CC - Item 4A - Ad Hoc CommitteeROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: OLIVER CHI, CITY MANAGER Vt ( e,,,n
DATE: FEBRUARY 10, 2009 U " r
SUBJECT: CREATION OF AN AD HOC YOUTH COMMITTEE
SUMMARY
In an effort to better assess and meet the social and recreational needs of the youth of
Rosemead, we are proposing the establishment of an Ad Hoc Youth Committee. Many
local cities have similar advisory bodies. Staff surveyed a number of local agencies to
get a view of various approaches to such committees. While the names and make-up of
the groups are fairly diverse, the advisory boards generally serve the same function.
They primarily exist to help assess the needs of local youth and encourage peer
participation in community activities and programs.
Establishment of a City of Rosemead Ad Hoc Veterans Committee could achieve the
above objectives. The Committee, as outlined in the attached resolution would be
primarily responsible for:
• Advising City Council on matters pertaining to youth,
• Promoting efforts that improve the welfare of Rosemead youth,
• Educating the community regarding youth-related issues, and
• Educating Rosemead youth and their families about available services,
resources, and programs.
To accomplish these, the seven-member Committee will work directly with the Parks
and Recreation Department in the development of youth and teen programs and in the
annual implementation of community-wide special events. Additionally, they would
coordinate an annual Youth in Government Program to be conducted in conjunction
with one City Council meeting each year to increase youth awareness and involvement
in local government. Lastly, the Committee will assist Public Affairs with the
development of web-based resources detailing programs and services available to
Rosemead youth. The Committee will meet on an as-needed basis (though presumably
monthly during the school year) to accomplish its goals.
ITEM NO, y N
City Council Meeting
February 10, 2009
Page 2of2
Staff Recommendation
Staff recommends that City Council adopt Resolution No. 2009-07 establishing an Ad
Hoc Youth Committee.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
FISCAL IMPACT
It is impossible to determine costs associated with the youth Ad Hoc Committee and its
activities. Initial costs will be absorbed within the current Parks and Recreation
Department budget.
-SCOTT
hector
Attachment A: Resolution No. 2009-07
RESOLUTION NO. 2009-07
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING
AN AD HOC YOUTH COMMITTEE, PROVIDING
PROCEDURES RELATING THERETO, AND SETTING
FORTH THE DUTIES OF THE COMMITTEE
WHEREAS, the City Council of the City of Rosemead has determined that it is appropriate
to provide programs and services to meet the social and recreational needs of local youth, and
WHEREAS, the City Council of the City of Rosemead has determined that it is advisable
that an Ad Hoc Youth Committee be appointed to meet said goals.
NOW THEREFORE, the City Council of the City of Rosemead does Resolve, Determine
and Order as Follows:
Section 1: There is hereby established an advisory Ad Hoc Youth Committee for the City
of Rosemead with membership, powers, and duties as provided herein.
Section 2: The Committee shall consist of seven (7) voting members appointed by the
Mayor with the consent of the City Council. One member shall represent each of the middle (or
intermediate) and high schools with a minimum enrollment of three hundred (300) students of
which forty percent (40%) are Rosemead residents. Remaining committee members shall be
selected at-large. All committee members must be current seventh (7th) through twelfth (12th) grade
students thirteen (13) to eighteen (18) years old and must reside in Rosemead.
Section 3: If a member of the Committee shall be absent from three (3) consecutive
meetings of the said Committee without cause, the office of such member shall be deemed to be
vacant and the term of such member ipso facto terminated.
Section 4: The members of the Committee shall serve for terms of one year. If vacancies
shall occur, other than expiration of the term, they shall be appointed for the unexpired portion of
the term.
Section 5: Notwithstanding the Committee's provisions of term, all members shall serve at
the will of the City Council.
Section 6: Subject to the overrule of City Council and in conformity with the Brown Act and
all other applicable laws or provisions of the Code, the Committee shall adopt such rules and
regulations as it shall deem necessary to provide for the time and place of meeting, the time and
method of electing officers, and other matters relative to the organization of the Committee and
methods of administration of its duties. The Committee shall keep a record of its resolutions,
transactions, findings and determinations, which record shall be a public record subject to
disclosure in the absence of any applicable statutory or common law exemption. All meetings shall
be open to the public.
Section 7: The Committee shall have the following duties:
(a) To promote public and private undertakings aimed at improving the welfare of the
City's youth.
(b) To advise the City Council and educate the community on issues pertaining to youth.
(c) To advise the City Council and educate youth and their families on available youth
services and resources.
(d) To consider matters involving youth issues which may be brought to its attention or
may be referred to it by the City Council.
(e) To make such recommendations as it may deem advisable concerning youth issues to
the City Council or to other agencies and individuals.
(f) To make an annual report each fiscal year of all activities and of all disbursements
made in connection with said Committee.
Section 8: That the City Clerk of the City of Rosemead shall certify to the adoption of this
Resolution which shall become effective upon its approval by the City Council.
City of Rosemead on PRO01ED AND ADOPTED t a Regular Meeting of the City Council of the the 1 h day of John Tran
Mayor
ATTEST:
Gloria Molleda
City Clerk
APPROVE AS TO FORM:
Bonifacio "Bonny" Garcia
City Attorney