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CC - Item 5A - Approval of Fourth Amendment to City Clerk Employment Agreement and Approval of Salary Schedule Resolution No. 2022-28ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNUL FROM: BEN KIM, ACTING CITY MANAGER 5� DATE: APRIL 26, 2022 SUBJECT: APPROVAL OF FOURTH AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT AND APPROVAL OF SALARY SCHEDULE RESOLUTION NO. 2022-28 SUMMARY The City and the City Clerk entered into an Employment Agreement ("Agreement") on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. Pursuant to Section 3(A)(2) of the Agreement, the City Council conducted the City Clerk's performance evaluation on April 12, 2022. The City Clerk received a "substantially exceeds expectations" review with a 5 rating. A substantially exceeds expectations review entitles the City Clerk to a 5% salary increase. Prior to this review, on December 14, 2021, the City Council approved two 1% increases to the City Clerk's salary. The first increase was effective December 14, 2021 and a second 1% increase to be effective June 27, 2022. Although the December 14, 2021 increase was approved and reflected within Resolution No. 2022-16 and paid to Ms. Hernandez, it had not yet been added into the contract. Ms. Hernandez's salary on December 14, 2021 was $113,949.00. The 1% increase brought her annual salary to $115,088.00. A 5% increase will bring the City Clerk's total annual base salary to $120,842.00. Lastly, the final 1% increase to the City Clerk's annual base salary will be $122,050 to be effective June 27, 2022. FISCAL IMPACT The annualized fiscal impact of awarding the 5% salary increase, including related benefits, is $7,800. This amount prorated for the remainder of FY 2021-22 is $1,300. The annualized cost of the additional 1% effective June 27, 2022 is $1,600 and will be included in the FY 2022-23 proposed budget. STAFF RECOMMENDATION That the City Council take the following actions: 1. Ratify Council's prior approval of a 1% increase effective December 14, 2021 and 1% increase to be effective June 27, 2022 and approve the granting a 5% salary merit AGENDA ITEM 5.A City Council Meeting April 26, 2022 Page 2 of 2 increase for a "substantially exceeds expectations" performance evaluation and authorize the Mayor to execute the Fourth amendment on behalf of the City Council to reflect the increase. 2. Approve Resolution No. 2022-28, amending the Comprehensive Salary Schedule for FY 2021-22. STRATEGIC PLAN IMPACT - None PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Attachments: A. Amendment to City Clerk Employee Agreement B. Resolution No. 2022-28 - amending the Comprehensive Salary Schedule for FY 2021-22 Attachment A Amendment to City Clerk Employee Agreement FOURTH AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROSEMEAD AND ERICKA HERNANDEZ AMENDMENT NO.4 This Fourth Amendment (the "Fourth Amendment") is made and entered into effective April 26, 2022, by and between the City of Rosemead, California, a municipal corporation (the "City") and Ericka Hernandez, an individual (the "City Clerk"). The City and the City Clerk are sometimes individually referred to as a "Party" and collectively as "Parties." RECITALS A. The Parties entered into an Employment Agreement (the "Agreement") on April 10, 2018. B. On December 14, 2021, the City Council approve a 1% increase to the City Clerk's salary effective December 14, 2021 and a second 1% increase to be effective June 27, 2022 but had not yet amended the contract to reflect that change. C. Section 3 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. D. Pursuant to Section 3 (A)(2) of the Agreement, the City Council conducted the City Clerk's performance evaluation. The City Clerk received a "substantially exceeds expectation" review with a 5 rating which would provide for a 5% increase in base salary. E. The Parties now desire to amend the Agreement to reflect the increase in the City Clerk's annual salary. OPERATIVE PROVISIONS 1. AMENDMENTS Section 3 (a)(1)(a) of the Agreement is hereby amended to read as follows: The annual salary for the position of City Clerk effective April 26, 2022, shall be a total of $120,842.00. On June 27, 2022, the annual salary for the position of City Clerk shall increase 1% to $122,050.00 2. REMAINDER UNCHANGED Except as specifically modified and amended in this Fourth Amendment, the Agreement remains in full force and effect and binding upon the parties. 3. INTEGRATION This Fourth Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transactions discussed in this Fourth Amendment. 1 4. EFFECTIVE DATE This Fourth Amendment shall not become effective until the date it has been formally approved by the City Council and executed by the Parties. 5. APPLICABLE LAW The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment. 6. REFERENCES All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Fourth Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Fourth Amendment. IN WITNESS WHEREOF, the Parties have executed this Agreement, as of the date first indicated above. City CITY OF ROSEMEAD A Municipal Corporation By: Polly Low Mayor ATTEST: By: Ericka Hernandez City Clerk APPROVED AS TO FORM: By: Rachel H. Richman City Attorney 2 City Clerk Ericka Hernandez An Individual Ericka Hernandez City Clerk Attachment B Resolution No. 2022-28 RESOLUTION NO. 2022-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING RESOLUTION NO. 2021-61 ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL- TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD WHEREAS, THE FOLLOWING classifications in the City of Rosemead ("City") are critical to the efficient and effective operations of the City; WHEREAS, the City Council desires to establish the compensation levels for full-time classifications in the City; NOW THEREFORE, BE IT RESOLVED that the Comprehensive Salary Schedule for full-time employees for FY 2021-22, as amended is effective April 26, 2022. PASSED, APPROVED, AND ADOPTED this 26th day of April, 2022. Polly Low, Mayor APPROVED AS TO FORM: ATTEST: Rachel Richman, City Attorney Ericka Hernandez, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) § CITY OF ROSEMEAD ) I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California, do hereby certify that the foregoing City Council Resolution No. 2022-28, was duly adopted by the City Council of the City of Rosemead, California, at a regular meeting thereof held on the 26th day of April, 2, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Ericka Hernandez, City Clerk tD O n M V m N O m m i t O M O H LD m n o w m n a n Ln m tD o H H n o H Ln M H lD W H � N n H W H N O M N O n N M M M� O 00 m O O H M o0 m m to m O N 00 N H t0 O V M O H H tD r\ H m V N V M O N r\ m w w n N M m H m M O tD M N QM N N r w m m n t0 n O -iN m Ln n v Ln a Ln Lo Ln O LD m Ln v LO O m 00 oo 01 Ln n Ln r` n O N H H H H H H H H H H LN N tD O N s -o X Q Z N m n n H m n M m O N N -i v N m w O w M O v O Ln w m W Q c N N H H tD o M Ln m v m M d rn * v m O M w m m M m w r, m 0 o H y ti ri O w O In LnN Ln LD H r\ Lb ri Lr Ln W lD' H w W f m 01 Ln to N' m V Ln n v Ln w m 01 O m N oo W r\ lD 01 N Ln o0 to V Ln H n C to - H c o v � E ar a� Ln M H tD 0) N m Ln N tD oo M H H Ln V n m H n M oo N m Ln r, H H m Ln o0 n W Ln m N O O m 00 V m M 0) O tD m V r, et tD Ln M O c 00 N O tD O V H LD M o0 N O W D O tt 00 O 00 tD N M W m m n' Lo Ln Ln W LD rl Ln w Ln -* m LD m Ln -q to 01 W 00 n m Ln to Ln LD tD H O N e-1 00 r\ N O N W m H O O m d' M O a V -t O [F M H 00 N O O O Ln M 0) 0) H W O M M n N M n 0) M co 0) n LO 0) rl LD n N m Pl H N I n tD rr H n H 'V' N M Ln rj H o) V r -i n Ln w Ln v Ln Ln w ri Ln Lo Ln a m to oo Ln -4 w m o6 r, P-� of v Lc Ln LD tD N H C O .FJ 00 n H m O W m Ln oo M w 0) tD d' N O Cl) n d' to M oo O Ln m n H .-1 (� Lr H Ln 0) Ln O M r\ O Ln N 00 00 O O M N LD n -;t 00 O 00 m 00 a 00 0) V M m O W O N M t0 Ln N N tD 00 0) n O M H O W Ln O V u w Ln a Lr Lr LD O V) Lo Ln c} m V) Oo v a LD' 01 00 n r oo v LD Ln to t0 H 4— �N 00 tD n N M rl d' r, a m LD a N n r\ t M M N w M O O H M w Ln N Ln Ln O LD H H M N Ln t N H M M H tD O o0 a H H Ln N n r, H M M 't m Ln M Ln 0) H rr o0 oD N R N 0 0 0o O M O LD LD H oo M N U N W Ln � Ln Lo Cl t0 Ln v 00 Ln oo v d' Ln oo oo ri n 00 v W v W W N ~ N O o V) � N N v o r, m H m 00 M W o m r, M r, W H N r, r, n1 m m Ln M -;tM H O v M '6 >, O N N M Ln r, o V M0 H N m� n m o m H N W� Lr LD m m tD m c m tD d' Ln V W M H o 00 Ln M r1 Ln m n m H 0 ri y ptD Ln ai v Ln to o Ln Ln a oo Ln rn r, v v Ln oo r, r, tD oo v Ln v w to EQ H 5 Ln N E L 0 w W h 4- bn O O Ln m H O d• V H M M w O nM VM N w W w V H w M O M O w O C 0 tD � o N V Ln .-i V) r, V m r1 r, w Ln r� N m rl N r1 ri w N m H m C m O N LO N m m LD 1� r1 O M -,rN Ln m o N w m w H M r, Ln o w +�+ j= Ln M v Ln Ln (n v Ln Lri a w Ln P-� d m Ln oo r, LD Lo ao v Ln v LD Lr u H (�m N O m N Ln 00 1-1 m 11 00 N N N H Ln O LD m n N Ln N m H W M O N w m m w LD Ln tD m N N w Hoo O Ln m N O m Ln Ln M n 0o rl m O Ot\ lD Ln w m m O M N d• 00 M O M r` -;t N to V 00 to LU Ln a Ln Ln 0) -�F Ln rn 06 Ln f- m Ln 06 r- to tD P-� v Ln aF Ln Ln N N N r N m Ln O W v 0 w M M �t M H O N m H N -* H H Ln W N N W N W v N M O O Ln H O O - d• lD w H N m m O H N H W lD N H M O M H M m M m N Ln w H N lD N M M O m LD O H M O M V -;t w 0) m w w w r! 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