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CC - Agenda - 02-10-09Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council AGENDA February 10, 2009 7:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org John Tran, Mayor John Nunez, Mayor Pro Tern Margaret Clark, Councilmember Polly Low, Councilmember Gary Taylor, Councilmember ROSEMEAD CITY COUNCIL AGENDA 10.2009 • CALL TO ORDER -7:00 PM • PLEDGE OF ALLEGIANCE- Mayor Pro Tern Nunez • INVOCATION -Council Member Clark • ROLL CALL- Mayor Tran, Mayor Pro Tern Nunez, Council Members Clark, Low, Taylor PUBLIC HEARINGS A. Public Hearing on the Project Area No.1 and 2 Merger On November 20, 20007, the Rosemead Community Development Commission approved a professional services agreement with Urban Futures Incorporated commencing the merger of Project Area No. 1 and 2. The benefit of merging project areas is the ability to spend tax increment funds generated in one area in another. In the City of Rosemead, this will allow tax exempt bond proceeds as well as tax increment generated in Project Area No. 1 to be spent in Project Area No. 2 for various capital improvement projects like street rehabilitation, public facilities renovations, ect. Recommendation: That the City Council conduct a public hearing, review, consider, and adopt Resolution No. 2009-03, and Ordinance No. 871. B. Public Hearing on the Fiscal Year 2009-10 Annual Action Plan The City of Rosemead is a federal entitlement grant recipient of Community Development Block Grant and HOME Investment Partnership funds from the U.S. Department of Housing and Urban Development (HUD). As part of the process to receive funding, the City must undertake development of a Consolidated Plan and Annual Action Plan. It is called a Consolidated Plan because it consolidates the application process for HUD's four (4) entitlement grants into one consolidated plan and application. The four grants are: Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), Housing Opportunities for Persons with AIDS (HOPWA), and Emergency Shelter Grant (ESG). All four grants are driven by an entitlement formula process set by the federal government. The City is eligible to participate in two (2) of these programs: CDBG and HOME. As part of the requirements of the federal Consolidated Plan process, the City is required to hold a public hearing regarding the projected use of funds prior to adoption of its Consolidated Plan and Annual Action Plan. In order to receive the FY 2009-10 allocations, the City must comply with the following requirements of the Consolidated Plan final rule regarding pre-submission requirements: ➢ Fulfill citizen participation requirements by conducting a public hearing to receive citizen input regarding annual funding needs; ➢ Publish a draft Plan and Annual Action Plan for a 30-day comment period in order to receive citizen input regarding the final document; and Page 2 of 11 ROSEMEAD CITY COUNCIL AGENDA 10, 2009 ➢ Conduct a public hearing adopting the final Plan and the Annual Action Plan. The Annual Action Plan is a part of the Consolidated Plan, which takes all HUD requirements regarding planning, needs analysis, reporting, budgeting, citizen participation and certifications and incorporates them into one process. The full Consolidated Plan must be completed once every five (5) years and the Annual Action Plan must be completed annually. Recommendation: That the City Council conduct a public hearing and take public testimony on the Annual Action Plan covering the period July 1, 2009 - June 30, 2010. No further City Council action is necessary. C. Appeal of Conditional Use Permit 08-08 2244 Walnut Grove Avenue On December 15, 2008, the Planning Commission approved Conditional Use Permit 08- 08, to allow the co-location of an unmanned wireless telecommunications facility on an existing T-Mobile monopine at 2244 Walnut Grove Avenue, in the C-3 (Medium Commercial Zone. On January 5, 2009, the City Clerk's office received an appeal letter from Verizon Wireless, requesting to modify conditional of approval number 5. Recommendation: That the City Council UPHOLD the language in Conditional Approval Number 5 of Conditional Use Permit 08-08, as approved and adopted by the Planning Commission on December 15, 2008. 2. PUBLIC COMMENT FROM THE AUDIENCE 3. CONSENT CALENDAR A. Minutes December 16, 2008-Adjourned Meeting B. Resolution No. 2009-04 Claims and Demands Recommendation: That the City Council adopt Resolution No. 2009-04, for payment of City expenditures in the amount of $1,293,073.76 numbered 60139 through 60182 and 100001 through 100009 and 64925 through 65045. Page 3 of 11 ROSEMEAD CITY COUNCIL AGENDA C. Resolution No. 2009-10 Claims and Demands 10, 2009 Recommendation: That the City Council adopt Resolution No. 2009-10, for payment of City expenditures in the amount of $816,063.43 numbered 100010 through 100068 and 65046 through 65201. D. Resolution 2009.08 Supporting the Metropolitan Transportation Authority (MTA) Gold Line Eastside Transit Phase 2, Alternative 1 On January 22, 2009 the MTA Board of Directors approved their Planning and Programming Committee's recommendation to approve the Metro Eastside Transit Corridor Phase 2 Alternatives Analysis Study. Additionally, the Board approved the recommendation for further study in the Draft Environmental Impact Statement/Environmental Impact Report, including Advanced Conceptual Engineering for four route alternatives. Alternative 1, proposes that the Metro Gold Line Eastside extension be built along State Route 60. Alternative 1 is the only line that would pass through Rosemead. As part of a coalition of four cites, which include Rosemead, El Monte, South El Monte and Montebello, each City has been asked to approve and adopt a resolution supporting the Gold Line Eastside Transit Phase 2, Alternative 1 as the most viable option for the region. Assemblyman Mike Eng's office has also requested that we formalize our support by adopting a resolution in support of Alternative 1. Recommendation: That the City Council adopt Resolution No. 2009-08, supporting the Metropolitan Transportation Authority (MTA) Gold Line Eastside Transit Phase 2, Alternative 1. E. Notice of Completion - Rosemead Park Trail As part of the City's Fiscal Year 2007-08 Capital Improvement Budget, the City Council approved a project to complete recreational enhancements at Rosemead Park. The project included the addition of a % mile jogging/walking trail, a new rubberized asphalt pad for tai-chi and volleyball participants, and the addition of new stationary exercise units. The project has now been completed to the satisfaction of the City's Public Works Services Business Unit. Recommendation: That the City Council: 1. Accept the completed work. 2. Authorize the City Clerk to file a Notice of Completion Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. Page 4 of 11 ROSEMEAD CITY COUNCIL AGENDA 10, 2009 Release the Faithful Performance Bond 1 year after City Council acceptance. F. CalPERS Waiver of 960-Hour Rule for Don Anderson The City Council approved Resolution No. 2008-79 on December 16, 2008; however staff was recently informed by CalPERS staff that the appointment date needed to be amended. Public Employee Retirement Law prohibits a retired annuitant from working more than 960 hours in a fiscal year unless a resolution is adopted in accordance with Government Code Section 21224 (h). Don Anderson, a retired CalPERS annuitant has been working for the City for approximately two years and is close to his hour limit for the current fiscal year. Staff is currently working on a permanent plan for his position and will be ready to move forward by July 1, 2009. Recommendation: That the City Council adopt Resolution No. 2009-05 requesting an employment extension per Government Code Section 21221(h). G. Adoption of CalPERS Resolution of Intention to Exclude Administrative Interns from CalPERS Membership Presently the City has three interns that work in various business units and are gaining valuable experience in their respective fields of interest. These team members work approximately 20 hours per week in order to ensure that they stay under the 1,000 hour threshold so that the City does not have to enroll them into CalPERS. The City's current contract with CalPERS requires that all team members who work 1,000 hours or more in a fiscal year to be enrolled into CalPERS for the remainder of their employment with the City. Staff has been working with CalPERS and has made the determination that Administrative Interns could be categorically exempt from CalPERS membership due to the temporary nature of their position along with other factors. Staff has received authorization from CalPERS to move forward with this request and is brining before the City Council a Resolution of Intention to amend the contract with CalPERS. Recommendation: That the City Council adopt Resolution of Intention (Resolution No. 2009-09) to amend the Contract with CalPERS. H. Annual 2008.2009 Slurry Seal Project - Approval of Plans/Specifications and Authorization to Solicit Bids As part of the City's Fiscal Year 2008-2009 Capital Improvement Program, the City Council approved a program entitled, "Targeted Public Works Projects", which consists of public improvements to the City's local streets and public right-of-way areas. This project will help extend the life of local streets and improve community aesthetics. This project is funded through the Community Development Block Grant (CDBG) program which requires that the funds be spent on specific project types and in specific targeted areas. This project meets CDBG requirements. Page 5 of 11 ROSEMEAD CITY COUNCIL AGENDA February 10, 2009 Recommendation: That the City Council: Approve the plans and specifications for the Annual 2008-09 Slurry Seal Project. Authorize staff to advertise this project and solicit bids to complete the improvement project. City Tree Planting Project - Approval of Specifications and Authorization to Solicit Bids City Trees are an important asset to the character of the community that help enhance community aesthetics and the City's environmental well-being. Trees help to provide a lasting benefit for the community today and for future generations. In reviewing the City's street tree vacancy list and conducting filed inspections, staff has identified several locations in need of new street trees. Recommendation: That the City Council: 1. Approve the plans and specifications for the City Tree Planting Project. 2. Authorize staff to advertise this project and solicit bids to complete the improvement project. J. Annual 2008.2009 Curb Ramps Construction Project - Approval of Plans/Specifications and Authorization to Solicit Bids As part of the City's Fiscal Year 2008-2009 Capital Improvement Program, the City Council approved a program entitled, "Targeted Public Works Projects", which consists of public improvements to the City's local streets and public right-of-way areas. This project will improve American with Disabilities Act (ADA) compliance by retrofitting and adding eighty (80) curb ramps in accordance with ADA guidelines. Community Development Block Grant (CDBG) funds are restricted to certain project types and must be completed in CDBG Target Areas. This proposed project meets CDBG requirements. Recommendation: That the City Council: 1. Approve the plans and specifications for the Annual 2008-09 Slurry Seal Project. 2. Authorize staff to advertise this project and solicit bids to complete the improvement project. Page 6 of 11 ROSEMEAD CITY COUNCIL AGENDA 10, 2009 K. San Gabriel Boulevard South of Garvey Avenue - Turning Movement at Walgreen's Driveway The Traffic Commission reviewed a request to add red curbing and restrict left turn movements from the Walgreen's driveway along San Gabriel Boulevard. Commissioners expressed concerns that existing parking conditions and left turn movements out of this shopping center limit visibility and cause unsafe driving conditions, especially during peak travel times. After visiting this site, staff recommended that red curbing be added and left turns be restricted to help address these issues. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to take necessary steps to implement traffic safety enhancements along San Gabriel Boulevard at the Walgreen's driveway. L. Hellman Avenue/Ramona Boulevard at Walnut Grove Avenue Striping Modifications The Traffic Commission reviewed a request to make street striping modifications on Ramona Boulevard at Walnut Grove Avenue. Commissioners expressed concerns that existing street striping conditions at this location cause delays due t the lack of separate left and right turning lanes. After visiting this site, staff concurred with these findings and recommended that striping modifications be made to create a dedicated right-turn lane and a combined left-turn/through traffic lane. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to take necessary steps to implement traffic safety enhancements at the intersection of Ramona Boulevard and Walnut Grove Avenue. M. Lease Purchase Agreement - 37 Foot Aerial Truck As part of the City's Vehicle Replacement Budget, staff included the purchase of a 37 foot aerial truck. The aerial truck will be used by the Public Works Services Business Unit for the maintenance of light fixtures, banner installation, minor tree trimming, and emergency responses. After researching truck vendors and types, the City learned that the City of Santa Fe Springs recently conducted a competitive bid for the aforementioned vehicle. Staff has obtained information related to the Santa Fe Springs bid and requests the City Council's approval to use this bid to purchase and aerial truck. Recommendation: That the City Council authorize the lease-purchase of a 37 foot aerial truck from Alec Industrial, Inc. using the City of Santa Fe Springs competitive bid process conducted on September 25, 2008. Page 7 of 11 ROSEMEAD CITY COUNCIL AGENDA 10, 2009 County of Los Angeles Request for Re-designation of Local Enforcement Agency for Solid Waste Management In July 2006, the Los Angeles County Department of Health Services reorganized its functions and created the Department of Public Health (DPH). The DPH Solid Waste Management Program acts as the County agency responsible for enforcing all laws and regulations relating to the management of solid waste handling, transport, and disposal. The City was recently asked to formally designate the County of Los Angeles Department of Public Health as the Local Enforcement Agency (LEA) for all laws and regulations pertaining to solid waste management. Recommendation: That the City Council adopt Resolution No. 2009-06 approving the Los Angeles County Solid Waste Management Program (SWMP) as the Local Enforcement Agency responsible for enforcing all laws and regulations pertaining to the management of solid waste within the City. 4. MATTERS FROM CITY MANAGER & STAFF A. Creation of an Ad Hoc Youth Committee In an effort to better assess and meet the social and recreational needs of the youth of Rosemead, we are proposing the establishment of an Ad Hoc Youth Committee. Staff surveyed a number of local agencies to get a view of various approaches to such committees. While the names and make-up of the groups are fairly diverse, the advisory boards generally serve the same function. They primarily exist to help assess the needs of local youth and encourage peer participation in community activities and programs. To accomplish these, the seven-member Committee will work directly with the Parks and Recreation Department in the development of youth and teen programs and in the annual implementation of community-wide special events. Additionally, they would coordinate an annual Youth in Government Program to be conducted in conjunction with one City Council meeting each year to increase youth awareness and involvement in local government. Lastly, the Committee will assist Public Affairs with the development of web- based resources detailing programs and services available to Rosemead youth. The Committee will meet on an as-needed basis (though presumably monthly during the school year) to accomplish its goals. Recommendation: That the City Council adopt Resolution No. 2009-07 establishing an Ad Hoc Youth Committee. Page 8 of 11 ROSEMEAD CITY COUNCIL AGENDA February 10, 2009 B. Award of Contract- Dinsmoor Heritage House Preservation Plan At its regular meeting on October 14, 2008, City Council approved the issuance of a Request for Proposals for a Preservation Plan for the Dinsmoor Heritage House. The completed Preservation Plan will include a Historic Structures Report (in accordance with federal standards for historic preservation). This will provide an inventory and assessment of the structure and its various systems (electrical, mechanical, plumbing) and recommendations for renovation. Requests for Proposals (RFP) were solicited, with responses received from three (3) firms. Staff reviewed the proposals for completeness, relevant experience, understanding of the scope of work, qualifications of the project team, proposed work schedule, and cost effectiveness. All three firms were invited to participate in interviews with the following results: Historic Resources Group was ranked the highest. They submitted the most comprehensive proposal that met the City's timelines and project requirements. They have completed similar preservation plans for a number of historic sites. References were checked and their performance was deemed better than satisfactory. Their proposal is also one of the most cost effective. Estimates for the Preservation Plan meet the City's budgeted amount of $30,000 for this service. However, it is prudent to include a contingency in the event additional services are requested (i.e., community surveys, additional stakeholder meetings, architectural drawings, etc.). Therefore, an additional allocation of $10,000 is recommended to cover fees in excess of the budgeted amount. Recommendation: That the City Council award the contract to Historic Resources Group and authorize the City Manager and City Clerk to execute the contract. C. Authorization to Enter Into Negotiations with Kimley-Horn and Associates to Develop a Sewer System Management Plant In accordance with the State Water Resources Control Board's (SWRCB) Order No. 2006- 0003-DWQ, public agencies are required to develop and implement a Sewer System Management Plan (SSMP). The mandate includes the requirement to properly manage, operate, and maintain all parts of the City's local sanitary sewer system, including the mitigation of any potential sewer overflows. Recommendation: That the City Council authorize staff to open negotiations with Kimley- Horn & Associates, Inc. to develop a contract for the City's Sewer System Management Plan (SSMP). Page 9 of 11 ROSEMEAD CITY COUNCIL AGENDA 10, 2009 D. Award Contract -Landscape Maintenance Services for City Parks, Facilities and Public Right-of-Way At its December 16, 2008 meeting, the City Council approved specifications to solicit landscape maintenance services from qualified contractors. The existing contract for these services with Mariposa Horticultural Enterprises expired in June 2007 and the City has continued to work with Mariposa on a month-to-month basis. The services in this contract include turf mowing, turf edging, blowing, turf aeration, weed eradication, pest control and general cleanup for City parks, facilities and the public right-of-way. The City Council further authorized staff to seek proposals from a list of fifteen (15) qualified landscape maintenance providers. Request for Proposals (RFP) were solicited and on January 13; 2009, six (6) proposals were received. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience, and proposed cost. Recommendation: That the City Council authorize the City Manager to enter into a contract with TruGreen Landcare for a fixed annual cost of $210,060 for the first three (3) years, with an annual option to renew for the following two (2) years. E. Award of Contract- Ramona Boulevard Beautification Project As part of the City's Fiscal Year 2008-2009 Capital Improvement Program, the City Council approved a project to improve the Ramona Boulevard sound wall area from Walnut Grove Avenue to Rosemead Boulevard. This project includes a complete landscape makeover including a new irrigation system, ground cover, trees, shrubs, vines and minor concrete work. On January 28, 2009, bids were received and reviewed for the project. Recommendation: That the City Council: Authorize the City Manager and the City Clerk to enter into a contact with Mariposa Horticultural Enterprises, Inc. for the Ramona Boulevard Beautification Project in the amount of $51,625.65. 2. Establish an amount of $10,325.05 to cover the cost of unforeseen construction expenses. 5. MATTERS FROM MAYOR & CITY COUNCIL Page 10 of 11 ROSEMEAD CITY COUNCIL AGENDA 6. CLOSED SESSION The City Council will recess to a Closed Session pursuant to: 1) Government Code 54956.9(a): Conference with Legal Counsel - Existing Litigation Name of Case: Flournoy v. City of Rosemead 10, 2009 7. ADJOURNMENT The next regular City Council meeting is scheduled to take place on February 24, 2009 at 7:00 p.m. Page 11 of 11