy also removes language referencing a closed fund, funding requirements for the
Equipment and Technology Replacement Funds, and designates the Finance Director
as the position authorized to make certain fund balance assignment determinations
for reporting purposes. Designations for `Committed Fund Balance' remains with the
City Council as established by GASB 54.
Recommendation: That the City Council adopt Resolution No. 2021-55, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD APPROVING THE FUND
BALANCE POLICY IN ACCORDANCE WITH
GOVERNMENTAL ACCOUNTING STANDARDS
BOARD STATEMENT NO. 54
D. Adoption of Resolution No. 2021-56 Approving Certain City Officials to Receive
and Review Sales and Use Tax Information
Section 7056 of the California Revenue and Taxation Code sets forth certain
requirements and conditions for the disclosure of Department of Tax and Fee
Administration (CDTFA) records and establishes criminal penalties for the unlawful
disclosure of information contained in, or derived from, the sales, use and
transactions tax records of the Department. As a result, the CDTFA, formerly the
State Board of Equalization (SBOE), requires local governing boards to formally
designate the titles of personnel that are entitled to receive and review sales and use
tax transaction data. Upon adoption, the positions authorized to receive and review
this information will be the City Manager, Assistant City Manager, City Attorney,
Finance Director, Finance Manager (new), and Community Development Director.
The updated Resolution also includes new language to accommodate `acting' and
`interim' designations for the authorized positions. Use of this information is
restricted and therefore, the purpose for receiving the sales and use data is limited to
revenue management and budgeting, community and economic development,
business license tax administration and city administration as defined in the
Resolution. The City's third -party vendor for review, audit, and analysis remains
Hinderliter de Llamas and Associates (HdL Companies). The City last updated this
resolution in 2010.
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Regular Meeting Agenda
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Recommendation: That the City Council adopt Resolution No. 2021-56, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING
CERTAIN CITY OFFICIALS AND A CITY
CONTRACTOR ACCESS TO SALES AND USE TAX
RECORDS PURSUANT TO GOVERNMENT CODE
SECTION 7056
E. Traffic Commission Recommended Traffic Control Measures at the Intersection of
Ramona Boulevard and Burton Avenue
On September 9, 2021, a traffic study with several recommendations was presented
to the Traffic Commission to improve the existing stop signage, pavement legends,
and markings at the intersection of Ramona Boulevard and Burton Avenue. After
discussion and presentation of the item, the Traffic Commission approved the Staff
recommendations for the area. Public Works Field Services staff will be able to
complete all the recommended items. If necessary, additional materials and supplies
may be purchased at aminimal expense to complete the recommended work and staff
would utilize approved Fiscal Year 2021-2022 Traffic Signs & Markers available
funds.
Recommendation: That the City Council authorize approval for the following traffic
control measures at the intersection of Ramona Boulevard and
Burton Avenue:
1. Install new larger STOP Signs (3606) along with an All -Way (Rl-3P) plaque
mounted under each STOP Sign at the Intersection of Ramona Boulevard and
Burton Avenue.
a. Larger STOP Signs: Larger 36"06" STOP signs will increase the driver's
awareness of the intersection. The visibility of intersections and ability of
approaching drivers to perceive them can be enhanced by installing larger
signs at intersections. This should follow the guidelines per CAMUTCD
Table 2B.1.
b. All Way (R1 -3P) Plaque: An All -Way plaque will increase the driver's
awareness that all directions of travel are required to stop at the intersection.
(Rl-3P) 18"x6".
2. Install red retroreflective strips on all the STOP posts, per CAMUTCD Section
2B.10, paragraph 6.
a. Retroreflective strips are strips installed on posts that match the background
of the sign which aids to enhance the visibility of the STOP Signs and is
beneficial when additional attention needs to be drawn to a stop sign
especially during nighttime conditions.
3. Refresh STOP legend and bar at STOP locations (high visibility paint) at the
intersection of Ramona Boulevard and Burton Avenue.
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Rosemead City Council
Regular Meeting Agenda
November 9, 2021
a. STOP Pavement Legend and bar: a STOP pavement legend and bar provides
further awareness for driver's that they are approaching an intersection that
requires a vehicle to make a complete Stop.
4. Repaint the yellow painted crosswalk to white (high visibility paint) ladder stripe
for the west leg at the intersection of Ramona Boulevard and Burton Avenue.
a. Repaint the Crosswalk in the west leg white. Per CVC Section 21368 and
CAMUTCD 3B. 18 unless a crosswalk is within 600' of school grounds or
2,800' from a school building with no other marked crossings the crosswalk
should be painted white.; and
5. Install STOP Ahead (W3-1) Symbol Sign along Burton Avenue (high visibility
paint).
a. STOP Ahead (W3-1) Sign: STOP Ahead Signs increase the driver's
awareness that they are approaching an intersection that requires a vehicle to
make a complete Stop per CAMUTCD 2C.05.
F. Traffic Commission Recommended Street Improvements to the Signage and
Markings on San Gabriel Boulevard Near Hellman Avenue and the EB I-10 Freeway
On -Ramp
On March 11, 2021, a traffic study with several recommendations was presented to
the Traffic Commission to improve the existing signage and markings located on San
Gabriel Boulevard for northbound travel as drivers approach Hellman Avenue and
the EB 1-10 Freeway On -Ramp. After discussion and presentation of the item, the
Traffic Commission directed staff to review the location further and evaluate
additional options for signage and pavement markings. On September 9, 2021, Staff
presented their traffic review with additional enhancement options based on the
Traffic Commission request during the March meeting and proposed new
recommendations for signage and pavement markings for the location. All proposed
improvements are within the City's right of way. Traffic Commission accepted Staff
recommendations and requested that staff contact Caltrans regarding the process for
using the Interstate freeway symbol pavement marker to present and include the
option for along with the other recommendations for Council approval. Staff has
contacted Caltrans about the recommendations, and it was determined that neither a
Caltrans permit nor permission is necessary for the recommended items. Public
Works Field Services staff will be able to complete all the recommended items. If
necessary, additional materials and supplies may be purchased at a minimal expense
to complete the recommended work and staff would utilize approved Fiscal Year
2021-2022 Traffic Signs & Markers available funds.
Recommendation: That the City Council authorize the approval for the following
traffic improvements on San Gabriel Boulevard for the northbound (NB) travel
as drivers approach Hellman Avenue and the eastbound (EB) 1-10 Freeway
On -Ramp:
1. Remove the existing mast arm signage for northbound traffic along San Gabriel
Boulevard and on the approach to the intersection and replace with larger signs
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Rosemead City Council
Regular Meeting Agenda
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(54x45) for Multi -Lane Roads per CAMUTCD 2B.19. To make the sign easier
for motorists to read the lane designations, it is recommended to add ONLY
HELLMAN below the right turn arrow on the sign per CAMUTCD 2B.19-20. It
is also recommended to remove the Thru/RT symbol on the mast arm sign and
replace with athru arrow with the 10 FWY EAST in larger font to avoid confusion
for vehicles that aim to turn onto Hellman Avenue. The approach sign should be
moved to the start of the right turn only lane (150' to 300' in advance);
2. Re -paint existing Right Arrow and "ONLY" Pavement Legend for the right -only
lane along San Gabriel Boulevard as show in the proposed diagram of Attachment
A. Add Pavement Legend "ONLY" approximately 80 -feet before Hellman
Avenue, directly under the RT ARROW to say "ONLY" Legend, to indicate to
drivers this lane is only for turning onto Hellman Avenue;
3. Install "Through Arrow with "FWY" and Interstate logo pavement legend
approximately 20 -feet south of Hellman Avenue and again approximately 80 -feet
south of Hellman Avenue;
4. Install lane line extension through the intersection (per Section 313.08 and Figure
313-13 of the CAMUTCD) for the right turning lane to Hellman Avenue to help
guide vehicles to making the right onto Hellman Avenue;
5. Install approximately 25' & 15' of red curb along the east side of San Gabriel
Blvd, approximately 150' & 250' south of the intersection, respectively, as shown
on Figure 8 and Figure 9 of Attachment A. This will prohibit any parking within
300' of the intersection of San Gabriel Blvd and Hellman Avenue;
6. Install approximately 100' of wide dotted white lane line following the wide solid
white lane line for the right turn lane, as shown on Figure 10 of Attachment A.
(CAMUTCD Figure 313-11); and
Install 36"06" regulatory sign Thru Traffic Merge Left W74(CA), as shown on
Figure 10 of Attachment A. Per CAMUTCD Section 2C.40, this sign may be used
in advance of the R3 -7R sign.
G. Receive and File the 1" Quarter Budget Report; Adoption of Resolutions Amending
The FY 2021-22 Operating and Capital Improvement Program Budgets, and The FY
2021-22 Authorized Staffing List; and Approving Changes to the Middle
Management, Professional, and Confidential Group Salary and Benefits Resolution
This report summarizes the City's financial position for FY 2020-21 (unaudited) and
FY 2021-22 through September 30, 2021 (1st Quarter) for the General Fund. Also
included are carryover appropriations for the capital improvement program, a
proposed change in staffing, and the 2022-23 Budget Preparation Calendar. The
actions recommended within this report include the adoption of resolutions to amend
the 2021-22 operating and capital improvement program budgets and the Middle
Management, Professional, and Confidential Unit Salary and Benefits. To
summarize the data below, FY 2021 General Fund revenue actuals were $1.2 million
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Rosemead City Council
Regular Meeting Agenda
November 9, 2021
over the budgeted estimate, expenditures were $2.7 million below budgeted
appropriations, providing nearly $1.4 million to fund balance; there is $36.1 million
in prior year appropriations within 10 funds being carried forward to FY 2021-22 for
18 CIP projects; FY 2021-22 1st quarter receipts are 7% of total revenue at 25% of
the year while expenditures are 17% for the same period; there is one recommended
staffing change in the Public Works Department; there are two modifications to the
Middle Management, Professional, and Confidential unit resolution; and the 2022-23
budget cycle kicks off in mid-January.
Recommendation: That the City Council take the following actions:
1. Receive and file the 1" Quarter Budget Report;
2. Adopt Resolution No. 2021-57, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE
FY 2021-22 OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM BUDGETS; and
3. Adopt Resolution No. 2021-58, entitled:
APPROVING THE MIDDLE -MANAGEMENT,
PROFESSIONAL, AND CONFIDENTIAL SALARY
AND BENEFIT RESOLUTION
5. MATTERS FROM CITY MANAGER & STAFF
A. Approval of Adjustment to Salary and Benefits for City Manager and City Clerk
Based on Recent Salary and Benefit Changes Approved to Employee Groups on
October 26, 2021
The City Council will consider the approval of employee salary and benefit
adjustments to the City Manager's and City Clerk's employment agreements to
mirror and reflect the changes that were approved for the Executive Management
Team on October 26, 2021. These adjustments include the 2% salary increases given
to all other employees, effective November 1, 2021 and June 27, 2022, the
management incentive pay, and other benefit and leave modifications.
Based on contract provisions detailed herein and State law regarding compensation
for key executive employees, this report has been placed on the Matters from City
Manager and Staff for discussion.
Recommendation: That the City Council approve the adjustments in salary and
benefits to the City Manager's and City Clerk's employment agreements to mirror
those approved for the Executive Management Group on October 26, 2021. If
approved, adoption of Resolution No. 2021-59, presented separately, will establish
the salary amounts for the two positions effective November 1, 2021.
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Rosemead City Council
Regular Meeting Agenda
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B. Adoption of Resolution No. 2021-59 Amending the City of Rosemead's Salary
Schedule for Fiscal Year 2021-22 to Meet the California Code of Regulations
Title 2, Section 570.5 and 571 to Reflect New Salary Rates Approved for All
Full -Time Employees
California Code of Regulations (CCR) Section 570.5 and amendments to 571(b)
require a consolidated Salary Schedule that shows all City classifications and salary
ranges to determine eligible salary compensation for retirement be publicly available.
The consolidated salary schedule must be adopted by the City Council even though
the compensation changes were approved via a Memorandum of Understanding
and/or employee salary and benefit Resolutions. Resolution 2021-59 represents the
Citywide Salary Schedule, including salary increases on the agenda for concurrent
approval. If any changes are made to salary -related resolutions presented
concurrently, a modification would need to be made to the Schedule.
This action includes compensation changes for key executive employees (City
Manager and City Clerk). Pursuant to State law, approval of compensation changes
for key executive employees must be accompanied by a verbal report.
Recommendation: That the City Council adopt Resolution No. 2021-59, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE
COMPREHENSIVE SALARY SCHEDULE TO MEET
THE CALIFORNIA CODE OF REGULATIONS TITLE 2,
SECTION 570.5 AND 571 TO REFLECT APPROVED
RATES FOR ALL FULL-TIME EMPLOYEES OF THE
CITY OF ROSEMEAD
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Appointment to the San Gabriel Valley Mosquito & Vector Control District
The City recently received a letter stating that the term of office for the representative
from the City of Rosemead to the Board of Trustees for the San Gabriel Valley
Mosquito and Vector Control District ends on December 31, 2021. The Board of
Trustees is respectively requesting that the City Council appoint a representative to
the Board prior to its January 14, 2022, meeting.
Recommendation: That the City Council discuss and appoint a representative from
the City of Rosemead to the Board of Trustees for the San Gabriel Valley Mosquito
and Vector Control District.
B. Council Comments
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Rosemead City Council
Regular Meeting Agenda
November 9, 2021
7. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant Government Code Section
54956.9(d)(2): (1 potential case)
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section: 54957
Title: City Manager
8. ADJOURNMENT
The regular meeting of November 23, 2021 is cancelled. The next City Council meeting will
take place on December 14, 2021, at 7:00 p.m. in the Rosemead City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue;
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard; and on the City's website (www.cityofrosemead.org)
Ericka Hernandez, City Clerk
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Rosemead City Council
Regular Meeting Agenda
November 5, 2021
Date
November 9, 2021
ANNOUNCEMENTS & EVENTS:
MEETING SCHEDULE:
Parks Commission Special Meeting
4 Monday, November 8 @ 6:00 p.m.
City Council Meeting
4 Tuesday, November 9 @ 7:00 p.m.
Beautification Commission Meeting -CANCELLED
4 Wednesday, November 10 @ 7:00 p.m.
Planning Commission Meeting
4 Monday, November 15 @ 7:00 p.m.
City Council Meeting -CANCELLED
4 Tuesday, November 23 @ 7:00 p.m.
Traffic Commission Meeting
4 Thursday, December 2 @ 7:00 p.m.
12TH ANNUAL FITNESS
DAY AND HEALTH FAIR
The community is invited to the 12th
Annual Fitness Day and Health Fair on
November7from 11:00a.m.-3:00p.m.at
the Rosemead Community Center -3936
N. Muscatel Ave. Admission is free! The
event will feature health screenings,
demonstrations, medical consultations,
senior haircuts, and art activities. There
will also be great giveaways, so plan to
arrive early!
IF
CLOSED ON THURSDAY
L NOVEMBER 25TH