CC - Item 4B - Minutes of June 9, 2020 Special and RegularMINUTES OF THE CITY COUNCIL SPECIAL
AND CITY COUNCIL, AND HOUSING DEVELOPMENT CORPORATION
REGULAR JOINT MEETING
JUNE 9, 2020
The special meeting of the Rosemead City Council was called to order by Mayor Pro Tem Low
at 6:11 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Armenta (arrived during Closed Session), Mayor Pro Tem Low
(teleconferenced), Council Members Clark, Dang, and Ly (teleconferenced)
ABSENT: None
1. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LT.TUITION
Initiation of litigation pursuant to Gover&%, t Code Section 5495 5 (� 4):
(1 potential case) "
B. CONFERENCE WITH LABQftEQOTIATd&
Pursuant to Government CodA-echo 4957.6
Agency Designated epresentae Glb, j Molleda, ity Manager and Elizabeth
Popescu, Hum?a ces Me
Mayor Pro TemN rej
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at 7:39 p.m.
Rosemead, (
at 6:15 p.m.
the speciaYineeting at 6:49 p.m.
7:00 P.M.
the Rosemead City Council was called to order by Mayor Armenta
-mead City Council Chamber located at 8838 East Valley Boulevard,
PLEDGE OF ALLEGIANCE was led by Council Member Ly
INVOCATION was led by Council Member Clark
STAFF PRESENT: City Manager Molleda, Assistant City Manager Kim, City Attorney
Richman, Director of Community Development Frausto-Lupo, Director of Public Works Daste,
Director of Parks and Recreation Boecking, and City Clerk Hernandez
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 1 of 24
AGENDA ITEM 4.11
2. PUBLIC COMMENT
Mayor Armenta opened the Public Comment period.
Mayor Armenta read the Public Comment received via email from Pastor Jonathan Wu,
Evergreen Baptist Church of Los Angeles, regarding the recent food distribution event
held on May 30, 2020; noted there were a total of 130 volunteers that came together from
the following four churches: Evergreen Baptist Church, Branches Fellowship, Mission
Community United Methodist Church, and the Open Bible Church; stated 384 food boxes
were prepared and distributed to those most vulnerable in our community; indicated over
100 of the recipients are residents of Rosemead, with 34 families have students in the
Garvey School District, and 24 families have students in the Rosemead School District;
the aforementioned Churches have made a shared decision to continue our food distribution
program which will occur once a month currently scheduled for the last Saturday of each
month; thanked the City and Temple Sheriff's Station for their partnership and support to
facilitate the food distribution event.
There being no further speakers, Mayor Armenta closed the Public Comment period.
3. PRESENTATIONS
A. Announcement of Recipients of the Republic Services 2020 Rosemead Scholarship
Program
City Manager Molleda stated on behalf of Tania Ragland-Castaneda, Municipal
Relationship Manager, Republic Services, that Republic Services was impressed
by the innovative recycling ideas shared by students who submitted an essay.
Announced the following college -bound students will be receiving a scholarship:
Jason Gonzalez, Queenie Hua, and Ariel Pan, from San Gabriel High School;
Hanh Quach from Rosemead High School; and Tammy Xaypraseuth from
Mark Keppel High School.
4. PUBLIC HEARING
A. Adopting Resolution No. 2020-22, Establishing the Traffic Threshold of
Significance for California Environmental Quality Act to Vehicle Miles Traveled
Rather Than Level of Service
Changes in State law require the City to adopt new California Environmental
Quality Act (CEQA) thresholds of significance for transportation impacts. For
the purposes of CEQA these changes will modify how the City evaluates projects
for transportation impacts. Specifically, the City is required to use Vehicle Miles
Traveled (VMT) instead of Level of Service (LOS) as the metric to evaluate
transportation impacts in CEQA documents such as Environmental Impact Reports.
Outside of the CEQA process the City can choose to continue to evaluate projects
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using the LOS metric. Based on guidance provided through an implementation
process led by the San Gabriel Council of Governments, City staff has prepared
new CEQA transportation impact thresholds for consideration by the City Council.
This report summarizes the state mandate that requires modifying CEQA
thresholds, discusses City staff's recommendations, and includes a draft Resolution
to adopt the new CEQA transportation thresholds.
Recommendation: That the City Council take the following actions:
1. Adopt Resolution No. 2020-22, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, ADOPTING "VEHICLE
MILES TRAVELED" THRESHOLDS OF
SIGNIFICANCE FOR PURPOSES OF ANALYZING
TRANSPORTATION IMPACTS UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT; and
2. Find that the action is exempt from CEQA and adopt the proposed thresholds
of significance.
Director of Public Works Daste stated at the March 24, 2020 Council meeting,
a Memorandum of Agreement (MOA) with the San Gabriel Valley Council of
Governments (COG) was approved for the implementation of the San Gabriel
Valley Regional VMT Analysis Model. The passage of SB 743 changes how
transportation impacts are measured by CEQA; noted SB 743 removed automobile
delay as a primary measure of transportation impact. After receiving requests from
a majority of San Gabriel Valley cities to lead a regional effort to assist cities in
complying with these VMT requirements, the COG conducted a comprehensive
Request for Proposals (RFP) process. As a result, Fehr and Peers was selected as
the most qualified firm to provide professional consultant services to complete the
San Gabriel Valley Regional VMT Analysis Model. Mr. Daste introduced Paul
Hermann, Associate, Fehr and Peers, to present the SB 743 implementation.
Paul Hermann, Associate, Fehr and Peers, discussed the revised proposal on
updates to the CEQA guidelines on evaluating transportation impacts in CEQA;
stated the intent is to balance the needs of congestion management with statewide
goals related to a reduction of greenhouse gas emissions, infill development, and
public health through active transportation (e.g., walking, biking). Asserted that the
city will comply with SB 743 by adopting new traffic impact thresholds of
significance, publishing traffic impact study guidelines with screening criteria, and
analyzing VMT for all projects/plans.
Council Member Dang asked if adopting the VMT will change the city's Garvey
Avenue Specific Plan which has a built-in Environmental Impact Report (EIR)?
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Director of Community Development Frausto-Lupo concurred, stating staff
confirmed with the consultant that since the Garvey Avenue Specific Plan has
already gone through the process, it would not affect any of those projects.
Council Member Dang inquired how the Level of Service is currently used, and
will adoption of this analysis provide more of a realistic model for our community.
Mr. Hermann responded the LOS analysis is currently used to look at peak hours
of commuting in the morning and evening to make sure that our infrastructure is
sized appropriately to manage congestion; indicated the city still has the ability to
use the LOS analysis for projects, it will simply not be included in CEQA
documents; stated this legislation is changing how we are looking at transportation
and how it affects the environment; noted we found if we can reduce the number of
miles that each vehicle is travelling, then we can reduce greenhouse gas emissions
and meet our statewide greenhouse gas reduction targets.
Bahman Janka, Principal Traffic & Transportation Engineer, Transtech Engineers,
emphasized that the proposed resolution states the City's project review process
will retain the "Level of Service" analysis to ensure consistency with the General
Plan even though it no longer applies under CEQA.
Mayor Armenta referenced the timeline in PowerPoint regarding "July 1, 2020 —
Required for CEQA".
Mr. Hermann explained Rosemead is right on schedule with VMT guidelines to be
followed on all CEQA documents that are submitted beginning July 1, 2020.
Mayor Pro Tem Low asked if this work is completed on a regional level, how does
the threshold work with surrounding cities.
Mr. Hermann replied that cities are choosing to align with homogeneous land use
types in the San Gabriel Valley.
Council Member Clark referenced the map on page 11, asked why it indicates
Rosemead is not one of the participating cities.
Mr. Janka responded that it is an older map before Rosemead decided to participate.
Council Member Dang posed a scenario — Let's say a developer comes in and wants
to build a warehouse, then a new owner purchases the building and changes the
warehouse to an Amazon distribution center. What happens if all of a sudden, the
vehicle impact is substantially increased, not necessarily by the residents visiting
the distribution center but by the delivery vehicles entering and leaving the center?
If there is a spike due to this proposed change of use, is there something in the
CEQA guidelines that draws the new owner back to the table?
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Mr. Hermann opined if you change the project then that CEQA document you
produced is no longer valid for that project; asked the City Attorney to further
elaborate on this question as it pertains to CEQA guidelines.
City Attorney Richman concurred they would not be under their existing approvals
if the business is different; stated the project would have to go back to the Planning
Commission for review.
Council Member Dang stated if Rosemead is below the 15% threshold, it sounds
like we can sell our VMT credits to a city that has higher VMT demand; asked if
there is language included in SB 743 authorizing VMT offset and credit for carbon
footprint.
Mr. Hermann responded the program is in its early stages, so a program like that
does not exist as of now; noted Rosemead is already doing better than most cities,
however, I don't think you would be able to just cash in, you would most likely
need to create a policy that further reviews the VMT.
ACTION: Moved by Council Member Clark and seconded by Council Member
Dang to take the following actions:
1. Adopt Resolution No. 2020-22, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, ADOPTING "VEHICLE
MILES TRAVELED" THRESHOLDS OF
SIGNIFICANCE FOR PURPOSES OF ANALYZING
TRANSPORTATION IMPACTS UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT; and
2. Find that the action is exempt from CEQA and adopt the proposed thresholds
of significance.
Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low
ABSENT: Ly
5. CONSENT CALENDAR
ACTION: Moved by Council Member Clark and seconded by Mayor Pro Tem Low to
approve Consent Calendar Items A through E. Motion was carried out by the following
vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None
A. Claims and Demands
Resolution No. 2020-20
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Special and Regular Joint Meeting
Minutes of June 9, 2020
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A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$875,886.46 NUMBERED 106498 THROUGH NUMBER
106589 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-20.
B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of
September 24, 2019.
C. Garvey Park Gym Cooling System Project No. 31019 —Award of Contract
The Garvey Park Gym Cooling Project was approved by the Council as part of the
FY 2019-20 adopted budget and included in the Capital Improvement Program
(CIP) and the Annual Action Plan for CDBG activities. The Notice Inviting Bid
(NIB) for this project was published on February 27, 2020 and March 5, 2020 with
a March 18, 2020 submission deadline. Two bids were received and after reviewing
for responsiveness it was determined that one bid did not meet SB 854 requirements
(a subcontractor was not registered with the State Department of Industrial
Relations for Public Works), and second bid was significantly over the City
Engineer's estimated project cost. The two bids were presented to the Council on
April 14, 2020, and both bids were rejected and the project to be readvertise. Project
was rebid by publishing NIB on April 23, 2020 and April 30, 2020 with a
submission deadline of May 14, 2020. One bid was received, reviewed, and has
been determined to be responsive.
Recommendation: That the City Council take the following actions:
1. Approve a contract award to F.M. Thomas Air Conditioning; and
2. Authorize the City Manager to enter into a contract with F.M. Thomas Air
Conditioning, for the based bid amount of $332,725 for the gym cooling system.
In addition, authorize an amount of $33,272 (10%) as a contingency to cover
the cost of unforeseen construction expense, for a total amount of $365,997.
D. Subscription Renewal with Granicus, Inc., for Live Web Streaming and Archival
Video Services
The City currently utilizes the Granicus software for live web streaming and
archiving of various public meetings. The current subscription with Granicus, Inc.,
for video streaming services, will expire on June 30, 2020. Staff received a new
three-year subscription renewal agreement for 2020-2023. The annual subscription
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total cost of service is $28,206.31 for Fiscal Year (FY) 2020-2021 which is within
the City Manager's purchasing authority. However, there is an annual cost increase
for FY 2021-2022 for $30,180.75 and FY 2022-2023 for $32,293.40, which
exceeds the maximum allowed requiring Council approval.
Recommendation: That the City Council authorize the subscription renewal for live
web streaming and archival video services and authorize the City Manager to
execute a three-year subscription renewal agreement with Granicus, Inc.
E. Senior Nutrition Meals Provider — Award of Contract
Currently, the City is contracted with Bateman Community Living, LLC d.b.a
TRIO Community Meals to provide meals for the Senior Nutrition Program. The
contract for meal services will expire on June 30, 2020. The City published a
Request for Proposal on March 5, 2020, with an April 5, 2020 submission deadline,
which was extended to April 16, 2020. One bid was received by Bateman
Community Living, LLC d.b.a. TRIO Community Meals. Staff is recommending
that the City Council approve a new three-year agreement for meal services
beginning July 1, 2020 through June 30, 2023.
Recommendation: That the City Council take the following actions:
1. Approve the proposed contract with Bateman Community Living, LLC. d.b.a.
TRIO Community Meal; and
2. Authorize the City Manager to execute the contract on behalf of the City.
6. MATTERS FROM CITY MANAGER & STAFF
A. Consideration of Award of Contract for Street Sweeping
On May 12, 2015, the City Council awarded Athens Services a three-year
Agreement with the two (2) one-year options. At the February 27, 2018, City
Council Meeting, the City Council awarded Athens Services an additional two
years per the Agreement which ends on June 30, 2020. On May 12, 2020, the City
of Rosemead received a letter from Athens Services with the offer that they will
continue services at the current rate for one year, and after one year, asked that the
Agreement be adjusted in conjunction with the current Consumer Price Index (CPI)
for year two and year three of the Agreement
Recommendation: That the City Council approve an agreement with Athens
Services for three -years allowing for a CPI annual adjustment for year two and
year three.
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Director of Public Works Daste noted Athens has provided street sweeping
services to Rosemead since 2010; expressed that Athens Services and has a clear
understanding of their operation, the responsiveness the company demonstrates to
City staff and Rosemead constituents, and the quality of Athens' work. Mr. Daste
indicated that the City of Rosemead currently pays a below market rate per curb
mile; stated Athens Services has offered to continue their services for the next year
at their current rate of $23.50 per curb mile and asked for a CPI adjustment annually
for year two (July 1, 2021) and year three (July 1, 2022).
Mayor Pro Tem Low indicated support for staff's recommendation, noting she has
also received positive comments from residents regarding Athens Services.
Council Member Clark opined it is important to keep continuity at this time and
expressed support to continue with Athens Services.
Council Member Dang emphasized appreciation that Athens Services is operating
for the city below market rate and is truly looking out for the community itself by
not increasing rates this next year.
Mayor Armenta attested to Municipal Manager Ed Chen's work ethics, stating he
goes above and beyond; opined since the residents are happy with the services, then
there is no need to go through the RFP process.
ACTION: Moved by Council Member Clark and seconded by Mayor Pro Tem
Low to approve an agreement with Athens Services for three -years allowing for a
CPI annual adjustment for year two and year three. Motion was carried out by the
following vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None
B. Adoption of the City of Rosemead's Fiscal Year 2020-21 Proposed Operating,
Capital Improvement Budgets and Financial Policies and Adoption of the
Rosemead Housing Development Corporation's Fiscal Year 2020-21 Proposed
Operating and Capital Improvement Budgets
The City Council will consider the adoption of the City's Fiscal Year (FY)
2020-21 Proposed Operating and Capital Improvement Budget, which provides
for total appropriations of $41,098,700.
The Rosemead Housing Development Corporation Board will consider the
adoption of the Corporation's FY 2020-21 Proposed Operating and Capital
Improvement Budget, which provides for total appropriations of $1,129,800 and
revenues of $1,129,800.
Recommendation: That the City Council take the following actions:
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1. Adopt Resolution No. 2020-19, entitled:
A RESOLUTION OF THE
CITY OF ROSEMEAD,
AN APPROPRIATION Ll
YEAR 2020-21
CITY COUNCIL OF THE
CALIFORNIA, ADOPTING
MIT FOR THE FISCAL
2. Adopt Resolution No. 2020-23, entitled:
RESOLUTION OF THE COUNCIL OF THE CITY OF
ROSEMEAD APPROVING THE OPERATING BUDGET,
CAPITAL IMPROVEMENT PROJECT BUDGET AND
FINANCIAL POLICIES FOR THE 2020-2021 FISCAL
YEAR AND APPROPRIATING FUNDS THEREFOR; and
3. Adopt Housing Development Corporation Resolution No. 2020-05, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING THE
ANNUAL OPERATING AND CAPITAL IMPROVEMENT
BUDGET FOR THE FISCALYEAR 2020-21
Dr. Scott Miller, Interim Finance Director, presented a PowerPoint of the Fiscal
Year 2020-21 Proposed Budget Workshop 2; stated the City's Fiscal Year (FY)
2020-21 Proposed General Fund operating budget revenues are $21,866,200 and
expenditures are $25,545,150, which results in an end of year deficient of
$3,678,950; noted General Fund revenues are negatively affected primarily by
the economic upheavals of the COVID-19 Emergency and its effect on
Rosemead's general fund revenue sources which began in FY 19-20 and continue
into FY2020-21; indicated this end of year deficit will require a general fund
reserve allocation of $3,678,950 to balance the FY 2020-21 budget as required by
California State Law, which will bring General Fund Reserves to a projected
balance of $17,510,320 as of June 30, 2021.
Staff is recommending a conservative approach to the budget and hopes the
economy and the businesses in Rosemead return far quicker than the staff's
estimates may suggest. Thus, staff still estimates a 9%-20% drop in various general
fund revenues for FY 2020/21 (as opposed to a relatively normal year). If the
economy improves ahead of estimates and City revenues increase in FY 2020/21
beyond the current revenue projections, then less City General Fund Reserves will
be used to balance the budget. Staff will have a better idea of what is happening
with City revenues when staff returns to the City Council for the mid -year budget
report in January 2021.
Dr. Miller also discussed the following proposed position changes: 1) Addition of
one Code Enforcement Officer — Staff proposes eliminating significant part-time
hours equaling ($70,600) and taking another part-time position and upgrading it to
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a full-time entry level position that will cost approximately $49,700 thus saving
the City a net amount of $20,900; 2) Upgrade a Public Safety Supervisor to a
Public Safety Manager — The additional cost to upgrade this position is $10,000.
This combined with the requested code enforcement position still saves the City
a net amount of $10,900 but increases the operational capabilities of the Public
Services Department; 3) Upgrade a Senior Accounting Specialist to a Management
Assistant — The additional cost for this upgrade to the General Fund is $2,200
dollars a year and in total it is $3,000 a year; 4) Addition of a Part -Time
Accountant — The request is for a part-time .75 position. The cost of this request is
$33,810 in general fund dollars annually and a total of $48,300 from all funds; and
5) Elimination of 5 full time positions including: a Parks and Recreation Manager;
a Public Works Inspector; an Associate Civil Engineer; a Civil Engineering
Assistant, and a Housing Project Coordinator. These total ($382,600) in City
savings. Explained overall staff is requesting one additional full-time position, two
upgraded positions and one part-time position for a total of $111,000 and
eliminating five full-time positions and significant part-time dollars totaling a City
savings of ($453,200) or a net City savings of ($342,200).
Dr. Miller shared about the significant changes proposed to the FY 2020/21 Budget
at the May 26, 2020 budget introduction workshop: 1) Addition of seven CIP
projects to be funded by the General Fund totaling $1,216,000; 2) An augmentation
of General Fund dollars to the CDBG-CV/HOME Rental/Mortgage Assistance
Program of $86,/000; 3) A Business License permit reduction of 50% for all new
and renewal licenses in FY 2020/21 thus decreasing general fund revenue estimates
by ($ 85,000); and 4) Revising the City Clerk's Budget by $30,000 due to a clerical
error that accidently decreased the City Clerk's budget by that same amount.
Mayor Armenta opened the Public Comment period.
Mayor Armenta read a comment from an anonymous resident received via text:
After reviewing the June 9t' agenda, I feel as a community member, I need to voice
my concern. My question would be what merits the said positions for a promotion?
I feel that we should really consider any changes being proposed and funds should
be budgeted mindfully especially during these difficult and unprecedented times. I
hope that you understand my stance on the matter and appreciate you taking my
views into consideration. Thank you. — Concerned Resident.
There being no further speakers, Mayor Armenta closed the Public Comment
period.
Mayor Armenta stated the city has a robust reserve as we strive to maintain
financial stability; asked staff to address the resident's concern and explain the
justification for the proposed promotions.
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Dr. Miller provided further reasoning for the proposed promotions of the Public
Safety Manager.
Mayor Armenta asked how long the Public Safety Manager position has been
vacant; opined we have been doing well for over a year without that position.
City Manager Molleda said we eliminated the position a year ago; indicated there
are a few differences from last year and this year — we removed Code Enforcement
from Public Safety and would be moving them back to Public Safety and CSO
hours were cut; pointed out this position will also be overseeing animal control
since we did not sign a contract for those services.
Mayor Armenta emphasized her sentiments from the previous meeting that she is
not in favor of any promotions during this time, especially if it is not warranted;
expressed she sees it more of a detriment to cut CSOs hours when they are helping
Code Enforcement with work that they are not able to get to out in the field.
Council Member Ly emphasized we are still looking at a significant reduction
of our reserves; asked the Interim Finance Director to explain how much
percentage will be going towards operational cost versus one-time fixed costs
such as Capital Improvement Projects; expressed concern for the need to start
cutting expenditures; emphasized it is not sustainable to take three to four million
dollars of hits year after year.
Dr. Miller responded the issue is not expenses, you are only increasing expenses
at less than one percent, which is a small amount from one fiscal year to the next
fiscal year; explained the revenues is what is creating this year's and next year's
deficits problems. He indicated if Council wanted to cut expenditures, they would
need to look at the largest part of the budgets which comes from the Public Safety
and Public Works Departments; noted all the other expenditures are moderate.
He advised that the other higher expenditure is employee salaries and benefits.
Mayor Pro Tem Low reiterated her concern at the last meeting was that this year
we would be at -3.7% deficit and then next year another -3.6% deficit; inquired if
we want to spend that much money on a CIP as we need to have a balance.
Council Member Ly responded a CIP is a tangible project that the community can
see and does spur the economy for blue collar, upper middle-class jobs; opined
he would be open to cutting some of the CIP, but that needs to be matched with
operating time.
Council Member Clark expressed she would like to put all the CIPS on hold for
six months, except for the Rosemead Park Restroom Renovations, which needs to
move forward; concurred with Mayor Armenta about not supporting any
promotions at this time; asked how much we would save if we froze that one
Code Enforcement position for now.
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City Manager Molleda responded if we froze the hiring of new Code Enforcement
Officer positions, that would reduce $20,000 and only give a net amount of
$10,000; advocated for the position as this will increase the operational capabilities
of the Public Services Department; noted we have had a lot of turnovers with part-
time CSOs as it is a transitional job for them before they move on to a full-time job.
Mayor Pro Tem Low suggested we collectively prioritize the top three CIPS
to move forward with and hold off on the other projects to keep some of the
money in the bank.
Council Member Dang referenced slide 7 of the PowerPoint, asked why Public
Safety was listed under the General Fund Revenue as they are not creating revenue.
Dr. Miller concurred with Council Member Dang and explained that Public Safety
is funded by the property taxes and sales taxes.
Council Member Dang inquired if the bank that we park our money at gives
us interest.
Dr. Miller replied we have been with the same bank for at least 10-15 years, noting
the type of accounts we have with Bank of the West does not create interest;
stated we do however maximize all the money what we consider not needed for
cashflow into interest barring accounts with local investment funds. One of the
goals for the next fiscal year is to go out to bid to look at other financial institutions
within Rosemead to see if we can get a better deal; noted Bank of the West may
come back and give us a better deal.
Council Member Dang referenced slide 4 of the PowerPoint, stating at the last
Budget Workshop he previously supported the direction to match the $86,000 out
of the General Fund to bring the CDBG-CV/HOME Rental/Mortgage Assistance
Program total to $172,000; however, he would like to withdraw that support as he
feels the $86,000 could be used for something else more wisely.
Council Member Clark asked if the original $86,000 will still be allocated to the
CDBG-CV program.
Dr. Miller confirmed that the original $86,000 will still be allocated; clarified that
Council Member Dang is referring to the additional $86,000 matching funds.
Council Member Dang indicated he is still in support of the Rosemead Park
restroom renovation as a CIP; opined it would be cheaper to build a new restroom
with that $450,000 instead of simply renovating it; suggested slating $800,000 for
CIPs at tonight's meeting and later down the line Council can determine which
CIPS to allocate those funds for; inquired how many part-time CSOs we have and
how hiring one full time Code Enforcement Officer would affect that.
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City Manager Molleda stated there are 12 part-time CSOs, their hours would
be immediately reduced and moved to hire the full time Code Enforcement Officer
position; noted there has been so much turnover as the CSO position is
a steppingstone for the part-time staff pursuing a career with the
Sheriff's Department.
Mayor Armenta expressed concern that there is no way one Code Enforcement
Officer with a 40 -hour work week can offer the same manpower as 12 CSOs that
average about 20 hours a week for 240 hours altogether; inquired how long the
following positions have been vacant: Parks and Recreation Manager, Public
Works Inspector, Associate Civic Engineer, Civil Engineer Assistant, and the
Housing Project Coordinator.
City Manager Molleda indicated the CSOs hours have been reduced and the
Code Enforcement Officer will be here all day as opposed to part-time positions.
In response to Mayor Armenta's inquiry, Ms. Molleda stated that the Parks and
Recreation Manager position has been vacant for two years; the Public Works
Inspector, the Associate Civil Engineer and Civil Engineer Assistant has been
vacant for one year, however, Transtech was brought in immediately to cover those
positions; the Housing Project Coordinator was vacant for three months, noting a
Management Analyst was brought in to replace that position.
Dr. Miller asserted that even if the positions were vacant, the money for those
positions were already budgeted and could not be used for other means.
Mayor Armenta asked how long the Public Safety Manager position was vacant?
Why do we need to upgrade a Public Safety Supervisor to a Public Safety Manager?
What is the difference in their job duties?
Ms. Molleda clarified the Public Safety Manager position was not vacant, it was
removed; stated she felt strongly we need to upgrade the position because that
has been the process when responsibilities are increased so does the position;
indicated the Public Safety Manager will be overseeing the animal control program,
managing all CSOs and Code Enforcement Officers and is also called out to
accompany the Sheriffs when they serve warrants in Rosemead.
Mayor Armenta questioned who is currently managing the CSOs and Code
Enforcement Officers?
Ms. Molleda replied it is a combination of our Assistant City Manager and
Public Safety Supervisor; reminded Council that we have a budget amendment
in January so we can talk about how we are doing throughout the year.
Council Member Clark suggested reevaluating in January to determine if it is a
better time to upgrade the position.
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Minutes of June 9, 2020
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Mayor Armenta reiterated that she does not support upgrading positions at this time
and emphasized the work is still being done.
Council Member Ly stated he has no problem reducing the CIP list but it has to
coincide with the reduction on the operating side; opined we run the risk of losing
most of our reserves if we do not find a way to reduce the structural expenditure
deficit that we have within the next three to five year projection. Mr. Ly expressed
he understands Mayor Armenta's point about not upgrading positions at this time,
however he recalled a couple of instances where Council approved upgrading
positions such as Chris Marcarello from Deputy Public Works Director to the
Director of Public Works, Farid Hentabli from Public Works Manager to the
Assistant Director of Public Works, and Jean Scott from Parks Superintendent to
the Assistant Director of Parks and Recreation; explained his concern is not the title
or position name — asked if we revert back to not having that position, how much
more strain and deficit are we going to add to the scenario.
City Manager Molleda responded that $75,000 would be added to the deficit.
Council Member Ly strongly emphasized that we should be finding ways to reduce
the deficit, not add to it. As the city and times change, we need to determine what
our objectives are, what staffing and resources we have, that will help us continue
to provide excellent service to our residents.
Mayor Armenta noted for the record that when Council approved upgrading the
aforementioned positions that Council Member Ly referenced, we were only
approving an upgraded position, not adding another position on top of that;
adamantly stated that she will only approve one or the other, not both, at this time.
Ms. Molleda stated if it is Council's desire, we can remove the additional
Code Enforcement Officer position and proceed with the upgrade of the Public
Safety Manager position; however, she feels that both positions are needed.
Council Member Dang stated it makes sense to have a Public Safety Manager to
alleviate the Community Development Director so that she does not have to oversee
the Code Enforcement Division on top of the Planning Division, Economic
Development, and Building Division.
City Manager Molleda clarified that the Assistant City Manager (ACM)
currently oversees the Code Enforcement Division, which was moved from
Community Development back to the Public Safety Department; noted the ACM is
also overseeing the animal control program.
Council Member Dang said even more reason to support the position because it is
more advantageous to use the Assistant City Manager's professional resources to
focus on tasks like dealing with the city's finances rather than straining him with
additional work that can be given to senior staff.
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Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 14 of 24
Mayor Annenta reminded Council that there was a reason we moved Code
Enforcement to City Hall; asked why are we trying to fix things that are not broken?
City Manager Molleda pointed out that Code Enforcement will remain at City Hall;
replied that Public Safety was under a different manager at that time and since then
that manager is no longer with the city, so we feel like the issue has been fixed.
Mayor Pro Tem Low stated she understands it is a $10,000 difference; asked what
type of problems will staff have to deal with if you do not have the Public Safety
Manager position.
Assistant City Manager Kim stated there has been structural changes to the
Code Enforcement Division to function more efficiently, including certain staff
members going above and beyond to fix prior issues; asserted that it is warranted
to have a manager within each division, which the Public Safety currently does
not have. If Council asks my opinion, this position is warranted so that person
can properly train staff, oversee functions of the department and ensure we are
providing the level of customer service the Council and community expects.
Mayor Armenta posed the question wouldn't keeping the two Public Safety
Supervisors as is and adding the additional Code Enforcement Officer give
us more manpower than just upgrading a position.
Assistant City Manager Kim indicated the reason for reducing the CSOs hours
and creating a new position should be looked at as two separate issues; stated with
a full-time employee, it will help the department continue to improve our functions
and ensure the Public Safety Center remains open to provide service on the
weekends; reiterated we are not asking for more funds, and we are saving money
in doing so. The second ask is to upgrade one of the Public Safety Supervisor
positions to the Public Safety Manager; explained a supervisor supervises certain
functions of a division but a manager oversees all things; responded he suspects
that the department would continue to function the way it is, however, structurally
every division should have a manager.
City Manager Molleda further explained that because this position is only a
supervisor then the final decisions of the division will fall on the Assistant City
Manager; we need a manager to make those decisions for us as well.
Mayor Pro Tem Low asked staff to give concrete examples of what the Public
Safety Manager would be doing that the Public Safety Supervisor does not do.
Council Member Ly opined it would be help if staff explained what specific tasks
for each position.
Assistant City Manager Kim stated the current Public Safety Supervisor does
majority of the daily tasks and I oversee different functions of the department. The
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 15 of 24
difference between a manager and a supervisor is a manager handles personnel
matters including annual performance reviews; explained a manager is at a higher
level than a supervisor, provides training which includes ridealongs, and making
sure the CSOs are issuing citations correctly. Code Enforcement was with the
Community Development Department from September of last year to February of
this year, so I was doing dual roles with the Community Development Department
and Assistant City Manager responsibilities; noted when our current Community
Development Director was hired, I recommended the Code Enforcement Division
be transitioned to the Public Safety Department so that I can oversee them as well.
Shared that we also started the community education program, the focus was to
transition from our past way of working with the community which was basically
citation based. By implementing this program, Code Enforcement was out there
with a more friendly approach of handing out informative brochures to seek
compliance rather than just issuing citations.
Council Member Ly stated Mayor Armenta is correct that we did not backfill and
create a Deputy Director for Chris Marcarello when he was promoted to the
Director role; however, we did create additional line staff for him whether it was
other assistants or engineers to help him. Stated the CSOs are great entry levels but
at the end of the day they are 18 -22 -year-old kids that have passion but still need to
learn and grow; shared in the Army, we have platoon sergeants that are in place to
train the younger/junior staff.
Assistant City Manager Kim added that I can assure you when the City Manager or
himself makes a recommendation to Council, we would never recommend anything
that would not benefit the city and the community. I strongly feel it is at the best
interest of the residents and overall function of the department.
Mayor Armenta stated it has nothing to do with the intention of the
recommendation; why can't we wait a year since the work is already being done by
two full-time supervisors and agree to adding an additional full-time employee.
Mr. Kim opined upgrading one of the supervisor positions to a manager position is
warranted with the additional responsibilities they have taken on.
City Manager Molleda noted only one of the two supervisors has taken on
additional responsibilities; also, in February we said to add more supervision at
parks and this recommendation would assist with that request. Emphasized that
quantity does not equal quality, which is why we are trying to replace a Code
Enforcement Officer for the CSO hours.
Mayor Armenta suggested adding the Code Enforcement Officer position and
waiting until January to reevaluate if the Public Safety Manager position is
truly needed.
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 16 of 24
Ms. Molleda opined it is not fair to the employee to give them additional work and
not have it reflected in their title.
Mayor Pro Tem Low thanked Council Member Ly for asking the detailed questions
because she understands the reasoning for needing the management position for
performance reviews and QAQC type of work; opined you are essentially cheating
the employee by giving them tasks at the next level but not giving them that
appropriate title or pay for carrying out those tasks in a management position.
Mayor Armenta inquired what is the reasoning for upgrading the Account Specialist
to a Management Analyst and asking for an additional part-time Accountant.
Dr. Miller responded an Account Specialist is only allowed to do certain things
within their job classification and there are things that need to be done on a more
analyst position; reiterated it is not fair to ask an employee that is outside of their
classification. The part-time accountant will help with several tasks that the Finance
Department should be carrying out on a monthly basis such as the soft closing of
books, distribution of interests, and reconciliation of accounts. Our city auditors
have mentioned twice that we need to implement a fixed asset program
immediately, which the Management Analyst would do. Noted both positions are
not just General Funded, they are funded from all revenue sources. Both positions
will help with the computer upgrades as the city currently cannot accept payment
over the phone or online which will greatly benefit the community. We want to
make the department more effective and customer friendly.
City Manager Molleda indicated we have three Senior Account Specialists within
Finance; explained the position will be opened internally and remove one of those
three and replaced with a Management Analyst.
Council Member Ly asked what is the rough timeline to cut checks to a vendor after
their invoice has been submitted?
Dr. Miller explained a vendor will first send an invoice to the respective
department, then staff has to prepare the Request for Payment which needs to be
signed off by the Department Head and taken to Finance for processing and final
review by the Finance Manager and Director. He stated our goal is to cut the check
within 15 days/two weeks, however if the vendor does not give us all the invoice
information, we have to reach out to the vendor in order to process it accordingly.
Council Member Ly stated that streamlining and digitizing the process will
hopefully help speed up payments to vendors.
Council Member Dang asked if someone wants to pay for a swimming class, would
they have to come in person? He mentioned when he was out campaigning that
a resident complained they had to wait in a long line to pay for a class. Opined
having a better system is an important investment.
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Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 17 of 24
Dr. Miller replied yes, they would have to come in or mail in the payment;
made clear that it is not the Parks and Recreation Department's fault, the city itself
simply needs to catch up with technology to better serve the community.
City Manager Molleda stated Parks and Recreation did purchase a system to
complete purchases online, however that system was not compatible with our
finance system.
Mayor Pro Tem Low opined this investment will save the city in the long run
Council Member Clark asked if this would be a permanent position.
Dr. Miller stated we are going to have to send whoever is selected for the position
for training to complete these tasks.
City Attorney Richman emphasized it is important in the public sector that your
employees are working within their scope of duties and classification, otherwise
labor violations can occur such as their wages and hours.
Dr. Miller emphasized it is the city's practice to train our employees to take on
other responsibilities to help them grow.
Mayor Armenta asked if we are aware of any other employees that are doing more
duties than what they are classified under?
Ms. Molleda responded at the moment, it is just the two positions that we have
before you.
Council Member Ly asked when the next Classification and Comprehensive Salary
study being done?
Ms. Molleda responded that is part of negotiations, which we will be going back to
talk to the association; noted under the MOU, it is required every two years.
Mayor Pro Tem Low indicated support for Council Member Dang's suggestion
to allocate a set amount for CIPS at tonight's meeting and later down the line
Council can determine which CIPs to allocate those funds for.
Council Member Ly asked when budget amendments would come back to Council.
City Manager Molleda responded January or February, the latest.
City Attorney Richman asked the Interim Finance Director if we can adopt the
operational budget tonight and bring back the Capital portion at a future meeting.
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 18 of 24
Dr. Miller concurred with Mrs. Richman; stated he can reserve an amount that the
Council will feel comfortable with until the City Manager is ready to bring back
specific projects to Council; explained those funds will be saved as a designated
reserve for CIPS that Council prioritizes in the future.
Council Member Clark stated she wants to ensure the Rosemead Park Restroom
Renovation Project is covered by those designated reserves and will be completed
under the CIPs list.
Mayor Armenta asked when was the last time the playground equipment at Garvey
Park and Rosemead Park was replaced?
City Manager Molleda stated she does not have that information but can gather it
for Council's reference.
Council Member Ly expressed he is okay with reducing the CIP funding; however,
his concern is more on the operating side; noted the only problem with proceeding
with only the Rosemead Park project from the list of CIPS is that we are putting the
perception that we only care about Rosemead north of the freeway. Recommended
allocating $500,000 for CIPs and directing staff to find an additional $500,000 on
the operational side over the next fiscal year to reduce $700,000 on the CIP list and
bringing down our overall deficit to make it a little more livable.
Mayor Pro Tem Low asked if that was a fair request of staff.
City Manager Molleda responded I think we can commit to that.
Council Member Dang reiterated his aforementioned suggestion to remove the
matching of the $86,000 for the CDBG-CV/HOME Rental/Mortgage Assistance
Program, which will help the Executive Team close out $86,000 from the $500,000
they are being asked to find by next fiscal year.
Council Member Ly concurred and said now staff only needs to find $414,000.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tem Low
that the City Council take the following action:
1. Adopt Resolution No. 2020-19, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ADOPTING
AN APPROPRIATION LIMIT FOR THE FISCAL
YEAR 2020-21
Motion was carried out by the following vote AYES: Armenta, Clark, Dang,
Low, Ly ABSENT: None
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 19 of 24
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tem Low
that the City Council take the following action:
2. Adopt Resolution No. 2020-23, entitled:
RESOLUTION OF THE COUNCIL OF THE CITY OF
ROSEMEAD APPROVING THE OPERATING BUDGET,
CAPITAL IMPROVEMENT PROJECT BUDGET AND
FINANCIAL POLICIES FOR THE 2020-2021 FISCAL
YEAR AND APPROPRIATING FUNDS THEREFOR; and
Include the following amendments: 1) Reduce the CIP list and allocate
$500,000 for CIP and for the City Manager to bring back at a later date
potential projects to use those funds for; 2) Direct the City Manager to no longer
allocate a matching $86,000 from our General Fund for the CDBG-CV/HOME
Rental/Mortgage Assistance Program; and 3) Direct the City Manager to find
an additional $414,000 in operating cuts over the next 12 months.
Before voting, Council Member Clark asked if the additional employees would still
be approved with this motion?
Council Member Ly responded yes; the motion would include that.
Council Member Clark made a substitute motion to not approve the upgrades.
Council Member Ly asked how you would reallocate the staffing and funds for that
as you have to provide direction to staff.
Mayor Armenta asked Council Member Clark if she was opposed to the addition
of the new employee or the upgrades; inquired if it was possible to table this item
for further discussion at the next meeting.
Council Member Clark clarified she is opposed to the upgrade of only the Public
Safety Manager position; noted she understands the need for and supports the
upgrade of the Management Analyst position.
City Attorney Richman responded the budget is your appropriation, so once the
fiscal year ends you will not have the authority to pay bills, so the budget must
be adopted by the end of June.
Mayor Armenta stated we have a Council meeting June 23rd; asked if that would be
doable for staff.
City Manager Molleda stated that would be too tight of a schedule for staff.
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 20 of 24
ACTION: Substitute motion moved by Council Member Clark and seconded by
Mayor Armenta to continue on with the current staffing assignments and revisit the
upgrade of the Public Safety Manager in January. Motion was carried out by the
following vote AYES: Armenta, Clark NOES: Dang, Low, Ly ABSENT: None
ACTION: Original motion moved by Council Member Ly and seconded by Mayor
Pro Tem Low that the City Council take the following action:
2. Adopt Resolution No. 2020-23, entitled:
RESOLUTION OF THE COUNCIL OF THE CITY OF
ROSEMEAD APPROVING THE OPERATING BUDGET,
CAPITAL IMPROVEMENT PROJECT BUDGET AND
FINANCIAL POLICIES FOR THE 2020-2021 FISCAL
YEAR AND APPROPRIATING FUNDS THEREFOR; and
Include the following amendments: 1) Reduce the CIP list and allocate
$500,000 for CIP and for the City Manager to bring back at a later date
potential projects to use those funds for; 2) Direct the City Manager to no longer
allocate a matching $86,000 from our General Fund for the CDBG-CV/HOME
Rental/Mortgage Assistance Program; and 3) Direct the City Manager to find
an additional $414,000 in operating cuts over the next 12 months.
Motion was carried out by the following vote AYES: Dang, Low, Ly NOES:
Armenta, Clark ABSENT: None
Mayor Armenta stated for the record, she does not support the second motion that
just passed as this is not the time to upgrade any positions and that this could have
waited to be revisited in a year.
ACTION: Moved by Council Member Ly and seconded by Council Member Clark
that the City Council take the following action:
3. Adopt Housing Development Corporation Resolution No. 2020-05, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING THE
ANNUAL OPERATING AND CAPITAL IMPROVEMENT
BUDGET FOR THE FISCALYEAR 2020-21
Motion was carried out by the following vote AYES: Armenta, Clark, Dang,
Low, Ly ABSENT: None
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes ofJune'9, 2020
Page 21 of 24
C. COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on
items related to COVID-19.
Recommendation: That the City Council discuss and provide further direction.
City Manager Molleda stated Los Angeles County is reviewing new guidelines
from the State of California, that could move LA County into stage 3 of the
road map to recovery and permit the reopening of key sectors including schools,
day camps, museums, entertainment industry productions, camping, and spectator
free sporting events, as early as June 12th. The Department of Public Health will
review the newly issued state guidelines, evaluate the County's COVID-19 matrix
and data, and consult with the Board of Supervisors to determine how sectors can
reopen with safeguard directives in place to ensure social distancing and infection
control. Reminded the community at this time, the following sectors are still closed:
nail salons, tattoo shops, gyms and fitness centers, campgrounds, entertainment
venues, bars/pubs, and indoor museums and galleries.
Mayor Armenta asked if closure of campgrounds was specific to LA County
or statewide.
City Manager Molleda responded that is statewide mandated.
Ms. Molleda shared that we have implemented a great plates program, which is for
seniors that do not qualify for a senior lunch program but are still considered to
have low resources; noted this program was going to end tomorrow, however
FEMA extended it for another month. Public Safety Supervisor Wong has been has
been doing well overseeing the program.
City Attorney Richman stated in regard to the eviction protection, our authority is
from the state and the state has extended the ability to have eviction protections
until the end of July, which means our order is also extended; made note that the
city can do something different in the future if Council desires.
Council Member Ly asked how has City Hall looked since the reopening?
City Manager Molleda replied there are still a lot of residents hesitant to come into
City Hall, so the reduced hours have worked; indicated the 5:00 to 6:00 p.m.
appointment slot has worked well for the public as well; noted depending on what
the orders look like, we will consider opening for more hours during the day.
Ms. Molleda stated the food bank that the City is working with Republic Services
is currently scheduled for Saturday, June 27th; our Parks and Recreation Director
has taken the lead.
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Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 22 of 24
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Council Comments
Council Member Dang requested an item be added to the next Council meeting
agenda to discuss soils report requirements in liquefaction zones; indicated that the
State exempts the soils report, so by adopting the Los Angeles County's Memo
"Policy on Soil Investigation in Designated Liquefaction Zones", we would be
saving residents $3,000 on every soil report, so on average $200,000 - $250,000.
Mr. Dang thanked Mayor Armenta for coming out on Saturday to support the
peaceful demonstrators that walked from City Hall and proceeded to Temple City;
expressed it is important that the organizers know we fully respect their freedom of
speech and assembly, and recognize that it was a peaceful assembly.
Council Member Ly requested to cancel both Council meetings in July as his annual
Army training will be for an extended time from July 1St through August 7th.
Mayor Armenta noted that we typically go dark for one of the meetings in July due
to the summer break.
City Manager Molleda stated the items for the first meeting in July are light,
so we conduct the first meeting and cancel the second meeting in July as well
as the first meeting in August.
Council Member Ly stated it was nice to see the Farmers Market start back up on
Monday, even if it was a small crowd; expressed appreciation to the Sheriff's
Department and surrounding Police Departments for preventing riots and looting
from happening during these times; thanked residents and community that practiced
their first amendment rights as that is critical.
Mayor Pro Tem Low thanked Mayor Armenta for addressing the peaceful
demonstrators and acknowledged the Chief of Police for keeping all involved
in the rally safe.
Mayor Armenta stated she was contacted by a resident regarding illegal fireworks
and encouraged them to contact the Sheriff's Department; noted this past Friday we
had a diaper distribution event on behalf of Senator Rubio; extended an invitation
to Council to join there is a unity appreciation lunch for the Sheriff's Station on
June 25th, from 12 p.m. to 3 p.m.; noted restaurants from the surrounding cities that
the Sheriff's Station cover will all be participating.
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
Page 23 of 24
8. ADJOURNMENT
Mayor Armenta adjourned the meeting at 12:12 a.m., in memory of George Floyd
and all those who have lost their lives due to COVID. The next regular
scheduled City Council meeting will take place on June 23, 2020, at 7:00 p.m.
in the Rosemead City Hall Council Chamber.
Ericka Hernandez, City Clerk
Rosemead City Council and Housing Development Corporation
Special and Regular Joint Meeting
Minutes of June 9, 2020
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