CC - Minutes - 05-12-20MINUTES OF THE CITY COUNCIL,
AND SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT COMMISSION
REGULAR JOINT MEETING
MAY 12, 2020
The regular meeting of the Rosemead City Council was called to order by Mayor Armenta
at 10:02 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PLEDGE OF ALLEGIANCE was led by Mayor Pro Tem Low
INVOCATION was led by Council Member Ly
STAFF PRESENT: City Manager Molleda, Assistant City Manager Kim, City Attorney
Richman, Director of Community Development Frausto-Lupo, Director of Public Works Daste,
Director of Parks and Recreation Boecking, and City Clerk Hernandez
1. PUBLIC COMMENT
Mayor Armenta opened the Public Comment period.
Mayor Armenta read a public comment from Jonathan Wu, Executive Pastor, Evergreen
Baptist Church of Los Angeles, sent via email: "Greetings, Mayor Armenta, Mayor Pro
Tem Low, Council Members Clark, Dang, and Ly. I hope that you are all safe, healthy, and
well in spirit. I am writing to support any city initiative to address and alleviate the food
insecurity and hunger vulnerability in our community. The pandemic has devastated our
local economy, caused massive job loss, placed individuals and families in financial risk,
and, most urgently, created an immediate need for adequate nutrition and food
resources. Several of our local churches have food pantries, but the demand is
overwhelming.
Our Savior Center (El Monte) has had an active food pantry for 34 years. They partner with
the Los Angeles Regional Food Bank and serve over 1300 individuals, including many
from Rosemead, each week. Two weeks ago, they received 944 boxes to distribute; last
week they received 300! Our food chain system is disrupted and stressed.
Several pastor friends of mine, Daniel Kwok (Branches Fellowship), Frank Contreras
(Open Bible Church) and Deborah Oh (Mission Community United Methodist Church)
have been communicating together for the past two weeks as to how our four churches can
love and serve our neighbors. We have decided to self -fund and organize a food distribution
event for Saturday, May 30. We are working on the logistics and operations as we know
that there are many seniors and families in Rosemead who are in critical need.
We appreciate the City's support, assistance, and communication on our collaborative
effort. We will need the presence of our Public Safety resources to manage the expected
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traffic flow. We would appreciate information on how we can serve the seniors in our city.
We are grateful for the support of our Chamber of Commerce and Community
Development staff to communicate this opportunity to our community. And we would
recommend strong consideration for utilization of the CARES Act CDBG grant to address
the food insecurity realities. We recognize that our initiative is a modest cup of cold water,
in Jesus' name, to address an escalating need, but we believe that God has called us to love
our neighbors as ourselves and do good to those around us. We welcome the City's ongoing
support and advocacy to care for the physical needs of our residents. Grace and blessing to
all of you."
City Manager Molleda clarified the public comment from Jonathan Wu is in reference
to the Public Hearing item.
There being no further speakers, Mayor Armenta closed the Public Comment period.
2. PRESENTATIONS - None
3. PUBLIC HEARING
A. Public Hearing on Second Substantial Amendment to the 2019-2020 Annual
Action Plan and Citizen Participation Plan
In accordance with the U. S. Department of Housing and Urban Development
(HUD) 24 CFR Part 91.505, and the Citizen Participation Plan for Rosemead, a
substantial amendment to the current 2019-2020 Annual Action Plan and the City's
Citizen Participation Plan is required. The substantial amendment is needed in
order to; (1) accept a special allocation of $443,682 to be used to prevent, prepare
for, and respond to the coronavirus (COVID-19) from HUD; (2) allocate funds to
Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) programs for new activities in Public Services and Economic
Development, as follows: Rental/Utilities Subsistence Payments, Public Services
such as assistance to a Food Bank, Purchase of Personal Protective Equipment
(PPE), additional funding to the City's Senior Nutrition program and Direct
Financial Assistance to Non -Profit and For -Profit Businesses; (3) Increase the 15%
cap for public service activities that are assisting with the preparation, prevention
and response to the COVID-19 pandemic; (4) Increase the Administration Cap
under the HOME program (5) Reallocate previous year HOME funding and (6)
revise the 30 -day public hearing period to a 5 -day public hearing period.
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and receive public testimony;
2. Approve the Substantial Amendment to the 2019-2020 Annual Action Plan;
3. Approve the Amendment to the City of Rosemead Citizen Participation Plan;
and
4. Provide direction on other HUD -approved CDBG-CV activities, if so desired.
Rosemead City Council, and Successor Agency to the Community
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Minutes of May 12, 2020
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Director of Community Development Frausto-Lupo stated on March 27, 2020,
the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed
into Public Law 116-136 to respond to the growing effects of COVID-19.
The CARES Act made available $5 billion in Community Development Block
Grant Coronavirus (CDBG-CV) funds. Of this amount, HUD is allocating
$2 billion based on the fiscal year 2019-2020 CDBG formula and made the first
allocation of funds; the City of Rosemead's allocation is $443,682. HUD will
allocate the remaining $3 billion based on needs in the following tranches:
$1 billion to states and insular areas, and $2 billion to states and local governments
at the discretion of the HUD Secretary.
The CARES Act provides City's flexibility for the CDBG-CV funding and, in some
cases, for the annual fiscal year 2019-2020 CDBG funding; additionally, the
Secretary is authorized to grant waivers and alternative requirements of statutes and
regulations in connection with the use of CDBG-CV funds and fiscal year 2019 and
2020 CDBG funds (except for requirements related to fair housing,
nondiscrimination, labor standards, and environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of
funds to prevent, prepare for, and respond to COVID-19. Moreover, the public
comment period is reduced to not less than 5 days, virtual public hearings may be
used when necessary for public health reasons, the public service cap is suspended
during the emergency, and state and local government may reimburse costs of
eligible activities incurred for pandemic response regardless of the date.
Council Member Clark inquired if the City could work with these churches that
have offered to help us.
Director of Community Development Frausto-Lupo responded in order to do a food
program or bank, we will open a Request for Proposals (RFP) for Public Service
Application for CDBG-CV Food and Nutrition Program, which would be open for
two weeks. Staff started to reach out to the churches who have expressed interest;
noted multiple Churches can organize and submit one proposal together.
Council Member Clark expressed concern that issuing an RFP would take a long
time; asked why we must go out to bid instead of just working directly with
those willing to help.
Mayor Pro Tem Low inquired if there was any way to speed up the process since
this is a COVID-19 funding.
Damien Delany, CDBG Consultant, explained the COVID-19 funds are still
governed under the federal HUD guidelines such as the CDBG program, so
interested organizations must follow and adhere to the same guidelines; noted the
minimum amount for the procurement is two weeks.
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City Manager Molleda noted that Republic Services is hosting a food bank on
May 30th, which the City will be participating in and then next month we will be
able to partner with the churches that submit a proposal to assist with their
food banks.
Mayor Pro Tem Low asked if this funding could be used for COVID-19 testing.
Director of Community Development Frausto-Lupo replied it could be used for
testing; indicated staff reached out to the City of Baldwin Park who indicated they
entered into an agreement with a provider at a cost of $290,000, which provides
1,600 COVID-19 test kits and includes medical staff for five days per week, for up
to four weeks; noted Baldwin Park received more funding than Rosemead did, as
we only received $443,000; asserted based on the limited funds that Rosemead
received, staff evaluated the options and recommends proceeding with food banks.
Mayor Armenta asked if staff reached out to Temple City who expressed interest
in partnering with Rosemead for COVID testing.
Mrs. Frausto-Lupo stated Temple City receives funding through the County,
however we can still look into it.
City Manager Molleda asserted that this item was presented at a Temple City
Council meeting, however they decided to use the funding for something else.
Mayor Armenta asked what the CDBG-CV Administration in the amount of
$88,736 entails.
Director of Community Development Frausto-Lupo responded it can pay for costs
such as the plexiglass installed and associated staff labor.
Council Member Clark inquired if we could use any of the CDBG money for any
of those things.
Mrs. Frausto-Lupo stated yes, we would need to know how much Council wants to
dedicate and specify the activity.
City Manager Molleda affirmed you can defer the item until you have discussion
on the stimulus.
Director of Community Development Frausto-Lupo stated on the stimulus plans for
forgivable loans, instead of using General Funds, you could use the CDBG funds
to provide those loans.
Mayor Armenta indicated Senator Rubio is looking to partner with a municipality
to offer diapers and wipes at our food bank event.
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City Manager Molleda responded it would be more appropriate if Senator Rubio
partnered with Republic Services' food bank.
4. CONSENT CALENDAR
ACTION: Moved by Council Member Clark and seconded Council Member Ly to
approve Consent Calendar Items A through D. Motion was carried out by the following
vote AYES: Armenta, Clark, Dang, Low, Ly ABSENT: None
A. Claims and Demands
• Resolution No. 2020-17
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF
$553,857.50 NUMBERED 106292 THROUGH NUMBER
106399 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-17.
• Resolution No. 2020-09 SA
A RESOLUTION OF THE CITY OF ROSEMEAD AS
THE SUCCESSOR AGENCY TO THE ROSEMEAD
COMMUNITY DEVELOPMENT COMMISSION OF
THE 'CITY OF ROSEMEAD ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF $532.80
NUMBERED 10291 INCLUSIVELY
Recommendation: Adopt Resolution No. 2020-09 SA.
B. Approval of Minutes
Recommendation: That the City Council approve the regular meeting minutes of
January 14, 2020.
C. 2020 HOME Investment Partnership ACT (HOME) Policies and Procedures
Manual
The HOME Investment Partnership Act (HOME) program is a federal program directed
by the U.S. Department of Housing and Urban Development (HUD) and is designed to
create affordable housing for low-income households. The City of Rosemead has
qualified to receive these funds and is responsible for the administration of its HOME
Program.
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Minutes of May 12, 2020
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In order to administer these programs, the City is required to have in place a Policies
and Procedures manual that addresses all the programs for which the City is
responsible. Staff has updated the Policies and Procedures for the HOME Program.
Recommendation: That the City Council receive and approve the Policies and
Procedures for the HOME Program.
D. Professional Service Agreement for Financial Consulting Services
The City Council will consider a Professional Services Agreement with PHD E.D.
Consulting to provide municipal finance support services for a one-year (1) term
with a not -to -exceed contract amount of $62,000.
Recommendation: That the City Council authorize the City Manager to execute a
Professional Services Agreement with PHD E.D. Consulting for a one-year (1) term
with a not -to -exceed contract amount of $62,000.
5. MATTERS FROM CITY MANAGER & STAFF
A. Rosemead Local Economic Stimulus in Response to Coronavirus (COVID-19)
The City of Rosemead declared an emergency due to Coronavirus (COVID-19) on
March 13, 2020. Since that time, the economy has drastically changed, and
businesses in Rosemead have been greatly impacted by COVID-19 and the State's
"Stay -at -Home" Order. The Order mandated non-essential businesses to cease in-
person operations and remain closed to the public. For those essential businesses
allowed to remain open, it has not been "business as usual" and for many, the
modifications made to continue to operate have impacted profitability and viability
to continue to stay open for business. Further, many Rosemead residents have also
been impacted by unemployment and loss of wages due to COVID-19.
In response to this crisis, the City of Rosemead, may consider implementing a local
economic stimulus plan subsidized through General Fund Reserves. Recently, the
State of California unveiled several actions that will begin to chart a path to
reopening the economy and recovery; 1) April 14, 2020, six key indicators that will
guide California's thinking for when and how to modify the stay-at-home and other
orders were announced; 2) April 17, 2020, a state Task Force on Business and Jobs
Recovery was formed; and 3) on April 28, 2020, four stages for easing stay-at-home
orders were presented.
Recommendation: That the City Council take the following actions:
Discuss a potential local economic stimulus plan;
2. Review proposed programs and activities submitted as Attachment A; and
3. Provide direction to staff on which activities, if any, to include in a local
economic stimulus plan.
Rosemead City Council, and Successor Agency to the Community
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Minutes of May 12, 2020
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Director of Community Development Frausto-Lupo stated in response to this crisis,
the City of Rosemead, may consider implementing a local economic stimulus plan
subsidized through General Fund Reserves. A local stimulus plan will accomplish
three main objectives; 1) provide immediate economic relief to struggling
businesses, employees, and residents; 2) create a stopgap when businesses cannot
secure assistance through other federal or state resources; and 3) provide a
mechanism for the local economy in Rosemead to recover from the impacts of
COVID-19.
The State of California and Los Angeles County has been steadfast in putting
measures in place to protect the public from the spread of COVID-19. However,
those public health orders have directly impacted many people in Los Angeles
County, including businesses and residents of Rosemead. The impact to businesses
by COVID-19 has not been a local issue. To assist businesses and people of the
United States, on March 27, 2020, the CARES Act was signed by the President.
However, this national stimulus package was not funded at a sufficient level to
cover the needs of businesses across the nation. The small business loan package
of $349 billion was quickly exhausted. Additionally, there are many challenges in
accessing this funding for the local small business owners. Recently the State of
California unveiled a four -stage plan to ease the stay-at-home order; however,
businesses will not be able to reopen and return to business as usual. Therefore,
businesses and the development community in Rosemead may need assistance and
incentives to reinvest in the City and move forward in the new economy.
If Council desires, a local economic stimulus plan funded through the General Fund
Reserves would augment the CDBG-CV CARES Act funding and help minimize
the impact to the Rosemead economy. Moreover, a local plan may serve as a
catalyst for development and allow Rosemead to begin to recover from the effects
of the pandemic by offering reduced fees to incentivize developers who may not
feel inclined to invest in an unstable economy. We have begun to see the negative
impacts to businesses and residents but the damage to the local economy we are
seeing now is just a glimpse of what is to come. Given the fact that the City
will be facing significant financial deficits as a result of COVID-19 itself,
cash management may become a very real issue which Council will need to
consider when deciding whether to pursue a local economic stimulus plan with
General Fund Reserves. For Council's consideration, staff has developed a robust
menu of options that includes a variety of potential programs and activities that
would help business owners, developers, and residents at an estimated budget of
$1.51 million. Please note that some of the activities in the plan call for fee
reduction and waivers at an indirect cost of $389,000.
Council Member Clark indicated she was in a COG Water Committee meeting this
morning, in which Congresswoman Grace Napolitano's representative stated there
is another stimulus bill that is pending that would go to cities; noted cities with a
population of 50,000 plus would receive more funding than the smaller cities;
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Minutes of May 12, 2020
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expressed she is not comfortable using the General Funds and wants the City to be
as frugal as we can.
City Manager Molleda responded that this item was brought to you at the request
of Council Member Ly, which is why staff created this menu of options for Council
to give direction on how to proceed.
Council Member Clark reiterated I want to ensure we are not spending reserves
if a third round came and additional money was provided to us.
City Attorney Richman stated that could be included as part of Council's motion.
Mrs. Clark expressed concern about the mention of hiring an Economic
Development Coordinator, which means paying into their pension; opined I would
much rather give bonus payment to current staff who is more than capable.
Council Member Ly asked for clarification on Exhibit B - FY 20/21 CIP Projects
list as there are certain projects that are already funded such as line item 5 — the
replacement of the HVAC system at Garvey Park; inquired if additional funds of
$353,441 plus the $128,000 is being requested or only $128,000.
Director of Community Development Frausto-Lupo responded we are only
requesting $128,000 additional to what was initially allocated.
City Manager Molleda stated this item was added as a potential option and will be
presented to the City Council during the Budget Workshop.
Assistant City Manager Kim clarified line item 5 was funded in two fiscal years —
FY 2018-2019 in CDBG funding approximately $230,000 to $250,000, additional
funding is needed because of the extra trenching needed to replace the HVAC
system and the existing meter box by the baseball field to support the HVAC system
and additional higher capacity wire feed down to the gym. So in this fiscal year's
annual action plan for CDBG allocation, which council already approved and this
project is already in place.
Council Member Ly asked then why this project is still included in this table if it
has already been approved. Asked if the same thing applies to the Rosemead
Parking Walking Trail Replacement Project.
Director of Community Development Frausto-Lupo responded this is not our
proposal, the table is a sample; affirmed the Rosemead Park Walking Trail
Replacement Project has also been allocated money.
Director of Public Works Daste noted the Rosemead Parking Walking Trail project
was originally budgeted at $285,000, however a reassessment was completed, and
it was determined that additional funding was needed; we are going out to bid on it
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and anticipating it to come back at a higher rate; clarified that staff is asking Council
to budget an additional $80,600 to fund the project.
Council Member Ly stated it is his understanding that the additional funding will
be pulled from Measure R.
Mr. Daste affirmed that is correct.
Mr. Ly stated his intent was to receive a list of CIP projects that were not funded
so that Council can take a look at that and work off that list; the only list that really
matters is the last page.
City Manager Molleda explained Council can also reallocate funding from the
already funded projects, which was the intent.
Council Member Ly asserted that he would rather fund projects through a special
source such as a CalRecycle grant, Measure R, or CDBG, instead of spending
General Funds. Inquired why only two Rule 20A Utility Undergrounding projects
were identified in the list of Unfunded Projects (Exhibit D) when Council initially
identified four projects — the other two being, one on the north side and the other
on the south side of town.
Mr. Daste replied staff was only aware of the two projects that were listed; avowed
staff will review the previous Council meetings to determine the other two projects.
Council Member Ly opined that he is comfortable with the rental assistance
program, the meal program or food banks, a senior meal program that focuses on
the most vulnerable in our community, for business loans to focus on businesses
that are in the stage three of reopening or businesses that have 25 employees or less,
and business license reduction.
Mayor Armenta concurred that we should be cautious in asking for more money to
outsource our services, especially when we have staff that is more than capable of
doing such duties.
Mayor Pro Tem Low stated our projection is that the next fiscal year we will have
an estimated negative of 2.8 million; emphasized we have to find ways to help the
business community while balancing our city finances; opined she is okay with
establishing a business loan to help; inquired if the $228,000 allocation for rental
mortgage assistance is from the General Fund.
Director of Community Development Frausto-Lupo affirmed that is correct,
however Council can request that CDBG funds be utilized rather than the General
Fund for some of these activities.
Rosemead City Council, and Successor Agency to the Community
Development Commission Regular Joint Meeting
Minutes of May 12, 2020
Page 9 of 14
Council Member Ly opined let's look into matching our funds with the CDBG
funds to expand the programs.
City Manager Molleda noted that Council is being asked to consider how to use the
current CDBG funding available now pertaining to COVID-19.
Mayor Pro Tem Low suggested reducing the business license fees by 50% for both
new and renewal; indicated support for the small business loan program.
Council Member Ly noted the license fee reduction would cost the City an
estimated $85,000 of lost revenue, however businesses would be appreciative of
the City's efforts during this challenging time.
Director of Community Development Frausto-Lupo stated the city would have
to go out to solicit a bank to partner with the city for the small business loan
of $500,000; noted the small business loan program is also modeled after our
CDBG's fagade program, which is also a forgivable loan.
Assistant City Manager Kim clarified for the loan that needs to be paid back, a deed
of trust with terms can be recorded on the property.
Council Member Dang stated he would like staff to find a mechanism where we
can fund these CIP projects without tapping into the General Fund.
Mrs. Frausto-Lupo responded that Council would need to direct staff on which of
the ten unfunded projects listed in Exhibit D they would like to fund; noted all ten
projects could not be completed at this time with CDBG funding alone since they
total $1.6 million.
Council Member Ly inquired what the status is on staff purchasing Rule 20A credits
from other municipalities for the undergrounding of utilities.
Director of Public Works Daste replied he and the City Manager has been in contact
with a nearby city that has Rule 20A funding available
City Manager Molleda affirmed that item will be included the Budget Workshop at
the next Council meeting.
Council Member Ly inquired what is the "Passive Park" listed on Exhibit D?
City Manager Molleda stated staff is evaluating unfunded and funded projects since
there has been some turnover to assess which projects are still ongoing and have
been completed; noted that is why "Passive Park" has not been removed, we are
looking into what that is exactly.
Rosemead City Council, and Successor Agency to the Community
Development Commission Regular Joint Meeting
Minutes of May 12, 2020
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Council Member Ly reiterated he would like to see the following unfunded projects
be completed: new roof canopy at Garvey Park, the acoustic panels at the Garvey
Park Gym, the new gazeebo and landscaping at Rosemead Community Recreation
Center, replacement of playground equipment at both Rosemead and Garvey Park,
and the resurfacing of the tennis courts at Garvey Park.
Council Member Dang stated he would like to see the Rosemead Park restrooms
remodeled, the restrooms are located furthest away from the Skate Park.
City Manager Molleda stated that staff can bring all the items that Council
requested tonight for Council's consideration during the Budget Workshop at the
next Council meeting; noted it is her understanding that Council wants to proceed
with allocating CDBG-CV funds to unfunded projects.
Council Member Dang inquired about securing funding for traffic mitigation,
especially around the Target Shopping Center.
City Manager Molleda replied we have secured 710 funding and will provide an
update in the Council Weekly Update.
ACTION: Moved by Council Member Ly and seconded Council Member Clark
to direct staff to return with estimated costs on specific activities and projects
primarily focused on capital improvement and infrastructure to bring construction
and quality jobs to the City and further minimize the impact to Rosemead residents
and businesses. Motion was carried out by the following vote AYES: Armenta,
Clark, Dang, Low, Ly ABSENT: None
B. Pay and Benefits for City Employees to Comply with the County's Safer at
Home Order
On March 4, 2020, the Governor declared a state of emergency in response to the
COVID-19 epidemic. On March 13, 2020, the City Council adopted a Proclamation
of Local Emergency. On March 21, 2020, the County of Los Angeles adopted a
"Safer at Home" Order". On April 10, 2020 the County extended the Order until
May 15th, to the greatest extent possible, individuals should continue to stay at
home unless they were providing "Essential Services" as the Order defined it.
Recommendation: That the City Council confirm to the City Manager that all
employees receive their usual pay and benefits and that such practice will continue
until Sunday, May 18, 2020, unless the City Manager so determines changes need
to be made.
City Manager Molleda stated since March 23, 2020, City "Essential employees"
have continued to work and "Non -Essential employees" have been directed to stay
at home but remain available to report for work if required. Some employees have
also been able to work from home being provided needed equipment to do so. All
Rosemead City Council, and Successor Agency to the Community
Development Commission Regular Joint Meeting
Minutes of May 12, 2020
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employees have been receiving their usual pay and benefits. Consistent with the
City Manager's powers as the Director of Emergency Services the directives set
forth on March 23, 2020, was extended to May 17, 2020.
In addition, as a result of having significant reductions in services provided at City
facilities, including the temporary closure of City buildings to the public and
cancellation of most recreation programs, starting on May 8, 2020, part-time Parks
and Recreation employees were informed that effective May 18, 2020, the City will
no longer provide compensation for unworked hours. The City is not eliminating
any positions or conducting any layoffs, which means that part-time Parks and
Recreation staff remain employed by the City. Nonetheless, many part-time staff
will unfortunately have less hours than they would typically until such time the
City's level of services are able to return to normal.
Mayor Armenta inquired if employees that are still being paid are provided
assignments to complete while working remotely at home.
City Manager Molleda affirmed that is correct.
ACTION: Moved by Mayor Pro Tem Low and seconded by Council Member Ly
to confirm to the City Manager that all employees receive their usual pay and
benefits and that such practice will continue until Sunday, May 18, 2020, unless the
City Manager so determines changes need to be made. Motion was carried out by
the following vote AYES: Armenta, Clark, Dang, Low, Ly ASSENT: None
C. COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on
items related to COVID-19.
Recommendation: That the City Council discuss and provide further direction.
City Manager Molleda stated we moved on to stage two, we have opened our parks
with the exception of playgrounds, gym equipment, picnic shelters, basketball and
tennis courts, and restrooms.
Council Member Ly inquired if City Hall will reopen on Monday as we need to
provide stability to the public.
City Manager Molleda replied we are not 100% ready to reopen as we are working
on staggering staffs' schedules to ensure social distancing.
6. MATTERS FROM MAYOR & CITY COUNCIL
A. City Clerk Contract Amendment
Rosemead City Council, and Successor Agency to the Community
Development Commission Regular Joint Meeting
Minutes of May 12, 2020
Page 12 of 14
The City and the City Clerk entered into an Employment Agreement ("Agreement") on
April 10, 2018. Section 3 of the Agreement permits the City Council to conduct
performance evaluations and grant increases in salary. Pursuant to Section 3 (A)(2) of
the Agreement, the City Council conducted the City Clerk's performance evaluation.
The City Clerk received a "substantially exceeds expectations" review with a 5 rating. A
substantially exceeds expectations review entitles the City Clerk to a 5% salary increase.
A 5% increase would bring the City Clerk's total annual salary to $108,522.92. In
addition, the amendment would change the current severance of 6 -month pay and
benefits to 9 -months pay and benefits in the event of a not for cause termination by the
City Council.
Recommendation: That the City Council take the following actions:
1. Consider approving the Second Amendment to the City Clerk Employment
Agreement granting a 5% salary merit increase for a "substantially exceeds
expectations" performance evaluation; and
2. Consider approving an amendment that would change the current severance of 6 -
months pay and benefits to 9 -months pay and benefits.
ACTION: Moved by Council Member Clark and seconded by Mayor Pro Tem Low
to take the following actions:
1. Consider approving the Second Amendment to the City Clerk Employment
Agreement granting a 5% salary merit increase for a "substantially exceeds
expectations" performance evaluation; and
2. Consider approving an amendment that would change the current severance of 6 -
months pay and benefits to 9 -months pay and benefits.
Motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low,
Ly ABSENT: None
B. Renaming Public Safety Center Discussion
This item is presented to the City Council at the request of Council Member Steven Ly.
He would like to discuss renaming the Public Safety Center to the Tim Murakami Public
Safety Center.
Recommendation: That City Council discuss and provide direction.
Mayor Pro Tem Low suggested each Council Member email the City Manager their input
on how city facilities should be named.
By Consensus, the City Council deferred Item No. 6B to the next City Council meeting.
Rosemead City Council, and Successor Agency to the Community
Development Commission Regular Joint Meeting
Minutes of May 12, 2020
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C. Small Lot Division Discussion
This item is presented to the City Council at the request of Council Member Sean Dang.
He would like to discuss small lot division matters.
Recommendation: That the City Council discuss and provide direction.
By Consensus, the City Council deferred Item No. 6C to the next City Council meeting.
D. Council Comments
Mayor Armenta inquired on the status of the Garvey Park restrooms.
Director of Public Works Daste stated he was at the site last week; reported we anticipate
having the project complete by the end of the month as we are getting down to finishing
up the fixtures, tiles,(and smooth coating the outside of the facility to match.
7. ADJOURNMENT
Mayor Armenta adjourned the meeting at 12:17 a.m. The next regular scheduled. City
Council meeting will take place on May 26, 2020, at 7:00 p.m. in the Rosemead City Hall
Council Chamber.
Ericka Hernande , ity Clerk
APPROVED:
Poll "WI
40
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Rosemead City Council, and Successor Agency to the Community
Development Commission Regular Joint Meeting
Minutes of May 12, 2020
Page 14 of 14