CC - Item 3A - Mintues 12-16-08Minutes of the
REGULAR CITY COUNCIL MEETING
December 16, 2008
The regular meeting of the Rosemead City Council was called to order by Mayor Tran at 7:00 p.m.
in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead,
California.
FLAG SALUTE: Council Member Low
INVOCATION: Council Member Taylor
ROLL CALL OF OFFICERS PRESENT: Council Member's Clark, LoWayIWMayor Pro Tern
Nunez, Mayor Tran.
~
OFFICIALS PRESENT: City Manager Chi, City Attorney Garcia, Assistant City Manager Saeki,
Assistant City Manager Hawkesworth, Director of Finance"5risco, Director of Park and Recreation
Montgomery-Scott, Economic Development Administrator Ramirez, Deputy Public Works Officer
Marcarello, and City Clerk Molleda. KIN
PRESENTATION - Rosemead High
Principal Larry Calliham - stated he was very'rplrbud of the football team and introduced their
couch Matt Kofler. Amt
Matt Kofler - stated he was hondred and proud"of every effort the team had given them in and out
of the classroom. Mr. Kofler~added4hat ljeswas very proud to have represented the City of
Rosemead.? '1
The Mayor called a shi recess at 7:13 p.m. and reconvened at 7:16 p.m.
The MayCr~announced4hat Item 5B would be moved up for discussion because there were
students thalwere going to speak on the item and had to go to school the next morning.
B. 9M. Janet Chin Youth Foundation Funding Request
Recently, the M. Janet Chin Youth Foundation submitted for City Council
consideration a funding request to assist with the development of a youth
engagement project here in the City of Rosemead.
The proposal request seeks a City contribution in the amount of $57,000 to
develop what the Foundation has termed, Operation Civic Pride Service Learning
Program, an initiative that seeks to accomplish the following objectives:
Rosemead City Council Meeting
Minutes of December 16, 2008 ITEM NO. -
Page 1 of 15
• Establish of a legitimate voice for Rosemead youth.
• Creation of a youth advisory board.
• Help youth in decision making.
• Mentoring.
Based on current funding restraints and existing City efforts in the realm of youth
programming, staff does not believe it to be prudent to grant this request at this
time.
Recommendation: That the City Council deny the funding request by the M.
Janet Chin Foundation. ;
Janet Chin - addressed the City Council and reviewed the program and stated that if there were
j SY
any questions she was available to answer them. She also introduced a few ofthe students who
are involved in the Janet Chin Foundation.
Michael Wong - spoke in support of the foundation and
He stated he had previously participated in a Washingtc
his achievements since his return from that trip.
Patty Santos - spoke in support of the foi
She added the project was not only run by
Tony Hong - spoke in support of the
explained how the program will bring
Amanda Lee - spoke in, support oYthe foun
Stated there was not mucl'that targeted the
Janet
and asked I
nin but also
the City Council f6'4## eif support.
trip the City had funded and stated
e:City Council for their support.
V", I: advisory board.
.i
City Council for their support. He
to the community,
and asked the City Council for their support.
in the City of Rosemead.
program and stated he served in the board of the
Steyen"tay. - Stated th&City should not fund one organization when there are many in need.
Added tie-.City should help the youth find outside funding for the program.
Mayor Pro Tern Nurfez made a motion, seconded by Council Member Low, to donate $25,000
to the Janet Chin foundation. Vote resulted in:
Yes: Low, Nunez, Tran
No: Taylor
Abstain: Clark
Absent: None
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 2 of 15
1. PUBLIC HEARING
A. Municipal Code Amendment 08.01- A Request to Amend Zoning Ordinance
Section 17.56.050(B), Light Manufacturing and Industrial, Permitted Uses, to
Allow Live Poultry Slaughtering and Processing with our Without Retail
Sales as a Permitted Use
Mr. Quan Phu, owner of the Cal Poultry slaughtering and retail facility located at
8932 Garvey Avenue, has submitted an application requesting a municipal code
amendment to allow poultry slaughtering and processing, with orK,without retail
sales, as a permitted use in the Light Manufacturing and Ind`yustral' M-1) zone.
Recommendation: That the City Council approve the Negative3Declaration and
adopt Ordinance No. 868, modifying the zoning code v"th respeetto permitted
uses in the M-1 (Light Manufacturing and Industrial 'zone, thereby approving
Municipal Code Amendment 08-01. °zX,-,
Mayor Tran opened the Public Hearing at 8:04 p.m.
Jean Hall - spoke against the approval of the code
having this project approved and having other busir
imerit„,She expressed concerned in
come m" the City and doing the same.
Marlene Shinen - spoke against the approval
approved this project they would be ignoring tt
Villa Navarro - spoke against'the'approval of
unhealthy for the environment and ,[lae people
ment. She added that if Council
amendment. She stated this business is
around that area.
Brian Lewin - stated he h0ffied feeling's"about this project. Stated that if this project was
approved he woul&ask that staff keep a very close eye on Cal Poultry and make sure they keep up
with the reaulations.
Steven Ly l spoke against the approval of the code amendment. He stated this business has
always been a,problem.and asked that this project be brought back to Council after all the
'i. r,,
regulations are.being,g4t by Cal Poultry.
Sandra Armenta stated she was concern on how some of the Council Member's votes would be
cast. She stated that anyone who had received contributions from this business or anyone
affiliated with this business should reframe from voting on this issue given that she felt it was a
conflict of interest.
There being no other speakers on the Public Hearing, Mayor Tran closed the hearing at 8:31 p.m.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 3 of 15
Mayor Pro Tern Nunez made a motion, seconded by Council Member Low, to approve the
Negative Declaration and adopt Ordinance No. 868, modifying the zoning code with respect
to permitted uses in the M-1 (Light Manufacturing and Industrial) zone, thereby approving
Municipal Code Amendment 08.01. Vote resulted in:
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
2. PUBLIC COMMENT FROM THE AUDIENCE
Marlene Shinen - addressed Council regarding the CPRA submitted by:hbrto the City on October
14, 2008 requesting a copy of the final settlement agreement between°Wal-Mart?and Save Our
Community. '
Velia Navarro - expressed concern regarding a massage pa for located on 2236 St?San Gabriel
Boulevard and asked why they had been given a business Iicease, ,,§W6 asked how closely the City
checked these types of businesses.
3. CONSENT CALENDAR
C. Resolution No. 2008.83
Recommendation:,Adopt Resolution No. 2008-83, for payment of City
W
'Po - expenditures in the amount of $962,122.31 numbered 60023 through 60076 and
64575 through 6469.1". :a
D. California ContracfCitiesAssociation - Legislative Orientation Tour
The 2009 Annual;Sacfamento Legislation Orientation Tour will be held on January
12-14.20Q9 in Sacramento. CA.
ndation: That the City Council authorize any Council Member, the City
and staff designee to attend the event at City's expense.
of California Cities 2009 Mayors and Council Members Academy
The League of California Cities 2009 New Mayors and Council Members Academy
will be held on January 21-23, 2009 in Sacramento, CA.
Recommendation: That the City Council authorize any Council Member, the City
Manager, and staff designee to attend the event at City's expense.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 4 of 15
Authorization to Attend National League of Cities 2009 Annual
Congressional City Conference
The National League of Cities 2009 Annual Congressional City Conference will be
held on March 14-18, 2009 in Washington, DC.
Recommendation: That the City Council authorize any Council Member, the City
Manager, and staff designee to attend the event at City's expense.
G. Radar Speed Survey- Second Reading and Adoption of an Ordinance
Update the Speed Limit Zones in the City of Rosemead „r
At its November 18, 2008 meeting, the City Council introduced an ordinance that
;,u.
updates the speed limit zones Citywide. The Calif ornia>Vehi6le.Code requires that
the City conduct a radar speed survey analysis eve seven years in order to allow
the use of radar in speed enforcement of local streets. For state;=owned highways
the City must complete the analysis every ten'years. for speed limits tg be
enforceable. z`
Recommendation: That the City Council
Reading.
H. Resolution Reciting the F;
November 4, 2008 and De
On December:9?2008, the i
ac:;
votes cast;;and tfie Certificz
y, :Y}
CC from"the County of Los
the
84.
869 on Second
cipal Election held
Required by Law
s office received the final official statement of
Canvass of the election returns for Measure
Angeles, Election Department. The final tally for that
~syes, and 6399 votes no. Resolution No. 2008-84
results of the election for Measure CC, is submitted to
That the City Council adopt and approve Resolution No. 2008-
Drivellvar Avenue Visibility and Sidewalk Concerns
The Traffic Commission reviewed a request to add street markings, a flashing
beacon, in-road warning lights, and a crossing guard at the intersection of Mission
Drive and Ivar Avenue. After visiting the site, staff recommended that the existing
street marking be updated and that red curbing be added on the north side of
Mission Drive to help improve visibility concerns. Staff also found that existing
conditions do not warrant the implementation of additional traffic control devices at
this location. Based on these observations, the Traffic Commission approved
staffs recommendation to update street markings, add red curbing, and deny the
request to add new traffic control devices.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 5 of 15
Recommendation: That the City Council approve the Traffic Commission's
recommendation and authorize staff to take necessary steps to implement traffic
safety enhancements at Mission Drive and Ivar Avenue.
K. CaIPERS Waiver of 960-Hour Rule for Don Anderson
Public Employee Retirement Law prohibits a retired annuitant from working more
than 960 hours in a fiscal year unless a resolution is adopted in accordance with
Government Code Section 21224(h). Don Anderson, a retired CaIPERS annuitant
has been working for the City for approximately two years and is close to his hour
limit for the current fiscal year. Staff is currently working on a permanent plan for
his position, and will be ready to move forward by July 1, 2009,1";
Recommendation: That the City Council adopt
requesting an employment extension per Gover
Biennial Review and Update of City
The Political Reform Act (Cal. Gov't Code §§'!$.1(
r~l
interests of public officials through disclosure of,'fir
on participation in the making ,of decisions in
reason to know he or she has a financial interest.
l '.:Y f$
87300 and 87306, each city is "required to h
Pursuant to Government Code section 87302;:Jh
employees who must disclose certain investm
property, and business posi
making or participating in the
21221(h).
Code
0'&e seq.) controls conflicts of
icial interests and prohibitions
ich the official knows or has
?urs6ant to Government Code
e' a conflict-of-interest code.
code is required to designate
ts, income, interests in real
and who must disqualify themselves from
g of governmental decisions affecting those
According to`Governm&hVCode section 87306 and 87306.5, this code must be
reviewed`every two years and amended when circumstances change, such as
when n`ewfpositionS bre created or duties of existing positions change. The code
rah fa
must be consistent with the minimum requirements of the Political Reform Act.
RMC § c2"24.020 sets forth the current designated positions and disclosure
`categories set forth in the code. The current biennial review of the City's conflict-
interest ofcode reveals that certain changes need to be made as a result of the
addition of new job titles, the deletion of certain old job titles, and changes in the
job duties and descriptions. As a result staff is recommending that the RMC §
2.24.020 be amended to incorporate the updated "designated positions" that are
required to file FPPC Form 700 Statement of Economic Interests together.with
updated disclosure categories.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 6 of 15
Recommendation: That the City Council introduce for first reading Ordinance No.
870 amending Rosemead Municipal Code 2.24.020 which updates the designated
positions and disclosure categories required by Government Code Sections 87300
and 87302.
Mayor Pro Tern John Nunez made a motion, seconded by Council Member Polly Low, to
approve Consent Calendar with the exception of Items A, B, J, L, and M. Vote resulted in:
Abstain: None
Absent: None
October 14, 2008 - Regular Meeting
Mayor Pro Tern John Nunez made a motion, seconc
approve the Minutes of October 14, 2008. Vote resu
Mayor Pro Tern
approve me,mr
to
otion, seconded by Council Member Polly Low, to
2008. Vote resulted in:
Recommendation: Adopt Resolution No. 2008-80, for payment of City
.expenditures in the amount of $1,542,961.16 numbered 59982 through 60022
and 64415 through 64574.
Mayor Pro Tern John Nunez made a motion, seconded by Council Member Polly Low, to
approve Resolution No. 2008.80. Vote resulted in:
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 7 of 15
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
J. Approval of Specification and Authorization to Solicit Proposals for Citywide
Parks, Facilities, and Public Right-of-Way Landscape Maintenance Services
The City of Rosemead currently uses outside contractual services to perform
landscape maintenance at its parks, facilities, roadway medians, and parkways.
Services performed by contract landscape maintenance crews„ include turf
mowing, turf edging, blowing, turf aeration, weed eradication, :peWcontrol, and
general cleanup. These services are critical to ensure ~ttiat the City's public
landscaped areas are maintained contract with Mariposa'Hort cultural Enterprises
expired in June 2007 and the City has continuesto'wrk with'.' mariposa on a
, "I iu
month-to-month. Recommendation: That the City Council
maintenance services and authorize staff
landscape maintenance firms.
from
landscape
Mayor Pro Tern John Nunez made a motion,
approve the specifications for landscape m;
proposals from qualified landscape mainter
Yes: Clark,
No: None,,,
Absent:
L. , s>''HousirigElement Request Proposal
by Cougli Member Polly Low, to
services`-and authorize staff to solicit
VbWresulted in:
On Novd ber 18; 2008, the City Council authorized staff to issue a Request for
Proposa4 (RFP) to seek a qualified professional consultant to update the City's
Housing?Element in accordance with State Law. The State of California requires
thatai(cities prepare and adopt a Housing Element every five years (Government
Code section 65580-65589.8). The Housing Element must include identification
and analysis of existing and projected housing needs, resources and constraints to
address these needs, overall housing goals and policies, and scheduled programs
for the maintenance, improvement and development of housing for all economic
-segments of the community. The Rosemead Housing Element was last prepared
and approved by the State in June 2002 and must now be updated and
resubmitted to the State for their review and consideration.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 8 of 15
Recommendation: That the City Council enter into a professional services
agreement with GRC Associates, Inc. in the amount of $44,260 for the
development of an updated Housing Element in accordance with State Law.
Mayor Pro Tern John Nunez made a motion, seconded by Council Member Polly Low, to
enter into a professional services agreement with GRC Associates, Inc. in the amount of
$44,260 for the development of an updated Housing Element in accordance with State Law.
Vote resulted in:
Yes: Low, Nunez, Taylor, Tran
No: Clark
Abstain: None
Absent: None
M. Transfer $90,000 Appropriation for Janitorial
Services Department to the Parks & Facilities
From time to time it is necessary to ma
Accordingly, the accompanying budget
Janitorial Services which was originally
Department to the Parks & Facility Maii
Recommendation: That the
will amend the FY 2008-09 b
Mayor Pro Tern John Nunez,rriad&a motion,
approve Resolution No. 2008.81. ;cote result
Yes:
.No-;N
`'Abst
Abse
4. MATTERS FROM
~;;zzrt
1
A. 'Ouari
, Tran
MANAGER & STAFF
Interim Financial Update
to the
willAransfer $90,000 for
the General Services
~ esolution No. 2008-81 which
the resolution.
Council Member Polly Low, to
Historically it has been a common practice with many jurisdictions to provide
governing bodies with financial statement information only once or twice per year.
As new audit standards require greater financial awareness on the part of
governing bodies, the issuance of unaudited interim summary financial reports
provides a means of communicating that information. Additionally, before the new
audit standards were issued, the city management work plan included issuing
quarterly financial reports so the City Council and the public would have increased
City financial familiarity.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 9 of 15
It is with the team's work plans and new audit requirements in mind that the first
quarter FY 2008-09 Quarterly Interim Financial Update report is being issued. The
report is unaudited and does not include the extensive accounting accruals and
adjustments that are included in audited financial statements. However, the report
provides a summarized look at the City's finances for the first quarter of FY 2008-
09 and is expected to be valuable for assessing the City's overall financial
condition.
Recommendation: That the City Council receive and file the Quarterly Interim
Financial Update report.
No action was taken, report was received and filed.
B. Award of Contract - Parks, Recreation, and General=Facilities Master Plan
At its regular meeting on October 14, 2008, City:+Council appr64ed the issuance of
a Request for Proposals for a Parks, Recreation, and Genera f3fl'adlities Master
Plan. ,{:f:;,:
The completed Master Plan will include `aiY?inventory and assessment of all
existing facilities & programs, and will also,.. include recommendations for
V°%5^E
renovation, expansion, and improvement to mee,community needs over the next
15 years. It will include extensive cpmmunityztnput in planning for the future,
should increase grant & other furidingCopportunities, and will establish specific
goals & strategies for the enhancement>of facilities and programs, including an
overview of the;fjnancial means with which to achieve them. The proposed
41-11 I
Feasibility.: Stud y:fo developm'ent.of atrail system along the Southern California
Edison-J nsmission Corridor€f 'been withdrawn from the project as staff is
currently'working Wlth SCE,to`acquire use rights for available parcels.
`o Proposals (RFP) were solicited, with responses received from six (6)
aff `re`viewed the proposals for completeness, relevant experience,
1ing:eof the scope of work, qualifications of the project team, proposed
dule, and cost effectiveness. Four firms were invited to participate in
with the following results:
MIG, Inc. $101,625
PROS Consulting, LLC $113,330
Lawrence R. Moss & Associates $128,000
Mia Lehrer & Associates' $105,675
'Estimate excluded costs for general facilities evaluation.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 10 of 15
MIG, Inc. was ranked the highest. They submitted the most comprehensive
proposal that met the City's timelines and project requirements. They have
completed Master Plans for 120 cities of varying size and demographics.
References were checked and their performance was deemed better than
satisfactory. Their proposal was also the most cost effective.
MIG's estimate for the Master Plan slightly exceeds the City's budgeted amount of
$100,000 for this activity. Further, it is prudent to include a contingency in the
event additional services are requested (extra surveys or interviews, GIS mapping,
asset management plan, etc.). Therefore, an additional allocation of $15,000 is
needed to cover fees in excess of the budgeted amount,F which includes a
contingency of approximately 14%.=
Recommendation: That the City Council award the eorittactfo, MIG, Inc., and
authorize the City Manager and the City Clerk to execute the contract. Further,
11 ','A?.
staff recommends that City Council authorize Budget Resoluti6n;2008-82 to
transfer $15,000 from the undesignated Genera Fund balance to=cov.,er remaining
project process.
Mayor Pro Tem John Nunez made a motion, seconded bg Council Member Polly Low, to
award the contract to MIG, Inc., and authorize the City Manager and the City Clerk to
execute the contract. Further, staff recommends that City Council authorize Budget
Resolution 2008-82 to transfer $15,000 from! the indesignatea Genera Fund balance to
cover remaining project process. Vote resulted ins r Y;k'
Yes: Low,
No: Clark
Absent:
C. Proposed Changes to Park/Sports Facility Use Policies and Fees
City of Rosemead parks, pools, and sports facilities are in very great demand by
residents, community organizations; youth sports groups, "travel" clubs/teams,
schools non-residents, and City of Rosemead youth and adult sports programs.
These facilities include Rosemead Park and Pool, Garvey Park and Pool, and the
Jess Gonzalez Sports Complex. The City of Rosemead has not reviewed the
policies or fees governing these facilities since 1993
Current fees and policies do not distinguish between non-profit, resident, and non-
residents users. While supervision and maintenance associated with these uses
costs the City approximately $70,000 annually, we recover less than $15,000 in
revenues. Thus, the City funds a significant portion of all uses. A survey of
surrounding cities indicates that existing fees are much lower than those of other
cities.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 11 of 15
This item was brought forward for City Council consideration at the November 18th
meeting. At that time, staff was directed to reduce the proposed fee adjustments
for residents by 50% for facility rental related costs.
Recommendation: That the City Council approve the proposed facility application
including rules and regulations, fee schedule, and cancellation policy, and regular
user responsibilities as outlined effective January 1, 2009..
Council Member Polly Low made a motion, seconded by Mayor Pro Tern John Nunez, to
approve the proposed facility application including rules and regulations, fee schedule, and
cancellation policy, and regular user responsibilities as outlined effective January 1, 2009.
Vote resulted in: '4,4
Yes: Low, Nunez, Taylor Tran
No: Clark
Abstain: Taylor
Absent: None
D. Consolidated Disposal Application
On Wednesday, November 21, 2008,
(Consolidated) submitted alletter requestii
proposed rate increase of 766%x? for re
commercial customers are scheduleflb take
the City Council approved a rite<ihcrease o
5.79% for comr66rcial customers.
lated Disposal Services
increase for 2009. The
denlial customers and 5.98% for
effect on January 1, 2009. For 2008,
5.62% for residential customers and
As theZty_Couneil will recall, Gonsolidated's annual rate increase is made up of 2
componen'ts.with,assioned,weiohts as follows:
Angeles Region Consumer Price Index (CPI) increase -
fee/tonnage disposal fee increases - Weighted 30%
verified the annual CPI increase and is currently working with
d to verify appropriate tonnage/disposal increases.
For 2009, the Los Angeles County Sanitation District (SANS District) will be
increasing fees at Puente Hills landfill by 15.09%. Also for 2009, the SANS District
will be reducing costs at the Commerce Refuse to Energy Facility by 6.56%. In
reviewing Consolidated's request letter, the tonnage/disposal fee portion of the
City's increase is calculated as if all of the City's residential waste is taken to the
landfill. Staff estimates that approximately 75% of the City's residential waste is
taken to the landfill as trash while the remaining 25% is recycled. Staff is working
to verify disposal records from 2007-08 to ensure that the rate increase.is based
on actual disposal and recycling reports.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 12 of 15
In addition to details regarding the proposed rate increase, Consolidated also
forwarded a copy of the Rosemead City Council Agenda from November 14, 2006.
That agenda indicates that the City Council granted the City Manager the authority
to implement any annual rate increase without holding a public hearing provided
that the rate increase does not exceed the formula in the Consolidated contract
agreement.
For reference, staff went back and pulled the minutes for the meeting where the
action was taken, and it does appear that the City Council granted the City
Manager such authority. This means that unless there is any objection from the
City Council, staff will move forward with verifying the increases and once
approved, authorize the rate increase proposed by Consolidated'
Recommendation: That the City Council receive
No action was taken; the report was received and filed.
E. Traffic Study at Rush Street and AngetusAvenue.and Consideration of
Traffic Calming Enhancements
In December 2007, the City received a petitioh'from local residents to evaluate
traffic conditions at Rush Streetand Angelus Avenue; adjacent to Rice Elementary
School. This issue was reviewed bye he Traffic Commission and then forwarded to
the City Council for review and furtherd1rection. On February 12, 2008, the City
v fv
Council directed staff to imorove<tfbffic mbfkinas in the area and have an
conduct a new traffic study at the location.
Since:thatitime, staff has made:Itraffic marking improvements and worked with
Kimley Htirn~and`>Associates'(KHA) to conduct a new traffic study for this area.
Traffic and'pedestrian counts were taken in May 2008 and an overview of the data
rs included forreview. After traffic counts were taken, KHA worked with City staff
and tt e Traffic+Cbfrimission to review existing conditions and evaluate potential
n;.,ax
traffic calming,enhancements for the area. After evaluating options at its October
2008 meeting, the Commission developed a recommendation to forward to the
City Council for consideration.
Recommendation: That the City Council review the Traffic Commission's
recommendation and direct staff to implement traffic calming enhancements.
Bob Bruesch - had a question on recommendation No. 2 and asked if all the trees would be taken
out.
Brian Lewin - stated that essentially the Traffic Commission liked the first stage but that it would
be appropriate to go ahead and put in the drop off and pick up zone along the north side of Rush
Street.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 13 of 15
Council Member Low made a motion, seconded by Mayor Pro Tern John Nunez, to accept
Traffic Commission's recommendation level concept plan 2. Vote resulted in:
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Abstain: None
Absent: None
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Recording Procedure of Meetings and Maintenance of the Official Record
The City currently records the City Council, Community Development Commission,
Planning Commission, and Traffic Commission meeting's utifxing the Granicus
system that was installed as part of the Chamber Upgrade project. Due to an error
in the Granicus system as explained at the November"18 h Community
Development Commission meeting, the recording of the Octobers k, 008
11
Community Development Commission was
st. As' a result the CiEy Council
4 o
requested that staff develop a back-up 'plan to ensure,that the recordings of future
meetings would not be lost.
Staff has also received requestto,provide the meeting recordings in multiple
formats and would like the Councif tp'provide dire on as to what one media type
will be maintained and provided in the eyent.of a public records request.
That the City Council adopt one method of maintaining the
the resulting'public copies as requested.
Marlene Shinemnstated thdt.4he price f6r the DVD's of the Council meetings was excessive and
asked that Gounc i gta_ back to, audio tapes.
!r Taylor'made'a motion, seconded by Council Member Clark, to make the
the official record of the City Council meeting. Vote resulted in:
Low, Taylor, Tran
No: None
Abstain: Nunez
Absent: None
C.. Discussion Regarding City Attorney Bills
Recently, it was requested by Council Member Taylor that an item related to City
Attorney bills be placed on the City Council agenda for discussion.
Recommendation: That the City Council provide staff with additional direction.
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 14 of 15
This item was discussed earlier in the meeting.
6. ADJOURNMENT
The City Council meeting was adjourned at 10:58 p.m. The next City Council meeting is scheduled
to take place on January 13, 2009 at 7:00 p.m.
ATTEST:
Gloria Molleda, City Clerk
John Tran
Mayor
Rosemead City Council Meeting
Minutes of December 16, 2008
Page 15 of 15